The URL can be used to link to this page

Home My WebLink AboutVII (B) Discussion/ Action re: Public Works Demolition and Parking Lot Addition • Agenda 5-19-98 o°Ir 176. Item VII B a (:* yr*oc 0000444 ROBERT SMITH PUBLIC WORKS DIRECTOR 560 FLEWELLING AVE.•OCOEE,FL 34761 PHONE(407)877-8420•FAX(407)877-0392 STAFF REPORT TO: The Honorable Mayor and Board of City C•mmissioners FROM: Robert M. Smith, Public Works Director ,j DATE: May 8, 1998 RE: Public Works Demolition and Parking Lot Addition ISSUE: Should Gee and Jenson issue work order#3 to develop a construction bid document for the referenced property? BACKGROUND AND DISCUSSION: Work Orders#6, 6A, 6B, 6C and 7 were approved by City Commission on August 19, 1997, authorizing Gee and Jenson to develop a design criteria package for the subject project as a "design build project". The RFP was issued March 8, 1998, and bids were due to be opened April 8, 1998. No bids were received. Staff reviewed the attached proposal from Gee and Jenson in the amount of $19,630, and agrees that this fee schedule is fair and reasonable. It is staffs opinion that no quotes were received due to the nature of the work. Civil and paving contractors typically do not have any design capabilities. RECOMMENDATION: Staff recommends: a) reject the design/build concept; b) approve work order#3 to Gee and Jenson for the completed design, per specifications contained in the design criteria package approved by the City Commission at the March 3, 1998 regular meeting, and development of the construction contract document for the subject project; c) re-bid the project for construction only. Finally, have the same executed by the Honorable Mayor and City Clerk. RS:jh attachment THE PRIDE OF WEST ORANGE WORK ORDER FOR PROFESSIONAL SERVICES AGREEMENT WORK ORDER NO.3 PROJECT: PUBLIC WORKS BUILDING DEMOLITION AND ADDITIONS/ ALTERATIONS TO EXISTING PARKING LOT AT 560 FLEWELLING AVENUE, OCOEE, FLORIDA CITY: OCOEE, FLORIDA DESIGN PROFESSIONAL: GEE & JENSON ENGINEERS-ARCHITECTS- PLANNERS, INC. Execution of the Work Order by City shall serve as authorization of PROFESSIONAL SERVICES to provide for the above project, professional services as set out in the documents which are attached hereto and made a part hereof. ATTACHMENTS: (X) Professional Services DESIGN PROFESSIONAL shall provide said services pursuant to this Work Order, Attachments "A" & "B", Exhibits #1 and that certain Agreement dated March 19, 1996, as amended between CITY and DESIGN PROFESSIONAL which is incorporated herein by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall prevail. TIME FOR COMPLETION: The work authorized by this Work Order shall be completed within sixty (60) days from the date this Work Order is executed by the CITY. COMPENSATION: The CITY shall compensate DESIGN PROFESSIONAL Nineteen Thousand Six Hundred Thirty and 00/100 ($19,630.00) plus (+) One Thousand and 00/100 Dollars ($1,000.00) Reimbursable Expenses. DESIGN PROFESSIONAL shall perform all work required by this Work Order; but, in no event, shall DESIGN PROFESSIONAL be paid more than the fixed fee and reimbursables set. IN WITNESS WHEREOF, these parties hereto have made and executed this Work Order on this day of , 199 , for the purposes stated herein. GEE & JENSON ENGINEERS-ARCHITECTS- PLANNERS WITNESS: DESIGN PROFESSIONAL By: Thomas C. Orlo s AIA, Senior Vice President Date: ATTEST: BOARD OF CITY COMMISSIONERS CITY OF OCOEE, FLORIDA By: Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Date: FOR USE AND RELIANCE ONLY BY THE Approved by Ocoee City Commission CITY OF OCOEE. APPROVED AS TO FORM at a meeting held on AND LEGALITY THIS DAY OF 199_ under Agenda Item No - . , 199 FOLEY & LARDNER By: CITY ATTORNEY Attachment "A" (Page 1 of 2) Professional Design Services for Department of Public Works Facility Demolition and Additions/Alterations to Parking Lot At 560 Flewelling Avenue, Ocoee, Florida Work Order#3 —Construction Documents, Bidding, Permit Assistance and Construction Administration Scope of Work: Project Description: The project consists of additions and alterations to an existing parking lot and related site improvement, demolition of an approx. 7,500 s.f. one story pre-engineered metal building (Ocoee Department of Public Works Bldg.) and demolition of accessory facilities at the approx. 2 acre Public Works compound. The existing Public Works compound makes up the southeastern portion of the existing City Owned site known as `Central Park'. The project is located within the city limits at 560 Flewelling Avenue, Ocoee, Florida. The improvements include additions and alterations to an existing parking lot and related site improvements including asphaltic concrete paving, concrete paving, parking lot striping and signage, grading/ drainage, stormwater management system, coordination of installation of new parking lot lighting by others, landscaping, irrigation, site utilities and masonry/stucco enclosure around existing pump/well building. Improvements include demolition. Improvements also includes aluminum swing gate, building mounted cast aluminum letters, building mounted manually changeable