HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of City Commission Regular Meeting on November 18, 1997 and Special Session on January 27, 1994 ( L AGENDA 12-02-97
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MINUTES OF THE OCOEE CITY COMMISSION MEETING
HELD NOVEMBER 18, 1997
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission
Chambers. David Hartbarger, Minister, Ocoee Church of Christ, led in the prayer and Hilda
Ems led in the pledge of allegiance. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also
present were City Manager Shapiro, City Attorney Rosenthal, City
Engineer/Utilities Director Shira, Assistant City Engineer Wheeler, Director of
Community Relations/Projects Resnik, Planning Director Wagner, Fire Chief
Strosnider, Police Chief Mark, Public Works Director Smith and City Clerk
Grafton.
ABSENT: None.
PRESENTATION AND PROCLAMATIONS
PROCLAMATIONS
NATIONAL HUNGER AND HOMELESSNESS AWARENESS WEEK-NOVEMBER 16-22, 1997.
Mayor Vandergrift read the proclamation proclaiming November 16-22, 1997,National Hunger
and Homelessness Awareness Week, and presented it to Mr. Herb Aguirresaenz, Executive
Director of the Anthony House. Mr. Aguirresaenz spoke of the services provided by the
Anthony House, and introduced current residents, Mrs. Marlene Helms and Jonathan & Angel
Thompson. He also gave their phone number to call for further information- (352) 383-5577.
PRESENTATATIONS
PRESENTATION OF EMPLOYEE AWARDS FOR YEARS OF SERVICE
5 YEARS-MARK A. BOUSQUET, CHARLES J. BROWN AND JONATHAN D. MIERAS
10 YEARS-DENNIS MCDANIEL
15 YEARS-WILLIAM G. LEDFORD
20 YEARS-ROBERT E. HOWELL
Mayor Vandergrift invited Jonathan Mieras, William Ledford, and Robert Howell
individually to the lectern and gave a brief history of their years of service to the City before
handing them their awards. Their department heads then spoke highly of their achievements.
Mark Bousquet, Charles Brown and Dennis McDaniel were not present to receive their
awards.
REPORT ON AWWA TAPPING CONTEST - CITY ENGINEER/UTILITIES DIRECTOR SHIRR AND
ASSISTANT CITY ENGINEER WHEELER.
City Engineer/Utilities Director Shira explained that, for the first time, the City of Ocoee
participated in the AWWA(American Water Works Association) Conference held in Clearwater,
Florida and had an active role in some of the competitions. He introduced Assistant City
Engineer Wheeler, who was responsible for getting the City involved in the conference and in
getting the employees to enter the competitions. Mr. Wheeler introduced the four members of
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Ocoee City Commission Regular Meeting , .1�
November 18, 1997
the Tapping team: John Cockrell, Bob Clark, David Robert and Jimmy Butler; and the Meter
Madness contestants: Glen Brimer and Randy Dunn. The team finished first in "fun" Tap
competition and the Meter Madness participants finished 4th and 5th.
CONSENT AGENDA
The consent agenda consisted of items A, B, C and D. Commissioner Anderson, seconded by
Commissioner Howell, moved to approve the consent agenda as presented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of November
4, 1997, Town Meeting for Schools of October 30, 1997, and Joint Special Meeting with
Apopka and Winter Garden held November 10, 1997.
B. Appointment of Police Officers'/Firefighters' Retirement Fund Fifth Trustee.
• Police/Fire Retirement Trustees have chosen to reappoint Chief-Strosnider as their
fifth member.
C. Approval and Authorization for Mayor and City Clerk to execute documents associated with
The Reserve Unit One - Final Plat, and Developer and Homeowners Association
Agreement for Upgraded Street Lighting.
• This is an 89 lot single family residential subdivision located at the southeast corner
of Clarke Road and A.D. Mims Road.
D. Approval and Authorization for Mayor and City Clerk to execute Worsham Subdivision
Final Plat.
