HomeMy WebLinkAboutVII (A) Selection of Transportation Planning Consultants - RFQ #0002 Agenda 3-07-2000
' Item VII A
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee S.SCOTT VANDERGRIFT
%. CITY OF OCOEE
� � O COMMISSIONERS
tit' +` o DANNY HOWELL
150 N.LAKESHORE DRIVE
v ` p; SCOTT ANDERSON
n� V OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON
j� ti`�� (407)656-2322 NANCY J.PARKER
QE0OW)
CITY MANAGER
ELLIS SHAPIRO
STAFF REPORT
DATE: February 24, 2000
TO: The Honorable Mayor and City Commissioners
FROM: Brad Friel, AICP, Capital Projects/Transportation Planner F.
THROUGH: Russ Wagner, AICP, Director of Planning IbFr
SUBJECT: RFQ#0002 Transportation Consulting Services
ISSUE:
Should the Honorable Mayor and City Commissioners direct staff to enter into negotiations for a
Continuing Transportation Planning Consulting Services contract with Renaissance Planning
Group and Dyer, Riddle, Mills and Precourt, Inc. ?
BACKGROUND:
On November 2, 1999 the City Commission directed staff to advertise a Request For
Qualifications ( RFQ) for Transportation Planning Services and also appointed Commissioner
Parker to serve on a selection committee. This committee also included Wanda Horton,
Finance Director; Jim Shira, City Engineer / Utility Director; Bob Smith, Public Works Director;
Russ Wagner, Director of Planning and Brad Friel, Capital Projects / Transportation Planner.
The task of this committee was to review the proposals, rank the firms and recommend which
firm best met the criteria outlined in the RFQ (attached).
DISCUSSION:
Five firms responded to the RFQ by the January 24, 2000 deadline. On February 8, 2000, the
selection committee met to evaluate each firm's qualifications. The following criteria were used
in the evaluation:
• Ability to provide type & quality of services
• Quality & extent of staff
• Experience w/transportation planning & engineering services
• Ability to undertake projects w/i budget based upon current/ projected workload
• Financial condition &fiscal stability
• Imagination, creativity innovation, efficiency & cost-effectiveness
Protect Ocoee's Water Resources ,,, *
February 24, 2000
Honorable Mayor and City Commissioners
Page 2
The results of the individual committee members rankings were then tabulated to rank the
firms. The table below represents the total points achieved by each firm from a possible score
of 570:
FIRM NUMERICAL RANKING
Renaissance Planning Group 527
Dyer, Riddle, Mills and Precourt, Inc. 517
Vanasse Hangen Brustlin, Inc. 489
Ghyabi Lassiter&Associates, Inc. 483
Kittelson &Associates, Inc. 459
During this February 8th meeting, the selection committee also discussed the current and future
needs of the City with respect to the services that could be provided by the respective firms.
During this discussion, it became apparent that the City needs a consultant or consultants that
could provide a wide range of transportation planning and transportation engineering services.
After reviewing how the five firms ranked, the committee concluded that the two highest ranked
firms were very evenly matched with their level of planning and engineering expertise.
Therefore, the committee is recommending that the City contract with the two highest ranked
firms for consulting services.
RECOMMENDATION:
The selection committee unanimously recommends that the Honorable Mayor and City
Commissioners approve of the selection of Renaissance Planning Group and Dyer, Riddle,
Mills and Precourt, Inc. and direct staff to enter into negotiations for a Continuing Transportation
Planning Consulting Services contract with these firms.
