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HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of City Commission Regular Meetings of January 4, 2000 and December 21, 1999 uu [Ls\ Agenda 1-18-2000 L Item III A MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD TUESDAY, DECEMBER 21, 1999 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:17 p.m. in the Commission Chambers. Prayer by Commissioner Anderson was followed by the Pledge of Allegiance to the Flag. The roll was called and a quorum was declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Community Relations/Projects Director Shira, Public Works Director Smith, Planning Director Wagner, Principal Planner Lewis, Senior Planner McGinnis, Capital Projects/Transportation Planner Friel, Building and Zoning Official Flippen, Zoning Coordinator Harper, Code Enforcement Supervisor Simon, Assistant City Engineer/Utilities Director Wheeler, Fire Chief Strosnider, Recreation Director Nordquist, Deputy City Clerk Gosnell and Acting City Clerk Green. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS PRESENTATIONS Introduction of Louise Brown - Principal of New School at Clarke/Silver Star Mayor Vandergrift introduced Louise Brown, currently the principal at Tildenville Elementary, who has been appointed principal for the new school now under construction at the intersection of Clarke and Silver Star Roads. Mrs. Brown introduced her husband, Richard Brown, the band director at Ocoee Middle School, and said they have lived and worked in Ocoee since 1977 and she is excited about serving as principal for the new school. Presentation of Years of Service Awards Mayor Vandergrift presented a Years of Service Award to Butch Stokes in recognition of 15 years of service to the City. Employees Michael Bryant and Dennis Trimble were not present for awards for five and ten years of service, respectively. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E and F. A. Approval and Acceptance of Minutes of City Commission Regular Meetings of November 16, 1999 and December 7, 1999. B. Approval and Authorization for the Mayor and City Clerk to Execute the Non-Exclusive Temporary Easement Agreement with Lee A. Peyton and Rebecca B. Peyton and authorization for Payment of$250.00 to Cover their Costs in Reviewing and Executing the Agreement. Ocoee City Commission Regular Meeting E6 Ell] December 21, 1999 - • The City needs to acquire this Easement for the Maguire Road Widening Project. C. Approval of Authorization for Mayor and City Clerk to Execute the Non-Exclusive Temporary Easement Agreement with Normandale Financial Corporation and Authorization of Payment of$250.00 to Cover their Costs in Reviewing and Executing the Agreement. • The City needs to acquire this Easement for the Maguire Road Widening Project. D. Approval and Authorization for Mayor and City Clerk to Execute the Non-Exclusive Temporary Easement and Non-Exclusive Perpetual Slope Easement Agreements with Jeannette Ferran Stone and Debra Diane Stone and Authorization of Payment of$250.00 to Cover their Costs in Reviewing and Executing the Agreement. • The City needs to acquire these Easements for the Maguire Road Widening Project. E. Approval and Authorization for Temporary Closing of Woodgrain Court for New Year's Eve Party on December 31, 1999 from 4:00 p.m. to 1:00 a.m. • This authorization requires: (1) Road blocking with proper barricades; (2) An emergency lane maintained during the time the street is blocked; (3) Advance notification of all residents affected by the road blockage. F. Approval and Authorization for Temporary Closing of Jimson Avenue, Satin Leaf Circle and Penny Lane in Amber Ridge for New Year's Eve Party on December 31, 1999 from 10:00 p.m. to 1:00 a.m. • This authorization requires: (1) Road blocking with proper barricades; (2) An emergency lane maintained during the time the streets are blocked; (3)Advance notification of all residents affected by the road blockage; and(4) Florida legal personal fireworks only. COMMENTS FROM CITIZENS/PUBLIC -None. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker 1. Thanked staff and Sysco and everyone who was involved in the Christmas Dinner that was served on Friday at Ocoee Middle School. 2. Wished everyone happy and safe holidays. She urged extra caution when shopping and discarding boxes from purchases to avoid theft. Commissioner Johnson 1. Said the Christmas Dinner at the Middle School had been great and thanked staff and Sysco and everyone who had helped with it. 2. Regarding safety during the holidays, he said to be sure to close garage to avoid theft. Commissioner Anderson 1. Urged everyone to be careful during the holidays. 2. Advised those who have computers who are uncertain about their Y2K protocol to set the date back a couple months as a precaution. 2 Ocoee City Commission Regular Meeting o EUDecember 21, 1999 Commissioner Howell 1. Wished a Merry Christmas and safe holidays to Mayor, Commissioners, City Manager and City staff. 