• This is a 3 lot commercial subdivision along Clarke Road adjacent to West Oaks
Mall. A performance Bond has been posted so the plat can be approved and recorded
prior to the completion of all site work improvements.
COMMENTS FROM CITIZENS/PUBLIC
Mrs. Marianne Wilburn, representative of the Pee Wee and Senior Midget Cheerleaders, read a
prepared statement requesting funds to help them go to the regional competition.
Ms. Shirley Walls, member of the Ocoee Bulldogs Senior Midget Cheerleading Squad,
expressed appreciation for the new Ocoee Bulldogs Football Field, as well as all the support
throughout the years, and asked the City to support their November 28, 1997, cheerleading
competition. The cheerleaders then did a cheerleading routine for Commission, and announced
that those wishing to donate may contact Sherry DeWeese at 292-8786.
Commissioner Howell, seconded by Commissioner Parker, moved to donate $1000 to the Pee
Wee and Senior Midget Cheerleaders with funds to come from the Community Relations Fund.
Commissioner Glass, seconded by Commissioner Anderson, moved to amend the motion to
donate $1200 to the Pee Wee and Senior Midget Cheerleaders to come from the Community
Relations Fund. Motion carried 5-0.
Former Commissioner Gleason, Director of Community Relations, Health Central, said that a
group of businesses and land owners have revived the State Road 50 Corridor Plan as they are
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Ocoee City Commission Regular Meeting
November 18, 1997
interested in affecting the direction development is taking along Colonial Drive. They hoped to
form a coalition with the City and developers to further develop that Plan. Mr. Gleason
distributed a letter that had been mailed to land owners and businesses regarding this issue and
reported their responses. He thanked City Manager Shapiro, Planning Director Wagner and
Senior Planner Horne for their help.
ANNOUNCEMENTS/CORRESPONDENCE BY COMMISSIONERS
Commissioner Parker announced the RSVP No. 656-2218.
Mayor Vandergrift reported that 62 tons of garbage were picked up in the City's Fall cleanup,
and he thanked those who were involved in helping.
PUBLIC HEARINGS -None.
OTHER BUSINESS
FIRST READING OF ORDINANCE No. 97-33, RELATING TO THE SCHEDULE OF MONTHLY
CHARGES FOR WATER SERVICES. SECOND READING AND PUBLIC HEARING SCHEDULED
DECEMBER 2, 1997 AT 7:15 P.M.
City Attorney Rosenthal read this Ordinance by title only. City Engineer/Utilities Director
Shira explained that, when the City received its most recent consumptive use permit, the St.
John's River Water Management District mandated that the City revise the rate structure which
had been used since 1989. The proposed change would not be meant to raise the City's revenue,
but to encourage people to conserve water. The proposed change would cause a decrease in
current water bills if only up to 8000 gallons of water are used, but would increase if
consumption is over that.
Mayor Vandergrift asked for a copy of the mandate and directed staff to research what other
cities do for conservation. Mr. Ken Hooper, Vice President of PEC, responded that when the
City's permit was renewed last November, the directive was issued. Mayor Vandergrift
directed Mr. Shira to contact SJRWMD and request that a representative from SJRWMD be
present at the second reading of the Ordinance
Mayor Vandergrift announced the second reading and public hearing to be December 2, 1997,
at 7:15 p.m.
DISCUSSION/ACTION RE: MOST VALUABLE PARTNERSHIP (MVP) AWARDS - OCOEE'S
NEIGHBORHOOD MATCHING GRANTS PROGRAM. (TABLED FROM NOVEMBER 4 MEETING)
Director of Community Relations/Projects Resnik presented the staff report and explained that
this program was developed as a means to carry out the City Commission's desire to empower
neighborhood groups to take advantage and take responsibility for planning and implementing
projects that address their specific needs. The MVP Awards Program encourages people to get
to know their neighbors,to form neighborhood groups, and to partner with local businesses,
churches, and other community agencies and civic organizations on these projects.
