HomeMy WebLinkAboutIII (B 1,2,3,4) Approval and Authorization for Mayor and City Clerk to execute Work Orders with Design Criteria Professionals Gee and Jenson for Multi-Purpose Recreation Facilities Agenda 5-6-97
Item III B 1, 2, 3, 4
C
oee CITY OF OCOEE
a
150 N. LAKESHORE DRIVE
OCOEE,FLORIDA 34761-2258
(407)656-3103 Rruu mlow I) aON
� M MO (,66ND IIMBEECH
:', MEMORANDfJM G00�..):1-
OF
TO: Honorable Mayor
Board of City Commissioners
I)FROM: Jim Beech, Recreation Director ��
DATE : April 22 , 1997
RE: Multi -Purpose Recreation Center (located on A . D. Mims Road
Site) Work Orders 3a , 3h, 3c , and 3d with Design
Criteria Professionals Gee E. Jensen, Engineers ,
Architects , Planners , Jne.
This report is respectfully requesting your favorable consideration
to have Gee & Jensen proceed with the above named project . Yout
approval for work orders 3a , 3b, 3c, and 3d and compensation for
each is needed to continue to move along with the future, and most
needed, growth of the Recreation Department . These work orders come
under Phase #1 and Phase #1A already approved by the Commission .
Present work orders are as follows :
Work Order No . 3a - Topographic/Utility Survey
Compensation $5 , 645 . 00
Reimbursables $ 300 . 00
Work Order No . 3h - Design Criteria Package for modification to
A . D . Mims Road .
Compensation $5 , 720 . 00
Reimbursables $ 500 . 00
Work Order No . 3c - Design Topographic and Utility Survey at AD
Mims Road adjacent to Project Site .
Compensation $6 , 445 , 00
Reimbursables $ 300 . 00
Work Order No . 3d - Preliminary Subsurface Soil Exploration/AD Mims
Road .
Compensation $1 , 410 . 00
Reimbursables $ 200 . 00
Most respectfully request Commission approve to have Mayor and City
Clerk execute necessary orders with Gee & Jensen .
This is another progressive step in reaching a goal of the
Recreation Department to provide wholesome recreational activities
and parks that will offer to "All " citizens the opportunity to
better enjoy leisure time in the 'Center of Good Living" .
cc : Ellis Shapiro , City Manager
Gee F. Jensen
"CENTER OF GOOD LIVING" elit
/
WORK ORDER FOR
DESIGN CRITERIA PROFESSIONAL SERVICES AGREEMENT
WORK ORDER NO. 3a
PROJECT: RECREATION CENTER
CITY: OCOEE, FLORIDA
DESIGN CRITERIA PROFESSIONAL: GEE & JENSON ENGINEERS-ARCHITECTS-
PLANNERS, INC.
Execution of the Work Order by City shall serve as authorization of DESIGN CRITERIA
PROFESSIONAL to provide for the above project, professional services as set out in the documents
which are attached hereto and made a part hereof.
ATTACHMENTS:
(X) Topographic/Utility Survey
DESIGN CRITERIA PROFESSIONAL shall provide said services pursuant to this Work Order,
its attachments, exhibits and that certain Agreement dated December 5, 1995 between CITY and
DESIGN CRITERIA PROFESSIONAL which is incorporated herein by reference as if it had been set
out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall
prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be completed
within sixty (60) days from the date this Work Order is executed by the CITY.
COMPENSATION: The CITY shall compensate DESIGN CRITERIA PROFESSIONAL Five
Thousand Six Hundred Forty-Five and 00/100 Dollars ($5,645.00) plus Reimbursable Expenses.
DESIGN CRITERIA PROFESSIONAL shall perform all work required by this Work Order; but, in no
event, shall DESIGN CRITERIA PROFESSIONAL be paid more than the fixed fee and reimbursables
set.
Page 1 of 7
IN WITNESS WHEREOF, these parties hereto have made and executed this Work Order on
this day of , 199_, for the purposes stated herein.
GEE & JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC
WIT ESS: DESIGN CRITERIA PROFESSIONAL
By: i G G�ti
Dale A. Crosby, P.E., Vice President, Regional Mgr.
Date: 44/9 "7
ATTEST: BOARD OF CITY COMMISSIONERS
CITY OF OCOEE, FLORIDA
By:
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
Date:
FOR USE AND RELIANCE ONLY BY THE Approved by Ocoee City Commission
CITY OF OCOEE. APPROVED AS TO FORM at a meeting held on , 1995
AND LEGALITY THIS DAY OF under Agenda Item No.
, 199
FOLEY & LARDNER
By:
CITY ATTORNEY
Page 2 of 7
Attachment "A" (4/02/97)
Design Criteria Professional Services
Ocoee Recreation Center
Wastewater Plant Site @ A.D. Mims Rd., Ocoee, FL
Work Order#3a - Topographic/Utility Survey
Scope of Work
Refer to Work Order #2/Schematic Design Submittal (3/10/97), Southeastern Survey &
Mapping Corp.'s Specific Purpose Survey of the Existing Wastewater Plant/A.D. Mims Rd.
