The URL can be used to link to this page

Home My WebLink AboutVII (J) Discussion/ Action re: Use of Forfeiture Funds for In-Vehicle Reporting System Project Plan Agenda 11-17-98 `` Item VII J 0711` ��- )' Ocoee Police Department .6ed r,'•� 175 N. Bluford Avenue• Ocoee,FL 34761 • (407)656-1518 • Fax(407)656-0218 ( 1e,f Of gbaCe Ty lyf, TO: Honorable Mayor and Board of Ci ommissioners FROM: Robert E. Mark, Chief of Police c/,17 DATE: November 12, 1998 SUBJECT: Use of Forfeiture Funds for In-Vehicle Reporting System Project Plan STAFF REPORT ISSUE Should the Honorable Mayor and Board of City Commissioners authorize the use of forfeiture funds over the next three years for the implementation and furtherance of the In-Vehicle Reporting Project Plan. BACKGROUND The Ocoee Police Department is a culturally diverse agency with 56 sworn officers, 18 full time and 10 part time civilians on staff. Our department, which currently serves a population of over 22,000, is broken up into divisions and sections designed to better serve the community. Among various sections and units, we currently have a Bike/Community Oriented Policing Unit, a Youth Services Division, and a K-9 Unit. All three of these specialized units were started in whole or in part with grant funds and are continuing successfully. DISCUSSION Our agency has forged ahead into the information age with the purchase and installation of a Computer Aided Dispatching and Records Management System. This system was successfully integrated in under six months and is now used jointly by the Police and Fire Departments. This system provides a means by which to track events, trends, and other Police/Fire activity within the City. The community benefits directly from this by way of having public safety services that possess the information management tools necessary to adapt and change with a growing community. The Ocoee Police Department has been awarded $50,000 in grant funds from the Federal government using the Byrne Memorial Grant Fund. These funds, in combination with the Local Law Enforcement Block Grant, and Forfeiture monies would be used to purchase 21 laptop computers and the associated hardware/software. These laptops would be used to initiate an in-vehicle reporting system that would allow officers to spend more time in the community and less time in the station writing reports. Currently,the department's information systems resources are all centralized, denying officers direct access to local, county, state and national databases. Our agency is seeking funds to augment the purchase of the in-vehicle reporting system with equipment that will allow police officers"real-time" access to critical data. ,(-1;., 616 IDor Staff Report November 12, 1998 Page 2 The Byrne Memorial Grant program has been set up by the Federal Government to provide assistance to State,County,and Local agencies. Our agency has just been awarded the first of a series of three grants for the implementation of this project. Each award is in the amount of$50,000 and requires a 25%match for a total of$66,667 per year towards the project. The Local Law Enforcement Block Grant Program is a Federally legislated grant program that began several years ago. The award amount is based upon our city's crime rate averaged over the past three years. This grant has several purpose areas one of which is Law Enforcement Support. This purpose area allows funds to be used for the hiring of personnel,training and equipment. The Fiscal Year 1998 provision is approximately $21,329, and requires a 10% match, for a total of$23,698 towards the project. This provision is expected to increase in the coming years. Forfeiture funds are those monies generated through the sale of properties used in the commission of crime. These funds are closely regulated and can only be used for specific purposes. One of the allowable purposes is for the purchase of new equipment. Currently, our agency has approximately $150,000 plus in forfeiture funds. We are requesting that these funds be combined and allocated for the purchase of the equipment (hardware and software) necessary to provide the"real time" data that this city's police officers need. The attached budget summary reflects the overall project cost of$345,516 over a three year period. The break down is as follows: Year One - grants-$7.1,329; Year-Two.