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Home My WebLink AboutIII(B) Approval And Authorization For Mayor And City Clerk To Execute Second Amendment To Contract With Science Applications International Corporation For Continuing Transportation Planning And Traffic Engineering Services For City Projects i genaa 4-1/o-Y7 Item III B "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER S.SCOTT VANDERGRIFT O� ►_ coee ' COMMISSIONERS CITY OF OCOEE COMMISSIONERS �0 SCOTT ANDERSON ` a 150 , FLORIDALAKESHRE47 DRIVE SCOTTAN GLASS ✓ p I OCOEE, LORIDA 34761-2258 NANCY J.PARKER co � (407)656-2322 y• l j i� CITY MANAGER Of Gp00 ELLIS SHAPIRO STAFF REPORT DATE: March 22, 1999 TO: The Honorable Mayor and City Commissioners FROM: Russ Wagner,AICP, Director of Planning SUBJECT: Second Amendment to Contract for Continuing Transportation Planning and Traffic Engineering Services for City Projects ISSUE: Should the Mayor and City Commission approve the attached Amendment to the Contract for Continuing Transportation Planning and Traffic Engineering Services for City projects? BACKGROUND: On April 15, 1997 the City and SAIC entered into a contract for Continuing Transportation Planning and Traffic Engineering Services for the City. The contract provides for the extension of the contract term for up to two additional one year periods, as well as the option for SAIC to submit a revised Rate Schedule for City approval. On April 7, 1998, the City Commission took action to extend this contract for one year. This extension will expire on April 15, 1999. The second extension, if approved, will expire on April 15, 2000. DISCUSSION: As outlined in the attached Contract Amendment and Revised Professional Hourly Rate Schedule, the following amendments are proposed for the current contract between the City and JHK&Associates. 1. The term of the contract is to be extended for one year to April 15, 2000. 2. The Hourly Rate Schedule has been revised to include a modest increase in the hourly rates The Revised Professional Hourly Rate Schedule is attached to the contract amendment as Exhibit"A". RECOMMENDATION: Staff respectfully recommends that the Mayor and City Commissioners approve the second Amendment to the SAIC Contract for Continuing Transportation Planning and Traffic Engineering Services for City projects. Attachment SECOND AMENDMENT TO CONTRACT FOR CONTINUING TRANSPORTATION PLANNING AND TRAFFIC ENGINEERING SERVICES FOR CITY PROJECTS • This Second Amendment to Contract for Continuing Transportation Planning and Traffic Engineering Services for City Projects (this Second Amendment") is made and entered into as of_the day of April, 1999 by and between the CITY OF OCOEE, a Florida municipal corporation ("City") and SCIENCE APPLICATIONS INTERNATIONAL CORPORATION, a Delaware corporation, f/k/a/ JHK & Associates, Inc. ("Planner"). PREMISES: WHEREAS, the City and Planner have hereto for entered into a certain Contract for Continuing Transportation Planning and Traffic Engineering Services for City Projects dated April 15, 1997, as amended April , 1998 (the "Contract"); and WHEREAS, the Contract is scheduled to terminate on April 15, 1999, subject to the right of the City and Planner to extend the term of the Contract for up to one additional one year period; WHEREAS, the City and Planner desire to extend the term of the Contract; and WHEREAS, .Exhibit "A" to the Contract provides for annual adjustments in the Planners Professional Hourly Rate Schedule (the "Rate Schedule"), subject to the approval of the City; and WHEREAS, the City desires to approve a revised Rate Schedule proposed by Planner. NOW, THEREFORE, in consideration of the premises and other valuable considerations, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The recitals and premises set forth above are true and correct and are incorporated herein by reference. 2. Pursuant to Section 5.3 of the Contract, the term of the Contract is hereby extended for one year to April 15, 2000. 3. The City hereby approves the Revised Rate Schedule attached hereto as Exhibit "A-2" and by this reference made a part hereof, effective as of April 16, 1999 (the "Revised Rate Schedule"). The Revised Rate Schedule shall not be subject to change during the remaining term of the Contract. 