HomeMy WebLinkAboutV (A & A1) Ordinance No. 96-06, repealing Safety Manual & Resolution No. 96-08, adopting Safety ManualA
_J?- Z TIT PAMM.
125 N. Bluford Avenue — Ocoee, Florida 34761
AGENDA 5-7-96
Item V A& VA 1
RON STROSAiIDER EMERGENCY 656-1313
Fire Chief BUSINESS 656-7796
TO: THE HONORABLE MAYOR AND BOARD OF CITY COMMISSIONERS
FROM:
Ron
Strosnider, Fire
Chief
DATE:
May
2, 1996
SUB:
CITY
OF OCOEE SAFETY
MANUAL
The City Commission at its April 16, 1996 meeting had the 'First
Reading of Ord i.nance., No., -96-06, repealing OJ I :dinance No. 94-02,
adopting/approving the Sa"fety Ma4uaI. The sfeq'ond reading will be
May 7, 1996. At the May',7, 1996:,'Meeting,. the City of Ocoee Safety
Committee would,'like. R-`esblAit1on N-6-.,,`--,96=08., establishing a Safety
Manual, to be adopted.' i"The Saf,e-t.'yl",,Man.,ual"tsh6uld be adopted by a
Resolution to V'eri�"fy,-,th'at:----w-e--_�a-re in.7complianc*e�,� with the State of
Florida Department of Labor -and , -=Safe"ty�'-(Floricia�,;Administrative Code
38I-74.001 et. :We al,s,o_�_, receii_:'v_e�- a� disc6V from our workers'
compensation carrier' "', for` having, ing, the Safety Manual and Safety
Committee.
The attached manual,sihould be adopted in its ,entirety. All forms
associated with the manual will be aseparate entity to allow for
updating and revising g on ', a 'as-rie-cess - a I ry-basis with the approval of
the City of Ocoee Safety" Co"
Pm e
Upon the approval of the- Second - Reading of ordinance No. 96-06,
repealing Ordinance No..- 9402,rwe -respectfully -request the City of
Ocoee Commission approve the attached Res-ol'ution No. 96-08 as it is
written.
RDS/bis
ORDINANCE NO. 96-06
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA,
REPEALING ORDINANCE NO. 94-02 RELATING TO THE
CITY OF OCOEE SAFETY MANUAL.,; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CODIFICATION;
PROVIDING AN EFFECTIVE DATE.
BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF OCOEE,
FLORIDA, AS FOLLOWS:
SECTION 1. The City Commission of the City of Ocoee has .the authority to
adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapter
166, Florida Statutes.
SECTION 2. City of Ocoee Ordinance No. 94-02, adopted March 1, 1994, is
hereby repealed in its entirety.
SECTION 3. Severability. If any section, subsection, sentence, clause, phrase
or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision
and such holding shall not affect the validity of the remaining portion hereto.
SECTION 4. Effective Date. This Ordinance shall become effective immediately
upon passage and adoption.
PASSED AND ADOPTED this day of , 1996.
APPROVED:
ATTEST: CITY OF OCOEE, FLORA
Jean Grafton, City Clerk
(SEAL)
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA,
APPROVED AS TO FORNI AND LEGALITY
THIS _ DAY OF 1996.
Foley & Lardner
City Attorney
C..^.W P5I\DOCS\OCOEE\SAFETY.ORD 14/11/96; 18WO15I PER:dp
2
S. Scott Vandergrift, Mayor
ADVERTISED April 25 , 1996
READ FIRST TIME April 16, 1996
READ SECOND TIME AND ADOID
_, 1996
UNDER AGENDA ITEM NO.
RESOLUTION NO. 96-08
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA,.
ESTABLISHING A SAFETY MANUAL; PROVIDING
PURPOSES; PROVIDING RULES; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Ocoee desires to provide for the
most current safety policies and regulations for the safety and welfare of the employees— of
the City; and
WHEREAS, the City Commission of the City of Ocoee believes it is important to
provide for the proper and equitable treatment of City Employees;
NOW, THEREFORE, be it enacted by the City Commission of the City of Ocoee,
Florida, as follows:
SECTION ONE. Short Title and Authoritv. .
A. This Resolution shall be known and may be cited as the "CITY OF OCOEE
SAFETY MANUAL."
B. The City Commission of the City of Ocoee has the authority to adopt this
Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter
166, Florida Statutes.
SECTION TWO. The City Commission of the City of Ocoee hereby adopts the
City of Ocoee Safety Manual as set forth in Exhibit "A" attached hereto and by this
reference made a part hereof.
SECTION THREE. Severability. If any section, subsection, sentence, clause,
phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any
court of competent jurisdiction, such portion shall be deemed a separate, distinct and
independent provision and such holding shall not affect the validity of the remaining portion
hereto.
SECTION FOUR. Effective Date. This Resolution shall become effective
immediately upon passage and adoption.
PASSED AND ADOPTED THIS DAY OF 4 19960
Attest:
Jean Grafton, City Clerk
FOR USE AND RELIANCE ONLY
BY THE CITY OF OCOEE
APPROVED AS TO FORM AND
LEGALITY THIS
DAY OF ,1996.
FOLEY & LARDNER
BY:
CITY ATTORNEY
2
APPROVED:
City of Ocoee, Florida
S. Scott Vandergrift, Mayor
APPROVED BY THE OCOEE CITY
COMMISSION AT THE ABOVE
REFERENCED MEETING UNDER
AGENDA ITEM NO.
of
cE +�Y
SA
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SECTION SUB -SECTION & TOPIC PAGE NUMBER
700.13 CONSTRUCTION, BUILDINGS,
AND GROUND MAINTENANCE
700.14 CHLORINE AND OTHER
HAZARDOUS MATERIALS
700.15 WATER AND WASTEWATER
PLANT SAFETY
700.16 SANITATION DEPARTMENT
SAFETY
TABLE OF CONTENTS
SECTION
SUB -SECTION &
TOPIC
PAGE NUMBER
TABLE OF CONTENTS
FORWARD
100.