(2/12/97) and Work Order#3/ Design Criteria Site Masterplan Scheme 2b (4/1/97) which will be
the subject of this work order. The Design Criteria Site Masterplan indicates 29 acres of
improvements to the existing 147 acre site with an estimated improvement allowance of $6.2
million dollars. Phase#1 Improvements include the Recreation Center and Required Parking are
estimated at approximately $1.4 million dollars.
Professional Services to be provided by the Design Criteria Professional:
Topographic/Utility Survey as described in Exhibit "A" - Subconsultants Proposal.
Required Submittals by the Design Criteria Professional to the City:
• Ten (10) signed/sealed Blueprints of Survey.
• One reproducible plan of Survey.
Meetings:
On-site meetings with City personnel where required.
Items to be provided by the City of Ocoee:
1. The City shall appoint a representative who shall on the City's behalf provide free access
to the site for the Design Criteria Professional and it's subconsultant, issue directives
with regard to the Work, authorize the Work, prepare review comments with regard to the
Work and approve the Work.
The City's representative shall be:
Jim Beech Director of Recreation Dept.
Name Title
2. Title Search and Deed Restnction for this City Owned Property.
3. Listing of all Utilities providing Service to or have Easement on this City Owned Property.
City Engineer to provide mark-up on an aerial site plan (1:200) with all known data regarding
locations/sizesiinvert elevations of existing utilities.
4. The City Engineer to provide mark-up on aerial site plan (1:200) with field verified tree
location, species and caliper for the 29 acre improvements area.
Page 3 of 7
Attachment"B"
Design Criteria Professional Services (4l02/97)
Work Order#3a -Topographic/Utility Survey
Fees Worksheet
Compensation
1. Design Criteria Professional Fee Subconsultant Cost $4,865.00
+ Coordination $780.00
Compensation $5,645.00
2. Reprographics Reimbursables: reproducibles, blueprints, photocopies.
(These charges will be billed at cost as they arise. The total amount shown is $300.00
the amount Not To Be Exceeded unless approved in writing by the City. The
following rate schedule represents inhouse printing costs. Printing company
rates may vary.
Photocopies: $0.15 per page (8 1/2 x 11-14)
$0.20 per page (11x17)
Reproducibles: $1.50 per S.F.
Blueline Prints: $0.40 per S.F.
Method of Payment
The Design Criteria Professional shall invoice amount due based on the percent of the total
work order services actually performed and completed. Invoices shall be submitted to the City
once monthly. We understand that the City shall retain 10% of the total work order fee until one
hundred percent (100%) of the work order services are actually performed and completed.
Page 4 of 7
REV,E'IVED William E.Byrd,P.S.M.
La aS GEE 6 JENSON Gary B.Krick P.S.M.
-..iY ark - i 1d9r Roger Conway,P.S.M.
Thomas K.Mead.P.S.M.
James L.Petersen.P.S.M.
SOUTHEASTERN SURVEYING&MAPPING CORP. ORLANDO OFFICE
March 31, 1997
Ms. Laura Nemethy VIA FAX: 407-660-2852
Gee & Jenson
Engineers, Architects and Planners, Inc
2701 Maitland Center Parkway, Suite 150
Maitland, FL 32751
RE: Ocoee Recreational Center
Dear Laura,
•
We are pleased to submit our proposal for surveying services on the above referenced
project.
SCOPE OF WORK
Provide a Topographic and Utility Survey of the area that resides approximately in
the southern portion of the project site along A.D. Mims Road in accordance with
Chapter 61G17-6 F.A.C. to include the following:
A. Locate and delineate existing utility piping, equipment and easements (above
and below ground) which cross or impact the site, including but not limited
to the following: Rail Road, Power, Telephone, Cable Television, Radio,
Water Utilities, Wastewater, Stormwater and Natural Gas Utilities. Locate
any existing septic tanks or drain field. Also, delineate development
restriction: front, rear & side yard setbacks per Gee & Jenson Site Master
plan on the survey.
Note: Scope of Work inside fence line of Wastewater Treatment Plant is as
follows - Locate and delineate asphalt paved parking lot which adjoins
entrance drive. Locate utilities. Locate/delineate existing site grade contours
at one foot (vertical) intervals.
B. Locate and delineate existing site grade contours at one foot (vertical)
intervals. Grade includes all paved areas, unpaved areas, ponds and
vegetative areas within the limits of area to be surveyed.
Ati- c-tment "A" (Sheet 1)
...6o\,xrxNnOPOS,a,45160CR
Page 5 of 7
925 South Semoan Boulevard.Suite 112 Winter Park Honda 32792 497/678-8729 Fax 407/679-3437
Deliverables Will Include:
1. One diskette with AutoCAD (R13) Computer Drawing File of the Survey (to
scale).