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Ocoee City Commission Regular Meeting ,
November 18, 1997
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Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked for an example of this program in
action. Mayor Vandergrift said the Rock Lake subdivision in Orlando is involved in this
program.
Former Commissioner Gleason, 856 Hammocks Drive, asked if there was a provision to
protect against seven neighbors joining together and improving their own property. Ms. Resnik
said those seven people would have to draw their own neighborhood boundaries and then go out
and get petitions signed in support of the application before they could come forward and apply
for the grant.
Mayor Vandergrift, seconded by Commissioner Glass, moved to approve the program as
outlined, along with the accompanying application and schedule. Motion carried 5-0.
DISCUSSION/ACTION RE: STANDARDIZED FILING COMMITTEE RECOMMENDATIONS
Director of Community Relations/Projects Resnik presented the staff report, and advised that,
in preparing for the new records retrieval system, it was determined that a comprehensive records
management plan should be implemented. Toward that end a committee with representatives
from each department was put together to research, study, and create a standardized filing
system. Those members are Carolyn Alexander, Michelle Boisbert, Teresa Braddy, Fran
Gosnell, Marian Green, Judy Henry, Carmen McClellan, Sherry Seaver, Jeanne Washington, Ella
Wisecup and Cherri Toms. During the committee's research, it was learned that there were no
cities with a plan to emulate. Ms. Resnik said that Mr. Steve Lewis, Florida Data Bank, was
available to provide the City with a comprehensive records management plan that will address
proper retention and disposition of records in accordance with state and federal requirements, and
she requested approval of$3,000 from contingency fund for such services as listed in his letter
dated October 2, 1997. Executive Secretary Braddy gave a brief synopsis of Mr. Lewis's
experience, and Mr. Lewis responded to several questions raised by the Commission.
Commissioner Anderson, seconded by Commissioner Parker, moved to approve the $3000
fee for services as outlined in the October 2, 1997 letter from Mr. Lewis. Motion carried 5-0.
DISCUSSION/ACTION RE: CLARKE ROAD MAINTENANCE CONTRACT,
Public Works Director Smith presented the staff report, advising that the three low bidders had
been contacted for further details regarding staffing and equipment. Mr. Smith recommended
accepting the bid of MetroScape Corporation in the amount of$24,240 for the maintenance of
Clarke Road from SR50 to Ocoee-Clarcona Road. He explained further that the maintenance
contract would be a performance contract, with the result that, if the company allowed the grass
to get too high before cutting, they would not be paid for that period of time.
Commissioner Howell expressed reservations about contracting with a low bidder, as they may
not be equiped to do the job and not be aware of it.
Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, spoke of changing the type of grass.
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Ocoee City Commission Regular Meeting `� C 3
November 18, 1997
Mr. Jim Blackwelder, 2009 Nancy Ann Terrace, representing Strike-3 Lawn Care, distributed a
handout of a spreadsheet showing costs in support of his bid and explained how he came up with
each price.
Commissioner Anderson, seconded by Commissioner Glass, moved to award MetroScape
Corporation the Clarke Road Lawn Maintenance contract for the amount of $24,240 and
authorize the Mayor and City Clerk to execute any necessary documents. Motion carried 4-1
with Commissioner Howell voting no.
RECESS - 9:20 p.m. - 9:29 p.m.
DISCUSSION/ACTION RE: ELECTION DATE FOR CHARTER REFERENDUM.
City Attorney Rosenthal noted that when the City Commission considered the report of the
Charter Review Commission a date had not been set for the scheduling of a referendum. He
asked for such direction at this time so that an ordinance for the proposed Charter Amendments
could be prepared.
Commissioner Glass, seconded by Commissioner Parker, moved to direct staff to proceed
with scheduling the referendum for the March 1999 General Municipal Election which will
include a City-wide mayoral race. Motion carried 4-1, with Commissioner Anderson voting no.
DISCUSSION/ACTION RE: CONTRACT WITH SUPERVISOR OF ELECTIONS FOR MARCH 1998
ELECTION WITH ORANGE COUNTY SUPERVISOR OF ELECTIONS.