letter message boards, electrical systems and certain items of equipment. The following professional services will be provided based upon the City approved Design Criteria Documents (2/24/98): 1. Prepare Signed/Sealed Construction Documents, Attend Pre-Bid Conference, Prepare Addendum 2. Construction Administration Services for a 4 month construction contract includes: Process Monthly Pay Applications (includes field visit) 3. Certify Stormwater Systems: Review certified as-builts and conduct field visit The following services are NOT included in the work: 1. Fire Protection System 2. Environmental Engineering and Permitting 3. Permit Fees 4. Additional Services beyond the stated Scope of Work such as: a. Additional Field Visits/ Meetings beyond the Monthly Pay Applications b. Continuous Field Observation of Construction Installations Attachment "A" (Page 2 of 2) Professional Design Services for Department of Public Works Facility Demolition and Additions/Alterations to Parking Lot At 560 Flewelling Avenue, Ocoee, Florida Work Order#3 — Construction Documents, Bidding, Permit Assistance and Construction Administration Scope of Work: Submittals by the Design Criteria Professional to the City: 1. Provide one submittal of ten (10) sets of Bid Documents. 2. Provide one submittal of ten (10) sets of signed and sealed Construction Documents. Meetings: The Design Professional shall attend pre-bid meeting and conduct field visits at appropriate intervals of construction. Items to be provided by the City for both projects: 1. The City shall appoint a representative who shall on the City's behalf attend above stated meetings, issue directives with regard to the Work, authorize the Work, prepare review comments with regard to the Work and approve the Work. The City's representative shall be: Robert Smith Director of the Department of Public Works Name Title 2. A Boundary Topographic/Utility Survey of the site. Attachment"B" (Page 1 of 1) Professional Design Services for Department of Public Works Facility Demolition and Additions!Alterations to Parking Lot At 560 Flewelling Avenue, Ocoee, Florida Work Order#3— Construction Documents, Bidding, Permit Assistance and Construction Administration Fees Worksheet Compensation 1. Basic Architectural/ Engineering Services a. Signed/ Sealed Construction Documents, Attend Pre-Bid Conference, Prepare Addendum $16,930.00 b. Construction Administration: Process Monthly Pay Applications with Field Visit for 4 months @ $450.00/each Field Visit $ 1,800.00 c. Certify Stormwater System $ 900.00 2. Reprographics Reimbursables: reproducibles, blueprints, photocopies. $ 1,000.00 (These charges will be billed at cost as they arise. The total amount shown is the amount Not To Be Exceeded unless approved in writing by the City. The following rate schedule represents in-house printing costs. Printing company rates may vary.) Photocopies: $0.15 per page (8 1/2 x 11-14) $0.20 per page (11x17) Reproducibles: $1.50 per S.F. Blueline Prints: $0.40 per S.F. 3. Optional Additional Services: a. Additional Field Visits $450.00/visit b. Continuous Field Observation During Construction Installation $ 80.00/ hour Method of Payment The Design Criteria Professional shall invoice amount due based on the percent of the total work order services actually performed and completed. Invoices shall be submitted to the City once monthly. We understand that the City shall retain 10% of the total work order fee until one hundred percent (100%) of the work order services are actually performed and completed. [- 1 I. •�►'_.z.� • •' t IIEEJTkALIPARK RECREATION ICOAIRItk r: n • Ott d ptq[�-.--:.:::_ • •� • 1� w , I`M*_I_ tM M101/C I[ILL--� •--r��.�.• r L y\ I� , trtio,/ r r r-r w f / �+ cie....... • 7 ›•.1 0. y1(t�i•:t.'. _ III I 1 w 1 r II 1 iIl ul1l 1 rt. d •w.er ~ ' • e .„,•...-.-'s:r,-...•.. ,::,c,y1:.1...;4 i-..••..‘.........--\.f.... IIIIIMML- IM •.Wwr .(I .;. I... " ! s: r o.s r ® / ..... 1 :i . .... {. . p.4'fT J 1 t 111 rt2-4..y..o.r- :,;. - , 07.17411mg. 1711 :Y.,::.i;.?........i.i'..11;71:::•-•;:::--''''''' ',...;s70"1";'71:. ..;\.I :: ...,-,:'. • • .".L$ww..'Ll•' •.1 r .S r • - . 111116 .i 1 t : SN18OLS LEGEND • l(" .. ) Wit!— I. `, ° — , 4. I•1 ••; A . k V •w r..,,...• 7i::\A • POI I. . i . •11 r...!s ` 1 1rii .L�� ~ as j.E,' _� )h, .. . �__ 7�i!-ru�!• •�n I �'' I .�1 1 ;; . •.1 i�`.' GENERAL NOBS _J {--' • po • i _ 11 1 t1. :T. .: • 1: ALL"• 4 • •y 'im•t.rw•aur.•,r..o I. .: .. .rap. • 1 ... • ammo....am:,Pi - :i .. �_- "� rt^ .. direr ®....ro..r...,.a iw:. '1 • ,'.T... • .ro 7.i .r 11 :•+ Q.r•' l : • PARKING LOT DESIGN DATA ~ SSS Jf .y'•_ Os annir�r.41 I� a,out var.own r ? 8 ,� .. . • rr ' T r...rwwr I.,r Yam........VI Li._ �� or immure 4011411j ! MS M.<'r a..3.rt I'� �'_•Nim far..1•u.r 5.�. •.•.••r a..,,• >aD.. . "r...Wr•1 GEE 8• ' JENSON WI f ~•.•.Mr rlo� Da+K DD.."'w1J W I/7' .tl,i , ..l D..••V I. - 1-7W13Q 7107.'aril,' /�y�� t ,•A, jypl(+�� CONE EI WIL q'rb Wrmrn'.7...v.InIi iii-u•ci.-�Ja18a ��• .�-�CY� PAVEMENT SP1J METAL, t ASPHALT PAVEMENT rar mar--r..r.wa �w 1.... TYPICAL 111iEE1 STOP ...t.....tr.r,•.. 1 ., DrD.....,1...r .. .tW'........o ._� Al