INTRODUCTION
1-2
100.1
GENERAL POLICY
200.
ASSIGNMENT OF
RESPONSIBILITIES
3-7
200.1
SCOPE
200.2
GUIDELINES
200.3
RESPONSIBILITY
200.4
SAFETY COMMITTEE
300.
DELETE
400.
MAINTENANCE OF
SAFE WORKING CONDITIONS
9-12
400.1
SCOPE
400.2
SELF INSPECTIONS
400.3
ESTABLISHING THE
INSPECTION PROGRAM
400.4
PERSONAL PROTECTIVE
EQUIPMENT
400.5
JOB HAZARD ANALYSIS
500.
TRAINING
13-15
500.1
GUIDELINES
500.2
SAFETY TRAINING
500.3
RIGHT TO KNOW TRAINING
600.
ACCIDENT INVESTIGATION
16-17
600.1
GENERAL
600.2
RESPONSIBILITIES
600.3
ACCIDENT REPORT CONTENT
600.4
PROPERTY DAMAGE
700.
SAFETY RULES,
POLICIES, AND PROCEDURES
18-31
700.1
GENERAL
700.2
VEHICLE SAFETY
700.3
OFFICE SAFETY
700.4
LIFTING SAFETY
700.5
WELDING/CUTTING/BURNING
700.6
LADDER SAFETY
700.7
HAZARD ENVIRONMENT
700.8
RESPIRATORY PROTECTION
700.9
MAINTENANCE SHOP SAFETY
700.10
ELECTRICAL SAFETY
700.11
TOOL SAFETY
700.12
MAINTENANCE VEHICLES,
TRACTORS AND EQUIPMENT
CITY OF OCOEE
SAFETY POLICY AND PROCEDURES
FORWARD
The Safety Committee of the Cit: of Ocoee is under the direction of
the Director of Personnel and Employee Relations. The Safety
Committee shall meet quarterly or on an as --needed basis. The
Committee shall report safety violations to the proper departments
with reports to the Director of Personnel and Employee Relations.
This Safety Manual was adopted by the Ocoee Commission, and as
such, any and all actions made relative to safety
viol ations/ training shall be governed by the Personnel Rules and
Regulations Manual..
The Safety Committee will be comprised from individual departments.
Periodic inspections of any and all City property will be made on
a regular basis by permanent members of the Safety Committee, and
any violation noted will be immediately reported to the Department
Head for their immediate response with a copy forwarded to the
Director of Personnel and Employee Relations and Safety Director.
The Safety Committee strongly encourages all employees to read the
entire manual, and stresses that anv incident, whether it be
personal injury, property damage, accident, unsafe condition, or
accident involving City property or equipment by other than City
employees shall be reported IMMEDIATELY to the Director of
Personnel and Employee Relations.
The Safety Committee encourages all employees to practice safe
practices and welcome any ideas or suggestions anyone may have
concerning the safety and well being of our employees. If you have
any questions concerning this manual, please do not hesitate to
contact any member. of the Safety Committee, the Director of
Personnel and Employee Relations and Safety Director.
100.1
CITY OF OCOEE
SAFETY POLICY AND PROCEDURES
SECTION 100 - INTRODUCTION
GENERAL POLICY
The City of Ocoee is very conscious of the safety and
welfare of its employees and that of the general public.
As an employer, the City recognizes its obligation to
ensure the safest possible work place for its employees.
As a government entity, it recognizes the responsibility
to provide a safe environment for the public it serves.
Most accidents can be attributed to unsafe acts or
conditions and generally can be avoided.
It shall be the goal of the City to prevent accidents.
The results from achieving this goal will be a reduction
in personal injury, property loss, liability claims, and
an overall more efficient operation.
The safety program is organized in a committee
system. Each department is responsible for its own
accident prevention program. The Fire Chief serves
as Safety Director and coordinates the City's
overall safety efforts. The Safety Director,
however, is not responsible for line functions that
are normally the responsibility of department
directors and supervisors. It is expected that
department directors will compliment the efforts of
the Safety Director, assuring realistic efforts
will be taken to reduce accidents, injuries, and
liability losses and provide for the safety of the
public. These efforts should be continuous and
equal in importance to all other operational
considerations.
To reach the goal to provide a work environment free of
potential hazards, management and supervisory personnel
are held accountable to:
A. Provide leadership and guidance to the City work
force.
B. Provide proper training of employees and undertake
job and public "hazard" analysis in all
departments.
C. Minimize the severity of injuries through prompt
and adequate medical care.
1
D. Continuously review work procedures and conditions
of the work environment and public safety, seeking
improvement.
E. Maintain accurate records that document the safety
program.
F. Taking prompt corrective action as necessary as a
result of inspection for unsafe practices..
All employees are responsible for cooperation with, and
support of, safety program objectives. Employees are
expected to adopt the concept that the safe way is the
most efficient and only acceptable way a task is to be
accomplished.
Safety records shall be reviewed a.long with other phases
of supervisor and employee performance evaluations.
Therefore, it is essential such records be complete and
accurate and all accidents be fully and timely reported.
2
SECTION 200
ASSIGNMENT OF RESPONSIBILITIES
200.1 SCOPE
The purpose is:
A. To delegate to key personnel, responsibility,
authority and accountability.
B. Emphasize to employees their responsibility to
follow safe procedures.
200.2 GUIDELINES
A.
Management has the overall responsibilities for
providing a safe work environment.
B.
The Safety Director has direct reporting authority
to the Director of Personnel and Employee Relations
in matters pertaining to safety.
C'.
Department directors are responsible for supporting
the safety program in all respects. In addition,
they are responsible for developing- and
implementing department safety rules.
D.
Supervisors are responsible for providing adequate
job training and instructions to all employees.
E.
A safety committee will function and meet
periodically..
200.3 RESPONSIBILITY
A.