= grants approximately $71,000; Year Three - grants approximately$77,000: The City's match portion for the grants is approximately$56,73'3 for a three year'p'erioch The first years match amount is $19,057; year two match amount is approximately $18,788; the third year match is approximately $18,888. The forfeiture money portion of this program is approximately$75,000 to be disbursed over a three year period also. RECOMMENDATION It is respectfully recommended that the Honorable Mayor and Board of City Commissioners approve this request to use forfeiture funds not to exceed $75,000 over the next three years for the implementation and furtherance of the In-Vehicle Reporting Project Plan. Please find the attached Budget Summary that outlines program purchases. Ocoee Police Department In - Vehicle Reporting System Funding Plan Year One Funding Plan Qt11 Item Desc Unit Cost Total Line Item 20 Sierra Wireless AirCard Modems $ 700.00 $ 14,000.00 20 Computer Mounts and Consoles (Installed) $ 903.00 $ 18,060.00 19 Cisco Mobile Data Terminal Software License $ 600.00 $ 11,400.00 1 Cisco Field Reporting System $ 13,200.00 $ 13,200.00 1 CISCO 1 Year MDT Software Maintenance $ 3,690.00 $ 3,690.00 21 Compaq Armada Laptop Computers with Network Cards $ 1,735.00 $ 36,435.00 20 Power Pak Power Converters $ 75.00 $ 1,500.00 20 Charge Guard Battery Saver .$ 75.00 $ 1,500.00 20 12 Month Cellular Service(12 X$49.00) $ 588.00 $ 11,760.00 20 Cellular Service start up cost $ 45.00 $ 900.00 1 Message Switch (Windows NT 4.0 Server) $ 9,000.00 $ 9,000.00 1 Cerulean Mobile Data Terminal Interface Payment $ 26,000.00 $ 26,000.00 Total Funds Requested $ 147,445.00 Funding Sources Grant Match Local Law Enforcement Block Grant FY 98 with 10% Match $ 21,329.00 $ 2,369.00 $ 23,698.00 Byrne Formula Grant with 25% Match $ 50,000.00 $ 16,688.00 $ 66,688.00 Forfeiture Funds $ 57,059.00 Total Funds Available $ 147,445.00 Program Shortfall $0.00 Year Two Funding Plan Qty Item Desc Unit Cost Total Line Item 10 Mobile Data Terminals $ 1,750.00 $ 17,500.00 10 Power Pak Power Converters $ 75.00 $ 750.00 10 Charge Guard Battery Saver $ 75.00 $ 750.00 10 Sierra Wireless AirCard Modems $ 700.00 $ 7,000.00 29 12 Month Cellular Service(12 X$49.00) $ 588.00 $ 17,052.00 10 Computer Mounts and Center Consoles Installed $ 758.00 $ 7,580.00 10 Cellular Service start up cost $ 45.00 $ 450.00 1 Cerulean Mobile Data Terminal Interface Payment $ 50,000.00 $ 50,000.00 10 Mobile Data Software(CISCO Runtime) $ 600.00 $ 6,000.00 Total Funds Requested $ 107,082.00 Page 1 Ocoee Police Department In - Vehicle Reporting System Funding Plan Funding Sources Grant Match Forfeiture Fund $ 17,294.00 Local Law Enforcement Block Grant FY 99 with 10% Match $ 21,000.00 $ 2,100.00 $ 23,100.00 Byrne Formula Grant with 25% Match $ 50,000.00 $ 16,688.00 $ 66,688.00 Total Funds Available $ 107,082.00 Program Overage or Shortfall $0.00 Year Three Funding Plan Qty Item Desc Unit Cost Total Line Item 13 Mobile Data Terminals $ 1,750.00 $ 22,750.00 13 Power Pak Power Converters $ 75.00 $ 975.00 13 Charge Guard Battery Saver $ 75.00 $ 975.00 13 Sierra Wireless AirCard Modems $ 700.00 $ 9,100.00 42 12 Month Cellular Service(12 X$49.00) $ 600.00 $ 25,200.00 13 Computer Mounts and Center Consoles Installed $ 758.00 $ 9,854.00 13 Cellular Service start up cost $ 45.00 $ 585.00 1 Cerulean Mobile Data Terminal Interface Payment $ 13,750.00 $ 13,750.00 13 Mobile Data Software (CISCO Runtime) $ 600.00 $ 7,800.00 Total Funds Requested $ 90,989.00 Funding Sources Grant Match Forfeiture Fund $ 101.00 Local Law Enforcement Block Grant FY 2000 $ 22,000.00 $ 2,200.00 $ 24,200.00 Byrne Formula Grant $ 50,000.00 $ 16,688.00 $ 66,688.00 Total Funds Available $ 90,989.00 Program Overage or Shortfall $0.00 Total Three Year Program Cost $ 345,516.00 Page 2