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Home My WebLink AboutII (A2) SYSCO Food Services of Central Florida, Inc. re: Ammonia Agenda 2-01-2000 Item II A 2 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE MAYOR•COMMISSIONER Ocoee S. SCOTT VANDERGRIFT °� CITY OF OCOEE COMMISSIONERS 150 N. LAKESHORE DRIVE DANNY HOWELL a SCOTT ANDERSON OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON n�yr J` (407)656-2322 NANCY J.PARKER ��Of GOON)�\ CITY MANAGER ELLIS SHAPIRO January 19, 2000 (Via facsimile 407-877-5716) Kenny Westmoreland Risk Manager SYSCO Food Services of Central Florida, Inc. 200 West Story Road P. O. Box 130 Ocoee, Florida 34761-0130 Dear Mr. Westmoreland: I have received your letter dated January 18, 2000, regarding your request to appear at our February 1 , 2000 City Commission meeting to make a presentation to the City Commission in order to meet your state requirement to notify the public under Section 4 of Public Law 106-40. You will be scheduled under presentations at the February 1, 2000 meeting agenda which begins at 7:15 p.m. Sincerely, piro C -fv(anager c: Marian Green, Acting City Clerk (w/attachment) Honorable Mayor and City Commission (w/attachment) POW16 01/18/2000 TUE 14:07 FAX 4078775716 SYSCO OPERATIONS Cj002 SYSCO Food Services of Central Florida, Inc. January 18, 2000 City Manager City of Ocoee Ellis Shapiro 150 North Lakeshore Dr. Ocoee, Florida 34761 Dear Mr. Shapiro, I am sending you the information you requested. We have been notified by the state requiring us to hold a public meeting concerning ammonia that we use in our refrigeration. We need to hold this meeting to let the community know the risk, and our plan for an emergency, should one happen. They have given us a deadline of February 1, 2000. I have scheduled an expert on ammonia, Steve Williams of Bighorn Environmental. He has been working with SYSCO Corporation to help us meet these requirements. Steve will be our spokesman at the meeting. if 1 can be of any other help,please let me know. My phone number is 407-877-8500 ext. 1470. Sincerely, 1 /r41 111444"17telj Kenny Westmoreland Risk Manager SYSCO Food Services of Central Florida, Inc. 200 West Story Road • P.O. Box 130 . Ocoee, Florida 34761.0130 • (407) 877.8500 O1/18/2000 TUE 14:07 FAX 4078775716 SYSCO OPERATIONS @1003 OCT 2 71999 TATF OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Helping Floridians create :.are, vibrant, sustainable cominunit ?s" 1E0 StiSM STEVEN M.HI OM Governor Secretary October 25, 1999 MEMORANDUM TO: Facilities Subject to the Risk Management Program, Section 112(r) of the 1990 Amendments to the Clean Air Act FROM: State Emergency Response Commission for Hazardous Materials - SUBJECT: Risk Management Plan-Public Meeting Requirement This memorandum's purpose is to inform you of Section 4 of Public Law Number 106-40,the Chemical Safety Information, Site Security and Fuels Regulatory Relief Act,which manda•••- that most facilities required to file a Risk Management Plan must hold a 1.ublic Tweeting prior to February 1,2000. In this meeting, you are required to share hazard assessment information with members of the local community. Your facility has been previously identified as be: subject to the Risk Management Program and responsible for submitting ;i risk manage!, ,lair to the United States Environmental Protection Agency (EPA).Therefore, your facility ma: aav° to submit verification to the Director of the Federal Bureau of Investigation(FBI)tha; your facility has completed the requirements of Section 4 of Public Law Number 106-40 by re later than June 5,2000.Attached to this document arc the U. S. EPA's factsheet or' all the requirements of Public Law Number 106-40 and a factsheet from the EPA and the I'BI c..i the public meeting requirement of Public Law Nair ber 106-40. If you need additional information or assistance,please contact the Compliance Pln-r;icg Sec;ioz at the Department of Community Affairs at(850) 413.9970 or (800)635-71 79(Florida only). You mt-y obtain additional information via the Internet at;he following Web Site: http:/1wwv'.dcasr:a...fl us/c-is,arp.mpfstart.htm 2555 SHUMARO OAK BOULEVARD • TALtAMASSEE, FLORIDA 32399.2100 Phone. t$50) 4e8.8466'Suncom 276.82LL€ cAA: (d.Li 321-0781rncom 291.0781 Internet addre;s. http.''w. -.