2. Thanked City Manager Shapiro and the Police Department for their assistance in providing a good Christmas for a Winter Garden family undergoing hardship. Mayor Vandergrift 1. Announced that City Hall will be closed on Friday, December 24 and Monday, December 27. Garbage will be picked up on Monday, but not on Friday. 2. Announced a park dedication today for an Extreme Park that Orange County is building behind the Evans Ninth Grade Center. He said park activities will include roller-blading, midget auto racing, and high speed bicycling. 3. Announced the 1999 Christmas Lighting winners in Ocoee: Best Overall: Paula and Jerry Jones, 801 W. Harbour Court Most Elaborate: John Holzkampf, 701 Butterfly Drive Most Unusual: Keith, Samantha and Toni Wheaton, 92 Bexley Boulevard PUBLIC HEARINGS Mayor ProTem Anderson presided momentarily while Mayor Vandergrift stepped away from the dais. When he returned, Mayor Vandergrift announced that it was his intention to request continuation of Item VI G, Variance - Case No. 03VR-99: Christiansen Family to the January 4, 2000 meeting. Note: Public Hearing items are listed in the order considered. RESOLUTION No. 99-21, DOSTORIAN PROPERTY, VACATION OF RIGHT-OF-WAY, CASE No. VAC-99-001. WEST OAKS TOWNE CENTER, PROJECT No. LS-99-013 - PRELIMINARY/FINAL SUBDIVISION PLAN AND PRELIMINARY/FINAL SITE PLAN City Attorney Rosenthal read by title only proposed Resolution No. 99-21, providing for vacating a portion of unnamed right-of-way which lies just north of and east of Tract 7, Orlando Groves Association, Lake Lotta Groves. As Commission had no objection to a combined staff report, Planning Director Wagner presented the staff report for the Resolution and the West Oaks Towne Center Plans. The West Oaks Towne Center is a proposed 13.086 acre commercial/retail shopping center project to be located at the northeast corner of State Road 50 and Clarke Road. As provided in the Resolution, the applicant has requested vacation of a portion of undeveloped right-of-way situated on the north and east property boundaries so that it might be incorporated into the proposed West Oaks Towne Center site plan. He pointed out that the property is zoned C-2, Community Commercial District, which allows a wide range of retail, office, restaurant and service uses. The main 3 Ocoee City Commission Regular Meeting December 21, 1999 u Lam] anchors proposed for the 113,712 square foot center include Best Buy, Michael's, and Petsmart together with a variety of other retail and restaurant uses. Mr. Wagner said Staff recommends approval of the Resolution to vacate undeveloped rights-of- way situated on the north and east property boundaries subject to providing utility easements over the vacated roadways. Mr. Wagner explained six technical waivers requested by the applicant. He said the first two waivers permit reduction of side setbacks and buffers where Lot 2 adjoins Lot 1. The third waiver allows a ten foot front setback reduction to preserve a large oak tree. The fourth waiver computes parking based upon gross leasable space versus gross square footage (allows more green area in parking lot). The fifth waiver allows site lighting to conform to upgraded standards which meet national standards. (Mr. Wagner said that Staff would be coming back to Commission with a recommended national standard for lighting.) The sixth waiver provides for the center identification name on the structural portion of the sign to be exempt from the 15 foot height requirement. Responding to questions and concerns about lighting from Commissioner Anderson and Commissioner Howell, Mr.Wagner explained that the current code provides that the lighting be directed downward and that it be screened from adjoining properties. He said the new regulation will provide a standard for the intensity of the light. It will set a safety standard for lighting without creating glare and light trespass and reduces the ambient glow of the light. He said detail about color of the lighting and type of lamp had not been addressed, but the trend is toward lighter lamps such as sodium or halogen. He said the candle wattage for this project meets the standard of a maximum of 7.5 foot candles with an average of 2.5 foot candles over the site. He said that 5 foot candles is the recommended safety standard for most new retail outlets. In discussion about the sign in waiver six, Mr. Wagner explained that the total height of the sign will be 18 feet at finished grade. Mr. Wagner noted Planning and Zoning Commission's unanimous recommendation for approval of the Preliminary/Final Subdivision Plan and the Preliminary/Final Site Plan for the West Oaks Towne Center and concluded with Staffs recommendation for approval of the roadway vacation and the Plans. Several representatives were present for the developer to answer questions. The public hearing was opened for Resolution No. 99-21, and as no one wished to speak, the public hearing was closed. As had been recommended by staff, Commissioner Howell, seconded by Commissioner Parker, moved to approve Resolution No. 99-21, vacating a portion of unnamed right-of-way which lies just north of and east of Tract 7, Orlando Groves Association, Lake Lotta Groves. (Dostorian Property, Vacation of Right-of-Way, Case No. AC 99-001). Motion carried 5-0. 