Director of Personnel and Employee Relations'
Responsibilities:
1. Maintain the accident record system, make
necessary reports, investigate fatal or
serious accidents, and check corrective action
taken by department directors to eliminate
accident causes.
2. Ensure new employees are properly trained in
matters of safety.
3. Ensure proper action has been taken to all
violations of safety procedures.
9
B. Safety Director's responsibilities:
1. Formulate, administer and make necessary
changes in the Safety Program.
2. Submit to the Cit, Manager and Director of
Personnel and Employee Relations reports on
the status of safety on a quarterly basis.
3. Act in an advisory capacity o. -,i all matters
pertaining to safety, as required for the
guidance of department directors, supervisors
and employees.
4. Make personal inspections for the purpose of
discovering and correcting unsafe conditions
or unsafe work practices before the -y cause an
accident.
5. Maintain outside professional contacts to
exchange information with others and keep the
Safety Program up to date.
6. Along with the Director of Personnel and
Employee Relations make certain all laws,
ordinances or orders bearing on safety are
followed.
7. Conduct activities that will stimulate and
maintain employee interest.
8. Administer the Safety Committee with the
Director of Personnel and Employee Relations.
C. Department Head Responsibilities:
1. Meet with Safety Director and Safety
Committee.
2. Plan safety program and establish safety rules
for all department employees.
3. Make necessary reports, personally investigate
serious accidents, secure supervisors'
accident reports and check corrective action
taken by supervisors to eliminate accident
recurrence.
4. Make personal inspections and supervise
department inspections for the purpose of
discovering and correcting unsafe conditions
or unsafe work practices prior to an accident,
5. Notify the Director of Personnel and Employee
Relations and Safety Director of injuries as
they occur.
6. Stress accountability to supervisors for
compliance with the safety program.
7. Forward to Safety Director monthly safety
training reports (office personnel will have
coverage on a semi-annual, or as needed,
basis).
8. Ensure proper action has been taken for
violations of safety practices.
D. Supervisors Responsibilities:
1. Provide job training and document safety
instruction to all employees on an initial and
ongoing basis.
2. Provide continuing safety instruction while
using daily work assignments to focus
attention upon potential hazards, changes in
work condition or procedures, etc.
3. Actively support safety promotional measures.
4. Continuously observe and evaluate work
conditions and work procedures to detect and
correct unsafe conditions and practices.
5. Promptly investigate accidents and complete
required reports.
6. Be receptive and encourage employees to report
unsafe practices and conditions at work.
7. Participate in training courses designed to
increase professional knowledge of safety
supervision principles and techniques.
8. Obtain and maintain high standards in
housekeeping, personal and environmental
sanitation in work activities.
9. Ensure proper action has been taken to correct
violations of safety practices.
10. Ensure tools, equipment and protective devises
are promptly maintained and properly utilized
by regularly documented inspections.
5
11. Become thoroughly familiar with and actively
enforce all safety procedures applicable to
the work supervised.
12. Assist the department director in developing
safety rules .through the completion of "job
hazard analysis".
E. Employees Responsibilities:
1. Immediately report to the supervisor and
Director of Personnel and Employee Relations
all accidents and injuries occurring within
the course of employment.
2. Immediately report to the supervisor and
Safety Director all unsafe practices or
conditions observed.
3. Cooperate and assist in investigation of
accidents to identify correctable causes and
to prevent recurrence.
4. Actively support and participate in safety
promotional and educational measures utilized
in the department safety program.
5. Become familiar with and observe approved safe
work procedures for work activities and
constantly be on the "look -out" for unsafe
conditions in the community, advising
supervisors of hazards noted.
200.4 SAFETY COMMITTEE
The basic function of the Safety Committee is to. help
create and maintain all employees' active interest in
safety. To achieve this, there must be a spirit of
cooperation and commitment to safety as a shared
responsibility between management and the employees. The
proper safetv attitude of the members will have a
positive influence on others. The more they become
involved, the more they will involve other employees and
the community they service.
A. Safety Committee Membership:
1. Safety Director (Fire Chief)
2. Director of Personnel and Employee Relations
3. Chief of Police
6
4.
Three general City employees
B. Duties and Functions of the Safety Committee:
1.
Meet on a bi-monthly basis, or more often if
needed; maintain records of meetings.
2.
Review the circumstances and causes of
accidents and make recommendations for
preventive measures.
3.
Increase the knowledge and understanding of
safety for all employees by promoting
educational and training activities.
4.
Develop and recommend improvements to the
safety program.
5.
Conduct periodic safety inspections and make
recommendations for correction of unsafe
conditions and practices.
6.
Listen to suggestions by employees and report
them to the committee for consideration.
7.
Promulgate and approve all forms necessary to
implement the City of Ocoee Safety Manual„
C. Agenda:
1. Record of attendance.
2. Consideration of unfinished business.
3. Review of recent accidents and trend analysis.
4. Reports on special projects of the committee.
5. Reports on inspections performed.
6. Presentation of new business.
7
SECTION 300
300.1 DELETED
I-
400.1
SECTION 400
MAINTENANCE OF SAFE WORKING CONDITIONS
SCOPE
This section outlines the criteria for the maintenance of
safe working condition elements. It includes
inspections, personal protective equipment and job hazard
analysis.
It is vital for managers and supervisors at every level
to ensure compliance with safe working conditions. This
is done by:
A. Making certain key personnel are trained in the
basics of inspecting personal protective equipment
and how to analyze job tasks in which they are
responsible.
B. Understanding their responsibility to correct
safety violations.
C. Enforcing the use of safety equipment.
D. Monitoring results.
SELF -INSPECTIONS
An inspection program should not only address the work
place, but all things and all locations in the Citi. A
good plan will provide for all employees to become
involved in reporting hazardous conditions in the City,
(i.e., tree limbs obstructing a stop sign, misplaced
manhole covers, slippery floors, pot holes, broken
sidewalks, etc.). All employees should be instructed on
what to look for and who to report to when a hazardous
condition is found.