2. One mylar reproducible of the Survey signed and dated by a surveyor licensed
in the state of Florida.
3. Ten sets of blueprints of the survey, signed and sealed by a surveyor licensed
in the state of Florida.
4. Sign/seal future blueprint copies (provided by Gee & Jenson) of the Survey
if additional copies are required at a later date.
Items Provided To The Consultant By Gee & Jenson:
1. Attached sketch overlay showing limits of Survey Work.
2. Site masterplan which shows development restrictions: front, rear and side
yard setbacks.
Schedule
The consultant shall complete the work both task "A" & task 'B" simultaneously and
provide the required documents to Gee&Jenson within (10)working days of Notice
to Proceed.
Our fee for the above referenced work will be Four Thousand Eight Hundred Sixty Five
Dollars & 00/100 ($4865.00). Payment is expected within thirty days from date of invoice.
We look forward to the opportunity to work with you on this project.
Sincerely, L t
Gary B. Krick, P.S.M.
President/Project Manager
GBK:dl
,yea 01.am noassnr.\a 516 OCR
Attachment "A" (Sheet 2)
Page 6 of 7
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WORK ORDER FOR
DESIGN CRITERIA PROFESSIONAL SERVICES AGREEMENT
WORK ORDER NO. 3b
PROJECT: RECREATION CENTER
CITY: OCOEE, FLORIDA
DESIGN CRITERIA PROFESSIONAL: GEE & JENSON ENGINEERS-ARCHITECTS-
PLANNERS, INC.
Execution of the Work Order by City shall serve as authorization of DESIGN CRITERIA
PROFESSIONAL to provide for the above project, professional services as set out in the documents
which are attached hereto and made a part hereof.
ATTACHMENTS:
(X) Desien Criteria Package for Modifications to A.D. Minis Road
DESIGN CRITERIA PROFESSIONAL shall provide said services pursuant to this Work Order,
its attachments. exhibits and that certain Agreement dated December 5, 1995 between CITY and
DESIGN CRITERIA PROFESSIONAL which is incorporated herein by reference as if it had been set
out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall
prevail.
TIME FOR CONIPLETION: The work authorized by this Work Order shall be completed
within sixty (60) days from the date this Work Order is executed by the CITY.
COMPENSATION: The CITY shall compensate DESIGN CRITERIA PROFESSIONAL Five
Thousand and Seven Hundred Twenty Dollars ($5,720.00) plus Five Hundred Dollars ($500.00) for
Reimbursable Expenses. DESIGN CRITERIA PROFESSIONAL shall perform all work required by
this Work Order: but. in no event, shall DESIGN CRITERIA PROFESSIONAL be paid more than the
fixed fee and reimbursables set.
Page 1 of 5
IN WITNESS WHEREOF, these parties hereto have made and executed this Work Order on
this day of , 199 , for the purposes stated herein.
GEE & JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC
WITNESS: 1 DESIGN CRITERIA PROFESSIONAL
I i
�
/ By: ��� C? ti
Date A. Crosby, P.E., Vice President, Regional Mgr.
Date: <-/& /J7
ATTEST: BOARD OF CITY COMMISSIONERS
CITY OF OCOEE, FLORIDA
By:
Jean Grafton, City Clerk S. Scott Vandergrift,-Mayor
Date:
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE. APPROVED AS TO FORM meeting
ied gby Ocoeen City Co, 1996ion
AND LEGALITY THIS DAY OF at a mAting held on , 1996
under Agenda Item No.
. 199
FOLEY & LARDNER
By:
CITY ATTORNEY
Page 2 of 5
Attachment "A"
Design Criteria Professional Services (4/7/97)
Ocoee Recreation Center
Work Order tt3b - Design Criteria Package for
Modifications to a Portion of A.D. Mims Road
In Front of the Wasterwater Plant Site, Ocoee, FL
Scope of Work
Refer to Work Order tt3/ Design Criteria Site Masterplan Scheme 2b (4/1/97) which delineates
the Ocoee Park & Recreation Center planned improvements to the existing City owned
Wastewater Plant Site, Ocoee, FL. The improvements include a new entrance drive which
begins at A.D. Mims Road (Orange County Road) and crosses the existing ACL Railroad Right
of Way prior to reaching the property line of the site. The addition of an entrance drive apron
and turn lanes at/adjoining the existing A.D. Mims Road as they relate to the new entrance drive
on the site will be the subject of this work order.
Professional Services to be provided by the Design Criteria Professional:
1. Review the following documents provided by others as they pertain to the development of
the entrance apron and turn lanes on A.D. Mims Road: Topographic/ right of way/ utilities
survey and geotechnical report.
