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Home My WebLink AboutVII (H) Approval of Emergency Purchase Order with Georgetown Enterprises for Repairs to Sanitary Sewer on Enterprise Street Agenda 4-18-2000 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item YOR•COII MMISSIONER Ocoee S. SCOTT VANDERGRIFT # CITY OF OCOEE COMMISSIONERS Q 150 N.LAKESHORE DRIVE DANNY HOWELL SCOTT ANDERSON OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON y�, ` _ ' �`y► (407)656-2322 NANCY J.PARKER Ep of GOOD CITY MANAGER ELLIS SHAPIRO MEMORANDUM DATE: April 10, 2000 TO: The Honorable Mayor and Board of City Commissioners FROM: David A. Wheeler, P.E.Z9Q A' Assistant City Engineer/Utilities Director THROUGH: Ellis Shapiro City Manager SUBJECT: Approval of Emergency Purchase Order Action for Sanitary Sewer Rehabilitation of Enterprise Street In January of 2000, the Utility Department was notified that a depression was developing near the sanitary manhole adjacent to the drainage ditch which crosses Enterprise Street at 385 Enterprise Street. The depression was discovered to be over the sanitary sewer main that serves the west end of Enterprise Street. The location of the settlement was in the area of a similar problem/repair which was performed approximately twelve years ago. It took the crews two days to clean the pipeline so that it could be TV inspected to attempt to determine the cause of the pipe failure and settlement. The TV inspection showed that the "Fernco" adapter from the new PVC pipe to the old VC pipe had come loose and allowed groundwater to percolate into the pipe, eventually bringing soil, and ultimately allowing the pipe and surrounding soil to settle. The settlement also cracked the next VC joint upstream, therefore making the problem bigger. The first repair had included the use of large stone as backfill which had aided in reducing the amount of soil infiltration into the pipe and delayed the possible cave- in of the adjacent road. However,the large stone may have also caused the crack in the upstream pipe joint. The Engineering Department contacted two contractors that had performed most of utility work for the City in the past few years to obtain quotes for repairing the sanitary sewer pipeline. The repair could not be performed by the Utilities Department due to the depth (approximately 12 feet deep) of the sanitary pipeline on Enterprise Street. I contacted Prime Construction Group, Inc. to see if they could do the repairs, since they were still working on the Phase 3 water main project. They had completed the water main project and P a� Protect Itcoee`s Water Resources have essentially demobilized out of town. Prime was unable to assist the City within the time frame which we required do to commitments on other projects. I also contacted Georgetown Enterprises, Inc. about doing the repair and they came and looked at the project within one day. Although they, like everybody else, were very busy, they could start on that Saturday (two days later) on the Enterprise Street repair. The information on the water line repair at the West Oaks Mall is valid but is now not applicable to the City. It was discovered during the repair that the Mall's contractor had broken the pipe during the road construction. General Growth Holdings, Inc., the West Oaks Mall's owner, agreed to complete the repair and pay those costs associated with the work performed by the City's contractor up to the shifting of work responsibility. The attached documentation is Georgetown's estimated cost for doing the repairs. The costs are orders of magnitude estimates (upset limits based upon probable repairs). Georgetown was willing to do the work on a T&M basis and only bill us for actual work performed. As always, the other side of the easy