Relative to on-the-job inspections, self -inspections
should occur at various time intervals and be conducted
by various people, depending on the scope and purpose of
the inspection.
Daily - Employees should inspect their work area, tools
and equipment at the beginning of each workday.
Maintenance personnel, supervisors and others whose
duties take them into the production/ field work area
should constantly check for unsafe actions and
conditions. In all cases where remedial action is
needed, it should be reported and corrected as soon as
possible.
PJ
400.3
Weekly - Department director and supervisors who mal, not
normally get into the production/field work area should
tour the area for the purpose of inspection and safety
contacts with employees.
Monthly - Planned and scheduled inspection by department
directors and supervisors. This inspection should cover
all areas, including those areas where "no one ever
goes." It is advisable to schedule the inspection when
maximum observations can be made with the least amount of
work interruption.
ESTABLISHING THE INSPECTION PROGRAM
A. Prior to conducting an inspection, consider the
following:
1. Review previous inspection to ensure previous
recommendations have been completed.
2. Review accident records for the department.
Information concerning how a particular
accident occurred often will reveal hazards
which need to be corrected.
3. Plan for and wear all necessary personal
protective equipment worn in areas where it is
required.
4. Pre -plan an inspection route. This will
ensure all areas will be inspected completely
and thoroughly. it will also eliminate
backtracking, unnecessary interruptions of
employee work and distractions.
B. Program Records.
1. Accurate inspection records are important.
They serve as evidence of the program, provide
documentation of necessary corrective actions
and provide a method of follow up to assure
completion. The easiest method to record an
inspection is to use a checklist. Departments
may tailor a checklist to suit specific
department recruirements. .
2. Department heads will forward the checklist to
the Safety Director monthly.
10
C. Instituting Corrective Actions.
The results of an inspection should prompt actions
to correct the problems. The following guidelines
should be used:
1. Correct the cause of the problem whenever
possible. If the authority needed is above
the inspector's, make certain it is brought to
the attention of someone who has the proper
authority.
2. When authority exist to correct or minimize a
problem; do it immediately.
3. Conditions that cannot be corrected
immediately should be conveyed to management
in a written report. The conditions should be
listed in the order of priority, including
suggested solutions and compliance dates, if
possible.
4. Management should advise the inspectors as to
what actions are planned on the suggestions,
or the reasons why actions will not be taken.
400.4 PERSONAL PROTECTIVE EQUIPMENT
Personal protective equipment is utilized to safeguard
from physical and health hazards, it is back up for
engineering controls that are not completely reliable,
not possible or not practical. When protective equipment
is needed to safeguard people from hazards, the
selection, fit, maintenance and use are critical.
In order to ensure those utilizing the equipment are
protected, department directors and supervisors should:
A. Survev all work activities to identifv hazardous
exposures.
B. Evaluate which exposures must be controlled with
protective eauipment.
C. Research the type of protective equipment that is
needed.
D. Have selected employees trained in fitting and
testing the equipment chosen.
E. Establish and maintain an issue, fitting and
maintenance system.
M4114P
F. Establish and maintain standards for the use and
care of equipment.
G. Explain the need for use of equipment to employees
and discuss during safety meetings.
H. Investigate violations to identify and remedy the
basic causes,
I. Use progressive discipline to ensure compliance.
JOB HAZARD ANALYSIS
A job hazard analysis is a procedure designed to study
the job for any potential hazards and/or liabilities
caused by machinery, the surroundings or the worker. Its
purpose is to eliminate or control all hazards and
liabilities that can be caused by unsafe actions of the
worker and unsafe conditions of the environment.
Department directors and supervisors should:
A. Conduct a job inventory for each position assigned,
listing all work tasks performed and evaluate these
tasks as to their potential for accidents, and make
changes accordingly.
B. Review the job inventory and update the critical
job procedure or practice whenever the respective
process, equipment or materials are changed.
C. Review and verify each job hazard analysis
annua11 v.
SECTION 500
TRAINING
500.1 GUIDELINES
Education means increasing a person's understanding and
knowledge. Training means developing a.person's ability
to do something. Both are important. People first need
to understand what the job is and how it fits in with
other work, then they need to do the job step by step.
Training makes people more efficient and reduces
incidents. Well-trained people know the hazards of the
job'and how to avoid them.
Job Orientation. People at new work sites have certain
mental preoccupations. These affect their ability to
learn new tasks and work safely. The job site
orientation should personalize the safety program to the
work to be done and the possible hazard exposures, it
should be given the first day employees are at a new work
site. Follow-up briefings should be given on critical
items for high risk jobs. Further, Right -to -Know
training must be included and completed within 30 days of
employment.
500.2 SAFETY TRAINING
It is an established statistic that 30 percent of all
persons injured were employed less than six months.
Also, it is found that very little training was attached
to the job. It is important, therefore, that supervisors
know how to train a new employee on all aspects of safety
associated with the job.
A
trainina
vroaram is needed:
A.
For new
employees.
B.
When
new equipment or processes
are introduced.
C.
When
procedures are revised or
updated.
D.
When
employee performance needs
to be improved.
E.
When
loss analyses reveal
trends that are
contributing
to injuries.
13
Supervisors should discuss the following with newly -hired
employees prior to their starting work:
A. Hazards within the department and importance of
good housekeeping.
B. Location of locker room, rest rooms and shower
rooms, as applicable.
C. Special clean-up rules, if applicable.
D. Review of City Safety Policies and Procedures.
E. 'Proper use of personal protective equipment.
F Specific safety rules applicable in the department.
G. Safety rules on clothing, gloves and jewelry.
H. Proper lifting techniques.
I. Proper use of machinery, hand tools, and material
handling equipment.
J. Fire safety rules.
K. Location of fire extinguisher and fire exits.
L. Walk through of evacuation routes.
M. What to do in case of a fire or emergency.
N. What to do in the event of an accident. with or
without injuries.
