HomeMy WebLinkAboutVI(H) Discussion/ Action Re: Data Processing Plan For The City AGENDA 12-17-96
Item VI H
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR• COMMISSIONER
S.SCOTT VANDERGRIFT
OE®ee
��,. �V f • `/O COMMISSIONERS
ii4 a CITY OF OCOEE. RUSTY JOHNSON
SCOTT ANDERSON
v O 150 N.LAKESHORE DRIVE SCOTT A.GLASS
rC� OCOEE,FLORIDA 34761-2258
JIM GLEASON
• tyo "`'' (407)656 2322
l �`� CIYYMANAGER
�' ELLIS SHAPIRO
' I TO: The Honorable Mayor and Board of City Commissioners
FROM: Kevin Tartar, Information Systems Manager
DATE: December 12, 1996
j SUBJECT: City of Ocoee Computer Network Project
i
•
Respectfully submitted for your review,please find the following attachments. '
• Computer Project Goal Statement/Overview
l
• Physical Network Design(Drawings)
• Proposed Cost and Implementation Schedule
f Staff is requesting discussion/approval of this project at the December17, 1996 Commission meeting and
Authorization for the Mayor and City Clerk to execute all necessary documents.
•
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introl 12/13/96
CITY OF OCOEE
Computer Network Project Overview
During the last few years,the City of Ocoee,through extensive committee reviews,computer consultants,
and requests for proposals,has endeavored to develop an information management master plan that would
allow the staff to provide the community with the most effective information handling and communications
services possible. Upon review,the most recent proposal would have provided a solution dependent upon
a powerful but aging technology with a final project rollout cost approaching$lmillion dollars. While
the solution would address some of the City of Ocoee's computerization goals,it would still be a
proprietary hardware and software platform that would provide very little flexibility as the City of Ocoee
grows and technology advances.
The network development process began with interviewing the staff of each department and their
interaction with each other and then taking an inventory of the existing computer and telecommunication
resources. This discovery process combined with the City of Ocoee's prior efforts and allowing for the
current and future needs have yielded an effective computerization strategy.
The computerization plan being proposed for the City of Ocoee leverages the best of breed operating
systems,hardware and application software to provide a flexible"open"system that can take advantage of
rapidly evolving computer and telecommunications technology. The project can be divided as follows:
Short-term goal: Map an effective network plan to the City of Ocoee's"business model"and implement.
Long-term goal: Provide a stable network environment using a combination of advanced hardware and
software,end-user education, and strategic planning and management to stay ahead of the technology curve.
Please find enclosed the following:
• Physical Layout of the Proposed Network Solution
• Drawing set for the City Hall Complex with Network Overlay
• Project Cost: $571,000.00
• Project Implementation Schedule
• Cable
• Server Room
• Desktop Hardware
• Software
• Education
• Maintenance/Repair/Upgrade Service
• Communications
• Public Access&Future Technology Strategy
Overview2 12/13/96
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CITY OF 000EE
City Hall Complex
Desicn &no So cif icati®ns
I0/100EaseT Computer Network
Prepared by: Management of Information Services
December 1996
Symbol legend tin® Specifications
10BaseT DATA CABLE: FIBER OPTIC DATA CABLE: SYMBOL LEGEND:
