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Home My WebLink AboutVII (F) Discussiong: Proposal to Provide Additional Lots in Ocoee Cemetery Agenda 2-15-2000 Item VIIF "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER • Ocoee S.SCOTT VANDERGRIFT 0 CITY OF OCOEE • O . COMMISSIONERS .w ti • DANNY HOWELL v 150 N.LAKESHORE DRIVE SCOTT ANDERSON OCOEE,FLORIDA 34761-2258 N RUSTY JOHNSON - �� (407)656-2322 0 NANCY J.PARKER Op GOO FROM THE OFFICE OF JEAN GRAFTON, CITY CLERK CITY MANAGER ELLIS SHAPIRO MEMORANDUM To: The Honorable Mayor and City Commissioners From: Marian Green, Acting City Clerk Date: February 8, 2000 Re: Proposal to Provide Additional Lots in Ocoee Cemetery Issue Should the Honorable Mayor and City Commissioners approve preparation of a re-plat of a • portion of the original cemetery to potentially provide up to 380 additional lots as shown on the attached sketch? If approved, when the new lots are identified, should those individuals on the "Wait List for Cemetery Lot Purchases" be granted first option to purchase the lots? Background Mr. Gary Krick, of Southeastern Surveying& Mapping, Corp., provided a Boundary Survey for the Cemetery in November, 1995. He has submitted two proposals for additional services and they are attached along with City Engineer/Utility Director Shira's memorandum explaining their scope. Staff believes that the updated Boundary Survey outlined in the first proposal dated January 24, 2000, in the amount of $667.50 is not needed as there have been no new improvements since 1995. Staff believes the services outlined in the second proposal dated January 25, 2000, in the amount of $4,630.00 would provide additional usable lots. Based on our knowledge of the existing cemetery, it appears we could gain an immediate 200 additional lots. The balance of the lots would need to be looked at for possible conflicts with wetlands or other site constraints. The "Wait List for Cemetery Lot Purchases" was begun some time ago when two adjacent lots were no longer available for sale. The list now includes requests for just over 100 lots. In addition to the list, inquiry about lots for an urgent need average approximately three per month. Recommendation Staff respectfully recommends that the Honorable Mayor and City Commissioners: (1) Approve the Southeastern Surveying & Mapping Corp. proposal dated January 25, 2000 in the amount of $4,630.00 for surveying services for the Ocoee Cemetery with funds to be taken from contingency. The balance in contingency as of February 8, 2000 is $113,536.40. (2) Direct that those individuals on the "Wait List" be granted first option to purchase the lots. AL' Protect Ocoee's Victor Resources <1 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER COCbee S.SCOTT VANDERGRIFT COMMISSIONERS CITY OF OCOEEDANNY HOWELL 150 N.LAKESHORE DRIVEI SCOTTANDERSON OcoEE,FLORIDA 34761-2258RUSTYJOHNSON(407)656-2322 NANCY J.PARKER CITY MANAGER ELLIS SHAPIRO MEMORANDUM DATE: January 28, 2000 TO: Ellis Shapiro, City Manager Marian Green, Deputy City Clerk FROM: James W. Shira, P.E., City Engineer/Utilities Director SUBJECT: Ocoee Cemetery I have received two proposals from Southeastern Surveying for work at the Ocoee cemetery. I am forwarding both proposals with this memo to Marian Green for safekeeping until a decision is reached regarding further action. The first proposal is for an updated survey of the overall cemetery boundary. This is not required in order to describe the additional lots we want, but would give us a current boundary survey with current locations of fences and other above ground improvements in the vicinity of the boundary lines. In essence, this work will give us peace of mind that we know where our cemetery is, and that all of our fences, etc. are contained within its boundaries. The proposed fee for this work is $667.50 with completion within two weeks of notice to proceed. The second proposal is for establishing block corners for the various blocks of lots that were previously sketched. I asked Mr. Krick to base his estimate on all of the blocks he had previously sketched, even though we may decide at a later date that some of the blocks or the lots within the blocks are