fix solution is that repair may get worse once the problem is fully exposed. Georgetown's initial estimate was $15,000. Unfortunately, this was one of those repairs that was bigger than initially planned. More of the existing pipe needed to be removed and replaced than was originally estimated. While the excavation had some additional pipe exposed, it was inspected and found to be suspect; therefore making the excavation larger to replace more pipe. Also attached for documentation is Georgetown's invoice for the work, which totals $18,622.12. We did not want to have to come back sometime in the future to ask for an additional expenditure to perform another repair adjacent to this work. In addition, more curb and roadway restoration was performed than was originally planned in this area to re-establish grades and proper drainage. The Engineering Department prepared an emergency purchase order request to Mr. Shapiro requesting immediate authorization for the repair of the sanitary sewer pipeline. Upon authorization from Mr. Shapiro, Georgetown was authorized to start immediately. The repair was completed within three days of notification, mobilization and dewatering for two days and the repair on the third day. The excavation was backfilled on the fourth day. The curb and asphalt overlay were performed within one week of the start of the project. This purchase order will be paid out of the Wastewater Reserve and Replacement Account. I recommend that the City Commission approved the action of the City Manager in awarding the Emergency Purchase Order to Georgetown Enterprises, Inc. in the amount of$18,622.12. Attachments PoWIti Protect Ocoee's Water Resources /1/1/ ),„ MEMORANDUM Y TO: Ellis Shapiro THRU: Jim Shira FROM: David Wheeler,Q,.,/ DATE: January 14, 2000 RE: Two Emergency Repairs SANITARY SEWER REPAIR: At 385 Enterprise Street(Evans Tire & Tread, Inc.), the sanitary sewer line that runs west to east along the street developed settlement above the pipeline near the manhole that directs the flow to lift station #10. This settlement is in an area that was repaired approximately 12 years ago. It took the crew two days (Tuesday and Wednesday) to clean the pipeline so that it could be TVed to attempt to determine the cause of the settlement. Amazingly the pipe was not completely plugged and cause a really serious situation. From the TV inspection, it appears that the Fernco adapter from the newer PVC pipe to original VC pipe slipped/came loose and allowed groundwater to percolate into the pipe, eventually bringing soil, and ultimately allowing the pipe and surrounding soil to settle. The settlement also cracked the next VC joint upstream, therefore making the problem bigger. The first repair included backfill with large stone that has aided in reducing the amount of soil infiltration into the pipe and delaying the possible cave in of the adjacent road. WATER MAIN REPAIR: In an attempt to confirm the existing water and sanitary force main locations and extent of the underground facilities that were installed to serve the Goodman multi-family property to the east of the West Oaks Mall, the main entrance road into the mall was "humped" by water pressure from activating the pipeline under the road. The water main did not serve anyone so the valve had been closed, therefore keeping pressure off the pipeline. The water main had been tested when installed during the site work with the mall construction. It is unknown as to the nature of the problem at this time. Possibilities may be that when the mall's lot 12 construction was underway that another utility may have drilled through our pipeline; and since there was no pressure there was no "blowup" of the water main. Other possibilities may be a result of vehicular traffic and roadway