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HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of City Commission Regular Meeting of September 2, 1997 and Tentative Budget Public Hearing of September 2, 1997 • Agenda 9-16-97 D L-AA Item III A MINUTES OF THE CITY OF OCOEE CITY COMMISSION MEETING HELD SEPTEMBER 2, 1997 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:20 p.m. in the Commission Chambers. Commissioner Glass led in the prayer and Tommie Sanders led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Capital Projects/Concurrency Analyst Resnik, Building Official Flippen, Fire Chief Strosnider, Police Chief Mark and City Clerk Grafton. ABSENT: None. Mayor pro tern Glass recognized West Orange High School's American Government Class; and for the record, students were present without their teacher. PRESENTATIONS AND PROCLAMATIONS NON AGENDA ITEM Mayor Vandergrift read a proclamation commending volunteers of the West Orange Life Center for their unselfish acts of Christian Humanity. Robert Stewart, West Orange Life Center, accepted the proclamation on the Center's behalf and presented the Mayor with a framed poster by Mary Tatum with copies to each Commissioner. He then said the Center is always in need of food, clothing and financial assistance. For more information call 656-6678. PROCLAMATIONS Mayor Vandergrift read the following proclamations: Constitution Week- September 17-23, 1997 International Day of Peace- September 16, 1997 NON AGENDA ITEM Mayor pro tem Glass called American Legion Post 109 Commander Tommie Sanders to the lectern and Mr. Sanders introduced Ed Kokidko, Veterans Services Offices. Mr. Kokidko said he been asked to provide services for the Veterans in the City of Ocoee. He then listed the other Veteran Services Office locations and listed the changes in benefits within the past few years. Mayor Vandergrift offered the use of his office on Thursdays from 8:00 a.m. to 4:00 p.m. Commissioner Howell, seconded by Commissioner Parker, moved to allow the Mayor's office to be used by Veteran Services Offices on Thursdays from 8:00 a.m. to 4:00 p.m. Motion carried 5-0. Ocoee City Commission Regular Meeting d 7 n September 2, 1997 CONSENT AGENDA The consent agenda consisted of items A, B and C. Commissioner Anderson, seconded by Mayor Vandergrift, moved to accept items A, B and C of the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of August 19, 1997, Budget Work Sessions of August 18, 1997 and Stormwater Drainage Update/Budget Workshop of August 20, 1997. B. Approval and Authorization for Mayor and City Clerk to execute Lake Bennet Centre- Lots 8 & 9,Replat C. Reappointment to Citizen Advisory Council for Ocoee Police Department-Richard Davis -3 year Term Expires September 1997. COMMENTS FROM CITIZENS/PUBLIC Former Commissioner Johnson, 21 Delaware Street, asked about the solution to the drainage problems in Brookhaven. City Manager Shapiro said they had talked to Calton Homes about addressing the drainage problems on a lot by lot basis. Mr. James McGuigan, 2325 Post Oak Court, expressed concerns about the City's approving the building on land that had not passed perc tests and suggested that the City take a look at changing ordinances to accommodate the City's growth. Mayor Vandergrift, seconded by Commissioner Anderson, moved to direct staff to review the Kissimmee ordinance. Motion carried 5-0. Mr. Jeff Stanford, Heart of Florida United Way, thanked the City of Ocoee for its efforts in collecting money for those in need, and announced that he was coordinating Community Care Day '97 with Seniors First Inc.; where people volunteer their services to help seniors in Orange County to gain control over their lives to remain contributing members of the community. Mr. Stanford announced that Community Care Day '97 would be held on Friday and Saturday, September 12 and 13 and that volunteers would be greatly appreciated. Mayor Vandergrift thanked Mr. Stanford and expressed appreciation to Personnel Technician McClellan for coordinating the City's efforts with United Way. Former Commissioner Combs, 310 Sabinal Street, commended Commission for its decision to keep the millage rate the way it is. PUBLIC HEARINGS ORDINANCE No. 97-16, RELATING TO TOWING VEHICLES IN FIRE LANES. City Attorney Rosenthal read this ordinance by title only. Fire Chief Strosnider gave a brief overview of the measures taken in the past and said they were not effective enough, the City needed authority to tow vehicles not in compliance. 