2. Prepare Design Criteria Package Documents: Site Plan depicting location, approximate
dimensions, preliminary cross section and general requirements for turning lanes from east
and west bound lanes on A.D. Mims Road and entrance drive apron; Performance oriented
specifications in accordance with FDOT (as modified by Orange County), Orange County
and City of Ocoee requirements; Summary of permits, utility modification agreements and
reviews likely to be required such as St. Johns River Water Management District drainage
permits, Rail Crossing Permits/ R.O.W. Modifications Agreement and Florida Department of
Environmental Protection Permit for Utilities.
3. Prepare a statement of probable cost and update project schedule.
Submittals by the Design Criteria Professional to the City: Provide one submittal of the following:
• Design Criteria Package; Twelve (12) sets.
• Statement of Probable Cost and updated project schedule.
Meetings:
1. The Design Criteria Professional shall conduct one Pre-Application Meeting with each
agency determined to have jurisdiction over the project to assist in establishing Design
Criteria. The results of these meetings will be provided in the Design Criteria Package for
use in the bidding, final design and construction of the project by others (Design/Build Firm).
2. The Design Criteria Professional shall attend two (2) Design Criteria Professional/Owner
meetings as deemed appropriate by the Owner.
Pace 3 Of 5
Attachment "A"
Design Criteria Professional Services (417/97)
Ocoee Recreation Center
Work Order#3b - Design Criteria Package for
Modifications to a Portion of A.D. Mims Road
In Front of the Wasterwater Plant Site. Ocoee, FL
Scope of Work
Page 2
Items to be provided by the City of Ocoee:
1. The City shall appoint a representative who shall on the City's behalf attend above stated
meetings, issue directives with regard to the Work, authorize the Work, prepare review
comments with regard to the Work and approve the Work.
The City's representative shall be:
Jim Beech Director of Recreation Dept.
name
title
2. The City's representative shall provide review comments during Owner/Design Criteria
Professional meetings. The Design Criteria Professional will address and/or incorporate
those comments into the Design Criteria Package.
3. Topographic/ right of way/ utilities survey, tree survey and geotechnical investigations
documents are required by the Design Criteria Professional to complete this Work Order.
The Owner may elect to contract with the Design Criteria Professional to provide these
services under a separate work order.
4. Division 0 & Div. 1 Front-end specifications: Instructions to Bidders, etc. Provide
Construction Administration Services: Pre-construciton Meeting, Construction Meetings,
Process Pay Requests, Process Change Orders, Review Shop Drawings, Construction
Observation, As-Built Drawings, Certifications and Final Close-out. The Owner may elect to
contract with the Design Criteria Professional to provide these items and/ or services under
a separate work order.
Items by Others (Design-Build Firm)
• Construction Documents including, but not limited to, Roadway & Drainage Plans, Traffic
Control Plan, Erosion Protection Plan, Signing & Marking Plan and Signalization Plan where
required. (signed and sealed).
• Engineering Calculations (signed and sealed) including, but not limited to, Energy
Calculations, Structural Calculations and Drainage Calculations.
• Permit Applications: Orange County, SJRWMD, FDEP, and all right of way related Permit
Applications.
• Utility Adjustment Agreements including, but not limited to, the following utilities which may
exist on or adjacent to the A.D. Mims Road right of way: railroad, water, sewer, gas, power,
telephone and stormwater.
• Supplemental Geotechnical Investigations where required.
Page 4 Of 5
Attachment'B" (4/7/97)
Design Criteria Professional Services
Ocoee Recreation Center
Work Order#3b - Design Criteria Package for
Modifications to a Portion of A.D. Mims Road
In Front of the Wasterwater Plant Site, Ocoee, FL
Fees Worksheet
Compensation
1. Design Criteria Professional Fee $ 5,720.00
2. Reprographics Reimbursables: reproducibles, blueprints, photocopies. $500.00
(These charges will be billed at cost as they arise. The total amount shown is
the amount Not To Be Exceeded unless approved in writing by the City. The
following rate schedule represents inhouse printing costs. Printing company
rates may vary.
Photocopies: $0.15 per page (8 1/2 x 11-14)
$0.20 per page (11x17)
Reproducibles: $1.50 per S.F.
Blueline Prints: $0.40 per S.F.
Method of Payment
The Design Criteria Professional shall invoice amount due based on the percent of the total
work order services actually performed and completed. Invoices shall be submitted to the City
once monthly. We understand that the City shall retain 10% of the total work order fee until one
hundred percent (100%) of the work order services are actually performed and completed.
Page 5 Of 5
WORK ORDER FOR
DESIGN CRITERIA PROFESSIONAL SERVICES AGREEMENT
WORK ORDER NO. 3c
PROJECT: RECREATION CENTER
CITY: OCOEE, FLORIDA
DESIGN CRITERIA PROFESSIONAL: GEE & JENSON ENGINEERS-ARCHITECTS-
PLANNERS, INC.