vibrations, etc. We really will not know the cause until it is excavated. I contacted Prime to see if they could do the repairs, since they are still working on the Phase 3 water main project. They have completed the water main project and have essentially demobilized out of town. That crew has moved to another project that Prime is doing for the City of Orlando and behind in time. I called Georgetown about doing the repair and they came and looked at the projects on Thursday. Although they, like everybody else, are very busy, they can start on Saturday at the Enterprise Street repair. The attached documentation is their estimated cost for doing the repairs. The costs are orders of magnitude estimates (upset limits based upon probable repairs). Georgetown is willing to do the work on a T&M basis and only bill us for actual work performed. As always, the other side of the easy fix solution is that repair may get worse once the problem is fully exposed. Based upon an authorization, Georgetown will mobilize starting the end of Friday and Saturday morning and install well points. After pumping for two days, the plan is if it is dry enough to start the excavation and do the repair on Monday, and complete the backfill on Tuesday. They would then move to the mall and start the excavation and repair on Wednesday. The roadway replacements would hopefully be started on Thursday or Friday and finished the next week, depending upon the base material. Jan- 14-00 10 : 15A P .01 GEORGETOWN ENTERPRISES , INC . ROADWAYS * SITE UTILITIES * EROSION CONTROL Date: January 14, 2000 To: Mr David Wheeler City of Ocoee Fax No.: 407-656-7835 From: Andrew Pages: 2 (inclusive) Comments: Emergency utility line repair Licensed General Contractors CGC 003347 P.O. Box 547163 * Orlando, FL 32854-7163 * 407/843-3445 * Fax 407/423-1644 Jan-14-00 10 : 16A P _ 02 GEORGETOWN ENTERPRISES, INC. ROADWAYS *SITE UTILITIES *EROSION CONTROL January 14, 2000 Attn: Mr David Wheeler City of Ocoee Engineering/Construction Dept FAX #: 407-656-7835 RE: Emergency Repairs: Enterprise St Sewer& West Oaks Mall Entrance Water Lines Dear Mr Wheeler; Please find herein our preliminary cost estimates for the above-referenced repairs: Enterprises Street Sewer Line: $ 15,000.00 West Oaks Mall Entrance Water Line: $ 7,500.00 As per our discussion yesterday during the site visits, we will provide documentation and bill these repairs on a time and materials, cost plus basis. Please call if you have any questions or comments regarding this or any other matter. Sincerely; Andrew Sessions Licensed General Contractors CGC 003347 P.O. Box 547163 *Orlando, FL 32854-7163 *407/843-3445 *Fax 407/423-1644 Jan- 14-00 12 : 08P P . 01 GEORGETOWN ENTERPRISES , INC . ROADWAYS * SITE UTILITIES * EROSION CONTROL Date: January 14,2000 To: Mr David Wheeler City of Ocoee Fax No.: 407-656-7835 From: Andrew Pages: 2 (inclusive) Comments: Emergency utility line repair Licensed General Contractors CGC 003347 P.O. Box 547163 * Orlando, FL 32854-7163 * 407/843-3445 * Fax 407/423-1644 Jan: 14-O0 12 : 08P P . 02 GEORGETOWN ENTERPRISES INC. P.O. BOX 547163 ORLANDO, FL 32854-7163 (407) 843-3445 FAX(407) 423-1644 CITY OF OCOEE 01/1412000 EMERGENCY UTILITY REPAIRS CONSTRUCTION COST ESTIMATES DESCRIPTION QTY UNIT PRICE EXTENSION SEWER LINE REPAIR MOBILIZATION - DEMOBILIZATION 1 LS $1,000.00 $1,000.00 SUPERVISION 1 LS $2,200.00 $2,200.00 LABOR 1 LS $2,500.00 $2,500.00 EQUIPMENT 1 LS $4,000.00 $4,000.00 DEWATERING; PUMP & MATERIALS 1 LS $1,500.00 $1,500.00 ROADWAY REPAIR 1 LS $2,000.00 $2,000.00 CURBING 1 LS $1,000.00 $1,000.00 RESTORATION 1 LS $500.00 $500.00 MATERIALS 1 LS $300.00 $300.00 ESTIMATE TOTAL $15,000.00 WATER LINE REPAIR MOBILIZATION - DEMOBILIZATION 1 LS $500.00 $750.00 SUPERVISION 1 LS $500.00 $750.00 LABOR 1 LS $750.00 $1,000.00 EQUIPMENT 1 LS $1,000.00 $1,000.00 ROADWAY REPAIR 1 LS $2,000.00 $2,000.00 CURBING 1 LS $1,000.00 $1,000.00 RESTORATION 1 LS $500.00 $500.00 MATERIALS 1 LS $300.00 $500.00 ESTIMATE TOTAL $7,500.00 EXCLUSIONS: TESTING GEOTECHNICAL INSPECTIONS PERMITS INSPECTION FEES REMOVAURELOCATION OF EXISTING UTILITIES REMOVAL OF HAZARDOUS MATERIALS Apr- 11 -O0 09 : 03A P.01 M�i'SYi��_C} N ��=�.