O. How to obtain first aid.
P. Hew tc r=port unsafe conditions.
O. Riaht-to-Know information.
Supervisors should never assume a newly -hired, newly -
assigned or re -assigned employee thoroughly knows the
safe job procedures. The employee must be trained to
perform according to approved department procedures. The
supervisor must accomplish the following:
A. Preparation. Have on hand all the eauip_ment and
materials to teach the job. +
B. Instruction. Demonstrate and explain to the
employee how the job is to be done, step-by-step.
Emphasis should be placed on. the hazardous steps
and potential accidents.
14
C. Application. The employee is given the opportunity
to demonstrate the task and the supervisor to
evaluate the performance. The supervisor makes
corrections as necessarv.
500.3 RIGHT -TO -KNOW TRAINING
All employees handling toxic or hazardous materials will
receive annual training in the proper use, storage and
treatment for accidental exposure clean up procedures
according to Chapter 442, Florida Statutes. This
training will be completed within 30 days of employment
and annually thereafter. This training will be
coordinated by the Fire Training Officer and must be
certified by the department director. A copy of the
certification will be placed in the employee's personnel
record.
15
SECTION 600
ACCIDENT INVES'T'IGATION
600.1 GENERAL
Accident investigations are a critical factor in the
Citv's loss control effort because an investigation will
pinpoint causes and/or defects so similar accidents can
be prevented.
Investigations must also go beyond the immediate accident
and involve all factors which contributed to the losses.
The -examination of the interfacing of people, equipment,
material and the environment will lead to the basic
causes.
600.2 RESPONSIBILITIES
A. Each supervisor will set up a procedure for
employees to report accidents to him/her to the
Director of Personnel and Employee Relations
immediately on occurrence.
B. Supervisors will respond immediately to the scene
of anv accident, initiate emergency care and damage
control measures, and begin an investigation.
C. Every accident will be investigated to determine
the potential for serious or frequent loss.
D. Minor losses and those accidents with minor loss
potential will be investigated by the supervisor of
the area where the incident occurred. A minor loss
will include property damage of less than $500 or
personal injury not requiring hospitalization.
E. Malcr losses and those accidents with malor loss
potential will be reported immediately to the
Director of Personnel and Employee Relations and
the Safety Director and investigated by the
department director where the incident occurred. A
serious loss will include property damage of $500
and over or D_ersonal injure requiring medical
attention.
F. A copy of all accident reports will be submitted to
the Director of Personnel and Employee Relations
and Safety Director by close of business the next
workdav after the occurrence of the incident.
16
G. All automobile accidents involving City vehicles
will be immediately reported to the Police and Fire
Department in the investigation of the accident'and
the Director of Personnel and Employee Relations
and the Safety Director.
H. All automobile accidents involving police and fire
vehicles will be immediately reported to the
Florida Highway Patrol, the Director of Personnel
and Employee Relations and Safety Director.
600.3 ACCIDENT REPORT CONTENT
The accident investigation report shall include:
A. identifying information: When, where, who and what
was involved in the accident and what were the
losses.
B. Pictures shall be taken of the accident, cause of
accident, or any other pertinent information that
can be photographed. The Police or Fire Department
can be called to take the pictures, if other means
are not available.
C. A detailed statement and sketch of what happened
before, during and after the occurrence. Include
information whether safety belts, safety guards,
protective equipment were in use, etc. A statement
will be included of what happened in the involved
person's handwriting.
D. All unsafe actions and conditions that occurred.
E. What actions are planned to control all factors
that caused the accident and what immediate actions
must be taken to temporarily reduce the risk.
600.4 PROPERTY DAMAGE
A. Any damage to City property, including buildings,
ecuip_ment and vehicles, must be reported to the
City Manager or Director of Personnel and Employee
Relations within 12 hours.
B. Any damage to private property must be reported to
the City Manager -or Director of Personnel and
Employee Relations within 12 hours of knowledge of
the damage.
C. No employee is to admit or comment on liability in
any accident.
17
SECTION 700
SAFETY RULES, POLICIES, AND PROCEDURES
GENERAL DEPARTMENT SAFETY RULES
Your help and involvement in safety is vital. for your protection,
that of your co-workers and that of the general public. Safety
Rules are posted in the office area. Observe the following safety
rules at all times.
700.1 GENERAL
A. 'Keep work and common areas clean and orderly.
B. No horseplay or other misconduct will be tolerated.
C. Do not obstruct or block stairwells, exits or
accesses to safety and emergency equipment for any
reason.
D. No department member shall report to work under the
influence of mood altering drugs or intoxicant
drugs. (City Rules and Regulations)
E. The use of illegal substances and/or alcoholic
beverages on the job is prohibited. (City Rules
and Regulations)
F. Anv department member taking prescribed medications
or who has a medical condition which might impair
their ability to perform certain tasks shall report
this to their supervisor prior to beginning work.
G. Turn cn lights when entering any dim or darkened
room or, allow sufficient time for _your eyes to
adiust to low light levels.
H. Use oniv proper climbing devices, such as ladders
or stools designed for the purpose.
1. Hearing protection shall be worn at all times when
noise level= prohibit normal conversation.
J. Employee shall wear all provided safety equipment
when involved in emergency operations.
K. Smoking regulations shall be observed. (City Rules
and Regulations)
r.Unauthorized firearms or explosives will not be
allowed on City property. (City Rules and
Regulations)
lg
M. Follow all additional safety instructions,
warnings, signs, procedures, and rules as written,
posted, or communicated.
700.2 VEHICLE SAFETY
(All Personnel)
A. Inspect the vehicle's lights, windshield wipers,
brakes, mirrors, tires, and seat belts daily.
B. Cab, dashboard and seats shall be clear of any
loose object or papers that could cause a
distraction while in operation.
C. All personnel shall be seated and belted while the
vehicle is moving.
D. Observe all local traffic laws when operating
vehicles under routine or non -emergency conditions.
E. Do not ride on any department vehicle outside the
cab or canopy. Sanitation workers will only ride
from stop to stop, extended distances will be in
cab.