2 Ocoee City Commission Regular Meeting p d September 2 1997 \-3 Jv P 9 The public hearing was opened. As no one wished to speak,the public hearing was closed. Mayor Vandergrift, seconded by Commissioner Anderson, moved to approve Ordinance 97- 16 as revised at the first reading. Motion carried 5-0. OTHER BUSINESS FIRST READING: ORDINANCE No. 97-17, REDRAWING DISTRICT LINES. SECOND READING AND PUBLIC HEARING SCHEDULED FOR SEPTEMBER 16, 199 Z City Attorney Rosenthal read this Ordinance by title only. Mayor pro tem Glass announced the second reading and public hearing will be September 16, 1997. Mayor pro tem Glass announced he would move items VL G - Purchase and Installation of Radio Related Equipment for Fire Stations Number Three and Four; and VI. H- Quarterly Financial Report to be discussed at this time. DISCUSSION/ACTION RE: PURCHASE AND INSTALLATION OF RADIO RELATED EQUIPMENT FOR FIRE STATIONS NUMBER THREE AND FOUR. Finance Director Horton presented the staff report. Fire Chief Strosnider was present to answer questions. Commissioner Anderson, seconded by Commissioner Howell, moved to authorize WTEC to provide and install radio related equipment for Fire Station No. 3 & 4 in the amount of $10,293.00. Motion carried 5-0. DISCUSSION/ACTION RE: QUARTERLY FINANCIAL REPORT. Finance Director Horton presented the staff report and answered questions. Commissioner Anderson, seconded by Mayor Vandergrift, moved to receive the Quarterly Financial Report. Motion carried 5-0. DISCUSSION/ACTION RE: CHANGING MUNICIPAL ELECTION DATE TO THE 2ND TUESDAY IN MARCH. Mayor Vandergrift, seconded by Commissioner Parker, moved to direct the City Attorney to draw up an ordinance changing the municipal election to the second Tuesday in March. Motion carried 5-0. (Mayor Vandergrift under protest.) DISCUSSION/ACTION RE: RESOLUTION NO. 97-09,RELATING TO JOB DESCRIPTIONS. City Attorney Rosenthal read this Resolution by title only. Personnel Director Psaledakis presented the staff report. 3 Ocoee City Commission Regular Meeting September 2 1997 During discussion, Commissioner Anderson pointed out inconsistencies in the wording regarding education requirements in the descriptions of several of the jobs. Commissioner Anderson, seconded by Commissioner Howell, moved to approve Resolution 97-09, including making education requirements consistent. Motion carried 5-0. Former Commissioner Gleason, 856 Hammocks Drive, requested that item VI. I - Construction Industry Task Force - be moved up and discussed here. Mayor pro tem Glass announced he would move item VI. E - Annual Concurrency Assessment of Infrastructure and Services; and item VI. I- Construction Industry Task Force -to be discussed at this time. DISCUSSION/ACTION RE: ANNUAL CONCURRENCY ASSESSMENT OF INFRASTRUCTURE AND SERVICES. Capital Projects/Concurrency Analyst Resnik presented the staff report and asked for direction to prepare a resolution saying there were no deficiencies in Infrastructure and Services. Ken Hooper, Vice President PEC, was present to answer questions on Water/Wastewater system. City Engineer/Utilities Director Shira said the City of Ocoee was working out an arrangement with the City of Winter Garden whereby the City of Winter Garden would end up being the supplier of treated effluent water to the golf course, and any effluent water that came from Ocoee's Wastewater Plant would be dedicated entirely or at least in the majority to the irrigation needs of the Ocoee citizens. Commissioner Glass, seconded by Commissioner Anderson, moved to direct staff to bring back the requested resolution to Commission for formal adoption. Motion carried 5-0. RECESS - 9:05 p.m. - 9:15 p.m. DISCUSSION/ACTION RE: CONSTRUCTION INDUSTRY TASK FORCE. (TABLED FROM JULY 15, AUGUST 5 AND 19, 1997) Commissioner Parker reviewed her experiences in the use of inappropriate methods and materials in construction, and said she would like to initiate Commission meetings in different sections of the town in order to receive input from citizens regarding their needs. Former Commissioner Gleason announced that the new superintendent of Orange County public schools would be coming out to the West Orange High School Ninth Grade Center on Thursday, September 18, 1997, at 7:30 p.m., to talk to concerned citizens. He also said that the City of Ocoee was the first City in the state to come out with an ordinance that effectively banned the use of Louisiana Pacific siding. 4 fr-j] Ocoee City Commission Regular Meeting September 2, 1997 Commissioner Glass, seconded by Commissioner Anderson, moved to direct the Building Official and staff to setup meetings on a regular basis and invite industry, officials and general public. Motion carried 5-0. Consensus was reached to monitor the Governor's Building Code Study Commission and report to the City Commission on a regular basis. Commissioner Glass, seconded by Mayor Vandergrift, moved to direct staff to proceed with formulating a plan for quarterly community meetings. Motion carried 5-0. DISCUSSION/ACTION RE: REIMBURSEMENT AGREEMENT WITH OCOEE LAND DEVELOPMENT, LTD. FOR CONSTRUCTION OF TURN LANES ON CLARKE ROAD TO SERVE REFLECTIONS AND THE RESERVE. City Engineer/Utilities Director Shira presented the staff report and answered questions. Commissioner Howell, seconded by Commissioner Anderson, moved to authorize the Mayor and City Clerk to execute this Agreement with Ocoee Land Development Ltd., to share in the cost and construction for the turn lanes. Motion carried 5-0. DISCUSSION/ACTION RE: AWARD OF BID B97-1O, PEACH LAKE MANOR WATER METER RELOCATION, TO DIAL COMMUNICATIONS INC. City Engineer/Utilities Director Shira presented the staff report and answered questions. Commissioner Anderson, seconded by Mayor Vandergrift, moved to approve Bid B97-10, Peach Lake Manor Water Meter Re-Location, to Dial Communications, Inc., for a lump-sum- per-location price of$23,214.00, effective for a period of one year from date of award. Motion carried 5-0. STAFF REPORTS -None. COMMENTS FROM COMMISSIONERS Commissioner Parker: 1) Thanked the Fire Department for standing outside in the hot sun to raise money for Muscular Dystrophy. 