ALL DATA CABLE MUST MEET OR EXCEED THE FOLLOWING: PHYSICAL SPECIFICATIONS:
UL verified to level V (5) Bellcore,FDDI,and EIA standards2
UL listed as type CMP 12 and 6 pair multimode 625/125 um fibers(see site plan) Indicates location of RJ45 wall Jack
ISO 9002 standards Fibers are separated Into color-coded binder groups
EIA/TIA 568 commercial wiring standards Sheath Jacket material is high-density polyethylene OIA
IEEE 8023 10BaseT standards Tension rating: 600 lb(2.669 N)
NEMA 100-24-STD/LL/XF standards Minimum Bend Radius:
ANSI X3T95 TP-FMD standards During Installation:20 times cable diameter Outlet number located on wall Jack
CSA rated as PCC FT-6 After Installation:10 times cable diameter 203-I and matching port on patch panel
Plenum version Operating Temperature: -40 to 110 F located In Room 226
DATA CABLE:PHYSICAL CHARACTERISTICS OPTICAL SPECIFICATIONS:
Minimum bend radius: Fiber Loss(maximum):
One time bend: 15' 3.4 dO/km at 850 mm
O/km at 1300 rim
Indicates the location of a Laser Printer Repeated bends: 23' 1.0 d
Maximum pulling tension: 25 lbs Bandwidth(minimum):
24 AiUG solid bare copper conductor 200 MHz-km at 850 nm
Covered with solid fluoropolymer Insulation 500 MHz-km at 1300 mm
Consist of four(4)twisted pairs Numerical Aperture: 0.215
Nominal overall diameter of 0.115'
DATA CABLE: ELECTRICAL CHARACTERISTICS a 20d C rl I'
Indicates the location of a Dot Matrix Printer
Maximum DC resistance/I000': 28.6 01ms
Maximum DC resistance unbalance: 5
Maximum mutual capacitance/ft: I1pF
Max pair to ground cap unbalance/10001: 1000 pF
Nominal characteristic impedance:
a 112 KHz: 102 N-IS Ohms a I MHz-100 MHz: 100•/-15 Ohms M, , Indicates location of Color Plotter
Structural return loss a 1000': GENERAL I •I
a 1 MHz-20 MHz: 23 dB - -
a 625 MHz: IS dB CONSTRUCTION NOTES
a 100 MHz: 16 dB
Maximum attenuation/1000: Indicates Existing Networks
a 112 KHz: 55 dB
a I MHz: 63 dB I) Work by all trades to be completed
a 4 MHz: 13 dB in accordance with all applicables _ _.._ Indicates Initial Network Connections
a 5 MHz: IS dB codes,ordinances,standards.
a 10 MHz: 20 dB
a 16 MHz: 25 dB 2) Verify all dimensions In the Field
a 20 MHz: 28 d625 a 62. prior to beginning construction.
a 31 5 MHz: 5 MHz: 32 6B dB Notify the Designer Immediately
a 625 MHz: 52 dB ofany variations on
iati the plans
a 100 MHz: 61 dB and/or specifications.
Worst pair near crosstalk at 10001:
e 112 KHz: 64 dB 3) Apply and/or install all products and
a I MHz: 62 dB materials according to the
a 4 MHz: 53 dB manufacturers published instructions. (4:i
a8MHz: 48 dB
a 10 MHz: 41 dB 4) Submit a copy of the contract documentsl a MHz: 44 dB
2 MHz: 42 dB Issued for permit by the building departmenta 25a 250 HHz: 41 dB _. g pto the Desl ner to allow him to incor oratea 3125 MHz: 40 d B any Building Department modifications into
a 625 MHz: 35 dB the plans prior to the start of construction.
a 100 MHz: 32 dB
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DATE,11-1-56 PROPOSED NETWORK: PHASE 2
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FIBER OPTIC CABLE TO THE FIRE DEPARTMENT AND COMMUNITY CENTER NETWORK CONNECTIONS:36
FLOOR PLAN - POLICE STATION NOT DATE:1SCALE
NO I-I-96 PROPOSED NETWORK: PHASE 3
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POLICE STATION
CITY HALL-CCMFUTER ROOM 24 FORT NUS(3Com)
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TO FIRE STATION HUB CONNECTIONS(AS-BUILTS)
TO BE PROVIDED BY THE
SERVICE vENDOR
tm FR.WATCHED ETHEAtET ALL SERVERS,SWITCHES
AND HUBS REQUIRE A UPS
(UNINTERRUPTIBLE POWER SUPPLY)
cot..kmliTY CENTER AT EACH LOCATION/BUILDING.
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-- - - - TO RECREATION CENTER BE11388B1 51
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SCSI DEVICE
q Prollant 5000(PCI-EISA) a Prallanl 5000(POI-EISA) a Ronan(5000(PCI-EISA) - - C q P(olianl 5000(PCI-EISA) -
(II)00 Me Peel=Ha (I FW:Pentium Pro (ICJ 00 MMz Panne Pro (I)200 M1.12 Pantlum Pro •
• ❑B MB RAM O ITS MB RAM O me MB RAM O ITS MB RAM
(4149GB Pluggabl.Hard Drives '' — (4)49B G Pluggable Hard Drives — (4)4 3GB Huggable Hard DrIvee — (4)43GB Pluggable Hard Drive,
Cache.295KB CaeSo 256KB Cacho.256KB Cache,256KB
Controller:Smart SCSI Array O• Crn n°.m 1--I:lroll. art SCSI ArrayCcerollr,Smart SCSI Array rI: Controller:Gnarl SC81 Array
4AMGB Tobo DAT 4/16GS Turbo DAT 4/16GB Turbo DAT 4/I8GB Turbo DAT
Hardware RAID Leval 5 Hardware RAID Level 9 Hardware RAID Level 9 Hardware RAID Level 9
Smart Stet/Pre-Pallas Warranty _ Smart Start/Fre-Fa@re Warranty Smart Start/Pre-Fellnre Warranty Smart Start/Pre-Faikre Warranty
Compaq In.Ighl Manage Compaq Inelght Manager Compaq[might Manager Compaq Ir.ight Manager .,
Modem,External 289 Modena External 289 Modena External 289 Modem:External 20B
Boolable CD-ROM ex Bootable CD-ROM Bx Bootable CD-1899 8x Bootable CD-ROM Ox O
35'Dl.kalla Delve 35'Dlskalte Drive 38'Diskette Drive 35'DIelull.Drive —
Smart UPS.ysta lle m Smart UPS..yyelan Smart UPS oyster, Smart System 3 Fear an•aw warranty an UPS 3 Year on-.ale warranty 3 Year melt.warranty 9 tsar on-Sit.warranty 0
Widow.NT Serve.4.0 Windows NT Server 40 WindServerow.NServerA m.4 Windo NT 9ervar 4ID C .
Areada Tape Backup Windows
Tape Backup -- Arcade Tap.Badwp Arcade Tap.Backup -' —
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AD Financial Software Backup Domain Controller Primary Domain Controller ADFinancial • MS EXCHANGE Server POLICE Record Management and CAD Document Management Software
M9 Back0Frlce Serve 20 FIRE•Maws Station.Risk Manager Geographic Information Systems Bat.Map
RAO Communication(ISDN) '
FINANCE GENERAL FILE POLICE 4 FIRE DOCUMENT CD-ROM TOWER
E-MAIL MANAGEMENT 1 UNITS
SCHEDULE and GIS
COMMUNICATIONS
CITY HALL - COMPUTER ROOM 2nd FLOOR SINGLE DOMAIN SERVER CONFIGURATION
I
CITY OF OCOEE: City Hall Complex
Design and.Specification s for a 10/100BaseT Computer Network
PROJECT PHASES
1. CABLE ($26k)
• Description: Provide material and labor to install Fiber Optic cable between the four main buildings
of the City Hall Complex. Provide material and labor to install Category 5 Data cable internally for
each building. Use the cable numbering scheme provided and terminate at a patch panel in room 226
of the Management of Information Systems(MIS)department on the second floor of City Hall. Please
refer to drawings.
• Proposals received:
• Orlando Business Telephone Systems
• $7252.50 (not including the Community Center)
• No Warranty
•. Colamco Inc.
• $12668.70 (a114 buildings)
• 1 year warranty
• Commercial Communications Systems,Inc. (Staff Recommendation)
• $23235.00-$25522.00
• Lifetime warranty on physical material
• 15 year performance warranty on cable(120Mb/sec)
• Piggyback on a Broward County Contract
2. SERVER ROOM ($160k)
• Description: Provide labor,material and services to configure and install the four Compaq servers
and connect through 3Com devices to the existing network cable patch panel. Required to be a
Compaq Authorized Reseller and Microsoft Solution Provider to provide on-going service as needed.
NOTE:The network cable must be installed prior to the servers delivery. Please refer to drawings.
• Proposals received:
• Colamco,Inc
• $150,860.00
• Certified Personnel
• Microsoft Certified Product Specialist-2
• 3Com Netbuilder Authorization- 1
• Compaq Certified Technicians-3
• Inacom Information Systems (Staff Recommendation)
• $149,831.00 (verbal 12/10/96)
• Certified Personnel
• Microsoft Certified Product Specialist-4
• Microsoft Certified Systems Engineer-4
• 3Com Netbuilder Authorization-6
• 3Com LANPIex Ethernet Switching Authorized-6
• 3Com Remote AccessBuilder&Routing Authorized-6
• Compaq Certified Technicians- 11
3. DESKTOP HARDWARE ($120k)
• Description: Standard configurations for computers and printers that will be used on the proposed
network. These configurations have been selected from Florida State Contract#250-040-96-1. Please
refer to drawings for proposed locations.
• Proposals received:.
• Gateway 2000
• No local warranty support-phone only.