Execution of the Work Order by City shall serve as authorization of DESIGN CRITERIA
PROFESSIONAL to provide for the above project, professional services as set out in the documents
which are attached hereto and made a part hereof.
ATTACHMENTS:
(X) Design Topographic & Utility Survey at A.D. Mims Road Adjacent to Project Site
DESIGN CRITERIA PROFESSIONAL shall provide said services pursuant to this Work Order,
its attachments, exhibits and that certain Agreement dated December 5, 1995 between CITY and
DESIGN CRITERIA PROFESSIONAL which is incorporated herein by reference as if it had been set
out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall
prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be completed
within sixty (60) days from the date this Work Order is executed by the CITY.
COMPENSATION: The CITY shall compensate DESIGN CRITERIA PROFESSIONAL Six
Thousand Four Hundred Forty-Five and 00/100 Dollars ($6,445.00) plus Reimbursable Expenses.
DESIGN CRITERIA PROFESSIONAL shall perform all work required by this Work Order; but, in no
event, shall DESIGN CRITERIA PROFESSIONAL be paid more than the fixed fee and reimbursables
set.
Page 1 of 6
IN WITNESS WHEREOF, these parties hereto have made and executed this Work Order on
this day of , 199 , for thr.
purposes ctatrl herein.
GEE & JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC
WITNESS: DESIGN CRITERIA PROFESSIONAL
1 By: t�i%
)
Dale A. Crosby, P.E., Vice Resident, Regional Mgr.
Date: ��o�y�
ATTEST: BOARD OF CITY COMMISSIONERS
CITY OF OCOEE, FLORIDA
By:
Jean Grafton. City Clerk S. Scott Vandergrift, Mayor
Date:
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE. APPROVED AS TO FORM meetiedng
b Ocoee City Co, 1995
AND LEGALITY at a Ag heldt on , 1995
THIS DAY OF under Agenda Item No.
. 199
FOLEY & LARDNER
By:
CITY ATTORNEY
Page 2 of 6
Attachment "A" (4/10/97)
Design Criteria Professional Services
Ocoee Recreation Center
Work Order#3c- Design Topographic & Utility Survey at
A.D. Minis Road Adjacent to Project Site
Scope of Work
Refer to Work Order #3/ Design Criteria Site Masterplan Scheme 2b (4/1/97) which delineates
the Ocoee Park & Recreation Center planned improvements to the existing City owned
Wastewater Plant Site at A.D. Mims Road, Ocoee, FL. Also refer to Southeastern Surveying &
Mapping Co.'s Specific Purpose Survey of the above stated site (2/12/97). The improvements
include a new entrance drive which begins at A.D. Mims Road (Orange County Road) and
crosses the existing ACL Railroad Right of Way prior to reaching the property line of the site.
Surveying services related to the addition of an entrance drive apron and turn lanes at/adjoining
the existing A.D. Minis Road for the new entrance drive on the site will be the subject of this
work order.
Professional Services to be provided by the Design Criteria Professional:
Design Topographic & Utility Survey as described in Exhibit"A"- Subconsultant's Proposal.
Required Submittals by the Design Criteria Professional to the City:
• Ten (10) signed/sealed Blueprints of Survey.
• One reproducible plan of Survey.
Meetings:
On-site meetings with City personnel where required.
Items to be provided by the City of Ocoee:
1. The City shall appoint a representative who shall on the City's behalf provide free access to
the site for the Design Criteria Professional and it's subconsultant, issue directives with
regard to the Work, authorize the Work, prepare review comments with regard to the Work
and approve the Work.
The City's representative shall be:
Jim Beech Director of Recreation Dept.
Name Title
2. Listing of Utilities: City Engineer to provide mark-up on an aerial site plan (1:200) with all
known data regarding locations/sizes/invert elevations of existing utilities located in or
adjacent to the Full Right of Way of A.D. Minis Road.
3. The City Engineer to provide mark-up on aerial site plan (1:200) with field verified tree
location, species and caliper for the Full Right of Way of A.D. Mims Road.
Page 3 of 6
Attachment"B" (4/10/97)
Design Criteria Professional Services
Ocoee Recreation Center
Work Order#3c - Design Topographic & Utility Survey at
A.D. Mims Road Adjacent to Project Site
Fees Worksheet
Compensation
1. Design Criteria Professional Fee Subconsultant Cost $5,665.00
+ Coordination $780.00
Compensation $6,445.00
2. Reprographics Reimbursables: reproducibles, blueprints, photocopies. $300.00
(These charges will be billed at cost as they arise. The total amount shown is
the amount Not To Be Exceeded unless approved in writing by the City. The
following rate schedule represents inhouse printing costs. Printing company
rates may vary.
Photocopies: $0.15 per page (8 1/2 x 11-14)
$0.20 per page (11x17)
Reproducibles: $1.50 per S.F.