<S<�1�i b�Y� tc'.775 � .t('� :c <! \ •'1��. :J Date: 4/11/00 To: City of Ocoee David Wheeler Phone: 407-656-2322 Fax: 407-656-7835 From: T. Picton Warlow IV Main Office: 407-843-3445 Mobile #: 407-467-1311 Fax: 407-423-1644 Pages: Subject: Apr- 11-00 09:04A P.02 Ocoee Emergency Repair Thursday 01 13 2000 $ 248.13 Friday 01 14 2000 $ 250.75 Saturday Ol 15 2000 $ 4,465.97 Monday 01 17 2000 $ 5,092.20 Tuesday 01 18 2000 $ 4,420.57 Monday 01 31 2000 $ 4, 144.50 JOB TOTAL : $ 18,622.12 Total Billing 04/11/2000 9:13 AM Apr- 11-00 09: 04A P. 03 Ocoee EmergencyRiSLEZIPA. Thursday 01 13 2000 Labor: (Hours / Items) ($$$ per Hour/ Item) TOTAL. Engineer 1 $95.00 $ 95.00 Superintendent 1.75 $65.00 $ 113.75 Foreman w/ Pick-up 0.75 $52.50 $ 39.38 Equipment: (Hours / Items) ($$$ per Hour/ Item) TOTAL: Other Items: (Hours / Items) ($$$ per Hour/ Item) TOTAL: Daily Total = $ 248.13 Overview of Work: Meeting w/David Wheeler to review Video Tape. Meeting at repair site to discuss procedure. Examined site and discussed set-up. 01 13 2000 • 04/11/2000 9:13 AM Apr-11 -00 09: 04A P .04 Ocoee Emergency Repair, Friday 01 14 2000 Labor: (Hours/Items) ($$$ per Hour/ Item) TOTAL Superintendent 1.5 $65.00 $ 97.50 Foreman w/Pick-up 0.5 $52.50 $ 26.25 Foreman w/Pick-up 0.5 $52.50 $ 26.25 Skilled Labor 1 $19.50 $ 19 50 Skilled Labor 0.5 $19.50 $ 9.75 Skilled Labor 0.5 $19.50 $ 9.75 Skilled Labor 0,5 $19 50 $ 9.75 Equipment: (Hours / Items) ($$$ per Hour! Item) TOTAL Transport (DumpTruck w/Trailer) 0.75 $39.00 $ 29.25 CAT 938 0.5 $45.50 $ 22.75 Other Items: (Hours / Items) ($$$ per Hour/Item) TOTAL: Daily Total = $ 250.75 Overview of Work: Assembled parts & accessories for well-point system, to mobilize for 1/15/00. Transferred assembly to dumptruck and trailer Road CAT 938 from Hiawassee to Ocoee. Called for locates on sewer line, and for Apopka Natural Gas. 01 14 2000 04/11/2000 9.13 AM Apr-11-00 09: 04A P_ 05 Ocoee Emergency Repair Saturday 01 15 2000 Labor: (Hours/ Items) ($$$ per Hour/ Item) TOTAL: Superintendent 8.5 $97.50 $ 828.75 Foreman w/ Pick-up 8.5 $78.75 $ 669.38 Foreman WI Pick-up 8,5 $78.75 $ 669.38 Skilled Labor 8 5 $29.25 $ 248.63 Skilled Labor 8.5 $29.25 $ 248.63 Skilled Labor 8,5 $29.25 $ 248.63 Skilled Labor 8.5 $29 25 $ 248.63 Equipment: (Hours/ Items) ($$$ per Hour/Item) TOTAL: Transport(DumpTruck w/Trailer) 8.5 $39.00 $ 331.50 CAT 938 8.5 $45.50 $ 386.75 Well Point Pump System 1 $350.00 $ 350.00 Water Meters & Hoses 1 $100.00 $ 100.00 Other Items: (Hours / Items) ($$$ per Hour/ Item) TOTAL. Hay 5 Bales $5.52 $27,60 Sand 5 CY $21.62 $108.12 Daily Total = $ 4,465.97 Overview of Work: Visibly located gas main, set-up pump, header& discharge for well-point system (83 LF header). Water jet point holes and ran points(12 points). Gas, sewer force main, phone lines all located. 01 15 2000 04/11/2000 9:13 AM Apr-11 -00 09:05A P .06 Ocoee Emer ency Repair Monday 01 17 2000 Labor: (Hours/ Items) ($$$ per Hour/ Item) TOTAL: Foreman w/ Pick-up 11 $52.50 $ 577.50 Foreman w/ Pick-up 10.5 $52 50 $ 551.25 Foreman wl Pick-up 10 $52.50 $ 525.00 Skilled Labor 10.5 $19.50 $ 204.75 Skilled Labor 10.5 $19.50 $ 204.75 Skilled Labor 10.5 $19.50 $ 204.75 Skilled Labor 10 $19.50 $ 195.00 Skilled Labor 4 $19.50 $ 78.00 Equipment: (Hours/ Items) ($$$ per Hour/ Item) TOTAL: Transport (DumpTruck w/Trailer) 4 $39 00 $ 156.00 CAT 938 10 545.50 $ 455.00 Well Point Pump