HomeMy WebLinkAboutVII (A) Discussion/ Action re: Work Order #3 for Gee & Jenson for Design of Retrofit of Adair Fire Station as Recreation Facility AGLNDA I2-C2-07
"CENTER OF GOOD LIVING-PRIDE ON IVIST ORANGE.. I tcm VII A
S. SCOT"VANDERGRIPI
Ocoee (2ummrssiowxs
° CITY OF OCOEE DANNYHOWELL
150 N.LAKr19IlORE DRIVE Kurt ANDERSON
a SCUFF A.GLASS
OCOEE,FLORIDA 3 476 1-2 2 5 8 NANCY J.PARKER
(� ?� (407)656-2322
J �c� , (;Ill MANAGFA
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f•�f 000 �\ ELLIS SHAPIRO
•
MEMORANDUM
To: The Honorable Mayor
Board of City Commissioners
From: Bruce Nordquist, CLP, Acting Recreation Director b1s)
Date: November 25, 1997
RE: Work Order#3 Design Criteria Package for the reconstruction of Adair Street Fire Station #2
The following report is a request for the approval of Work Order#3 for the reconstruction of the Adair
Street Fire Station #2 into Vignetti Park Recreation Center.
Per Exhibit 'A' section 1, item #4 of the City of Ocoee/Gee& Jenson Agreement (3/19/96), Gee& Jenson
is currently under contract to provide complete architectural/engineering services to the reconstruction
project. Under the provisions of this agreement, the City would just need to authorize a Work Order#3 to
the agreement.
The Mayor and Board of City Commissioners have approved the amount of$40,000 in Capital Improvement
Funds to be budgeted for this project. A fee proposal cost of$8,330 for architectural, electrical, and
mechanical construction documents from Gee& Jenson subtracted from 40K leaves a balance of$31,670
funds available.
In reference to Attachment 'A' the work of major importance includes items #1 selective demolition through
item #5 repair/replace existing air conditioning. The additive alternate items to be done in house.
An estimate of$25,000 for the air conditioning work on the building leaves a remaining balance of$6,670
funds available to finish the project. This would include the new lights and closing in the garage doors.
Some additional funds may be needed from contingency, subject to the results of the bid.
1 respectfully request your approval to have the Mayor and City Clerk sign the proposed Work Order#3
giving Gee& Jenson directions to move forward on the construction documents so that the project can be
released for Bidding to Design Build Firms.
BN/mdb
attachments .
e,
11 2s 97 12:48 FAX 4076602852 GEE & JENSON t o01
WORK ORDER FOR
PROFESSIONAL DESIGN SERVICES AGREEMENT
WORK ORDER NO.3
PROJECT: PROFESSIONAL DESIGN SERVICES FOR RENOVATING EXISTING FIRE
STATION #2 AT 1900 ADAIR AVENUE TO A COMMUNITY CENTER
CITY: OCOEE, FLORIDA
DESIGN CRITERIA PROFESSIONAL: GEE & JENSON ENGINEERS-ARCHITECTS-
PLANNERS, INC.
Execution of the Work Order by City shall serve as authorization of DESIGN
PROFESSIONAL SERVICES to provide for the above project, professional services as set out
in the documents which are attached hereto and made a part hereof.
ATTACHMENTS:
(X) Construction Documents
DESIGN PROFESSIONAL shall provide said services pursuant to this Work Order, its
attachments (A, B, & C), exhibit 1 and that certain Agreement dated March 19, 1996, as
amended between CITY and DESIGN PROFESSIONAL which is incorporated herein by
reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said
Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be
completed per a mutually agreed schedule, commencing on the date this Work Order is
executed by the CITY.
COMPENSATION: The CITY shall compensate DESIGN PROFESSIONAL Eight
Thousand Three Hundred Thirty and 00/100 Dollars ($8,330.00). DESIGN PROFESSIONAL
shall perform all work required by this Work Order; but, in no event, shall DESIGN
PROFESSIONAL be paid more than the fixed fee set.
11/25/97 12:48 FAX 4076602852 GEE & JENSON 002
IN WITNESS WHEREOF, these parties hereto have made and ccoaltiX1 this Work Order on
this day of -, 199 . for die purposes owed herein.