Blueline Prints: $0.40 per S.F.
Method of Payment
The Design Criteria Professional shall invoice amount due based on the percent of the total
work order services actually performed and completed. Invoices shall be submitted to the City
once monthly. We understand that the City shall retain 10% of the total work order fee until one
hundred percent (100%) of the work order services are actually performed and completed.
Page 4 of 6
(.ofgit "A"
a
S (Page lof 2)
♦ i i 7i — 1'r�a MV,tbn E.Eye;P.S.M.
I Il t M L���� Gary B. K.
Mead,P.S.M.
/ t-:-a= TNamuK teeP.S.M.
JNnaa L Petersen,P.S.M.
SOUTHEASTERN SURVEYING a MAPPING CORP.
April 10, 1997
Ms. Laura Nemethy VIA FAX: 407-660.2852
Gee & Jenson
Engineers, Architects and Planners, Inc
2701 Maitland Center Parkway, Suite 150
Maitland, FL 32751
RE: Ocoee Recreational Center/A-D. Mints Road Right-Of-Way
Dear Laura,
We are pleased to submit our proposal for surveying services on the above referenced
project.
SCOPE OE WORK:
Provide a Design Topographic and Utility Survey of the full right-of-way of AD.
Mims Road adjacent to the project as described on Workardcr #t3 - design criteria
site master plan Scheme 28, '4/1/97", in accordance with Chapter 61GI7-6 F.A.0
and Orange County Engineering Dept. requirements to include the following:
1. Locate and delineate existing utility piping, equipment and easements(above
and below ground as evidenced by above ground improvements) which cross
or impact the site, including but not limited to the following: Rail Road.
Power, Telephone, Cable Television, Radio, Water Utilities, Wastewater,
Stormwater and Natural Gas Utilities.
2. Locate and delineate existing site grade contours at one foot (vertical)
intervals. Grade includes all paved areas, unpaved areas, ponds and
vegetative areas within the limits of area to be surveyed
3_ Establish two site beaches.
a. Establish the right-of-way lines for the railroad and A.D. Mims Road.
pv.,Aaiemem.-caw ueo.
925 South Semmen aoweverd.Suite t 12`inter Park.Rena 32722 407/e19-a729 FaX 407/8793437
Page 5 of 6
it ..
(Page 2 of
Ms. Laura Nemethy
April 10, 1997
Page 2
Deliverables Will Includc
1. One diskette with AutoCAD (R13) Computer Drawing File of the Survey (to
scale).
2. One mylar reproducible of the Survey signed and dated by a surveyor licensed
in the state of Florida
3. Appropriate sets of blueprints of the survey, sigued and sealed by a surveyor
licensed in the state of Florida
4. Sign/seal future blueprint copies (provided by Gee &Jenson) of the Survey
if additional copies are required at a later date.
Schedule:
The consultant shall complete the work within your project schedule.
Our fee for the above referenced work wit/ be Five Thousand Six Hundred Sixty Five
Dollars & 00/160 ($5600.00)
We look forward to the opportunity to work with you on this project.
Sincerely,
Gary B. Krick P.S a
President/Project Manager
GBKdi
Ta " -i�,•t
1.
Aw"car
ar��wnaw
Page 6 Of 6
WORK ORDER FOR
DESIGN CRITERIA PROFESSIONAL SERVICES AGREEMENT
WORK ORDER NO. 3d
PROJECT: RECREATION CENTER
CITY: OCOEE. FLORIDA
DESIGN CRITERIA PROFESSIONAL: GEE & JENSON ENGINEERS-ARCHITECTS-
PLANNERS. INC.
Execution of the Work Order by City shall serve as authorization of DESIGN CRITERIA
PROFESSIONAL to provide for the above project. professional services as set out in the documents
which are attached hereto and made a part hereof.
ATTACHMENTS:
(X) Preliminary Subsurface Soil Explorations/ A.D. Mims Road
DESIGN CRITERIA PROFESSIONAL shall provide said services pursuant to this Work Order,
its attachments. exhibits and that certain Agreement dated December 5. 1995 between CITY and
DESIGN CRITERIA PROFESSIONAL which is incorporated herein by reference as if it had been set
out in its entirety. Whenever the Work Order conflicts with said Agreement. the Agreement shall
prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be completed
within sixty (60) days from the date this Work Order is executed by the CITY.
COMPENSATION: The CITY shall compensate DESIGN CRITERIA PROFESSIONAL One
Thousand Four Hundred Ten and 00/100 Dollars (51.410.00) plus Reimbursable Expenses. DESIGN
CRITERIA PROFESSIONAL shall perform all work required by this Work Order: but, in no event.
shall DESIGN CRITERIA PROFESSIONAL be paid more than the fixed fee and reimbursables set.
Page 1 of 8
IN WITNESS WHEREOF, these parties hereto have made and executed this Work Order on
this day of , 199 . for the purposes stated herein.