F. Check behind the vehicle for obstructions, tools,
debris and/or personnel before backing.
G. Do not open doors or exit a vehicle while it is in
motion.
H. SEAT BELTS ARE REQUIRED TO BE WORN BY ALL EMPLOYEES
DRIVING CITY VEHICLES - NO EXCEPTIONS. If you are
involved in an accident and are not wearing a seat
belt, you will be responsible for 25% of all
medical costs incurred.
700.3 OFFICE SAFETY
(All Personnel)
A. Do not connect multiple electrical devices to a
single outlet.
B. Do not use extension or other power cords that are
cut, frayed or damaged.
C. Close file and desk drawers when unattended. Do
not open more than one drawer at a time and close
it when done.
D. Put heavy files in bottom drawers of fila r,�a};,inets
to prevent cabinets from tipping ovcr,
0W
E. Do not tilt your chair back on two legs.
F. Do not use chairs, boxes or improvised climbing
devices.
G. Turn off the machine and disconnect electrical
power before attempting to adjust or clear
electrical office equipment.
H. Do not remove, bypass, or tamper with electrical
equipment fuses, switches or safeguards.
I. Do not place your fingers in or near the feed of a
paper shredder. Verify guards are in place and
working prior to use.
700.4 LIFTING SAFETY
(All Personnel)
A. All employees are required to do some lifting,
moving and handling of material and equipment as
part of their regular assigned duties. Avoid
accidents - learn the right way to handle
materials.
B. Do not lift awkward or especially heavy materials
(50 lbs or more) by yourself. Get help or use a
lifting device.
C. Know your physical capacity and limitations. Place
your feet as close as possible to the load,
properly spaced for body balance. Be sure your
back and elbows are straight and knees are bent
until hands reach proper place for gripping the
load. Grip the load firmly and do not shift or
readjust. If you need to readjust, put the load
down and start over. Lift by straightening the
legs using the leg muscles and arm muscles keeping
the load close to the body.
D. When changing direction of travel, do not twist,
but turn the whole body including the feet. When
putting the load down, carefully reverse the above
procedure, as this operation is fully as dangerous
as lifting.
700.5 WELDING/CUTTING/BURNING
A. Ignite torches with friction lighters only.
B. Place valve protective caps on cylinders not in use
or stored, and whenever being transported.
20
C. Do not use open flame devices or spark producing
equipment/tools where flammable liquids are stored
or where combustible gases or vapors may be
present.
D. Use only fuel gas hoses and oxygen hoses that are
easily distinguished from each other.
E. Tighten all connections and verify that they are
oil free prior to equipment use.
F. Do not use a defective torch. Inspect torches
prior to each use. If a leaking shut-off valve or
'tip connector is detected, replace torch and notify
your supervisor.
G. Do not use oxygen hoses without reverse flow check
valves in the line.
H. Remove all oily rags, paper, and other combustible
materials from the welding or cutting area.
I. BLOW OUT (crack/partially open) cylinder valve
before attaching regulator.
J. Stand to the side of regulator when opening
cylinder valves.
K. Ground the work place and avoid wet locations when
welding to avoid electric shock.
L. Wear eye protection, gloves and clothing when
cutting or welding.
M. Shield cutting or welding operations with screens
or blankets.
N. Store, transport, and use propane cylinders in a
secure, upright position.
0. Do not use a portable gasoline powered welder in an
enclosed or confined area. If welding in such an
area is necessary, pipe exhaust to the outside and
use SCBA or other respiratory protection.
700.6 LADDER SAFETY
A. Do not use ladders with broken steps, rungs, cleats
or side rails. Inspect metal ladders for
corrosion.
B. Check for overhead electrical wires before ra.is.?ry.
or lowering ladders.
21
C. Do not place a ladder at a blind corner or doorway.
If set up is necessary in these areas, block or
I. Do not ride or climb material hoisting devices or
conveyors to gain access to the roof or upper
levels.
700.7 HAZARDOUS ENVIRONMENT
A. Do not enter any hazardous environment without
prior approval.
B. Assume all atmospheres to be contaminated unless
proven otherwise.
C. Use SCBA or supplied air unless atmosphere is
proven to be safe.
D. Do not enter any hazardous environment without
prepositioning full safety and rescue equipment at
the access.
E. Do not enter any hazardous environment without a
safety observer present.
F. Remove the victim(s) prior to attempting first-aid,
CPR or providing medical treatment.
G. Report any exposure immediately to your supervisor
or the Incident Commander.
H. Practice universal precautions at all times.
22
rope off the area.
D.
Do not try to get
additional height from a ladder
by placing it on a
make -shift or unstable base.
E.
Face the ladder and
use both hands when climbing or
descending ladder.
Do not descend facing away from
the ladder.
F.
Use a "heel man"
or tie off ladder to prevent
slipping.
G.
Do not run portable
electric leads down ladders nor
permit them to cross in front of ladder .landings.
H.
Clean shoes of mud,
grease, tar or other substances
that could cause a
slip or fall, prior to using a
ladder.
I. Do not ride or climb material hoisting devices or
conveyors to gain access to the roof or upper
levels.
700.7 HAZARDOUS ENVIRONMENT
A. Do not enter any hazardous environment without
prior approval.
B. Assume all atmospheres to be contaminated unless
proven otherwise.
C. Use SCBA or supplied air unless atmosphere is
proven to be safe.
D. Do not enter any hazardous environment without
prepositioning full safety and rescue equipment at
the access.
E. Do not enter any hazardous environment without a
safety observer present.
F. Remove the victim(s) prior to attempting first-aid,
CPR or providing medical treatment.
G. Report any exposure immediately to your supervisor
or the Incident Commander.
H. Practice universal precautions at all times.
22
700.8
700.9
RESPIRATORY PROTECTION
A. Do not use any respiratory equipment without prior
medical examination and specific training.
B. Do not use respiratory equipment without performing
a visual inspection and fit test prior to use.