4 Ocoee CityCommission Regular Meeting L iv December 21, 1999 C The public hearing was opened for the Preliminary/Final Subdivision Plan and the Preliminary/Final Site Plan for the West Oaks Towne Center. As no one wished to speak, the public hearing was closed. As had been recommended by staff, Commissioner Anderson, seconded by Commissioner Howell, moved to approve the Preliminary/Final Subdivision Plan and the Preliminary/Final Site Plan for the West Oaks Towne Center, Project No. LS-99-013 including all waivers specified therein, in accordance with the Plan date stamped received by the City on December 10, 1999. Motion carried 5-0. VARIANCE- CASE No. 03VR-99:CHRISTIANSEN FAMILY The public hearing was opened, and Mayor Vandergrift, seconded by Commissioner Anderson, moved to continue the public hearing to the January 4, 2000 City Commission meeting. Motion carried 5-0. ORDINANCE No. 99-39,LAKE JOHIO ANNEXATION, CASE No. AR-98-11-13 City Attorney Rosenthal read the proposed ordinance by title only. Senior Planner McGinnis presented a combined staff report for the proposed ordinances annexing and rezoning a 17.89 acre parcel located approximately 450 feet north of the Silver Star/Clarke Road intersection, east of Clarke Road. The parcel contains three single family homes and associated barns. The applicant is proposing to develop the subject property as a single family subdivision and has requested R-1AAA zoning for the lots around the lake and R1A for the lots near Clarke Road. Ms. McGinnis said based on staff review and DRC and Planning and Zoning Commission's recommendations, staff recommends approval of the proposed annexation and rezoning requests. The developer was present to answer questions. The public hearing was opened. As no one wished to speak, the public hearing was closed. As had been recommended by staff, Commissioner Howell, seconded by Commissioner Johnson, moved to adopt Ordinance No. 99-39, Lake Johio Annexation, approving the requested annexation in Case No. 98-11-13. Motion carried 5-0. ORDINANCE No. 99-40,LAKE JOHIO REZONING, CASE No.AR-98-11-13 (From Orange County R-1A to Ocoee R-1A and R-1AAA) City Attorney Rosenthal read the proposed ordinance by title only. The public hearing was opened. As no one wished to speak, the public hearing was closed. Issues raised in the ensuing discussion included encouraging brick streets in new development, making new home buyers aware of the limitations on expansion they may face, especially with smaller lots, and providing a buffer between R1A and R1AAA zonings. It was suggested that 5 Ocoee City Commission Regular Meeting I L9 u December 21, 1999 potential buyers could contact the Building Department to learn what their options are now, and that staff report back with research on what other cities are doing about this issue. As had been recommended by staff, Commissioner Parker, seconded by Commissioner Johnson, moved to find that the application in Case No. AR-98-11-13 is consistent with: (1) the Ocoee Comprehensive Plan; (2) the Future Land Use Map; (3) the Ocoee Land Development Code; and (4) the JPA Agreement and to adopt Ordinance No. 99-40, Lake Johio Rezoning to enact the requested rezoning from Orange County R-1A to Ocoee R-1A and R-1AAA. Motion carried 5-0. RESOLUTION NO. 99-22, AZALEA RANCH LANE AND LAKE JOHIO ROAD, VACATION OF RIGHT-OF-WAY, CASE No. VAC-99-002 City Attorney Rosenthal read the proposed resolution by title only. LAKE JOHIO SUBDIVISION, PRELIMINARY SUBDIVISION PLAN: PROJECT No. LS-99-012 Senior Planner Lewis presented a combined staff report for the proposed vacation of right-of- way and the Preliminary Subdivision Plan. If vacated, the Azalea Ranch Lane right-of-way would be used primarily as a buffer between the single family subdivision and the commercial property located to the south, and the Lake Johio Road right-of-way would be incorporated into the single family subdivision. A utility easement is to be maintained over the right-of-way. The Lake Johio Subdivision, to include a total of 87 single family residential lots, is located on the east side of Clarke Road,just north of Silver Star Road. He said the Subdivision is intended to be a private gated community with custom homes and access from Clarke Road and Silver Star Road via Johio Road. He said this subdivision and its association document will comply with Orange County Resolution #96-M-22, which stipulates numerous requirements for gated communities regarding the maintenance of the streets and drainage system. He said there will be a six foot brick wall along the entire western boundary adjacent to Clarke Road and when the commercial property to the south is developed,the developer of that property will build a six foot brick wall