cc: Nancy Parker, City Commissioner
Wanda Horton, Finance Director
Jim Shira, Engineering Director
Bob Smith, Public Works Director
Russ Wagner, Director of Planning
\\Police_firel\planning\CALEXANDER\ALL_DATA\CAPDFILE\Staff Reports\2000CCSR\SR00036.doc
Protect Ocoee's;Water,R:esaurce3
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COIISSIONER
Ocoee S.SCOTT VANDERGRIFT
cr . �o CITY OF OCOEE DCANOMMISSIONERS
NYHOVELL
"_' �► la 150 N.LAKESHORE DRIVE
v o SCOTT ANDERSON
OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON
(407)656-2322 NANCY J.PARKER
Op GpOV CITY MANAGER
ELLIS SHAPIRO
CITY OF OCOEE
REQUEST FOR QUALIFICATIONS # 0002
FOR
TRANSPORTATION PLANNING CONSULTING SERVICES•POW
Protect ticaee`s Water Resources �,_
CITY OF OCOEE REQUEST FOR QUALIFICATIONS RFQ#0002
TO PROVIDE TRANSPORTATION PLANNING CONSULTING SERVICES
All applicable laws and regulations of the United States, the State of Florida, and the City of
Ocoee, Florida will apply to the resulting agreement. The provisions of the Consultants'
Competitive Negotiations Act (Section 287.055, Florida State Statutes) shall apply, where
applicable.
Information regarding Scope of Services and submittal of Expressions of Interest is outlined
below.
Expressions of Interest must include all of the following and include one (1) original and six (6)
copies clearly marked on the outside: Qualifications for Transportation Planning Consulting
Services.
General Selection Criteria will be as required by law and will include:
1. Legal name, Federal taxpayer identification number, address, and telephone
number of the proposer (firm, corporation, partnership, individual). The person
signing the Expression of Interest on behalf of the proposer shall have the
authority to bind the proposer to the submittal.
2. PUBLIC ENTITY CRIME INFORMATION STATEMENT: All invitations to bid as
defined by Section 287.12(11), Florida Statutes, requests for proposals as
defined by Section 287.012(16), Florida Statutes, and any contract document
described by Section 287.058, Florida Statutes, shall contain a statement
informing persons of the provisions of paragraph (2) (a) of Section 287.133,
Florida Statutes, which reads as follows: "A person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime
may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction
or repair of public building or public work, may not transact business with any
public entity in excess of threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list."
All vendors who submit their Qualifications to the City of Ocoee are guaranteeing
that they have read the previous statement and by signing the documents are
qualified to submit a proposal under Section 287.133, (2)(a) Florida Statutes.
3. Professional qualifications of Firm and specific individuals to be assigned to the
project (include resumes). Names of any anticipated subcontractors for
Professional Services to be listed (Proposers shall include completed Standard
Forms 254 and 255 with their submittal). Include names, addresses, and
previous qualifications if you propose using Specialty Consultant Services.
4. Identify how the firm's Transportation Planning/Engineering expertise would be
utilized to perform tasks identified in the following Scope of Services under a
"continuing contract" as defined by Section 287.055(2)(g) Florida Statutes.
A. Assisting City staff in updating a financially feasible Master Transportation
Plan, consistent with the most recent OUATS update;
B. Assisting City staff in periodic updates to the Comprehensive Plan, Land
Development Code and Capital Improvements Plan;
C. Performing, individual traffic analyses (generation and distribution) for
concurrency management;
D. Assisting City staff in updating and maintaining a socio-economic data base;
E. Performing traffic modeling in conjunction with road impact fee updates and
Comprehensive Plan Amendments;
F. Providing annual traffic counts and other counts for special studies and traffic
operations analyses;
G. Assisting City staff with roadway concept analysis;
H. Assisting City staff in the identification and qualification for various Federal
and state grants etc,.
I. Providing assistance working with other governmental agencies on
transportation related issues;
J. Performing intersection analyses and other studies involving traffic
operations;
K. Reviewing traffic studies submitted through the concurrency process or for
alternative road impact fees;
L. Developing access management plans for roads in the City;
M. Developing plans for bicycle, pedestrian, and transit ways in conjunction with
transportation planning; and
N. Other related services requiring transportation planning.
5. Past performances in similar projects for governmental clients. List all projects of
similar nature within the past three years. Title and brief description of each
project to include:
- Client (contact person, address, and telephone numbers)
- Year completed
- Nature of work involved in each project
- Total cost, including number of change orders, value, and reason
Construction cost versus bid;
6. Current and near future workload (ability to perform in a timely fashion). Submit
current list of projects and percentage of completion and expected date for
completion.
