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HomeMy WebLinkAboutVII (B) Vehicle and Material Storage Building Project - Contract Construction Management and Inspection Services I Agenda 4-04-2000 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item V T•COMMISSIONER Ocoee S. SCOTT VANDERGRIFT 0CITY OF OCOEE O p-v •• O COMMISSIONERS E+ DANNY HOWELL a. 150 N.LAKESHORE DRIVE SCOTT ANDERSON v O,COEE,FLORIDA 34761-2258 RUSTY JOHNSON '°y�, ,� (407)656-2322 NANCY J.PARKER ��Gp `> G000 CITY MANAGER ELLIS SHAPIRO MEMORANDUM DATE: March 24, 2000 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E. ,1O4,/ Assistant City Engineer/Utilities Director SUBJECT: Vehicle and Material Storage Building Contract Construction Management/Inspection Services The construction of this facility requires an inspection expertise that the Engineering and Utilities Departments do not have within their current experience. Although the Building Department will be utilized for all the required building inspection services, they do not provide construction management/administration, shop drawing review and inspection services for the site work portions of the project. The work in this project generally includes: (1) part time construction observation and shop drawing review to ensure the project is constructed in conformance with the plans and specifications and (2) assist the City in the construction administration of the project. The Engineering Department is administering and providing construction observation on six City projects as well as numerous development type projects throughout the City. In the near future, we will be assisting Professional Engineering Consultants, Inc. with the Maguire Road Project, which will take one inspector full time for approximately two years. Mr. Harlow has been working for PEC, Inc. as a contract employee providing resident project inspection services on the Reuse Pumping and Storage Facilities. That project is basically complete and therefore PEC's contract for resident project inspection services is almost finished. The City approached PEC about extending their contract to include this project and they declined since it was not one of their projects. Mr. Harlow has worked for numerous consulting firms and government entities providing contract services for resident project inspection and administration services. He has provided excellent in the field services for the City through PEC, Inc. on the Reuse Project. By directly employing Mr. Harlow, the City is realizing the savings on the markup and additional services provided by a consultant. The City will be providing any assistance that he would require. Mr. Harlow is a Registered Professional Engineer and will assume liability on the construction integrity at completion oft he project. PoWF Protect Ocoee's Water Resources The program is estimated based upon an average of 25 hours per week for the duration to complete the project. See the attached proposal and resume from Mr. Harlow. The not to exceed total is $39,875. The City will be responsible for the City's share of Social Security (7.65%) and Worker's Compensation (0.63%) benefits only, based upon the terms of contract employment. Therefore,the not to exceed cost for this contract employment will be $43,200. The employment contract will terminate on October 31, 2000. The costs for this work will come from the 1997 Utility Bond Issue. I recommend that the City Commission approve the contract employment of Mr. Phil Harlow to provide contract services for project construction inspection and administration for the not to exceed amount of$43,200 for the Vehicle and Material Storage Building Project and authorize Mr. Shapiro to execute the Employment Agreement. Attachments March 13, 2000 Mr. David A. Wheeler, P.E. Assistant City Engineer/Utilities Director City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 Re: Agreement for Services Vehicle Maintenance and Storage Building Dear Mr. Wheeler: I am pleased to present this proposal in response to your recent verbal request for services. I will provide Resident Project Representative Services, as further defined below for an amount not-to-exceed $39,875.00. The proposed scope of services includes: 1. RPR inspection services of 725 hours, 25 hours per week, average. 2. Attend or conduct monthly construction meetings. 3. Review and file all shop drawings. 4. Process Requests for Information (RFI's). 5. Assist with Proposed Change Orders (PCO's). 6. Review and approve Contractor's Pay Requests. 7. Conduct substantial and final inspections. 8. Professional Liability Insurance in the amount of $1,000,000.00. Enclosed is my resume. I will provide the proposed services for this project. Sincerely, Phillip E. Harlow, P.E. Resident Project Representative Inspection Services COST ESTIMATE DESCRIPTION UNITS UNIT TOTAL COST COST Resident Project Representative 725 50.00 $39,875.00 TOTAL BASE BID $39,875.00 PHILLIP E. HARLOW, P.E. 1880 Acorn Place,Kissimmee, Florida. 34744-6600. Mobile: (407)346-1260 OBJECTIVE Contracted Resident Project Management Services PROJECT TYPES Utility Plants, Civil, Industrial QUALIFICATION HIGHLIGHTS • Over 20 yrs experience in Engineering and Construction related activities • Engineering degree and professional certification • Dedicated Professional • Construction Liaison Expertise EMPLOYMENT HISTORY 1999 - Present Professional Engineering Consultants. Inc. Orlando, FL. Resident Engineer for Reuse Water Storage and Pumping System Project (Subcontracted) 1997 - 1999 Consulting Engineer-Project Management services for the City of Kissimmee,Fl (Contracted) 1991 - 1997 City of Kissimmee,Department of Water Resources,Kissimmee,Fl Project Manager-Design&Construction 1990- 1991 Dyer.Riddle.Mills and Precourt.Inc.,Orlando,Fl Engineer V,Resident Project Engineer 1989 - 1990 Professional Engineering Consultants.Inc.,Orlando,Fl Resident Engineer,Construction Management(Subcontracted) 1984 - 1989 Post,Buckley.Schuh&Jernigan,Inc.,Orlando,FL Field Construction Manager,Environmental Design Engineer 1983 - 1984 Spaw-Glass Constructors.Inc.,Orlando,Fl Mechanical/Electrical Project Coordinator(Contracted) 1980- 1982 Martin Marietta Corp.,Orlando,Fl Construction Inspector 1979- 1980 Brown&Root.Inc.,Houston,Texas Proposals Engineer,Construction Coordinator 1978 State of Florida,Orlando,Fl Facilities Technician 1975 - 1976 City of Orlando,Fl