along the southern boundary. Mr. Lewis explained the one proposed waiver from Code requirements regarding the need for each lot to have at least 20 feet of frontage on a street. Three lots have frontage on a private drive rather than a street (so they will have no sidewalk) and this is intended to save as many oak trees as possible. He concluded with Staff s recommendation for approval of Resolution No. 99-22 and the Preliminary Subdivision Plan. Planning Director Wagner addressed Commission concerns about the waiver and emergency vehicle access. Tom Daley, of Daley Design Group, was one of those present for the developer. He said both access points will have the opticon system for emergency vehicles, and they will be glad to look at a traffic enforcement agreement for the community. The public hearing was opened for Resolution No. 99-22. As no one wished to speak, the public hearing was closed. 6 Ocoee City Commission Regular Meeting December 21, 1999 Commissioner Howell, seconded by Commissioner Parker, moved to approve Resolution No. 99-22, vacating a portion of Azalea Ranch Lane and Lake Johio Road, which lies within the Lake Johio Shores Subdivision. Motion carried 5-0. The public hearing was opened for the Preliminary Subdivision Plan. As no one wished to speak, the public hearing was closed. As had been recommended by staff, Commissioner Parker, seconded by Commissioner Howell, moved to approve the Preliminary Subdivision Plan for the Lake Johio Subdivision: Plan, including the waiver set forth thereon, as date stamped received by the City on December 8, 1999. Motion carried 4-1, with Commissioner Anderson voting "No." Commissioner Anderson said he felt the design should have included sidewalks for the three lots as well. SILVER CROSSINGS, PROJECT No. LS-99-002 - PRELIMINARY/FINAL SUBDIVISION PLAN AND PRELIMINARY/FINAL SITE PLAN Planning Director Wagner presented the staff report for the proposed developed involving nine acres located in the northeast quadrant of the Clarke Road and Silver Star Road intersection. He said the one acre parcel at the intersection is owned by the Amoco Oil Company and is not a part of this proposed subdivision. He said the anchor tenant is Publix and the proposed shopping center will include a total of 67,238 square feet. Mr. Wagner said there remained unresolved issues from the DRC and that the Planning and Zoning Commission had supported in a 5-1 vote to staffs recommendation for denial as presented. He said, based on a letter received on December 20, 1999 from Stephen E. Brandon, he felt the issues could be worked out, and suggested deferring to a later meeting in order to allow time to resolve those issues, so that staff might bring a positive recommendation to the Commission. City Manager Shapiro said he would like to have an agreed upon Plan to present to Commission and he felt that the issues could be worked out. Mr. Shapiro suggested continuing the public hearing to the January 18, 2000 Commission Meeting. Stephen Brandon, with the Brandon Company, owner's authorized agent, said he would agree to extending the public hearing to January 18 under the condition that Mr. Wagner would be present at the next staff meetings. Mr. Shapiro and Mr. Wagner said that would be no problem. The public hearing was opened for the Preliminary/Final Subdivision Plan and the Preliminary/Final Site Plan for Silver Crossings. Commissioner Anderson, seconded by Commissioner Johnson, moved to continue the public hearing for Silver Crossings, Project No. LS-99-002, Preliminary/Final Subdivision Plan and Preliminary/Final Site Plan to the January 18, 2000 City Commission Meeting. Motion carried 5-0. OTHER BUSINESS n L � Ocoee City Commission Regular Meeting 11 December 21, 1999 Note: The next two items were considered prior to Silver Crossings under Public Hearings, but are included here for clarity. AUTHORIZATION TO FILE SUIT ON OCOEE FIRE STATIONS#3 AND#4 John Horan, Esq., of Foley and Lardner, presented the staff report. He said the remedial work relating to the grading, drainage, driveway and air conditioning systems at both facilities had been completed. He said the City is holding $26,064.00 on the construction contract for Fire Station#4 to setoff against the damages, but the City had incurred approximately $150,000.00 in additional. He said they recommend that the City file suit against the engineering firm, Gee & Jenson, and the Contractor, Priority 1 of Brevard, Inc., and its surety, Travelers Casualty & Surety Company, to recover its damages. The filing of suit requires authorization of the Commission. Commissioner Howell, seconded by Commissioner Parker, moved to approve authorization to file suit as noted above. Motion carried 5-0. MAIN FIRE AND ADMINISTRATION STATION ARCHITECTURAL AND PLANNING SERVICES AGREEMENT WITH ARCHITECTS DESIGN GROUP, INC., (RFQ #99-02) AND SERVICES AUTHORIZATION No. 99-02-1(F) Chief Strosnider presented the staff report. He said City Commission had selected Architects Design Group, Inc. on