GIB&JENSON
ENGINEERS-ARCHITECTS-PLANNERS
WITNESS: DEVON PROPESSI• AL
✓ Adr
Vice' / P.b -• Pomades
JI�6�.ae.L...LS, /997
ATTEST: BOARD OP CT?COMMISSIONERS
CITY OP OCOEE, FLORIDA
By:
lean Grafton.City Ckdt S. Scott VeMergra Mayor
Date:
FOR USE AND RBLLANCS ONLY - Approved by Ocoee Ctty Commission
BY THE CITY OP OCOEE. At a mooting held on
APPROVED AS TO PORM AND t99 Lodes Agenda Item No
LEGALITY TEES_ DAY OP
.199
FOLEY&LARDNER
By:
CITY ATTORNEY
11/25/97 12:48 FAX 40766U2852 GEE & .1ENSON ®OU3
11/25/97
Attachment"A"
Design Professional Services
Ocoee Fire Department/Ocoee Recreation Department
Existing Fire Station#2 to be converted to a Community Center
Work Order#3
Scope of Work
General:
This work order consists of Construction Documents for Minor Renovation of Fire Station
#2 to a Community Center as follows:
1. Selective demolition.
2. Add air conditioning to the apparatus bay area.
3. Remove existing light fixtures at apparatus bay, and add gym light
fixtures.
4. Remove existing over head apparatus bay doors and fill-in with concrete
masonry construction and clerestory windows, and paint.
5. Replace/repair existing air conditioning in office-dorm area.
The additive alternate items will include:
1. Paint and stripe apparatus bay floor.
2. Paint interior and exterior of building.
3. Add insulation and roof vents.
4. Add a wall and door at the dorm area to create a corridor to the toilets.
5. Add a door to the dayroom adjacent to the corridor.
6. Delete the generator.
Professional Services to be provided by the Design Professional:
1. Construction Documents - Working drawings and specifications will be prepared
for the bidding. The Construction Documents will consist of:
a. Floor Plan/Demolition Plan
b. Reflected Ceiling Plan/Building Section
c. Mechanical/Electrical Plans
d. Specifications on the plans
Note: one Review meeting is included.
2. Additional services of Bidding Assistance, and Construction Administration can
be added on a time and material basis.
Submittals by the Design Professional to the City:
Provide the Following:
a. Construction Document Plans: Five (5) sets of blueprints, Signed and
Sealed.
b. Refer to Attachment"B"for a detailed breakdown.
\196 043.02\attachmentA SF2
11/25/97 12:48 FAX 4076602852 GEE & JENSON fa005
ATTACHMENT B 2 OF 3
ESTIMATEZ R44_. DE.Pr.
GEE &JENSON Project
Date: El /2 t/Q"r
cM„ „ Prepared By: Pryl,M
-
Project Description (lit— ,AdokiL P.S to 2r;G.c it -
r
ITEM PITIED Mal MGR OJ ENG TEEN DRAFT SEC COMP SOUL
KarVatiw PtAsi , S Z.¢ 1
Rb0 ate etAal # 8 Z.q,
Wet 4tzitil,
tE6S.1N RistmS I h S
OfVlku) IftWittbk 2
1
I
TOTAL "^u+ S n , e.f, 5
RATE S/HR 16 =a Z�
$ 61 s° zoo z4ae J
(,q4,vm uar4 yr-rE RI, No-r P. Foe Fop/ , PPP/VI-tr. )
REIMBURSABLES:
TRAVEL:
REPRO: 1/crO
TELEP:
OTHER:
TOTAL ESTIMATED PROJECT COST: 15-Z Co
.J.FV AL 1 c tc. (e.er&ES) t 3o 00
$ S 5307°
11/25/97 12:48 FAX 4076602852 GEE. & JF.NSON Z006
Nov-13-97 11 ,20A P.01
ATTACHMENT B 3 OF 3
BORES ASSOCIATES
5:w.
150 Circle Drive Maitland, FL 32751
(407)628-0882 Fax(407)628-7024
Fax Transmittal
NO. OF PAGES SENT(INC. TRANSMITTAL):
TO: Paul Ileiwig(Gee.&Jenson)
FROM: Gus Bobes. Jr., P.E.
DATE: November 13. 1997
PROJECT: Ocoee Recreation Center
SUBJECT: Fee Proposal
REMARKS: Paul,
As requested, our fee proposal for IIV AC and electrical engineering services is 52800. This fee
includes a survey of the existing ductwork system for reuse. The scope includes the following:
I. Convert existing system 2300 sq, ft. vehicle bay into a gymnasium. Add A/C and new
lighting to this area.