=.dc:.:.a•r-it u• t oc ciA K.rc, CAtE4 SWAMP Ama d t•o<al Star Concern f,e4 011•(e Ate,nt e•I..C31 Suer Coner.n r•t:0 r7Rrn tF frir•.n...�•nL y.•^ c•••i..:./ 2.c f 4.1'A..,!.1,vtt:.nt•'141 01/18/2000 TUE 14:08 FAX 4078775716 SYSCO OPERATIONS 004 United Chemical Emergency Preparedness Environmental nretecti;,n and Prevention Office Agency United Stales Federal Burcau of investigation- Office of Domestic Terrorism Octoixa 1999 Chemical Safety Information, Site Security and Fuels Regulatory Relief Act: Public Meetings and Other Notifications On Aug.5,1999,President Clinton signed the Chemical Safety Information,Site Security and Fuels Regulatory Relief Ac (PL 105-40). The new law primarily concerns the public availability of the Off-site Consequence A- (OCA)sections of Risk Management Plans(RMPs)submitted by facilities under regulations impiemea'fig Section 112(r)of the Clean Mr Ad(CAA). The new law prohibits government officials from disclosin to the public the OCA sections of RMPs and other related materials until at least Aug.5,2000. Roweve,the law does nor prohibit facilities from sharing with the public the OCA sections of their RMMPs,owl it requires most facilities to provide the public with at least a summary of their OCA information by Ecb.�1,2000. • Background facilities submitting RMPs to provide the public with certain related information. Section 112(r)of the Clean Air Act(CAA)requires facilities with more than a threshold quantity of a Public Meetings listed extremely hazardous substance to have a risk management program in place and to submit a If your facility was required to submit an RMP for summary of that program-the RMP-to the a Program 2 or Program 3 process,you must • Environmental Protection Agency(EPA)by June announce and hold a public meeting by Feb. 1, 2l. 1999. 2000,to discuss your RMP,including the OCA sections.If you meet the applicable definition of Under Section 112(r)as originally enacted,RMMMPs, "small business stationary source,"you may opt to including the OCA sections of RMPs,were publicly publicly post a summary of your OCA information. available,since one purpose of RMPs is to inform the public about facilities' safety programs and to In either case,you must certify to the Federal stimulate a dialogue between the community and Bureau of Investigation (FBI)by June 5, 2000.that industry about chemical safety. you have held the meeting or posted the summary. Facilities having only Program 1 processes are However,concerns were raised that widespread exempt from the public meeting/summary electronic distribution of a database derived from requirement. the OCA sections of Ries could pose a security risk. In re.ponse to this concern, the Chemical Jt's An Opportunity! Safety Information, Site Security and Fuels Holding a public meeting can help your facility: Regulatory Relief Act was passed. • Open a risk communication dialogue with the Luc.local community leaders and the public; The new law,among other things,limits public access to the OCA sections(i.e., section 2 through Explain what you use doing to reducc risk; 5)of RMPs and other related materials until at least • Discuss your plans for Y21C compliance;and Aug. 5,2000. By that date,the federal governmcnl • Identify key isruc_5 of concern in your community. i;to complete an assessment and ruiemaking to ---- - - address the future public availability of those OCA materials_ In the meantime, the new law requires Cdrmicat Efew-gemo,R eparedne d P cr:tion Oficc — franca'w+ecryClee pep,. 01/18/2000 TUE 14:09 FAX 4078775716 SYSCO OPERATIONS tQ1005 The new law requires that the public mcx:ting rtrust. RMP Program Levels • fie convened after"reasonable public nonce" of the meeting, and The RMP'-rule classifies proccs:cs(not facilities) into three Program levels: • "Describe and discuss the local implications' of your RMP,including a summary of the • Prograru 1 -processes considered low risk because their'worst-cast release would not information in the OCA sections of your plan. affect public receptors and they have not had an accident that affected.the public in Your have broad discretion under PI. l UtiJ14 to the last 5 years. decide how best to announce and conduct a public _-- —.. meeting that meets these requirements. The new • . Program 2-processes not eligible for law allows you to conduct joint public meetings • .Program 1 or subject to Pmgrarn 