September 21, 1999 and requested approval of the contract and the services authorization for a needs study, a site utilization study, and a master plan. As had been recommended by staff, Commissioner Johnson, seconded by Commissioner Howell, moved to authorize the firm of Architects Design Group Inc. to proceed with Service Authorization No. 99-02-1(f) and to authorize the Mayor and City Clerk to execute all the documents necessary to consummate the transaction of the Agreement. Motion carried 5-0. RECESS: 9:10 p.m. - 9:30 p.m. PROFESSIONAL PARKWAY/OLD WINTER GARDEN ROAD DESIGN CONTRACT WITH PROFESSIONAL ENGINEERING CONSULTANTS PEC ADDENDUM No. 99-10, PART"A" ROADWAY DESIGN PLUS MAGUIRE ROAD UTILITY DESIGN. PEC ADDENDUM No. 99-11, PART"B" ROADWAY DESIGN City Engineer/Utilities Director Shira presented the report for the design contract for the widening of Professional Parkway from Maguire Road to Hemple Avenue. He said it is a two part project: the part from Maguire Road to Blackwood is Part "A" and Blackwood to Hemple is Part "B." He explained that Part `B" is funded by Orange County and Part "A" is a joint City- County funding arrangement. City Manager Shapiro said this item should be approved subject to Orange County Commission's approval of the Interlocal Agreement. 8 II ° � � Ocoee City Commission Regular Meeting I Dece mber 21, 1999 As had been recommended by staff, Commissioner Anderson, seconded by Commissioner Howell, moved to authorize the Mayor and City Clerk to execute Addendum 99-10 to the Agreement for Consulting Engineering Services between Ocoee and PEC for Part A of Professional Parkway and Old Winter Garden Road project and Maguire Road utility system improvements in the not-to-exceed amount of $435,451.00 and Addendum 99-11 to the Agreement for Consulting Engineering Services between Ocoee and PEC for Part B of the Professional Parkway and Old Winter Garden Road project in the not-to-exceed amount of $258,521.00, subject to Orange County Commission's approval of the Interlocal Agreement. Motion carried 5-0. PURCHASE AND SALE AGREEMENT WITH HELLER BROS. GROVES FOR MAGUIRE ROAD PROJECT City Engineer/Utilities Director Shira presented the staff report for the Agreement which covers several parcels of land owned by Heller and required for various purposes by the City for the construction of the Maguire Road widening project and concluded with a recommendation for approval. City Attorney Rosenthal disclosed that the City had been represented by Carol Barice and the law firm of Fowler, Barice and Feeney, P.A. in connection with this matter due to Foley and Lardner's conflict. As had been recommended by staff, Commissioner Johnson, seconded by Commissioner Howell, moved to approve the Purchase and Sale Agreement with Heller Bros. Groves. Motion carried 5-0. CHANNEL 9 - COMMUNITY BULLETIN BOARD Community Relations/Special Projects Director Shira and Deputy City Clerk Gosnell presented the staff report suggesting guidelines for use of Channel 9. Mrs. Shira explained the limitations of the current equipment and staff time, and Mr. Shapiro explained that they were asking for direction from Commission for regulations, especially in light of anticipated expansion to serve Winter Garden and Ocoee as well. Discussion ensued in which Commissioners said they would like broadcasts to include question and answer sessions with Commissioners, job listings, coverage of Planning and Zoning Commission and Code Enforcement Board meetings. There was also discussion about providing assistance to the Mayor in preparing his power point presentations and the problem of limited time available for the information systems employee to assist him. Commissioner Howell, seconded by Commissioner Parker, moved to approve the staff recommendation for Channel 9 Regulations as submitted. Motion carried 4-1, with Commissioner Anderson voting "No." SELECTION OF DESIGN FIRM FOR BEECH RECREATION CENTER 9 Ocoee City Commission Regular Meeting December 21, 1999 Having explained the selection process, Commissioner Anderson, seconded by Commissioner Parker, moved to approve staffs recommendation to select Borelli & Associates as the firm to proceed with negotiations concerning the Family Aquatic Center plans. Motion carried 5-0. CHANGE ORDER NO. 1 TO CLEANNET USA JANITORIAL CONTRACT TO INCLUDE FIRE DEPARTMENT ADMINISTRATION BUILDING As had been recommended by staff, Commissioner Anderson, seconded by Commissioner Parker, moved to approve Change Order No. 1 to CleanNet USA Janitorial Contract for an annual cost of$2,340.00 to include Fire Department Administrative Office. Motion carried 4-1, with Commissioner Howell voting "No." REQUEST FOR$6,700.00 FROM CONTINGENCY FOR EMERGENCY AIR CONDITIONING REPAIRS Public Works Director Smith explained the repair that had been necessary for the City Hall upstairs system, and Commissioner Howell, seconded by Commissioner Anderson, moved to approve payment of $6,654.50 to Four Seasons Air Conditioning from the Contingency Fund. Motion