unusable. This way, we will have the information we need to describe as many additional lots as we can. Mr. Krick proposes to set only the block corners, and not the internal lot corners. He proposes this for two reasons. One, the lot corners can be laid out to a reasonable degree of accuracy by cemetery workers, as long as they have accurate, permanent block corners to work from, and two, as grave are dug, some of the lot corners will be destroyed and have to be reset anyway. The proposed fee for this work is $4,630.00 with a completion time of four weeks from notice to proceed. All of the interior lot corners can be set if we desire for an additional $3,445.00. No completion time was specified for this additional work but I would anticipate that it would take no more than one additional week. Please let me know if you want me to take any further action regarding this.project. Protect Oceee!s Water Resources-,' Daniel J. Henry, P.S.M. f'��'`/ (1 I \� .`\\`I ` �� Thomas K. Mead, P.S.M. Gary B. Krick, P.S.M. �= James L. Netersen, P.S.M. Roger Lonsway, P.S.M. William C. Rowe, P.S.M. AIM Myron F. Lucas, P.S.M. Rickey J.Travis, P.S.M. SOUTHEASTERN SURVEYING&MAPPING CORP. SURVEYING FLORIDA SINCE 1972 Providing Land Surveying& Utility Designation/Location Services January 24, 2000 VIA FAX: (407) 656-7835 Mr. James Shira, P.E. City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 RE: Ocoee Cemetary, SSMC Job No. 44911, Boundary Survey Dear Jim, We are pleased to submit our proposal for surveying services on the above referenced project. SCOPE OF WORK: Update the Boundary Survey as reflected on SSMC Drawing No. 44911 dated November 6, 1995 in accordance with Chapter 61 G17-6 F.A.C. to-include the following: 1. Establish the location of all boundary corners and reset any missing corners. 2. Locate all new improvements, as evidenced by above ground features. The final product will be six(6) certified copies and an electronic file for your use. See attached Fee Quotation Proposal. We anticipate completion of the above described work within two(2)weeks from receipt of written notice to proceed. Payment is expected within thirty days from date of invoice. We look forward to the opportunity to work with you on this project. Sincerely, rr • Gary B. Krick, P.S.M. President/Project Manager GBK:bme E:\WP60\DATA\Proposal\Ciryoftkcee144911 Boundary Ocoee Cemetary.wpd OFFICE 324 North Orlando Avenue, Maitland, Florida 32751-4702 407/647-8898 Fax 407/647-1667 e-mail:ssmc96@aol.com r,l,ATIr I iva7 D c.,11fh Omilrnnrl lhinlc, Flnriria a24.2R R5n/R3R-0790 Fax 850/638-8069 e-mail:ssmc98@wfeca.net ;E QUOTATION PROPOSAL Date: January 17,2000 >ject Name: Ocoee Cemetary,Update Boundary ntract: City of Ocoee Name of Firm: Southeastern Surveying_&Mapping Corporation ACTIVITY PLS SEN TECH DRAFTSPERSON 2 MAN CREW 3 MAN CREW I , Man Hrly Fee Man Hrly Fee Man Hrly Fee Man Hrly Fee Man Hrly Fee Hrs Rate Hrs Rate Hrs Rate Hrs Rate Hrs Rate 3oundary Survey .5 85.00 42.50 1 65.00 65.00 2 55.00 110.00 5 90.00 450.00 110.00 0.00 85.00 0.00 65.00 0.00 55.00 0.00 90.00 0.00 110.00 0.00 85.00 0.00 65.00 0.00 55.00 0.00 90.00 0.00 110.00 0.00 ~ 85.00 0.00 65.00 0.00 55.00 0.00 90.00 0.00 110.00 0.00 85.00 0.00 65.00 0.00 55.00 0.00 90.00 , 0.00 110.00 0.00 85.00 0.00 65.00 0.00 55.00 0.00 90.00 0.00 110.00 0.00 LUMP SUM FEE BREAKDOWN Professional Surveyor $ 42.50 Senior Technician $ 65.00 Draftsperson $ 110.00 Two-Man Crew $ 450.00 Three-Man Crew $ 0.00 Out of Pocket Expenses • $ 0.00 • Miscellaneous Expenses $ 0.00 LUMP SUM FEE TOTAL $ 667.50 /0llitt:MWW-R.\ --Su" v y �� Daniel J. Henry, P.S.M. 4 / Thomas K.Mead,P.S.M. Gary B. Krick, P.S.M. akeM James L. Petersen,P.S.M. Roger Lonsway, P.S.M. V William C. Rowe,P.S.M. Myron F. Lucas, P.S.M. Rickey J.Travis, P.S.M. SOUTHEASTERN SURVEYING&MAPPING CORP. SURVEYING FLORIDA SINCE 1972 January 25,2000 Providing Land Surveying&Utility Designation/Location Services VIA FAX: (407) 656-7835 Mr. James Shira, P.E. City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 RE: Ocoee Cemetary, SSMC Job No.44911,Plat Dear Jim, We are pleased to submit our proposal for surveying services on the above referenced project. SCOPE OF WORK: Prepare a re-plat of a portion of the original cemetery to allow future expansion. The configuration of the re-plat will be based on the attached sketch in accordance with F.S. Chapter 177 and the platting requirements of The City of Ocoee to include the following: 1. Perform a boundary survey of that portion of the original boundary survey area to be re- platted based on the attached sketch. 