GEE & JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC
WITI SS: DESIGN CRITERIA PROFESSIONAL
By: ,72/ -4
Dale A. Crosby, P.E.. Vice President, Regional Mgr.
Date: '14i3/r)
ATTEST: BOARD OF CITY COMMISSIONERS
CITY OF OCOEE, FLORIDA
By:
Jean Grafton. City Clerk S. Scott Vandergrift. Mayor
Date:
FOR USE AND RELIANCE ONLY BY THE Approved by Ocoee City Commission
CITY OF OCOEE. APPROVED AS TO FORM at a meeting held on . 1996
AND LEGALITY THIS DAY OF under Agenda Item No.
199
FOLEY & LARDNER
By:
CITY ATTORNEY
Page 2 of 8
Attachment "A" (4/10/97)
Design Criteria Professional Services
Ocoee Recreation Center
Work Order#3d - Preliminary Subsurface Soils Exploration/A.D. Mims Rd.
Scope of Work
Refer to Work Order#3/ Design Cnteria Site Masterplan Scheme 2b (4/1/97) which delineates
the Ocoee Park & Recreation Center planned improvements to the existing City owned
Wastewater Plant Site at A.D. Mims Road, Ocoee, FL. Also refer to Southeastern Surveying &
Mapping Co.'s Specific Purpose Survey of the above stated site (2/12/97). The improvements
include a new entrance drive which begins at A.D. Mims Road (Orange County Road) and
crosses the existing ACL Railroad Right of Way prior to reaching the property line of the site.
Geotechnical services related to the addition of an entrance drive apron and turn lanes
at/adjoining the existing A.D. Mims Road for the new entrance drive on the site will be the
subject of this work order.
Professional Services to be provided by the Design Criteria Professional:
Conduct Preliminary Subsurface Soil Explorations as described in the Exhibit#1: Subconsultant
Proposal.
Submittals by the Design Criteria Professional to the City: Provide one submittal of the following:
Five sets signed/sealed Preliminary Subsurface Soil Exploration Report prepared by a licensed
Geotechnical Engineer.
Meetings:
None. The Design Criteria Professional will include a written review of the Report in the Work
Order#3b: Design Criteria Package/ Modifications to A.D. Mims Road.
Items to be provided by the City of Ocoee:
1. The City shall appoint a representative who shall on the City's behalf provide free access
to the site for the Design Criteria Professional and it's subconsultant, issue directives
with regard to the Work, authorize the Work, prepare review comments with regard to the
Work and approve the Work.
The City's representative shall be:
Jim Beech Director of Recreation Dept.
name title
Page 3 of 8
Attachment "B" (4/10/97)
Design Criteria Professional Services
Ocoee Recreation Center
Work Order#3d - Preliminary Subsurface Soils Exploration!A.D. Mims Rd.
Fees Worksheet
Compensation
1. Design Criteria Professional Fee Subconsultant Costs $1,150.00
Coordination $260.00
Compensation: $1,410.00
3. Reprographics Reimbursables: reproducibles, blueprints, photocopies. $200.00
(These charges will be billed at cost as they arise. The total amount shown is the
amount Not To Be Exceeded unless approved in writing by the City. The following rate
schedule represents inhouse printing costs. Printing company rates may vary.
Photocopies: $0.15 per page (8 1/2 x 11-14)
$0.20 per page (11x17)
Reproducibles: $1.50 per S.F.
Blueline Prints: $0.40 per S.F.
Method of Payment
The Design Criteria Professional shall invoice amount due based on the percent of the total
work order services actually performed and completed. Invoices shall be submitted to the City
once monthly. We understand that the City shall retain 10% of the total work order fee until one
hundred percent (100%) of the work order services are actually performed and completed.
Page 4 of S
xtroit =1
(Page 1 of 4)
- - Ardaman & Associates, Inc.
mmals Co. Environmental and
Mamm
als s Consuttarm April IC, 1997
Proposal File No. 97-80-105
Gee &Jenson
2701 Maitland Center Parkway
Suite 150
Maitland, %ride 32751
Attention: Ms. Laura E Nemethy- Project Manager
Subject Proposal for Subsurface Soil Exploration and
Geoteamiral Engineering Evaluation
improvements to A.D. Mims Road
Ocoee Recreation Center
Ocoee, Florida
Gentlemen:
As You ram,we am pleased to present the folowing proposal for conducting a subsurface sail
exploration and geoterlsical engineering evaluation for the subject project Based on a preliminary
site plan and linfonmatlon supplied by Ms. Nemethy, the proposed development includes
improvements MAD. Mims Road on the south side of the Ocoee Recreation Center. At this time,
it is our understanding that the improvements will consist of the addition of turn lanes to the north
side of the mad. However, we also understand that it may become necessary to widen the road to
the south side as well.
