HomeMy WebLinkAboutIII (C) Approval and Authorization for Mayor and City Clekr to Execute Florida Department of Transportation Maintenance Contract Renewal - Contract No. AG997, State Job. No. 244298-1-72-04 Agenda 3-07-2000
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ROBERT SMITH
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PUBLIC WORKS DIRECTOR
370 ENTERPRISE ST.•OCOEE,FLORIDA 34761
PHONE(407)877-8420•FAX(407)877-0392
STAFF REPORT
TO: The Honorable Mayor and Board of ity Co missioners
FROM: Bob Smith, Public Works Director
DATE: February 23, 2000
RE: Florida Department of Transportation
Highway Maintenance Contract Renewal #AG997
F. M. #244298-1-72-04
ISSUE:
Should the Honorable Mayor and Board of City Commissioners approve the renewal of
the referenced contract?
BACKGROUND AND DISCUSSION:
The City of Ocoee and the Florida Department of Transportation entered into a renewal
agreement April 24., 1998, for the City to perform routine roadside maintenance on
State roads within the City limits of Ocoee for the State. This renewal expires April 24,
2000. The Florida Department of Transportation has submitted a renewal agreement
for$32,445.00 annually. This includes a 3% increase over last year's payment, per the
original agreement. The State is satisfied with our services and the $32,445.00 is
adequate compensation for us to perform the maintenance.
RECOMMENDATION:
Staff respectfully requests the Honorable Mayor and Board of City Commissioners
approve the new FDOT Maintenance Contract for the coming year.
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THE PRIDE OF WEST ORANGE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 375-020-23
CONTRACT RENEWAL CONTRACTS ADMINISTRATION
OGC-08/98
Contract No.: AG997
Financial Project No(s).: 244298-1-72-04
WPI No(s).:
County(ies): Orange
Renewal: First 0 Second
This Agreement made and entered into this day of , by and between the State of
(This date to be entered by DOT only.)
Florida Department of Transportation, hereinafter called "Department", and City of Ocoee
of 370 Enterprise Street; Ocoee, FL 34761
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on April 21, 1999
entered into an Agreement whereby the Department retained the Contractor to perform routine maintenance
on state roads with the City of Ocoee.
; and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement dated April 21, 1999
for a period of one year beginning the 1st day of May , 2000 and ending the 30th
day of April , 2001 at an annual cost of$ 32,445.00 Renewal#1
includes a +3% increase per page 6 of MOA. specified herein.
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
CITY OF OCOEE (SEAL) STATE OF FLORIDA
Name of Contractor DEPARTMENT OF TRANSPORTATION
BY: (SEAL) BY:
Authorized Signature District Secretary or Designee
Title: Title: DISTRICT DIRECTOR OF OPERATIONS
Attest:
Legal:
Surety Date
Fiscal:
By. Approval as to Availability of Funds
Date
Countersigned:
Resident Florida Agent Date (SEAL)
IS
RECYCLED PAPER •,.,;
Florida Department of Transportation
JEB BUSH THOMAS F.BARRY,JR.
GOVERNOR SECRETARY
Contracts: 3-510 719 South Woodland Boulevard DeLand,Florida 32720 904/943-5283
February 8, 2000
Robert M. Smith, Public Works Director
City of Ocoee
370 Enterprise Street
Ocoee, FL 34761
Re: 1st CONTRACT RENEWAL Certified Letter: P 549 930 527
Contract No.: AG997
State Job No.: 244298-1-72-04
County(ies): Orange
Amount: $32,445.00
Gentlemen:
Thank you for your letter of 01/04/00 wishing to renew; this letter is to advise you that the Department is
satisfied with your performance and wishes to renew the above subject contract. This renewal must be
mutually agreed to by both parties and is subject to the same price, terms, and conditions as the original
contract.
If this is agreeable to you, please complete the enclosed two (2) copies of our Contract Renewal Form, Bond
Sheet (Please NOTE: The Contract Number on the 12th line (after the words: "to bear the date of"must not be changed or
replaced with a date)) , and Contract Affidavit. Please return them to me with proof of General Liability and
Worker's Compensation Insurance no later than 04/17/00. Please call me at the above number if you have any
questions.
NOTE: Please do not fill in the date on the Contract Renewal Form; RENEWAL occurs ONLY after the
District Director of Operations signs this form.
cerely,
Shirley Haas
District Maintenance
Contracts/Beautification Grants
RQC:h.593r11.trs
Enclosures
www.dot.state.fl.us