City Clerk Grafton explained that this was the standard agreement entered into each election
and that on the Vote Processing Equipment Use Agreement and Election Contract, Bill Cowles,
Supervisor of Elections, had made one non-substantial change to Section 7, by removing the
location of voting machines.
Commissioner Glass, seconded by Commissioner Parker, moved to approve the contract for
the March 1998 election with the Orange County Supervisor of Elections and authorize the
Mayor and City Clerk to execute. Motion carried 5-0.
DISCUSSION/ACTION RE: RECOMMENDATION TO AWARD PHASE 1 CAPITAL IMPROVEMENT
PROGRAM GROUP 2 HORIZONTAL CONSTRUCTION PROJECTS.
Assistant City Engineer Wheeler presented the staff report and explained that bids were
received for CIP No. 23 Sullivan Ditch on Silver Star Road, and two small drainage
improvement projects, Bay Street Cross Culvert Replacement and Little Spring Hill Drive. Staff
concurred with PEC's recommendation to award the projects to Prime Construction Group, Inc.,
for the total bid price of$87,522.50.
Commissioner Anderson, seconded by Commissioner Glass, moved to authorize the Mayor
and City Clerk to execute a contract with Prime Construction Group, Inc. for CIP Project No. 23
in accordance with their bid of$69,347.50, further an additional city project on Bay Street for
the sum of$3,605.00 and additional city project on Little Spring Hill and Springfoot Street for
the sum of$14,570.00 , with a total amount of$87,522.50. Motion carried 5-0.
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Ocoee City Commission Regular Meeting ,
November 18, 1997 J J L j
DISCUSSION/ACTION RE: CONTINUANCE OF INTERLOCAL AGREEMENT RE: PALM DRIVE.
City Attorney Rosenthal, referring to his memorandum dated November 13, 1997, explained
that as of yet, the Expressway Authority had not been able to sign the Joint Participation
Agreement due to the continued need to finalize certain agreements between the Expressway
Authority and Britt Farms. He recommended extending from November 20, 1997, to January 23,
1998, the contingency associated with Resolution No. 97-05 for Expressway Authority approval
of the Joint Participation Agreement in order to avoid the automatic termination of the previous
approvals.
Commissioner Howell, seconded by Commissioner Glass, moved to further modify the
approval made on June 17, 1997, of Resolution No. 97-05, as modified by action taken on
September 16, 1997, so that such approval is made subject to the Expressway Authority signing
the Joint Participation Agreement on or before January 23, 1998. Motion carried 4-1 with
Commissioner Anderson voting no.
DISCUSSION/ACTION RE: RESOLUTION No. 97-12, SUPPORTING AN AMENDMENT TO ARTICLE
VIII SECTION 2 (A) AND (C) OF THE FLORIDA CONSTITUTION (AS DIRECTED AT THE
NOVEMBER 4 REGULAR SESSION .
City Attorney Rosenthal read this Resolution by title only. Commissioner Anderson,
seconded by Commissioner Howell, moved to approve Resolution No. 97-12, supporting an
amendment to Article VIII Section 2 (a) and (c) of the Florida Constitution in order to preserve
the fundamental concepts of home rule. Motion carried 5-0.
DISCUSSION/ACTION RE: RESOLUTION No. 97-13, OPPOSING THE DESIGNATION OF "URBAN
PRESERVATION DISTRICTS."
City Attorney Rosenthal read this Resolution by title only. Commissioner Anderson,
seconded by Commissioner Howell, moved to approve Resolution No. 97-13, opposing the
designation of"Urban Preservation Districts." Motion carried 5-0.
DISCUSSION/ACTION RE: RESOLUTION No. 97-14, SUPPORTING THE"TAXPAYER PROTECTION
ACT."
City Attorney Rosenthal read this Resolution by title only. Commissioner Anderson,
seconded by Commissioner Howell, moved to approve Resolution No. 97-14, supporting the
"Taxpayer Protection Act."Motion carried 5-0.