C. Clean and disinfect respirator after each use or at
least weekly.
D. Place the cleaned respirator face piece in a
plastic bag prior to storage.
E. Do not enter smoke-filled, hazardous or toxic
atmosphere without SCBA and PASS equipment.
MAINTENANCE SHOP SAFETY
A. The normal activities of the vehicle maintenance
shop presents numerous hazards to maintenance
personnel. It is essential that adequate safety
standards be prescribed and observed by all shop
personnel. to promote efficiency and reduce the
possibility of personal injury and property damage.
All working areas shall be free of trash and other
hazards. Floors shall be free from oil spills and
other flammable materials. ONLY AUTHORIZED PEOPLE
SHALL BE ALLOWED IN WORKING AREAS. Oil absorbent
materials must be swept up after application.
B. Tire repair work is hazardous if proper precautions
are not taken. A safety cage is mandatory when
inflating tires equipped with lock rings. When
inflating the tire, turn your face away from the
tire. Never hold the tire between your legs.
ALWAYS STAND TO ONE SIDE WHEN APPLYING AIR.
C. All tools shall be kept in good condition. It is
the responsibility of each mechanic to keep tools
in top shape.
D. The shop shall be adequately ventilated at all
times to protect against exposure to carbon
monoxide gas.
E. When performing maintenance on vehicles in the
elevated portion of the hydraulic lift safety locks
must be locked in place and safety goggles must be
worn before work can be performed underneath
vehicle.
23
F. All tire removal, installation and repair will be
accomplished only by Vehicle Maintenance Personnel.
700.10 ELECTRICAL SAFETY
Electrical Equipment and Repairs
A. Electrical wires and extension cords - treat all
electrical wires as live wires. DO NOT drag cords
over sharp edges or across floor where they can be
damaged or run. over. When removing plug from
outlet, pull, do not yank. Do not OVERLOAD
outlets. Keep cords clean and never allow
extension cords to lay in water, oil, grease or any
solvent. Wipe clean before using.
B. Electrical Equipment - ground wire provided on
electrical apparatus must. not be disconnected or
broken. Any kind of electrical shock, no matter
how slight, is a WARNING that something is wrong.
C. Electrical Repairs - use tag out system (tape on
switch and tape on breaker with signature of person
working on the repair - same person puts tag on and
same person takes tag off); be sure current is OFF
before attempting to make any electrical repairs.
No live wire work will be performed, even under
emergency condition. All electrical work will be
under the direct supervision of the City's
Electrical Inspector.
ALWAYS TURN CURRENT OFF AND TEST FOR VOLTAGE BEFORE WORKING ON ANY
ELECTRICAL EQUIPMENT.
700.11 TOOL SAFETY
A. All tool -using employees will be covered on safe
operation of any new tool or tool that is
unfamiliar to them.
B. Do not use damaged or defective tools. A tool that
is not in working order should be removed from
service and reported to the supervisor.
C. Do not carry sharp/pointed tools in your pockets
unless edges are sheathed; use a kit or tool belt.
D. Do not use electric hand tools when standing in
water.
E. Do not use portable saws unless equipped with
moving guards and a constant pressure switch.
24
F. Do not use portable electric tools which have the
ground prong on a three prong plug broken or
removed.
G. Do not use power tools with frayed, cut or damaged
cords.
H. Do not leave running tools or equipment unattended.
I. Do not operate any power tools without wearing eye
and hearing protection.
J. Install and maintain safety clips and retainers on
pneumatic tools to prevent attachments from being
expelled.
K. Do not use portable electric tools which are not
grounded or double insulated.
700.12 MAINTENANCE VEHICLES AND EQUIPMENT
A. General:
1. Many different types and sizes of mechanized
equipment are used in City construction and
maintenance activities. Because of the nature
of this equipment, operators and other workers
are exposed to hazards while working on or
near it. All personnel will be alert at all
times to avoid accidental injury and property
damage that may result from improper operation
of this equipment.
2. Only properly trained and qualified personnel
will be authorized to operate and maintain
construction vehicles and equipment. All
mechanized equipment will be inspected prior
to use and at frequent intervals to ensure
safe operating condition is maintained.
3. Mobile equipment operators will conform to all
laws and regulations governing motor vehicles
when operating on state, county and city roads
and highways.
4. When construction equipment proves hazardous
to highway users, traffic will be controlled
or warned by flaggers, signs, temporary
barricades or other means.
25
700.13
B. Tractor and Attachments:
Tractor operators will be constantly alert to avoid
contact with workers, obstructions and other
vehicles. Operators will not allow passengers to
ride on tractors. Operators will check cables and
sheaves on both tractor and attachments as a daily
inspection. Hydraulic systems should also be
checked to ensure safe and satisfactory operation
on a regular basis.
C. Backhoe:
only the operator will be permitted in the cab
during, operations. When working with equipment in
areas where vision is limited, signalers will be
used to direct operations. Signalers will use
standard hand signals and will be in positions
where they are visible to the operators and at the
same time see the equipment boom. Swinging loads
will not be swung over the heads of workers. All
personnel working in the vicinity of backhoes will
wear hard hats. This is considered a hard- hat
area. NO ONE will be permitted to ride buckets of
backhoes.
D. Underground Obstructions:
Any and all power, television, telephone, gas lines
and cables will be located prior to digging.
CONSTRUCTION, BUILDINGS AND GROUND MAINTENANCE
A. Building and Grounds Areas:
Unsafe conditions in buildings and ground areas
require repair and maintenance to render them safe
for employees and the.public. Report all unsafe
conditions to the responsible City department and
Personnel Department for correction without delay.
Materials will not be stored under, or piled
against buildings, doors or exits, or under
stairways.
B Excavations and Trenching:
1. The sides of excavations in stable soil of
five or more feet (5'+) in depth, and those in
loose soil more than four feet (4') in depth,
will be properly and substantially braced and
shored, or the sides will be sloped away from
the hole.