4. The foregoing approval of the Revised Rate Schedule shall not be construed to authorize the Planner to exceed the approved Work Order Total for any specific Work without the prior written approval from the City. 006.132493.1 . 5. All words and phrases used herein shall be as defined in the Contract unless otherwise indicated. 6. Except as expressly set forth in this Second Amendment, the Contract remains unchanged and in full force and effect. In the event of a conflict between the provisions of this Second Amendment and the Contract, it is agreed that the terms and provisions of this Second Amendment shall control. IN WITNESS WHEREOF, the City and Planner have executed this Second Amendment as of the day and year first above written. SCIENCE APPLICATIONS INTERNATIONAL CORPORATION, a Delaware corporation :By: 1 :2411110-4-, cj Name: Thomas J. Rodehau Group Contracts Manager Title: Vice President for Administration March 29, 1999 Executed on: ATTEST: CITY OF OCOEE, a Florida municipal corporation By: By: Jean Grafton, City Clerk S. Scott Vandergrift, Mayor F Executed on: FOR USE AND RELIANCE ONLY APPROVED BY THE OCOEE CITY BY THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD ON APPROVED AS TO FORM AND , 1999 LEGALITY THIS DAY OF UNDER AGENDA ITEM NO. , 1999. FOLEY & LARDNER By: City Attorney 006.132493.1 2, 1=. 1 EXHIBIT ``A-2" SCIENCE APPLICATIONS INTERNATIONAL CORPORATION SCHEDULE OF HOURLY RATES AND OTHER CHARGES (Effective through April 15, 2000) 1. LABOR RATES The hourly labor rates set forth below shall be used in estimating labor costs for work orders under the Contract between the City of Ocoee and SAIC prepared during the extended contract term. Work SAIC is authorized to perform on a time and materials basis during the extended term of the contract will be invoiced and paid at the hourly labor rates corresponding to the labor categories set forth below. Billable hours will be based on actual work hours recorded by personnel engaged in the performance of work under this Agreement. Labor charges shall be determined by multiplying the hourly labor rate corresponding to an employee's assigned labor category classification by the number of hours worked and recorded against the contract in a given four (4) week time period, which have not been previously invoiced by SAIC and paid by the City of Ocoee. The fixed hourly labor rates for the SAIC's professional services are as follows: Direct Actual Fully Loaded SAIC Employee Labor Category Hourly Rate Hourly Rate (1) Mike Caylor Vice President $45.67 $125.60 Chris Sinclair Assistant Vice President $40.60 $121.50 John Sajovec Senior Associate $39.51 $108.65 Whit Blanton, AICP Principal Transportation Planner $29.71 $ 81.70 David Moon, AICP Senior Planner $27.88 $ 76.66 Dan Preslar, P.E. Transportation Engineer $21.50 $ 59.12 Sudarshana Bhat, P.E. Transportation Engineer $22.00 $ 60.49 • Glen Duke Transportation Planner $19.67 $ 54.08 Kevin Tilbury Transportation Planner $19.55 $ 53.76 Gale Watzel Administrative/Clerical $17.69 $ 48.65 The hourly labor rates listed above will remain in effect through April 15, 2000. Thereafter the rates will escalate at 5% per annum. (1) The fully loaded hourly rates include direct labor costs, SAIC's provisional indirect rates overhead fringe, and G&A, and a fee of 12%. IIILinrin NI III An Employee-Owned Company 2. OTHER DIRECT COST CHARGES Other Direct Costs shall be estimated by SAIC for work orders issued under the extended term of the contract. Under time and material work orders these expenses shall be reimbursed at actual cost plus an administrative handling charge of 10.3% covering our general and administrative (G&A) indirect expense. Other Direct Costs include, but are not necessarily limited to service center costs for. computer usage and reproduction services, publication costs, express mail expenses and payments made to temporaries, independent translators, and independent consultants. 3. SUBCONSULTANT EXPENSES Work order proposals shall identify the use of any proposed subconsultants and their expenses. Under time and material type work orders, costs incurred by SAIC in making payments to subcontractors shall be reimbursed at actual cost plus an administrative handling charge of 2.206% covering our indirect expenses. _ TM ■2;■■ro An Employee-Owned Company