3. with other facilities. '''; program 3.,processes not eligible for Program 1.that-are subject to the OSHA Suggestions process safety managemcni standard or in • one of tdriindus?i+ 1 sectors(i e„chemical • Use a farm of public notice that makes sense manufacturers,refineries,and pulp mills). for your community. For example:consider nnnouncing your meeting in utility bills,a community newsletter or on the radio. Small Businesses your meeting with the LEPC or Fire Department. . Make your presentation at a public meeting Facilities meeting the CAA Section 507(c)(1) • co-hosted by the mayor or other public definition of"small business stationary source" official_ have the option of publicly posting a summary of their OCA information instead of holding a public meeting. Credit for Past Public Meetings The new law requires that surrunarics prepared in lieu of a public meeting most: If your facility held or participated in a public meeting between Aug. 5, 1998 and Aug.5, 1999 • Be publicly posted;and that tract the requirements for public meetings,you • Summarize the information in sections 2 do not have to conduct another public meeting. through 5 of your RMP. You have fulfilled your public meeting requirement Your facility qualifies as a"small business if your meeting was open to the public;preceded by stationary source" if it: reasonable public notice;and you described and discussed the local implications of your RMP and • Is owned or operated by a person that employs suilunariZed the OCA information. Simply certify to 100 or fewer individuals; the FBI that you held such a meeting. • Meets the definition of "small business concern"in the Small Business Act (15 USC Note:To meet the requirements of the new law. the f31 et seq.); past meeting must have considered the same Is not a"major stationary source"under the information that you submitted to EPA in your CAA(see 42 USC 7661(2)); RMP. If the information that you described and • Emits less than 50 tons or more per year of discussed at the public meeting was significantly any regulated pollutant:ar-d different from that reported in your RMP. you must • Emits less than 75 tons per year of all convene another public meeting. regulated pollutants. "Regulated pollutants" include all of the pollutants regulated under the CAA.not just the {1 Pr a tad on r cycled "4c? Chemfcat F,"�.7.nry P7apc cdness and Pretsntiun U,fJicc 01/18/2000 TUE 14:11 FAX 4078775716 SYSCO OPERATIONS lfl 406 ate, -• .. �..: . substances regulated uri.h:r section 112(r)of the --- CAA. Sample Certification to Director,FBI You have broad discretion uncle' the new law to RE: EPA Facility ID()( 12 digits) decide how best to publicly post your OCA information. Your town may have a public bulletin In accordance with P.L. l0o-at?,on(insert date), board where tte community regularly goes for (,name of faculty and Sac tiny ID numbed,after reasonable public nonce,converted a public meeting. information about Iocal activities. Or,you can At that time, the Iocal implications of our Risk contact your Local Emergency Planning Management Plan,including s summary of the OCA Committee(LEPC)or County Emergency portion of the plan,were desCi abed and discussed. Management Association to see if they have any posting tips. or In accordance with P.L. 105-40,on(insert date), Certification to the FBI (Dam=of facility)publiclyposted a summary of the OCA portion of our Risk Management Plan. The information was posted(describe where). This By June 5,2040, the owner or operator of your fcilitymeets the definition of a small business facility must send a certification stating that the stationary source in Section 507(c)of the Clean Air public meeting has been held,or the OCA summary Act. posted,to: Director,FBI Attention:RMP Program-Room 18327 Signature . 