2. Dirt removed from the excavation, and other
materials, will not be piled closer than two
feet (2') from the edge. Stumps and other
debris that could slide into the excavation
will be removed from the area.
3. Walkways, guardrails, warning signs, lights
and barricades will be placed over, or near,
open excavations that may present hazards to
vehicle or pedestrian. traffic.
4. Where it is necessary to undercut the side of
an excavation, overhanging material shall be
safety supported.
C. Construction Hazard Identification:
All construction work will be clearly identified by
signs and protected by barricades suitably marked
with reflective materials and illumination for easy
sighting after dark.
D. Grass Cutting:
1. Mower operators will wear eye protection and
approved safety gloves, vests and shoes at all
times.
2. All mower operations shall take precautions
when operating around the public, houses, and
vehicles.
E. Grass/Weed Trimmers:
1. Read all safety precautions before use.
2. operators will wear eye protection, safety
shoes and all other safety items required.
3. All operators shall take precaution when
operating around public, houses, vehicles,
etc.
27
700.14
F. Chain Saws:
1. Read all safety precautions before use.
2. Operators will wear eye protection, safety
shoes and all other safety items required.
3. Operators will use extreme caution when chain
saws are in the operational mode. A safe work
area must be maintained to prevent slips or
falls. Saws will be used only by personnel
that have been instructed on the usage.
Chlorine and other Hazardous Materials
A. All leaks and spills shall be reported to the Fire
Department immediately.
B. Chlorine is an extremely dangerous gas not only to
the employees but to the general public. Personnel
should be thoroughly trained in the proper handling
and use of chlorine.
C. Chlorine should be stored in an area away from the
regular work areas, but with adequate facilities
for proper loading and unloading of the cylinders.
D. SOBA should always be available to employees
working with chlorine in case of damage to the
cylinders.
E. Extreme care should be used in handling or
transporting chlorine cylinders. They should not
be dropped or permitted to collide with each other.
F. Gasoline, kerosene, fuel oil, and any other
hazardous material should be used for their
designed purpose. All fuels shall be in approved
containers and marked accordingly. Gasoline will
not be used as an agent for starting fires, and if
spilled, the area should be flushed down with
water. Smoking is not permitted within 30 feet of
all fuel pumps or while fuel is being transferred.
G. When handling chemicals, acids and sprays,
employees will wear suitable protective equipment,
including, but not limited to, hats, goggles,
boots, rubber gloves, and face masks.
H. Before handling unfamiliar chemicals, the MSDS book
will be reviewed to assure proper safety equipment.
M
700.15
I. Employees will report to their supervisor and
Director of Personnel/Employee Relations
immediately if they feel any of the following
symptoms after being exposed to chemicals or
gasses:
Headache, nausea, dizziness, weakness in the
knees
REPORT THESE SYMPTOMS IMMEDIATELY
Water and Wastewater Plant Safety
A. General:
1. Sewage Plants, sewage systems and
sedimentation areas require careful control to
avoid accidents occurring from the various
gasses generated, unguarded plant machinery,
manholes and underground sewer piping hazards.
Most sewage, contains large numbers of harmful
bacteria that can cause serious disease which
requires the observance of standards to ensure
personal cleanliness to safeguard the health
of the workers. Good housekeeping is a must
for the health of sewage plant workers.
Floors, sidewalks, catwalks and stairways will
be kept clean and free from obstructions.
Smoking will not be permitted, and signs will
be posted to this effect where explosive and
flammable gasses may be generated.
2. Immediately after work, and always before
eating, utilities personnel will wash their
hands and face. When persons come in direct
contact with sewage or sludge, they will wash
immediately. All cuts and scratches will be
treated immediately. No one will drink water
from laboratory glassware. All workers
assigned to wastewater treatment plant and
sewerage systems work will be required to
study and understand the rules and regulations
governing their work and safety requirements
outlined, and comply with them as directed by
the supervisor.
3. Adequate ventilation will be provided in pump
pits, digester areas and other locations where
hazardous gases may accumulate. Good lighting
will be available for safe plant operations,
particularly around pits, settling tanks and
on stairways and fixed ladders.
29
B. Protective Equipment:
1. Protective clothing; equipment and devices
such as breathing apparatus, safety belts,
safety harnesses, and testing devices for
detecting oxygen deficiency will be provided
and made available as needed. All sewer and
pits and steeling tanks will be tested for
oxygen deficiencies before workers are
permitted to enter. When either of these
hazards are found, forced ventilation will be
provided and personnel will wear appropriate
breathing apparatus as directed by their
supervisor.
2. Workers entering deep sewers will wear safety
harnesses and lifelines. Two workers will
remain outside the sewer to tend to the line
and provide emergency assistance if needed.
These workers will wear safety harnesses in
the event they must enter the sewer or utility
hole to effect rescue. Protective clothing,
rubber or leather gloves and other specialized
clothing will be worn when needed to avoid
direct contact with sewage or sludge. Sewage
plant workers and sewage system workers will
be trained in the use and know the limitations
of all breathing apparatus provided for their
protection.
3. All breathing apparatus will be inspected
monthly to ensure, it is in proper working
order. Defective apparatus will be repaired
or replaced without delay.
700.16 SANITATION DEPARTMENT SAFETY
A. Personal protective equipment such as :gloves,
vests, and safety shoes are required for Sanitation
workers. All vehicles will be equipped with lights
and back-up horns.
B. All employees shall report any type of hydraulic
lift leakage immediately to their supervisor.
C. All employees will practice safe lifting practices;
keeping the back straight and lifting with your
legs rather than the back alone, keeping the load
as close to the body as possible.
D. When driver exits the cab of the vehicle they must
ensure that the air parking system is engaged.
30
E. Sanitation workers will not ride on outside of the
sanitation trucks when not traveling stop to stop.
F'. Proper clothing will be worn or safety vest will be
supplied.
G. In busy sections of roadway extra caution should be
used for traffic control.
31