2) Announced that the Police Department was planning to have its second free self-defense class tentatively set for September 20, 1997. 3) Asked if a sign could be put up in Flewelling Park posting the hours. Mr. Shapiro explained that the matter would have to be discussed between the Parks Advisory Board, Police Chief Mark and Acting Director Nordquist and then would be brought to Commission for review. 4) Asked that the gang graffiti be cleaned off the sidewalks on a regular basis. Mayor Vandergrift: 1) Said Mr. Biscan was interested in working with the City on a rail and trail project, and asked that Staff contact him 5 Ocoee City Commission Regular Meeting ^i 73 September 2, 1997 J 2) Asked for volunteers in removing a hornets nest from a neighbors yard. Mr. Shapiro said he asked Public Works Director Corwin to look into the problem and report back to him. Said he would also see about raising money as a private citizen to hire a pest control company. 3) Thanked Carmen McClellan for coordinating the City's efforts in the Heart of Florida United Way Drive. Then, referring to Mr. Stanford's request made earlier in the meeting for volunteers in the Seniors First Inc. proposed home improvement project, Mayor Vandergrift, seconded by Commissioner Anderson, moved to approve $100 to feed community volunteers when painting the house. Motion carried 5-0. 4) Suggested having extra trash bins by the lake on long weekends. 5) Proposed having a City Manager's evaluation and a City employee survey done in October. Mr. Shapiro explained that an evaluation is normally done after a year of employment. Commissioner Anderson: 1) Told his wife he would be home soon; explained that her due date was four days ago. 2) Announced that his Alma Mater, Central Michigan, would be playing his brother's Alma Mater, Florida State, so he said"Go Chippawas." 3) Announced the web site address for Ocoee - www.ci.ocoee.Fl.us. 4) Said he had visited Spring Lake Elementary with the Mayor, and the principal assured them the portable buildings would be moved as soon as the renovations were done. Commissioner Howell: 1) Announced the RSVP No. 656-2218. 2) Said Bull Dog Stadium field looks great. 3) Announced the 25th anniversary of the Bull Dogs was coming up and asked if the Mayor and Commission could be present and ride in the parade on that night. 4) Thanked the Recreation Department for the new rims and nets at Vignetti Park. 5) Thanked the Police Department for all the work they're doing in controlling the traffic at the schools and for helping the children cross safely. 6) Said he had a meeting with the principal at Spring Lake Elementary and advised her that he would vote no on any future building until the traffic problem was corrected at that school. 7) Said that normally Craig Quintana does a great job, but that Mr. Quintana misquoted him in saying that he said he promised to reshape the Senior Citizens program...he never made any promises on any issue. 8) Announced the Founders Day parade on October 17, 1997. Commissioner Glass: 1) Would like City ordinance which would require sales offices in the City of Ocoee to post a notice which would in effect say "for further information regarding zoning and planned land uses in the vicinity of the subdivision you may contact Ocoee Planning Department and Orange County Planning Department." 2) Announced that his Alma Mater, University of Virginia, plays Auburn Thursday night on ESPN... "Go Cavaliers!" 3) Announced that Commissioner Anderson would run the next meeting. 6 Ocoee City Commission Regular Meeting September 2, 1997 Lu ADJOURNMENT • The meeting was adjourned at 10:28 p.m. Attest: APPROVED: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 7 Agenda 9-16-97 5 Item III A MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION TENTATIVE BUDGET PUBLIC HEARING HELD SEPTEMBER 2, 1997 CALL TO ORDER Mayor Vandergrift called the Special Budget Session to order at 7:00 p.m. in the commission chambers. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson (arrived 7:05), Glass, Howell, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Finance Director Horton, Personnel Director Psaledakis, City Engineer/Utilities Director Shira, Capital Projects/Concurrency Analyst Resnik, Police Chief Mark, Building Official Flippen, Finance Supervisor Carter, Budget Technician Strickland, PEC Consultant Hooper, and City Clerk Grafton. ABSENT: None Mayor Vandergrift announced that this was a public hearing of the tentative budget and proposed millage rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 4.00 mills which represents a 12.391% increase in millage over the rolled-back rate of 3.559 mills. Finance Director Horton announced that the proposed 4.00 mills to fund the budget proposed for fiscal year 1997-98 represents a 12.391% increase in millage over the rolled- back rate of 3.559 mills. The revenues generated will be used for funding the following: • additional personnel and reclassifications to realign positions in the City Manager, City Clerk, Police, Fire, Public Works, Inspections and Recreation Departments • enhancements to employee benefits • continued upgrading of the computer system, including a permitting system via the telephone, and • leasing vehicles to upgrade the rolling stock throughout the City. PUBLIC HEARING The public hearing was opened and Mayor Vandergrift asked for comments from the citizens. Comments by Citizens There were no citizen comments. Comments by Commissioners Mayor Vandergrift noted that he had discussed the Certification of Taxable Value with the Property Appraiser, challenging the figures in the appraisal of the Mall as low. He said that by his calculations the roll-back rate should be either 3.620 mills or 3.727 mills, depending on which figures were used for the appraisal of the Mall. Mayor Vandergrift moved to amend Ocoee City Commission Special Session-Tentative Budget Public Hearing September 2, 1997 the millage rate to 3.727 mills due to a $10M error on the appraisal. Motion died for lack of a second. City Attorney Rosenthal advised, for the record, that he, City Manager Shapiro, and Finance Director Horton had met with Property Appraiser Crotty regarding the issues raised by Mayor Vandergrift and they found that the Mall was being appraised in a manner consistent with other malls in the area. However, the Mall is challenging the appraisal on the vacant portions of the property. There were no other Commission comments at this time, nor were any other amendments to the tentative millage proposed. Clerk's note: As there were no changes proposed it was not necessary to take a recess to recompute the proposed millage and rolled-back percentage increase. City Attorney Rosenthal announced that, based upon the proposed budget, there is a proposed millage rate of 4.00 mills representing a 12.391% increase in millage over the roll- back rate of 3.559 mills and that is the proposed percentage increase in property taxes. Read Title of Ordinance No. 97-18 Regarding Tentative Millage The Ordinance was presented by title only for the first reading. Motion to Adopt the Tentative Millage Rate Commissioner Glass, seconded by Commissioner Anderson, moved to adopt a tentative millage rate of 4.0 mills for the fiscal year beginning October 1, 1997 and ending September 30, 1998. Before the vote was called for, both citizens and Commissioners were given an opportunity to comment. As no one wished to speak the vote was taken without further discussion. Motion carried 4-1 with Mayor Vandergrift voting no. Read Title of Ordinance No. 97-19 Regarding Budget The Ordinance was presented by title only for the first reading. Motion to Adopt the Tentative Budget There were no citizen or Commission comments at this time, nor were any amendments to the tentative budget proposed. Commissioner Anderson, seconded by Commissioner Parker, moved to adopt the tentative budget of the City of Ocoee distributed along with the budget message of the City Manager dated July 30, 1997, such tentative budget being for the fiscal year beginning October 1, 1997 and ending September 30, 1998. Before the vote was called for, both citizens and Commissioners were given an opportunity to comment. As no one wished to speak the vote was taken without further discussion. Motion carried 4-1 with Mayor Vandergrift voting no. Page 2 of 3 Ocoee City Commission Special Session-Tentative Budget Public Hearing ridSeptember 2, 1997 WW Motion to Schedule the Public Hearing on September 10, 1997 at 7:30 p.m. in the Commission Chambers to Adopt the Final Millage Rate and Budget Commissioner Howell, seconded by Commissioner Parker, moved that a public hearing to consider the final millage rate and final budget be scheduled for September 10, 1997 at 7:30 p.m. at a Special Meeting of the City of Ocoee City Commission to be held at the Ocoee City Hall Commission Chambers, that the hearing be advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section 7 of Article VI of the Ocoee City Charter, that the appropriate Resolutions or Ordinances necessary to adopt the final millage rate and fmal budget be prepared by the City staff, and that all other action necessary to comply with the requirements of Section 200.065, Florida Statutes, be undertaken. Motion carried 5-0. Mayor Vandergrift closed the public hearing and announced that the public hearing to adopt the fmal millage rate and final budget for fiscal year 1997-98 would be held September 10, 1997 at 7:30 p.m. at Ocoee City Hall. ADJOURNMENT The meeting adjourned at 7:13 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor • Page3of3