carried 5-0. RESOLUTION No. 99-23 RE: POLICY STATEMENT CONCERNING THE LYNX Bus SYSTEM City Attorney Rosenthal read the proposed resolution by title only, and City Manager Shapiro explained that it had been prepared in response to Commission's concerns. Commissioner Anderson, seconded by Commissioner Johnson, moved to approve Resolution No. 99-23 regarding a policy statement concerning the Lynx Bus System. Motion carried 4-1, with Mayor Vandergrift voting "No." Mayor suggested that Lynx representatives should have been notified and invited to attend. TRANSFER OF FUNDS FROM THE UTILITIES RENEWAL & REPLACEMENT ACCOUNT FOR DISSOLVED OXYGEN CONTROLLERS As had been requested by staff, Commissioner Anderson, seconded by Commissioner Johnson, moved to authorize an expenditure in the amount of$5,865.00 from the Wastewater Repair and Replacement account for two Danfoss D.O. controllers as described in the Instrumark International quote. Motion carried 5-0. Note: Mayor Vandergrift left the dais and Mayor Pro Tern Anderson presided at 10:22 p.m. CHANGE ORDER No. 2 WITH WHARTON-SMITH, INC. FOR WATER DISTRIBUTION MAINS - PHASE 1 PROJECT Assistant City Engineer/Utilities Director Wheeler presented the staff report for the request to enhance the project which included a new water main along Wurst Road from Peters Avenue to the Jamela WTP, along Hackney-Prairie Road from the Forest Oaks WTP to Rich Drive, and the cleaning and testing of the existing force main on Clarke Road. Commissioner Howell, seconded by Commissioner Parker, moved to approve Change Order No. 2 with Wharton-Smith, Inc. for the Water Distribution Mains Phase 1 Project. Motion carried 4-0. (Mayor Vandergrift was away from the dais.) 10 Ocoee City Commission Regular Meeting [C\ [nl December 21, 1999 � CHANGE ORDER No. 3 WITH WHARTON-SMITH, INC. FOR WATER DISTRIBUTION MAINS - PHASE 1 PROJECT Assistant City Engineer/Utilities Director Wheeler presented the staff report for Change Order No. 3 for the project noted above. Commissioner Johnson, seconded by Commissioner Howell, moved to approve Change Order No. 3 with Wharton-Smith for Water Distribution Mains - Phase 1 Project. Motion carried 4-0. (Mayor Vandergrift was away from the dais.) WASTEWATER TREATMENT PLANT AND SOUTH WATER TREATMENT PLANT - AUTHORIZATION TO PURCHASE EQUIPMENT Commissioner Johnson, seconded by Commissioner Howell, moved to approve the purchase of the new Chlorine Residual Analyzer for the Wastewater Treatment Plan from Guardian Equipment, Inc. in the amount of $2,915.00 to be funded from the Wastewater Reserve and Replacement Account; to waive the requirements of the Purchasing Manual that securing three written quotes for the purchase of equipment over$250.00 in value and approve the purchase and installation of a new 100 Hp motor from Ingersoll-Rand, Inc. through Carter & Verplanck, Inc. in the amount of $4,682.00 to be funded from the Water Reserve and Replacement Account. Motion carried 4-0. (Mayor Vandergrift was away from the dais.) Mayor Vandergrift returned to the dais at 10:27 p.m. UTILITY RELOCATION AGREEMENT WITH FLORIDA DEPARTMENT OF TRANSPORTATION FOR SILVER STAR ROAD(SR 438) TURN LANE AT OCOEE HILLS ROAD PROJECT Assistant City Engineer/Utilities Director Wheeler presented the staff report. Commissioner Johnson, seconded by Commissioner Howell, moved to authorize the Mayor and City Clerk to execute the Utility Relocation Agreement with the Florida Department of Transportation and authorize the Engineering and Utilities Departments to lend any assistance necessary. Motion carried 5-0. STAFF REPORTS EMERGENCY ITEM - OCOEE MIDDLE SCHOOL REQUEST TO POST LAFAYETTE STREET ONE- WAY WESTBOUND BETWEEN LAKEWOOD AND BLUFORD AVENUE 8:00 A.M. - 10:00 A.M. AND 3:00 P.M. - 5:00 P.M. City Manager Shapiro explained the traffic congestion problems as a result of the current construction at the Ocoee Middle School, and Mayor Vandergrift declared it an emergency item and moved, seconded by Commissioner Johnson, to approve the Ocoee Middle School request to post Lafayette Street as one-way westbound between Lakewood and Bluford Avenue 11 Ocoee City Commission Regular Meeting December 21, 1999 -U from 8:00 a.m. to 10:00 a.m. and from 3:00 p.m. to 5:00 p.m., and that adjacent residents be notified of the change. Motion carried 5-0. COMMENTS FROM COMMISSIONERS Mayor Vandergrift apologized to Commissioner Parker if she felt he had raised his voice in speaking to her earlier in the meeting. Commissioner Parker apologized for making him think that she was accusing him of that. Commissioner Johnson: 1. Asked status of design for the Lake Project. Mr. Shapiro said there would be a meeting on the RFQ after January 1. 2. Asked status of City Hall law suit. Mr. Shapiro said it has been filed, and when action has been taken, Attorney Bull will meet with Commission out of the sunshine. 3. Said he thought citizens were being misled about having no sirens when the new fire and police stations are built. Mr. Shapiro said sirens would continue to be necessary except for leaving the building as the opticon would change the light at the entrance as is now the case at the Plantation Grove station. 