HomeMy WebLinkAboutVII(B) Discussion/ Action Re: Resolution No. 97-16, Relating To Public Participation Procedures For Evaluation Appraisal Report"CENTER OF GOOD LIVING - PRIDE OF WEST ORANGE"
DATE: December 11, 1997
CITY OF OCOEE
150 N. LAKESHORE DRIVE
OCOEE, FLORIDA 34761-2258
(407) 656-2322
Facsimile (407) 656-8504
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Abra E. Horne, AICP, Senior Planner jfip
THROUGH: Russell B. Wagner, AICP, Director of Planning
SUBJECT: Revised Public Participation Procedures
ISSUE:
Agenda 12-16-97
Item VII B
-MAYOR • COMMISSIONER
S. SCOTT VANDERGRIFT
COMMISSIONERS
DANNY HOWELL
SCOTT ANDERSON
SCOTT A. GLASS
NANCY J. PARKER
CITY MANAGER
ELLIS SHAPIRO
Should the Mayor and City Commission approve Resolution 97-16, the revised Public Participation
Procedures (attached) for the Evaluation and Appraisal Report?
BACKGROUND:
Per Chapter 163.3191, F.S., each city and county in Florida is required to provide opportunities for public
participation during the preparation of its Evaluation and Appraisal Report. The main purpose of the
public participation procedures is to outline how citizens and business owners will be involved in the
evaluation of the current Comprehensive Plan. Since their input will serve as a basis for updating and
improving the comprehensive plan, the public participation procedures emphasize individual review and
comment on planning deficiencies which should be corrected to improve the overall development
process in Ocoee. In August, staff transmitted a draft copy of the attached public participation
procedures to the Department of Community Affairs along with the preliminary draft of the Evaluation
and Appraisal Report.
DISCUSSION:
As indicated in Resolution 97-16, the City Commission is responsible for choosing a group of citizens
and business owners to represent the community. At the January 6, 1997 meeting, staff will request
confirmation of the nominees for the "representative advisory group". While the City Commission is
responsible for making the final decision about the members of this group, nominations have been
furnished by the Local Planning Agency and may be sought from the Chamber of Commerce and local
homeowner's associations. The "representative advisory group" should include a limited number of
Ocoee citizens and business owners who are considered to be representative of the community at -large.
Members will be given copies of draft reports for review and will participate in all workshops and public
hearings regarding the Evaluation and Appraisal Report.
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City Commission Staff Report
December 11, 1997,
Page 2
As indicated in the attached public participation procedures, the next step is to contact the Chamber of
Commerce and local homeowner's associations to solicit additional nominations, unless the City
Commission would prefer to suggest specific representatives from those organizations.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
On December 9, 1997, the Planning and Zoning Commission, acting as the Local Planning Agency,
reviewed the proposed public participation procedures and voted unanimously to recommend approval
of them as recommended by Staff. The Planning and Zoning Commission also suggested the following
list of people to serve on the representative advisory group. At the direction of the City Commission,
staff will contact these people to verify their interest in serving on the representative advisory group:
1.
Bruce Beatty
2.
Mickey Shriver
3.
Ann Whittle
4.
Kathie Starn
5.
David Edwards
6.
John Linebarrier
We have presented these nominees for preliminary consideration only at this time since the above
nominations will be discussed at the next City Commission meeting along with the nominations from the
Chamber of Commerce and local homeowner's association discussed earlier. On January 6, 1997, the
Mayor and City Commissioners should also be prepared to appoint the members of the representative
advisory group.
STAFF RECOMMENDATION:
Staff respectfully requests that the City Commission APPROVE Resolution 97-16 adopting revised
public participation procedures for the Evaluation and Appraisal Report process.
Attachment: Resolution 97-16
Exhibit A to Resolution 97-16 File: F:WII_data\Capdfile\Staff Repo rts\CCSR\SRP97043.doc
RESOLUTION NO. 97-16:
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA
RELATING TO PUBLIC PARTICIPATION PROCEDURES IN
THE COMPREHENSIVE PLANNING PROCESS; AMENDING
RESOLUTION 89-02 TO SPECIFY SUCH PROCEDURES IN
CONNECTION WITH PREPARATION OF AN EVALUATION
AND APPRAISAL REPORT; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
WHEREAS, on April 18, 1989, the City Commission of the
City of Ocoee, Florida (the "City Commission") adopted Resolution
89-02 providing for public participation procedures in connection
with the comprehensive planning process pursuant to Chapter 163,
Florida Statutes; and
WHEREAS, the City of Ocoee is drafting an Evaluation and
Appraisal Report (the "EAR") pursuant to Section 163.3191, Florida
Statutes; and
WHEREAS, the City Commission desires to specify public
participation procedures in connection with the preparation of the
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OCOEE, FLORIDA, AS FOLLOWS:
SECTION ONE. Authority. The City Commission has the
authority to adopt this Resolution pursuant to Article VIII of the
Constitution of the State of Florida and Chapters 163 and 166,
Florida Statutes.