DISCUSSION/ACTION RE: RESOLUTION No. 97-15, OPPOSING PROPOSED HOUSE BILL 3095
REQUIRING ALL LOCAL LAW PENSION PLANS TO MEET ALL REQUIREMENTS OF STATE PENSION
PLANS.
City Attorney Rosenthal read this Resolution by title only. Commissioner Anderson,
seconded by Commissioner Parker, moved to approve Resolution No. 97-15, opposing
proposed House Bill 3095 requiring all local law pension plans to meet all requirements of state
pension plans. Motion carried 5-0.
STAFF REPORTS -None.
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Ocoee City Commission Regular Meeting
November 18, 1997
COMMENTS FROM COMMISSIONERS
Commissioner Howell: No comments at this time.
Commissioner Anderson:
1) Wished all a Happy Thanksgiving holiday.
2) Thanked the Police Department for the neighborhood watch report.
Mayor Vandergrift asked if there could be a third category for the Mall. Mr. Shapiro said he
would check with Chief Mark.
Commissioner Glass:
1) Asked for the curfew report. Mr. Shapiro said it would be ready for the next meeting.
Commissioner Parker:
1) Thanked the Building/Engineering/Protective Inspection Departments for the meeting
regarding construction concerns held last week., and she announced that there would be
another one in February or March next year.
2) Thanked all who participated in the Veterans' Day program, especially the Ocoee Middle
School chorus and band.
Mayor Vandergrift:
1) Said he has a friend who makes snow who has offered to make snow for Santa at the
Christmas parade for approximately $300. Commissioner Glass, seconded by
Commissioner Howell, moved to authorize the expenditure of $300 from Community
Promotions Account for snow for the parade, and to direct staff to be sure it is safe. Motion
carried 5-0.
2) Reported that our departments leave litter along the roadside and asked that they clean it up.
3) Apologized for his wife's report at the last meeting regarding the status of the tax bill, as she
had passed on erroneous information broadcast by one of the anchors on TV.
4) Announced a meeting with Rep. Dan Webster in the Mayor's office on Monday from 1-3
p.m. and said he would be showing the Coca Cola property to him as a possible site for a
learning center. City Attorney Rosenthal advised that, if Commissioners anticipate attending,
there should be a notice posted to that effect.
5) Called attention to an article in the National Cities Weekly regarding the Police Department
training citizens to assist in traffic and other areas, as Chief Firstner has done in the Fire
Department with his CERTS program.
ADJOURNMENT
The meeting was adjourned at 9:56 p.m.
Attest: APPROVED:
City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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FAGENDA 12-02-97
I ; Item III A
MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSION
SPECIAL SESSION HELD JANUARY 27, 1994
CALL TO ORDER
Mayor Vandergrift called the special session to order at 7:05 p.m. in the City Hall
conference room, and after calling the roll, declared a quorum present.
PRESENT: Mayor Vandergrift, Commissioners Combs, Foster, Gleason, and Johnson.
Also present were City Manager Shapiro, City Attorney Rosenthal,
Administrative Services Director Beamer, Planning Director Wagner and City
Clerk Grafton.
ABSENT: None
PURPOSE OF MEETING EXPLAINED
City Attorney Rosenthal announced that this was a properly noticed and advertised closed
session as permitted under the sunshine law as a client/attorney consultation concerning
pending litigation. He said the only matter which may be discussed is the subject matter of
the litigation, that there will be a full transcript taken of the closed session which will remain
confidential until the litigation is settled. The transcript will remain in the City Clerk's
office in the interim but will not be available until after settlement is accomplished, at which
time it will become a part of the public record. City Manager Shapiro asked those present
to be careful to speak one at a time to ensure accuracy in the transcribing of the recording.
Mr. Rosenthal then closed the door and the closed session began.
The closed session ended at 9:14 p.m. The transcript of that session is hereto attached.
ADJOURNMENT
The meeting adjourned at 9:15 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor