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Home My WebLink AboutVI(H) Discussion/ Action Re: Change Order #1 For Continuing Horizontal Construction Services Capital Improvements Projects No. 1 & 6 (Georgetown). AGENDA 11-05-96 Ocoee Item VI H 1f4 o Goo O JAMES W. SHIRA,P.E. CITY ENGINEER/UTIL1"1'1bS DIRECTOR 150 N.LAKESHORE DRIVE a OCOEE,FLORIDA 34761 PHONE(407)656-2322 EXT.142•FAX(407)656-7835 MEMORANDUM DATE: October 31, 1996 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E. Assistant City Engineer/Utilities Director SUBJECT: Continuing Horizontal Construction Services Capital Improvements Projects No. 1 and 6 Change Order Request No. 1 Attached for your review is Change Order Request No. 1 on the Continuing Horizontal Construction Services Capital Improvements Projects No. 1 and 6. This change order request was initiated by City staff due to PEC's oversight in not including the one property that has the worst drainage problem on Dovetail Court. This oversight was discovered after PEC had completed the design and the City was in receipt of the bids for this stormwater improvements project. This additional construction request was initiated not only due to the oversight; but also due to additional subsurface investigations by the subconsultant employed to inspect the underdrain installation for these initial horizontal construction projects. This change order request was further enhanced by the excessive rainfall from tropical storm Josephine and the results witnessed by staff and its consultants. The excessive rainfall occurred during the same time period that Dr. Seereeram, P.E. and his soils technician performed additional soils investigation in the backyards of the Fergus and Murray properties. The original design solved the drainage problems along the rear and side lot lines and partially assisted in the drainage problems behind the Murray house. Since the initial investigations by PEC which prompted the design were performed,the drainage problems have become worse and warrant the additional underdrains and surface drains in both properties. The contractor for this project and City staff have negotiated the scope and cost for the change order to ensure that the City is only incurring reasonable costs for the additional construction. Had this additional work been included in the original design project, staff feels certain that the costs would have been the same. I recommend that the City Commission approve Change Order No. 1 by increasing the contract amount by$34,492.00, with an extension in contract time of fourteen calendar days, and authorize the Mayor and City Clerk to execute Change Order No. 1. Attachment THE PRIDE OF WEST ORANGE SECTION 00842 *Adjustment as of " Coventry Subdivision Lots 100 and 101 Change Order No. Underdrain Changes and Additions (Short title of Change Order) CHANGE ORDER FORM CITY OF OCOEE PROJECT: CONTINUING-HORIZONTAL CONSTRUCTION SERVICES CAPITALIMPROYEMENT PROJECTs40;4 ORO CHANGE ORDER NO. 1 DATE: October 17. 1996 CONTRACTOR: Georgetown Enterprises OWNER: CITY OF OCOEE. FLORIDA AGREEMENT DATE: June 27, 1996 AMENDMENT DATE: September 13, 1996 • The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE $ 149,735.30 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER* $ -0- Net(Increase)(Decrease) Resulting from this CHANGE ORDER $ 34,492.00 The current CONTRACT PRICE including this CHANGE ORDER $ 184,227.30 ORIGINAL CONTRACT TIME: Sixty (60) Days Date December 6, 1996 Current CONTRACT TIME adjusted by previous CHANGE.ORDERS* Date December 6, 1996 Net(Increase)(Decrease) Resulting from this CHANGE ORDER Days -14 Current CONTRACT TIME Including this CHANGE ORDER Date December 20, 1996 CHANGES ORDERED: Provide changes to comply with City of Ocoee review comments regarding additional rear yard underdrains for Coventry Subdivision Lots 100 and 101, and review comments by the project geotechnical engineer(Devo Seereeram, Ph.D., P.E.)regarding the addition of a swale and alternative trench material on the rear yard underdrain detail. These changes are represented on two(2)construction plans: • a site plan provided as a Supplemental Drawing; and . • a revised standard detail sheet. 00842(1)-1 C:\WORK\W P61\0E-25711-1 A6\00842(1) I. GENERAL This Change Order is necessary to cover changes in the Work to be performed under this Contract. The GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this Change Order. Change Order No. 1 II. REQUIRED CHANGES Provide changes to comply with City of Ocoee review comments regarding additional rear yard underdrains for Coventry Subdivision Lots 100 and 101, and review comments by the project geotechnical engineer(Devo Seereeram, Ph.D., P.E.)regarding the addition of a swale and alternative trench material on the rear yard underdrain detail. These changes are represented on two (2) construction plans: • a site plan provided as a Supplemental Drawing; and • a revised standard detail sheet. • III. JUSTIFICATION The current project geotechnical engineer (Devo Seereeram, Ph.D., P.E.) was made,a part of the project team following bidding of the project, due to PEC/Professional Engineering Consultants (Engineer) concern with regard to the lack of direction/guidance provided by the previous project geotechnical engineer. Therefore, this change order is predicated on a very detailed review and investigation conducted by the current project geotechnical engineer (Devo Seereeram, Ph.D., P.E.)at the request of the Engineer, and is based entirely upon the site specific conditions prevalent at Coventry Subdivision Lots 100 and 101 at the time of this investigation. IV. PAYMENT Following Change Order approval, additional compensation will be provided to the Contractor based upon the percentage completion of the described Work up to the Lump Sum Value of$34,492.00, via the Periodic Estimate for Partial Payment (00861). V. NARRATIVE OF NEGOTIATIONS Following completion of the construction plans which depict the proposed revisions as previously discussed, a meeting was conducted between representatives of the City of Ocoee (Owner), PEC/Professional Engineering Consultants (Engineer) and Georgetown Enterprises(Contractor). Upon comparison and review of the Engineer's and Contractor's Estimate(s), the proposal from the Contractor dated October 11, 1996 in the amount of$34,492.00 was verbally accepted by the Owner. Proposal from Contractor dated October 11, 1996 in the amount of$34,492 attached. VI. APPROVAL AND CHANGE AUTHORIZATION This proposed change to the Contract is to be approved by the Ocoee City Council. 00842(1)-2 C:\WORK\W P61\OE-25T1-1A6\00842(1) • • Acknowledgments: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order. The CONTRACTOR hereby waives and,releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. • Change Order Request by: City of Ocoee, Florida Change Order Prepared by: Greg A. Teague. P.E, RECOMMENDED BY: ACCEPTED BY: PROFESSIONAL ENGINEERING CONSULTANTS. INC. / 44.7G Engineer Contra By: -ticcl .k.. �a�.�4¢. By: . / `Y Signature Signature Greg A. Teague, P.E. Tlitgmas . arlow Date: ►b(ls /� _ 94, Date: /(D Title: Project Engineer/Associate Title: President APPROVED BY: • City of Ocoee. Florida Owner By: Signature Date Change Order No. 1 END OF SECTION • 00842(1)-3 c:\WORK\WP61\oE-257\1-1A6100842W GEORGETOWN ENTERPRISES INC. P.O. BOX 547163 ORLANDO, FL 32854-7163 (407) 843-3445 FAX (407) 423-1644 CITY OF OCOEE BID 1-1A6 REQUESTED CHANGES 10/11/96 DESCRIPTION QTY UNIT PRICE EXTENSION 1.1 6" UNDERDRAIN 168 LF $ 38.00 $ 6,384.00 10" UNDERDRAIN 92 LF $ 39.00 $ 3,588.00 12" NON PERFORATED CPEP 124 LF $ 40.00 $ 4,960.00 18"STRIP DRAIN 534 LF $ 20.00 $ 10,680.00 18"YARD DRAIN 1 EA $ 600.00 $ 600.00 12"YARD DRAIN 1 EA $ 500.00 $ 500.00 24"YARD DRAIN 3 EA $ 700.00 $ 2,100.00 GRADE SWALE OVER UNDERDRAIN 460 LF $ 8.00 $ 3,680.00 $ 32;492.00 12" NON PERFORATED TO BE MEASURED AFTER INSTALLATION SOD--AS NEEDED 500 SY $ 3.00 $ 1,500.00 12" FLARED END 1 EA $ 500.00 $ 500.00 IF3* `i-12..o0 • T;-17;77;71;1 OCT 1111 1996- ; gg 10/11/96 2:11 PM Ocoeel-6 Sheet2