2. Correct the existing air conditioning system, as it is currently undersized.
If you have any questions, please do not hesitate to contact me.
Sincerely.
2geO
Gus Robes, Jr., P.E. + ZtO (eDit / 014.
Principal //
i.fi
11/13/97 11:38 TX/RX NO.1758 P.001 .
11/25/97 12:48 FAX 4076602852 GEE & JENSON 0007
11/25/97
Attachment"C"
Desian Professional Services
Work Order 3
Reimbursables:
Reprographic Reimbursables: Reproducibles, Blueprints, Photocopies $100.00
(These charges will be billed at cost as they arise. The total amount shown is the
amount not to be exceeded unless approved in writing by the City. The following rate
schedule represents in-house printing costs. Printing company rates may vary.
Photocopies: $0.15 per page (81/2 x 11, 81/2 x14)
$0.20 per page (11 x 17)
Reproducibles: $1.50 per s.f.
Blue Prints: $0.40 per s.f.
Method of Payment
The Design Professional shall invoice amount due based on the percent of the total work
order services actually performed and completed. Invoices shall be submitted to the City
once monthly. We understand that the City shall retain 10% of the total work order fee
until one hundred percent (100%) of the work order services are actually performed and
completed.
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900® NUSN3L• 9 1d9 ZSBZ099L06 XVJ 96:Z1 L6/Sg/IL
Ocoee City of Ocoee
150 N. Lakeshore Drive Jean Grafton
Ocoee, Florida 34761-2258 City Clerk
or 0000 (407) 656-2322
FAX (407) 656-5725
NEVEIVE0
isNCON
Nnk261996
March 25, 1996
OR:QNcO OFFICE
Dale A. Crosby, P.E.
Regional Manager
Gee & Jenson Engineers-Architects-Planners, Inc.
2701 Maitland Center Parkway
Suite 150
Maitland, Florida 32751
Re: Engineering and Architect Agreement
- Several Fire Department Projects
Dear Mr. Crosby:
In regular session on March 19, 1996 the Ocoee City Commission approved the Agreement with
Gee & Jenson to furnish professional services and perform those tasks as outlined in "Scope of
Work' in Exhibit "A" of the Agreement for the proposed Fire Department projects.
One executed original is enclosed and a second original bas been retained for our file.
Sincer e!y,
Grafton
City Clerk
mg
Enclosure
cc: Ron Strosnider, Fire Chief (w/enclosure)
Wanda Horton, Finance Director (w/enclosure)
"PRIDE OF WEST ORANGE"
EX103TT 'A'
SGOPS nF wnpv
acrtvll. 4=LL_ 4-. A2.CT'CT shaft p,^orm professional serrices, uma t
anthorrrian and as here „f+-s for the following proposed prof .
(1) 1. .ovaadon of Fre Sta on It and Addirion to Fire Son 11;
(2.) She ?rparaden for the Conswacaon of Temporary Fire Stations#3, ;a. and #2.
(2) Developmct of Plans and Spej.ficadcas with the option of Consrucden
M*agemeat Services relax ed to the Design and Conrncaon of the pe naaneat
sw czzres for Fr Stadocs ,#3, .#4 and 12 rota(p t?pes pre:er=).
(4) Development of possible reuse of scurare housing the F ds:ng Fire Station
34.SiC SERvrcEs, The .mar -'! i•s Bade Service :or._ach proiec:
shall cons&Of azrr c„Te - -
of_- n`/e (� ;hoses descaer below, as determined by the C.'T'i, and
shall include all rrecth^reedd stflchati, Ise haIl:Cl, and e•.�-...iec•^
Cal eaj.nee-':III services or,-.=alry to
achieve a-complex prole", along with landscape archirec•,ard se-vices whet sperr=cally
authori-
2.1 ry
_ La`e—S-
(a) Progam FraliradonTfaster Sit Plan Deielegmert Phase
(b) Scheaadc De.... /Desip Development.
(c) Cantcaen Documents Phase.
(a) Bid/N. egcdadon Phase.
(e) CanscucaOn Adminisi adon-
Tae Program F'naii� on/Sire Plan Development Phase, if nee ter+, will be addressed as
a sp=ific Work Order.
I