935 Pennsylvania Ave. N.W. Washington,D.C. 20535-0001 Print Name The FBI will document receipt of the ccrtifictions and provide documentation to the EPA. No other Title communication should be included with • certifications to the FBI. Date Release of OCA Without Restriction The owner or operator of afacility may chose to Notification to EPA share with the public the OCA sections of the facility's RMP. PL 106-40 provides that the OCA If your facility makes the OCA portion of your sections of any R'vIP made available to the public RMP available to the public without restriction,PI. 106-40 requires you to notify EPA that you have without restriction by the facility owner or operator done so.EPA must keep a public list of facilities is not subject to the restrictions of the law. that have released the OCA portion of their RMPs Once a facility has released that portion of its RMP Without restriction. to the public, government officials may do so,as well. -- 154?Printed ur..ec)dcdpc�Rr cne-ticulC7nuF�nq v.:f,a..rdne.,and Pe anion 4fe� F 01/18/2000 TtUE_ 14:12 FAX 4078775716 SYSCO OPERATION'S Ittl007 I En€orcement Sample Notification to the A.cr,iuistr ator,EPA ,k,PA Facility II.# (12 boxes to indicate size) EPA has the authority to enforce the meeting, certifi..ation, anti notilieation provisions of the law. Failing or refusing to comply with the above I am suhuuttrag this notiticauou to accordance with provisions may result in EPA initiating a judicial the rrgwements of P.L.106-40 to indicate that the action in Federal district court to enforce the OCA portion of the Risk Management Plan relating to obligations under the new law. (name of facility)was publicly released without restriction on (insert date). For More information Signature Full text of the law and some Frequently Asked Questions and Answers are available on EPA's Chemical Emergency Print Narnt v Preparedness and Prevention Office hon epage at httpiiwww.epa.gov'ceppo Title RMPs.except for sections 2 through 5(the OCA portion), : are available on the Internet in database called Date RMP'1nfo.The public can access the data at .. lit t pJ/ww w.c pa.gov/t:nr uo. Contact the Emergency Planning and Community Right-Tc- Know Hotline at(804)424-9346 or(703)412-9810. Mail the notice to: !1 RMP Reporting Center P.O.Box 3346 Merrifield,VA 22116-3346 _�_.._._-- -- Printed on rcrycIc4paptr t;h,,+nscaJeitanC,P•y FP(pamines:and P•v. .^nnorr or:, 01/18/2000 TUE 14:03 FAX 4078775716 SYSCO OPERATIONS 10001 : SYSCO FOOD SERVICES • OF CENTRAL FLORIDA,INC. • • 200 WEST STORY ROAD) • OCOEE,FL 34761 • 407-877-8500 • FAX 407-877-5716 r � ':0, s+i^ k� � ifl� ti� 1 s � r.' i�c"d' � S fi:�.. 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CITY CITY MANAGER ELLIS SHAPIRO MEMORANDUM DATE: January 10, 2000 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E.phi►✓ Assistant City Engineer/Utilities Director SUBJECT: Recognition of Employees for participation at 1999 FS/AWWA Conference The 1999 Florida Section American Water Works Association Conference was held at the Radisson Twin Towers Hotel on Kirkman Drive from November 30th to December 2nd. The conference allows many people from around the State of Florida to get together to discuss issues related to water treatment, distribution & metering, operation & maintenance, customer service, and regulatory compliance. The theme for this past conference was "In Search of Excellence". The City of Ocoee was well represented at this conference: attending the technical seminars; viewing the exhibitor displays of new equipment; interacting with fellow water professionals at all levels; and participating in the various competitions for distribution personnel. There were also three competitions between utilities from around the state. They were Pipe Tapping, Meter Madness,and Backhoe Rodeo. Pipe Tapping Contests: Ductile Iron Pipe Tap: The Ductile Iron Tap requires a direct tap onto a pressurized iron pipe and the setting of the copper service line to a meter connection. The winner of this competition represents the Florida Section in the national contest held each year at the National AWWA Conference. The Ocoee team of Jim Butler, Bob Clark, Hector Rivera, and Stephen Hollingsworth came in second behind the ten time champions, Miami-Dade Water and Sewer Authority team. Poly Ethylene "Fun" Tap: The "Fun" Tap requires a tap through a corp stop onto a pressurized poly pipe and the setting of the poly-tubing service line to a meter connection. Since this competition is not recognized nationwide,the winner does not get to go to a National Conference competition. This competition was started in Florida as result of the amount of PVC and HDPE pipe used in the state. The Ocoee Team#2 of Mike McCall, Mike Snowman, Derrick Anderson, and Gary Gleason finished forth. The two time defending state champions Ocoee Team #1 of PoWF ,. Protect Oce e%Water Resources