7. Location of Firm within general geographical area.
8. Provide statement agreeing to obtain (prior to award) Professional Liability
Insurance (minimum coverage of $1,000,000.00) and Comprehensive General
Liability Insurance (minimum coverage $2,000,000.00). The City of Ocoee is to
be named as an additional insured on this policy of insurance. Policies other than
Workers' Compensation shall be issued only by companies authorized by
subsisting certificates of authority issued to the companies by the Department of
Insurance of the State of Florida to conduct business in the State of Florida and
which maintains a Best's Rating of "A" or better and Financial Size Category of
'VII" or better according to the A.M. Best Company. Policies for Workers'
Compensation may be issued by companies authorized as a group self-insurer
by Chapter 440.57, Florida Statutes.
9. Any additional pertinent data regarding the Firm's capability (please limit to two
(2) pages).
10. Disclosure of any potential Conflict of Interest due to any other clients, contracts,
or property interests. Include a notarized statement certifying that no member of
your firm's ownership, management, or staff has vested interest in any aspect of,
or Department of, the City of Ocoee.
11. Financial Statement.
Expressions of Interest will be evaluated using the above criteria. Firms will be notified in writing
if they have been selected for an interview within four (4) weeks after the RFQ closing date.
Notices for interview will contain expressed directions. Subsequently, firms will be notified in
writing as to "short-listing."
All expenses for making Proposals to the City of Ocoee shall be borne by the Proposer. Action
on Expressions of Interest normally will be taken within 90 days of the RFQ closing; however, no
guarantee or representation is made herein as to the time between the RFQ closing and
subsequent City Commission action. The City reserves the right to waive informalities contained
in any Expressions of Interest and to readvertise for Expressions of Interest. Award of a
contract, if made, will be to the most highly qualified respondent based upon the criteria listed
above. The successful respondent(s) shall be required to execute an agreement, in form and
content, acceptable to the City indemnifying and holding harmless the City, its officials, officers,
employees, and agents from all claims. The anticipated contract will be a "continuing contract"
as defined by Section 287.055(2)(g), Florida Statutes.
All prospective professionals are hereby cautioned not to contact any member of the City of
Ocoee City Commission or any member of the Selection Committee. All contacts must be
channeled through the Joyce Tolbert, Buyer. Failure to comply with these procedures shall be
cause for disqualification of firm's Expression of Interest.
Sealed Qualifications for Transportation Planning Consulting Services will be accepted
by Joyce Tolbert, Buyer, for the City of Ocoee at Ocoee City Hall until 11:00 A.M., local
time, January 24, 2000. Qualification packets received after the specified closing time
and date shall be returned unopened.
MAIL AND DELIVERY ADDRESS:
City of Ocoee
Joyce Tolbert
Finance Department
150 N. Lakeshore Drive
Ocoee, Florida 34761
(407) 656-2322 ext. 1516
(407) 656-7835 -fax
NO FACSIMILE OR TELEGRAPHIC RFQ SUBMISSIONS WILL BE ACCEPTED.