4. Said the City needs to enforce the code requiring shopping centers, etc. to replace dead plantings and asked that a letter be sent to Tee Pee Lumber about a problem there. 5. Said someone is driving through the flower beds in the median on Bluford. Mr. Shapiro said he will have rock put in to discourage the practice. Commissioner Howell: 1. Thanked Mr. Smith for the clearing of trees at Vignetti Park. 2. Thanked Mr. Nordquist for the netting at Sorenson Field. 3. Announced the RSVP line is 656-2218. 4. Wished everyone a Merry Christmas and Happy New Year. Commissioner Anderson: 1. Concerning the new phone system, he said the recording needs to be changed to begin with instruction to dial 9 and the extension number. He said the site specific phones in the new system made it more labor intensive and asked how long it would take information systems to correct broken phones: 2. Asked about the problems with the CISCO system. Mr. Shapiro said funds are budgeted for CISCO engineers and they are here a lot to help. 3. Mentioned a new computer network to which other governmental agencies were changing and Mr. Shapiro advised him to speak with Mr. Tartar about it when he returns from bereavement leave. 4. Wished everyone happy holidays. 12 Tri Ocoee City Commission Regular Meeting i `� EA_1\December 21, 1999 5. Referred to RSVP Action call from Phil Fiedler concerning grass that needed to be mowed on A.D. Mims near Victory Baptist Church. Mr. Shapiro said it was probably City right-of-way and he would have Mr. Smith take care of it. Mayor Vandergrift: 1. Complimented staff on new City calendar which can be picked up at City hall while supplies last. 2. Said Christmas lighting in the City had been outstanding this year and that he would like to see more commercial lighting. Commissioner Anderson asked why the lights were not on Silver Star this year and Mr. Shapiro said they wanted to complete the Clarke Road corridor and there were not enough funds though$5,000.00 had been added to the budget this year. Discussion ensued about purchasing versus rental of the decorations and problems with storage when purchased. 3. Asked if the City was intentionally killing the grass in the median on Clarke just south of Silver Star. Mr. Shapiro said he will have itchecked out. 4. Wished everyone a Merry Christmas and safe holidays. ADJOURNMENT The meeting adjourned at 10:48 p.m. APPROVED Attest: City of Ocoee Marian Green,Acting City Clerk S. Scott Vandergrift, Mayor 13 Agenda 1-18-2000 Item III A FTr - MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD JANUARY 4, 2000 CALL TO ORDER Mayor Vandergrift opened the City Commission regular meeting to order at 7:15 p.m. in the Commission Chambers. The invocation was given by Commissioner Anderson, which was followed by the Pledge of Allegiance, led by Frances Watts. The roll was called and a quorum was declared. PRESENT: Mayor Vandergrift, Commissioners Howell, Anderson, Johnson, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Building & Zoning Official Flippen, Zoning Coordinator Harper, Code Enforcement Supervisor Simon, Fire Inspector Stanley, Planning Director Wagner, Senior Planner McGinnis, Public Works Director Smith, and Deputy City Clerk Gosnell. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS - none. CONSENT AGENDA A. Approval and Authorization for Mayor and City Clerk to Execute the Non- Exclusive Temporary Easement and Drainage Access Easement Agreements with Cross Creek Homeowners' Association and Authorization for Payment of $250.00 to Cover their Costs in Reviewing and Executing the Agreement. B. Approval and Authorization for Mayor and City Clerk to Execute the Vote Processing Equipment Use Agreement and Election Contract with Orange County Supervisor of Elections for the 2000 Municipal Elections. Commissioner Johnson, seconded by Commissioner Parker, made a motion to approve the Consent Agenda as presented. Motion carried unanimously. COMMENTS FROM CITIZENS/PUBLIC Mrs. Rosemary Wilsen, 1019 Shady Maple Circle, addressed the Board concerning lighting at the entrance to the Beech Center on A.D. Mims Road. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Anderson ■ Thanked Staff for a successful Y2K rollover Ocoee City Commission Regular Meeting R F T January 4, 2000 Mayor Vandergrift • Announced the Habitat for Humanity Groundbreaking Ceremony on January 9, at 2:00 p.m. for the Christopher Gray Family • Welcomed Boy Scout Troop 766 in the audience PUBLIC HEARINGS Variance - Case No. 03VR-99:Christiansen Family. Zoning Coordinator Harper introduced Building and Zoning Official Flippen and staff that had been working on this issue and read verbatim all three issues from the Staff Report. City Manager Shapiro stated that as a general rule, many companies come into the City and are made to adhere to all codes; if the variance is granted, there would be concerns with other issues. Mayor Vandergrift stated that he had met with Building and Zoning Official Flippen and Mr. Christensen, however, he would refrain from reporting on that meeting until everyone had spoken. Mr. Bruce Marzloff, 7838 Canyon Lake Circle, Orlando, and Mr. Paul Christensen, 9117 Bay Point Drive, Orlando addressed several issues concerning their request for the variance. City Attorney Rosenthal explained the grandfathering issues regarding the lifts outside the facility and the impact of any exceptions, granting of a partial variance or full variance. The Public Hearing was opened, and since no one wished to speak, was closed. Code Enforcement Supervisor Simon gave an extensive overview of events that had occurred with the property going back to 1995 and incidents that had occurred in 1999 leading up to the Variance Application. Discussion ensued. Mayor Vandergrift stated that in his meeting with Mr. Flippen and Mr. Christensen, discussion included the approve a variance for a definite time period and enclosing the canopy. Mr. Gary Greiner (call-in) stated that there had been equipment outside and that work was done outside. Commissioner Johnson, seconded by Commissioner Parker, made a motion to approve Staff's recommendation to deny the granting of the Variance Application as submitted by Mr. Christensen, the Applicant, requesting to (1) allow the addition of four automobile repair lifts, under the open-air canopy; (2) allow the placement of the lifts and repair operations within the fifty-foot (50') Colonial Drive setback; and (3) allow automotive repair to be conducted outside, not in an enclosed building as required by the Land Development Code, "C-3, General Commercial District." Motion carried 3-2, with Mayor Vandergrift and Commissioner Anderson voting no. Page 2 of 4 Ocoee City Commission Regular Meeting *RAFT January 4, 2000 Recess 8:55 p.m. - 9:07 p.m. OTHER BUSINESS First Readings of Ordinances. Second Readings/Public Hearings will be January 18, 2000. 1. Ordinance No. 00-01, Clarke Road Pond Annexation (Case No. AR-99-09-01). City Attorney Rosenthal read Ordinance No. 00-01 by title only. 2. Ordinance No. 00-02, Clarke Road Pond Rezoning (Case No. AR-99-01). City Attorney Rosenthal read Ordinance No. 00-02 by title only. Purchase Agreement - Maguire Road Widening Project: Acquisition from Christos and Deborah Anthony, as Trustees of the Christos and Deborah Anthony Revocable Living Trust. Commissioner Johnson, seconded by Commissioner Howell, made a motion to approve the Purchase Agreement executed by Christos and Deborah Anthony, as Trustees, authorizing execution thereof by the Mayor and City Clerk, and further authorizing the Mayor and City Clerk to execute all documents necessary to close the transaction, including but not limited to the Easement Agreements. Motion carried unanimously. Change Order No. 5 with D.J. Haycook Construction for Beech Recreation Center. City Manager Shapiro explained that the cost has increased due to the many additions being done including an activity room and restroom and showers. Commissioner Howell, seconded by Commissioner Parker, made a motion to approve Change Order #5 for D. J. Haycook Construction Co. in the amount of $375,000 for the design and construction of the Beech Center addition. Motion carried unanimously. STAFF REPORTS - none. COMMENTS FROM COMMISSIONERS Commissioner Parker- stated that she was looking forward to a new century Commissioner Johnson -none. Page 3 of 4 Ocoee City Commission Regular Meeting January 4, 2000 AF ` Commissioner Howell -none. Commissioner Anderson • Thanked Staff again for a successful Y2K rollover • Announced the availability of an automatic debit payment system for water bills Mayor Vandergrift • Reported a pot hole on McKey and the railroad tracks • Requested status of the drain well on Starke Lake • Requested a connection via sidewalks to the trail from Clarke Road • Reported that he has received 2 responses regarding the State of the City Address. City Manager Shapiro stated that he would request input from Staff during the next Staff Meeting. • Requested assistance for his slide show presentations. Discussion ensued concerning the use of outside vendors to assist with presentations. Commissioner Anderson, seconded by Commissioner Parker, authorized the transfer of$1,500 from Contingency to the Legislative Account for the development and programming of Presentations for the Mayor and Commission. • Stated that he sent a letter to Metroplan Orlando and a copy was given to everyone • Announced the RSVP Line • Read a call-in from Rosella Breuing regarding the status of the Spring Lake Elementary School pig path • Read a call-in (anonymous) regarding the status of the fire station and the land at Bluford and Orlando Avenue and that trees are being cut and removed at that location. ADJOURNMENT The meeting was adjourned at 9:30 p.m. APPROVED Attest: City of Ocoee Fran Gosnell, Deputy City Clerk S. Scott Vandergrift, Mayor Page 4 of 4