Housing Inspector 1974 Orlando Utilities Commission,Orlando,Fl Draftsman • 1970- 1977 College Student 1967 - 1970 Military Service EDUCATION Bachelor's Degree- University of Central Florida Associate's Degree -Valencia Community College CERTIFICATIONS Professional Engineer ( Civil ) State of Florida General Contractor State of Florida Building Inspector SBCCI PROFESSIONAL EXPERIENCE • Resident Engineer and Inspector on a 3 million dollar project with 3 pumping stations, storage tanks and roadway. • Consulting Engineer to the City of Kissimmee on two wastewater treatment plant expansion projects valued at 14 million dollars. Duties: submittal review, clarification, schedule monitoring, verifying payment quantities, overseeing inspectors,chair progress meetings;coordination between city, design engineers and contractors. • Project Manager for Design and Construction projects. Primarily responsible for department design and construction standards, claim negotiations, capital construction proejcts and planning. • Resident Project Engineer for construction of an 8 million dollar wastewater treatment plant in New Port Richie, Fl. Duties: construction inspection, providing darification, submittal review, schedule monitoring and verifying payment quantities. • Construction manager on a 200+ acre, residential site development project for Arvida Company. Project scope included major earthwork operations, sanitary and storm sewers, water service system, roadways, and coordinating public utilities installation. • Resident Project Representative on a site development project for Universal Studios of Florida. Project scope included earthwork, parking lot additions and modifications,roadway, drainage and utility work. • Resident Project Representative on water and sewer projects for the City of Ocoee, Fl. Project scope included several thousand feet of watermain and forcemain, four casing bore & jacks, gravity sewers and a triplex master lift station. • Resident Project Representative on a two lane, 60', single span, concrete beam bridge for Polk County, Fl. • Field Construction Manager on a sanitary landfill project for Palm Beach County, Solid Waste Authority. Activities: Resident project engineering, contracts coordination, civil and mechanical inspection. • Resident Project Representative on a wastewater treatment facility and effluent pumping stations for the City of Kissimmee. Activities: Overseeing the work of up to three city inspectors working on the wastewater treatment plant and ancillary projects, totaling approximately $25 ,000,000 in construction cost. • Design of blower building equipment,yard and interior piping layouts for a 20 million dollar wastewater treatment plant process conversion project. My design portion of this project included approximately 10- 24 x 36 drawings and ovei 20 technical specification sections. • Mechanical/Electrical Project Coordinator for a new whale stadium. The project included a complex life support system with a reverse osmosis filtration system,designed by my subsequent employer(PBS&J ). Activities: shop drawing review,field inspection,technical liason, and coordination of the mechanical and electrical subcontractor's work forces with the general contractor's forces. • Resident Project Representative for construction additions at a remote plant site. Projects induded:2-6000 sf building additions, a 52,000 sf industrial/office building, a 2000 sf chemical storage building, renovation of a printed circuit board plating area, a class 10,000 clean room, and installation of production assembly lines. • Proposals Engineer for coordinating the preparation of bid proposals, assisting in negotiating new contracts, and modifying existing cost plus contract terms. These contracts were for projects from $100,000,000 to $500,000,000 in value. "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER Ocoee S. SCOTT VANDERGRIFT 0` CITY OF OCOEE I� n OCOMMISSIONERS DANNY HOWELL _fir a I 150 N.LAKESHORE DRIVE SCOTT ANDERSON D OCOEE,FLORIDA 3476 1-225 8 RUSTY JOHNSON �'.4 Z4' (407)656-2322 NANCY J.PARKER yrF� Of GOOo`��` CITY MANAGER ELLIS SHAPIRO EMPLOYMENT AGREEMENT COMES NOW, Phillip E. Harlow. P.E., (hereinafter referred to as Contract Employee) and the City of Ocoee (hereinafter referred to as the City) and enter into the following agreement. 1. The City of Ocoee and the Contract Employee enter into this Employment Agreement subject to the conditions and considerations set forth below and shall terminate at the end of October 30, 2000, unless extended in writing by the City. 2. During the period of this contract, the Contract Employee shall receive $55.00 hourly and will be paid in accordance with the Fair Labor Standards Act. The employee will be an hourly employee. 3. During the period of this contract, the Contract Employee shall do that work assigned to him by the City Engineer/Utilities Director and shall perform in an adequate and acceptable manner. The Contract Employee shall serve at the will of the City and the City may terminate this contract at any time for any reason, consistent with the applicable law. In the event the City terminates this contract, it shall make reasonable efforts to give the Contract Employee at least two (2) weeks notice; however, such notice is not required in case of operational inconvenience. 4. Not less than thirty (30) days prior to the termination date of this contract, the Contract Employee shall advise the City as to whether he wishes to be considered for an additional contract period. The City, at its option, may discuss future employment upon mutually PowT W P.,, Protect Ocoee's Water Resources acceptable conditions. Nothing herein shall create any obligation on behalf of the City to renew a contract of employment or to employ Contract Employee except as provided herein, such notice is not required. 5. As a Contract Employee, Contract Employee recognizes and agrees he will not receive any fringe benefits, and shall be entitled only to the pay as set forth in paragraph two (2) above. 6. Work to be accomplished is in accordance with the attached letter from Mr. Harlow to the City of Ocoee which details the work task for this project. 7. Activation of this contract will only take place upon approval of the City Commission. CONT CT EMPLOYEE 03.29cto DATE ELLIS SHAPIRO, CITY MANAGER DATE NOTE: FORWARD TO H R DEPARTMENT Pow!! Protect Ocoee's Water Resources ;