2. Perform the necessary calculations for the proposed lots and easements. 3. Prepare a cover sheet with appropriate dedications. 4. Perform the necessary drafting of the proposed lots and easements. 5. Initial setting of all PRM's,PCP's and block corners. The lot corners would be set prior to the transfer of any lot by the city(see Florida Statute 177.09 Item 9). The cost for that task is included as an option. 6. Furnish you with a certified letter of completion and compliance, if required. The final product will be a mylar and ink drawing and the necessary blueline prints for submittal to the City of Ocoee, when appropriate. See attached Fee Quotation Proposal. We anticipate completion of the above described work within four (4)weeks from completion of the initial boundary survey.Payment is expected within thirty days from date of invoice. We look forward to the opportunity to work with you on this.project. Sincerely, U.,A) Gary B. Krick, P.S.M. President/Project Manager GBK:bme E:\WP60\Data\Proposal\CityofDcoce\44911 Plat Ocoee Cemctary.wpd OFFICE 324 North Orlando Avenue, Maitland, Florida 32751-4702 407/647-8898 Fax 407/647-1667 e-mail:ssmc96@aol.com ___—._.._ ...__.. ,. nneno ocn i coo n--zon Cov stun i a'31a-1lnRQ a-mail•ccmc9ACalwfeca.net KE QUOTATION PROPOSAL Date: January 25,2000 oject Name: Ocoee Cemetary,Plat )ntract: City of nrnrp Name of Firm: cnnthractrrn Cltrveying RE Marring f nrpnratinn ACTIVITY PLS SEN TECH DRAFTSPERSON 2 MAN CREW 3 MAN CREW Wd V� `0 45. ,:,,E r a'0, `��` Man Hrly Fee Man Hrly Fee Man Hrly Fee Man Hrly Fee Man Hrly Fee i'ir�w,�A�;U is IaVe '� '"`I ' Y ;:4 Hrs Rate Hrs Rate Hrs Rate Hrs Rate Hrs Rate Prepare Plat 2 85.00 170.00 4 65.00 260.00 32 55.00 1,760.00 90.00 0.00 110.00 0.00 Set Plat Monumentation ie Boundary and 1 85.00 85.00 3 65.00 195.00 55.00 0.00 24 90.00 2,160.00 110.00 0.00 Block Corners 85.00 0.00 65.00 0.00 55:00 0.00 90.00 0.00 110.00 0.00 85.00 0.00 65.00 0.00 55.00 0.00 90.00 0.00 110.00 0.00 85.00 0.00 65.00 0.00 55.00 0.00 90.00 0.00 110.00 0.00 OPTION:Set All Lot Corners 1 85.00 85.00 4 65.00 260.00 4 55.00 220.00 32 90.00 2,880.00 110.00 0.00 LUMP SUM FEE BREAKDOWN Professional Surveyor $ 255.00 Senior Technician $ 455.00 Draftsperson $ 1,760.00 Two-Man Crew $ 2,160.00 Three-Man Crew $ 0.00 Out of Pocket Expenses $ 0.00 Miscellaneous Expenses $ 0.00 LUMP SUM FEE TOTAL $ 4,630.00 OPTION $ 3,445.00 , _` - =i . 1c \_ AS rhefst .rn\ .7stiftvilyTgi\- -_ ‘7,1:.;_i_j _L___ _ \,_ _ ___ G:\WP60\Data\Proposal\Cityo(Ocoee\44911 Plat Ocoee Ccmctary.wpd (9) Monuments shall be set at all lot corners, points of intersection, and changes of direction of lines within the subdivision which do not require a "P.R.M." or a "P.C.P."; however, monument need not be set if a monument already exists at such corner, point, or change of direction or when a monument cannot be set due to a physical obstruction. In those counties of municipalities that do not require subdivision improvements and do not accept bonds or escrow accounts to construct improvements, monuments may be set prior to the recording of the plat and must be set before the transfer of a o . In those counties or municipalities that require subdivision improvements and Wave the means of ensuring the construction of those improvements, such as bonding requirements, monuments shall be set prior to the expiration of the bond or other surety. If the professional surveyor and mapper or legal entity of record is no longer in practice or is not available due to relocation, or when the contractual relationship between the subdivider and professional surveyor and mapper or legal entity has been terminated, the subdivider shall contract with a professional surveyor and mapper or legal entity in good standing who shall be allowed to place the monuments within the time allotted. • 5 1 � 1.7 . v `3 .1 • . �L