System 1 $350.00 $ 350.00 Water Meters & Hoses 1 $100.00 $ 100.00 CAT 320 10 $70.50 $ 705.00 3"Mud Hog 1 $51.00 $ 51.00 Cut Saw 1 $50.00 $ 50.00 Air Compressor 1 $75.00 $ 75.00 Other Items: (Hours/ Items) ($$$ per Hour/ Item) TOTAL: Materials from Hughes Supply 1 $342.98 $342.98 Barricades 1 $5.57 $5.57 One Load of 57 Stone 1 $253.26 $253.26 Filter Cloth 1 $7,39 $7.39 Daily Total = $ 5,092.20 Overview of Work: Fix sewer line. 01 17 2000 04/11/2000 9:13 AM 1011 V Ask' 049,516iiiiriaTTJT,Lwi 01/ 19/00 33318019-01 11 ORLANDO WATER & SEWER P. 0 BOX 102188 ATLANTA, GA 30388-2188 Telephone 407-291-1545 SOLD TO : SHIPPED TO : 1 1 254 HP *t168 GEORGETOWN ENTERPRISES EMERGENCY REPAIRE P 0 BOX 7163 OCOEE ORLANDO FL 32804 CUSTOMER No.::::.. • ••• dusTomenonoiiii4,3.• : : 14'4547 .41A•LOMAN TERMS 17088!24 JGV —tJM AND CONDITIONS REFERENCE! " ill'''.VIA : :DATE SHIRR( pROVI min OF SALE _ 33318019-01 ALESMAN 01/ 177150 oi/ii/Ob . ON REVERSr SIDE owl WogNO OECRIP1lON 0WED 04C Pis:IDEPC : Prticar*'QT Npr AMOUNT - — F1002101 1002- 1010 CL-Cl/PLST FLEX CPLG 2 0 2 19.85 EA 39.70 C041394 041 -394# 10IN TEST BALL CHERNE 1 0 1 173 . 00 EA 173 .00 10SDR35 10 SDR35 GRAVITY SEWER PIPE 13 0 13 4. 38 FT 56 .94 IN OICE ff y Nr,1 - 11 L' It' , cv \J- ...... ..... .. ..... NET AMOUN I .040R4500AHt#44;000!:, 269.64 FREIGHT 0.00 ALLRETURN SLJBEC1 TO RESTOCKING RO.001414:140.1014taiffOrA8W051: ::. TAX 6. 00% 16. 18 INVOICE AMOUNT 285.82 _ . /11/16tbq infrirmmInn On Reverse Ei 'd V90:60 00-II --AdV uw vuuud CENTRAL FLORIDA CRUSHERS, INC. CONCRETE RECYCLING-BUILDINGSUPPLIES • 5531 CANAL ROAD ' 1 'e'. VALLEY VIEW, OHIO 44125 • Phone:216/524.0999 • ' Fax: 2,16/328.9066 ' • Bill To: 96042 Job: FTAX oxpti?ETQWN.NgtITERPR I SES OCOEE ' 94.14SX tJ JONA x.ST. SELF ORL01D0e. ,4 A2805 nvol,ce: ,.a31.QAM6 Plant: ORLANDO SCALE; Page 1•. oP 1 .. 'roject No I Invoice Date I Purchase Order rYI ry Payment Terms 'TAX I " ,01/21/00 : I NET 30 • Date Ticket Product Quantity U/M ,Unit Price Tax Total ' 1/17 00021373 3/4" STONE-57 5 19, 9100 TON 10. 0000 11. 95 211. 05 • vaooR nloc'r.N _ W `_VOICE DATE 7 AMOUNTS �1. pPoJECT e. Material Transp. Misc. Tax Invoice Amt Receipt Amt Balance Due r.$1• •9„ 10 $0. 00 $0. 00 $11. 95 $211. 05 $0. 00 $211. 05.... ORIGINAL INVOICE ZI d V90 :60 00- t t-.adv Apr-11-00 09:05A P. 07 Ocoee Emergencx_Repair Tuesday 01 18 2000 Labor: (Hours / Items) ($$$ per Hour/ Item) TOTAL: Foreman w/ Pick-up 10 $52.50 $ 525.00 Foreman w/ Pick-up 10 $52.50 $ 525.00 Foreman w/ Pick-up 10 $52.50 $ 525.00 Skilled Labor 10 $19.50 $ 195.00 Skilled Labor 10 $19.50 $ 195.00 Skilled Labor 10 $19.50 $ 195.00 Equipment: (Hours/ Items) ($$$ per Hour/ Item) TOTAL: Transport(DumpTruck w/Trailer) 10 $39.00 $ 390.00 CAT 938 10 $45.50 $ 455.00 Well Point Pump System 1 $350.00 $ 350.00 Water Meters& Hoses 1 $100.00 $ 100.00 CAT 320 10 $70.50 $ 705.00 Jumping Jack 2 $100.00 $ 200,00 Other Items: (Hours/ Items) ($$$per Hour/ Item) TOTAL: Barricades 1 $5.57 $5.57 Load of Trash 1 $55.00 $55.00 Daily Total = $ 4,420.57 Overview of Work: Seven loads in and seven loads out of dirt. One load of trash to landfill Density Compaction, and two yards of flowable fill. Test lab. 01 18 2000 04/11/2000 9:13 AM Apr- 11-00 09:06A P . 10 Ocoee Emergency Repair Monday 01 31 2000 Labor: (Hours/ Items) ($$$ per Hour/Item) TOTAL: Contract Administration 2 $35.00 $ 70.00 Office Administrator 2 $25.00 $ 56.00 Foreman w/ Pick-up 1 $52 50 $ 52.50 Equipment: (Hours/ Items) ($$$ per Hour/ Item) TOTAL Other Items: (Hours I Items) ($$$ per Hour/ Item) TOTAL: Specialty Curbing 1 $756.00 $ 756.00 Orlando Patch & Seal 1 $3,210.00 $ 3,210.00 Daily Total= $ 4,144.50 Overview of Work: Meet with Curb repair guy and Asphalt repair guy. Repair Asphalt and curb. Billing and contract admin. 01 31 2000 04/11/2000 9 13 AM