SECTION TWO. EAR Public Participation Procedures. The
City Commission hereby amends Resolution 89-02 by specifying the
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PAGE 1 OF 3
Evaluation and Appraisal Report
PUBLIC PARTICIPATION PROCEDURES
I. BACKGROUND INFORMATION
The City of Ocoee is entering the next phase of the continuing comprehensive planning
process: evaluation of the pian. As specified in State Statute 163.3191, each City and
County in Florida is required to prepare an Evaluation and Appraisal Report. The Report is
an evaluation and appraisal of the Comprehensive Plan. The main purpose of this Report
is to assess the success and/or failure of the current Comprehensive Plan and to change
the Plan accordingly. Since the Report will serve as a basis for updating and improving the
Plan, the Report largely concentrates on planning deficiencies which should be corrected
to improve the overall development processes in Ocoee. Participation from citizens and
property owners is an essential component of this evaluation and appraisal. Ultimately, it
is the citizens and property owners of Ocoee who will determine whether the plan has been
a success, a failure, or both.
The Florida -State Legislature has recognized the need for public participation in the
comprehensive planning process in Chapter 163.3181, Florida Statutes. This Chapter
requires that local governments encourage the public to participate to the fullest extent
possible in the comprehensive planning process. -In particular. the Legislature has directed
local planning agencies and municipalities to adopt procedures for notifying property owners
of any official actions which will regulate the use of their property. The procedures identified
in Chapter 163.3181 and in Rule 9J-5.004, Florida Administrative Code. are the minimum
standards for public participation procedures to be adopted by local governments.
II. PUBLIC PARTICIPATION PROCEDURES
The following procedures will encourage meaningful and effective public participation in the
Ocoee Evaluation and Appraisal Report process and are consistent with Chapter 163.3181.
F.S., and Rule 9J-5.004. F.A.C.
A. Overview. The following procedures are designed to facilitate the public participation
process in Ocoee:
(1) A regular mailing list for interested persons;
(2) A representative advisory group to evaluate draft reports;
(3) A newsletter published at regular intervals;
(4) News releases to the media; and
(5) Local Planning Agency work sessions.
-Page 1 -
EXHIBIT A
PAGE,- 2 of 3
Evaluation and Appraisal Report
Public Participation Procedures
December 3. 1997
Page 2
B. Participants. The City will conduct a participant search that:
(1) : Invites all interested parties, residents. -and business owners to participate;
(2) Involves citizens and community groups early and throughout the.process:
(3) Encourages equal participation by homeowners and business leaders;
As a result of the participant search, the City will create a mailing list and a
representative advisory group. The mailing list will include anyone interested in the
Evaluation and Appraisal Report. The City Commission will select a group of
citizens and business owners that are representative of the community at large. This
group will be given copies of draft reports for review and will participate in all
workshops and public hearings regarding the Evaluation and Appraisal Report. The
City Commission will select a limited number of citizens and business owners to
comprise the representative advisory group based upon suggested nominations.
Suggested nominations will be provided by the Planning and Zoning Commission,
'the West. Orange Chamber of Commerce, and local homeowners' associations.
C. Orientation. The City will prepare an orientation packet for the public containing:
(1) A discussion of the purpose of the Evaluation and Appraisal Report;
(2) - The Evaluation and Appraisal Report Public Participation Procedures;
(3) Any available summaries and draft documents;
(4) The purpose and format of workshops and public hearings; and
(5) The various techniques for submitting comments , on proposals (written
comments, discussions with staff, and oral presentations at meetings) and
the effectiveness of various techniques.
D. Participation. The City will create a participation process that is accessible. efficient.
understandable, and financially feasible.
(1) Interested residents and business owners may all participate by speaking at
meetings, contacting staff, being on the mailing list, submitting written
comments, or as appointees to the representative advisory group.
(2) The City will present information in an easily understandable format.
(3) The City will provide copies of requested information to the participants at a
reasonable cost and time considering the nature of the request.
E ICHIBIT A
PAGE 3 of
Evaluation and Appraisal Report
Public Participation Procedures
December 3, 1997
Page 3
E. Information. To ensure that the public is informed about the planning process, the
City will distribute information and collect information about the Evaluation and
Appraisal Report as outlined below.
(1) Advertisements of public hearings will be placed in the Orlando .Sentinel and
the West Orange Times. "
(2) Workshop and public hearing notices will be posted at City Hall.
(3) Draft copies -of the elements will. be distributed to the representative advisory
group, the City Commission,' and the Local Planning Agency before Joint
Workshops or Public Hearings.
III. FORMAL HEARINGS
After the final draft of the Evaluation and Appraisal Report is complete, the Local Planning
Agency (Planning and Zoning Commission) will hold at least one additional public hearing
on the overall Report. At that meeting, the Local Planning Agency will discuss whether the
Evaluation and Appraisal Report is consistent with State requirements and local concerns.
If a majority vote of -the Local Planning Agency members finds the Evaluation and Appraisal
Report consistent. then . they will send the Report to the City . Commission with a
recommendation to transmit the Report to the Department of Community Affairs. After the
Local Planning Agency makes its recommendation to the City Commission, the City
Commission will conduct.formal Public Hearings to complete the process, as required by
Section 163.3184 (15), Florida Statutes.
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