Wrapupl 1 12/12/96
• DELL ($89k)(Staff Recommendation)
• See attached sheet for standard configurations
• Local warranty support(Computer Solutions-Orlando)
• Non-wan-anty rates are the same as Orange County Clerk of the Court
• Hewlett Packard Printer($10347.00)(VANSTAR)(Staff Recommendation)
• Finance-HP 5SI ($3923.62)(initially 2 units=S7847.42)
• Public Works,Utilities-HP 5 ($1250 x 2=$2500.00)
• Upgrade Existing Computers for network connection ($15k est total)
• Police(15 existing computers)(est.S9000.00)
• City Hall(approximately 10)(est$6000.00)
• Uninterruptible Power Supply and Surge Protector ($5k)
• Computer only$100.00
• Computer and Printer$250.00
4. SOFTWARE ($215k)
• Description: Software falls into 2 categories:General and Department Specific.
General software provides the daily functions of word processing,spreadsheets,e-mail and scheduling.
This standard software package is Microsoft Office and will come pre-loaded on every new computer.
As the existing computer are upgraded and added to the network,Microsoft Office will be loaded.
Department Specific software examples are:the new Financial package to replace the existing system,
or Document Management for the City Clerk or Police and Fire packages. Each department will
determine which package provides the best services. MIS will determine that each package will run
efficiently on the new network AND provide a data exchange capability.
• Proposals received:
• American Data Group(ADG) ($102k)(Staff Recommendation)
• Finance
' .• Building
• Utility Billing
• Fleet Maintenance
• Piggyback on a recently awarded contract at Okeechobee County
5. EDUCATION ($10k)
• Description: Provide short term and long term training for specific software packages and network
services(E-Mail and Scheduling). Short term training will be provided either at the classroom level
or on-site consultant. This must be scheduled with department heads. Long term training will be
provided in-house with training addressing specific City of Ocoee issues and will be supplemented
with off-site seminars as they are available. In-house training will be a combination of one-on-one,
classroom,CD-ROM and Video options.
• Proposals received:
• Productivity Point International
• Off-site training in Maitland
• $60,000 for 150 students(single class for each product)
• Seminars:$90/student for 1 day (One person from each department)
• . Microsoft Office(computer access) Jan 15, 1997
• Microsoft Windows 95 Jan 9, 1997
• Microsoft Windows NT 4.0 Jan 16, 1997
• WestSide Tech
• 3 hours/day,2days/week for 2 months
• $8422.50 for 150 students
• On-site consultant (Call as-needed basis) (John Vogt)
• 4-5 students with computers in room 223
• $25/hour 3hours/day 4days/week
Wrapup 1 2 12/12/96
• One-Day Fred Pryor Seminar-Microsoft Office
• Orlando-Feb.27, 1997
• $79 per student
6. MAINTENANCE/REPAIR/UPGRADE SERVICE ($6k)+($14k contingency)
• Description: Provide material and labor for all warranty work. Also provide,on a will call basis,
computer diagnostics and repairs services for the existing computers. Provide competitive rates.
• Proposals received: -
• Business Technology Partners
• $80/hour (verbal)
• Computer Solutions Inc.(Staff Recommendation)
• DELL Premier Access Service Provider
• Orange County Clerk of the Court rate structure
• $60/hour for trouble shooting and diagnostics(hours thru 9/30/96???)
• $45/hour for installation/upgrades&travel(hours thru 9/30/96????)
• INACOM (Staff Recommendation)
• Compaq warranty provider(Servers)
7. COMMUNICATIONS ($10k)
• Description: A minimum of 3 dedicated phone lines are required for the initial rollout of the network.
The first line is required for the Compaq Servers Pre-Failure warranty. The second line is required to
provide the initial E-Mail and File Transfer services over the Internet. The third line is required to
allow the remote city sites to have dial-up access of the network. The intention is to add
communications capacity as demand increases. ° By the third or fourth quarter of 1997 the single
Internet line will be replaced with an ISDN(Integrated Services Digital Network)high speed line to
handle multiple users simultaneously and maintain the planned City of Ocoee Web Site(ocoee.org).
• Proposals received: •
• Magicnet Inc. (Internet Service Provider)(verbal)
• Ocoee Web Site based on Magicnet server(provides first level of security)
• Monthly-$450 (includes ISDN dedicated connection and modem)
8. PUBLIC ACCESS&FUTURE CAPABILITIES ($10k)
• Description: Public Information Access services will be delivered by two different systems,although
the data content of each will largely be the same The first will be through Internet E-Mail and File
Transfer services starting February 1997,and should develop into a full fledged Web Site by 4QTR
1997. The City of Ocoee registered the Internet Domain Name"ocoee.org" with the InterNIC
Registration Services on 11/27/96.The second Public Information Access service will utilize stand
alone units called"KIOSK". These units will be located on the first floor lobby of City Hall and in the
West Oaks Mall. The"kiosk"enables people to search for information using a"touch screed'
technology.
• Proposals received:
• Under Long term planning
Wrapupl 3 12/12/96
CITY OF OCOEE: Computer Network Project
DELL: Computer Configurations (Florida State Contract#250-040-96-1)
CUSTOMER# 1635498
1. Windows NT 4.0 Workstation $3407 per unit
• QUOTE#9805508
• DELL 6180/OP Gxpro
• Intel 180MHz Pentium Pro Processor
• 32MB RAM
• 17"Trinitron Color Monitor
• STB PCI 2MB Graphics
• 2GB IDE Hard Drive
• 8X IDE CD-ROM/1.44MB Floppy Drive
• Altec Lansing ACS 90 Speakers
• 1.6/3.2GB Tape Drive
• Keyboard/Mouse
• 3COM PCI Ethernet Adapter
• Windows NT Workstation 4.0
• Microsoft Office Pro 7.0
2. Windows 95 Workstation $2966 per unit
• QUOTE#9802196
• DELL 5166/GXMT
• Intel 166MHz Pentium Processor
• 32MB RAM
• 17"Trinitron Color Monitor
• Graphics 2MB Video Memory
• 2GB EIDE Hard Drive
• 8X IDE CD-ROM/1.44MB Floppy Drive
• Altec Lansing ACS 90 Speakers
• 1.6/3.2GB Tape Drive
• Keyboard/Mouse
• 3COM Ethernet Adapter
• • Windows 95
• Microsoft Office Pro 7.0
3. Windows 95 Laptop $4542 per unit
• QUOTE#9959875
• DELL Latitude LM
• Intel 133MHz Pentium Processor
• 32MB RAM
• 12.1 SVGA Color Display
• 1.3GB EIDE Hard Drive
• 6X IDE CD-ROM/Audio
• 1.44MB Floppy Drive
• 28.8 Modem/Ethemet MDM X-JACK
• Windows 95
• Microsoft Office Standard 7.0
**NOTE** An Uninterruptible Power Supply(UPS)system is required for each desktop unit.
•
Desktop! 12/12/96
Oct 6,'96 Dec 8,'96 Feb 9,'97 Apr 13,'97 I Jun 15,'97 Aug 1
ID Task Name Duration Start Finish T T S M W F S T T S M W
1 Ocoee Commissioner Meeting Od 12/17/96 12/17/96 12/17
2 Schedule Network Cable Installation 14d 12/18/96 1/8/97 ll
3 Order Compaq Network Servers 30d 12/18/96 1/30/97
4 Schedule INACOM Network Services 45d 12/18/96 2/20/97
5 Order Desktop Computers( 1st Group) 30d 12/18/96 1/30/97
6 Order HP printers 30d 12/18/96 1/30/97
7 Order Server Workstation Furniture 30d 12/18/96 1/30/97
8 Order ADG Software 45d 12/18/96 2/20/97
9 Order Server room phone lines 30d 12/18/96 1/30/97
10 Schedule Internet Provider to activate"ocoee.org" 1d 1/31/97 1/31/97 I
11 Schedule Vendor to Inventory existing computers 3d 1/6/97 1/8/97ll
12 Schedule Training classes 21d 1/30/97 2/27/97
I
13 Install Network Servers(Finance,General,Police/Fire,Documents) 5d 2/28/97 3/6/97
14 Install Financial Package(run parallel w/NCR 60 days minimum) 2d 3/7/97 3/10/97 1i
15 Connect 1st Group of Desktops to Network 2d 3/7/97 3/10/97
16 Train Finance(New Financial Package) 5d 3/11/97 3/17/97
17 Connect Engineering(existing WinNT net)to Network(Training) 3d 2/3/97 2/5/97II
18 Connect Planning(existing Win95 net)to Network(Training) 2d 2/10/97 2/11/97 It
19 Connect by Department as Desktops are available 60d 4/1/97 6/23/97 II
20 Train by Department as connected to Network 60d 4/1/97 6/23/97
21 Install Department Specific Software as available 60d 6/2/97 8/22/97 ;,,.1
22 Develop Full Service Web Site and Public Information Access(start) Od 9/1/97 9/1/97
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