O:\EKING\ALL DATA\EKPDFILE\RFQTRANP\1999-RFQD0C.doc
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� i000
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MARECOEIV
tatissia v ,-,P
()Ocoee S.SCOTT VANDERGRIFT Ov
CITY OF OCOEE
COMMISSIONERS
DANNY HOWELL
150 N.LAKESHORE DRIVE
SCOTT ANDERSON
OCOEE,FLORID6 2322 2258
RUSTY JOHNSON
(407)656-2322 NANCY J.PARKER
CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
TO: Ellis Shapiro, Ocoee City Manager
.1,‘'
FROM: Selection Committee - RFQ for Transportation Consulting Services
DATE: February 9, 2000
SUBJECT: Summary of Selection Committee Findings on RFQ #0002
As you are aware, the City has publicly requested that interested transportation planning and
engineering firms submit qualifications for transportation consulting services by January 24,
2000. The City received submittals from five firms: On February 8, 2000, the selection
committee met to discuss their ranking of the five firms based on a specific set of criteria. The
ranking sheet and criteria are attached. Based on this meeting, the selection committee has
ranked the five firms as follows:
• Renaissance Planning Group - 527 points ( out of a possible 570)
• Dyer, Riddle, Mills and Precourt, Inc. - 517 points
• Vanasse Hangen Brustlin, Inc. -489 points
• Ghyabi Lassiter&Associates, Inc. -483 points
• Kittelson &Associates, Inc. -459
During this February 8'h meeting, the selection committee also discussed the current and future
needs of the City with respect to the services that could be provided by the respective firms.
During this discussion, it became apparent that the City needs a consultant or consultants that
could provide a wide range of transportation planning and transportation engineering services.
After reviewing how the five firms ranked, the committee concluded that the two highest ranked
firms were very evenly matched with their level of planning and engineering expertise.
Therefore, the committee is recommending that the City contract with the two highest ranked
firms for consulting services.
The committee would like to contract with these firms as soon as possible, therefore we are
recommending that the results of our rankings be brought to the City Commission during the
regularly scheduled March 7, 2000 City Commission meeting. Unless indicated otherwise,
staff would present the findings of the selection committee. The two recommended firms would
not make a formal presentation to the Commission but would be available for questions.
Please advise.
tu
Protect Ocoee`s Water Resources ti%J
•
Ellis Shapiro,City Manager
Page 2
cc: Brad Friel,Capital Projects/Transportation Planner
Wanda Horton, Finance Director
Nancy Parker,City Commissioner
Jim Shira,Engineering Director
Bob Smith,Public Works Director
Russ Wagner, Director of Planning
Attachment
O:\CALEXANDER\ALL DATA\CAPDFILE\Memorandums\MFP2000\MFP00033.doc
Protect Ocoee's Water Resources
EVALUATION FORM
RFQ#0002 TRANSPOI1%TION PLANNING CONSULTING SERVICES
Evaluation Criteria Total Points Possible Ghyabi Lassiter DRMP Renaissance Planning Kittelson&Assoc Vanasse Hangen Brustlin
Ability to provide type l f 1$ o 2.0 it $ /g /D /g a--,-,r /�/-7 !alb
&quality of services - 20 /r$/�r 2 8 l / / J /
Quality&extent of staff /yj lb 101 /3 2.010 Zp1/71 18/ /$ if—Ai/Sr/S— /,/?/ /s/8
experience w/transportation 20 /Y /$ l 8
planning &engineering services /7 2-0 is, AO I S; 26 /7f 1.0
i8,zd
Ability to undertake
projects w/i budget 20 iS-A l$� /8 It/8 /71/7/2a//8 J�17/all /g is%J$//8I /8
based upon current/projected 1 g, /3 1$ 20 20, ?b /gl is l 8.4 26
workload 1 Si j S
Financial condition
&fiscal $/ //�1!O lD/ Vl Sl!D la lol $11D//p 10181l0ll0
stability 10 10 co /o
/a 8 /0 10 i /a, /d /!7J /D
Imagination,creativity Z Z Z�23 2{/8 yJ 1.0 /f- 2vl2-3l LU1 a
innovation,efficiency 25 �/Z3l 2 l/$ �! 3 / J 1
&cost-effectiveness A2/ 1 11/ le Z s: a r a°i 20 a Ai /$
y z, 2 C
TOTAL POINTS POSSIBLE 9liaL
/5 70 4516
S/7 5017 yr'
931