Grading plans are riot complete at this time. therefore, we have assumed that approximately 0 to
1 foot of fill is required to raise the improvement areas to final eleva1ion(s).
The atspe of ourwark wit include determining if the soil characteristics am suitable to construct the
proposed pavement
The following summarizes our proposed scope of work and associated fees for conducting the
subject exploration.
FIELD EXPLORATION
As requested, our field program will consist of conducting 5 auger borings on the north side of the
road in the proposed turn lanes and entrance drive and 2 auger borings on the south side. The
borings will be conducted to a depth of 10 feet
The auger borings will be drilled using a flinch diameter truck-mounted continuous fright auger.
Each sample wlllbe tentoved from the auger in the field and then examined and visually classified
by our crew chief. Representative portions will be sealed and packaged for transportation b our
laboratory for further analysis as required. Water level observations will be made in the borehotes
during the dnlling operation.
naCa S.Orange Avenue Iberia r,nAt etc*Bo*5900M,alv+,M.-mrict1 39..ym, m WC)r5+.'.BM .-nx,407I B59-3121
OMc ur Benmr.Cocoa FOR L<wdndan.Fla Myers.Mwnl.O'wNo.port Ctaeone.?OR SL tie.Suave.T.vuti..,ue. t.Rpn.w P:vn&4dr
Page 5 of 8
Exhibit #1
(Pace 2 of 4)
Gee&Jenson
Proposal Fie kb. 97- 0-195
The aforementioned scope of work should represent adequate coverage if relatively uniform soil
conditions are encountered.
LABORATORY TESTING
Routine labondory visual dassdemfion will be performed along with specific tests deemed necessary
(i.e., sieve analysis, Atte/berg limits and organic contents, etc). A sieve analysis test will be
conducted on a sample obtained from one of the borings to provide an estimate of the son
permeability.
ENGINEERING ANALYSIS AND REPORT
Engineering anetysis of ail data obtained will be made to evacuate general subsurface condlons.
For air analysis, we will require specific bating conditions for the pavements, in addition,we will
provide an estimate of the sal permeability at one of the boring loons.
Cur recommendations,together with all data developed during the expiration, win be submitted in
a written report upon conclusion of the study.
TIME AND COST ESTIMATE
Based on our present schedule, we could mobilize our drilling equipment to begin wok within one
week after receiving a i hodretlon to proceed. We expect the field exgtluatim vial require 1 to 2 days
to complete. Our analysis and report preparation will require an additional 4 to 5 days after
completion of the laboratory and field programs, however,verbal reacts can be provided shortly after
completion of the field program.
The costs associated with the aforementioned tasks are not to exceed 31,150.00 without prior
written authorisation.
TERMS AND CONDITIONS
The total cost is based at the unit prices as aftoen on the attached fee schedule(see Attachment J.
This part is subject to the following terms and conditions. (1) access to boring locations is to
be readily avdlahle to ors truck-moaned drilling equipment, (2) the proposed number of borings and
the terra depths will be adequate,(3)undisturbed samples and consolidation tests on fine grained
soils are not budgeted into the total cost, (4)Ardarnan &Associates will not take responsibility for
damages to underground services; their locations are to be provided by the diem prior to
commencement:of the field work,and(5)this proposed exploration is a relatively shallow exploration
and is not intended to be an evaluation for sinkhole potential. A sinkhole study would require a
detemYnabon of the deep hydrogeological conditions, a lineament study and the mapping of recent
sinkhole activity in the area. However, if conditions indicative of sinkhole activity are encountered
within the boring depths proposed herein, you will be notified immediately.
CLOSURE
We appreciate the opportunity to submit this proposal and look forward to working with you on this
project If this proposal meets with your approval, please indicate your acceptance by signing and
Page 6 of 8
Lech tat it
Gee a Jenson (Page 3 of 4)
Proposal File Ala 97-66.195
reWming the Cached Proposal/Project Acceptance sheet Please call it have
or require additional information. you any questions
Very truly yours,
AROAMAN a A 3 7,7 B, INC.
Zan C. Bates, P.E
Project Engineer
ZC9rdkn
wawet.P•
Page 7 of 8
Exhibit 41
(Page 4 of 4)
Attachment
1. Mobilization of Crew and Equipment, lump sum Varies
2. Standard.Penetration Test Borings:
(a) $8.7511.1 (0-50 R depth)
(b) $10:00/I.f. (51 - 100 ft. depth)
(c) $12_00/12. (100- 150 ti depth)
3. Auger Sodngs/Wash Borings $7.007.f.
4. Cone Penetration Tests 57.00,2E
5. Install Casing, as required $6.0011.f,
6. Mudc Prates $85,0Oraaw.hour
7. Undisturbed Samples (Shelby Tube) 39O 00/enai
8. Groundwater Level Piezonater 315.00/1.f.
9. Grouting boreholas, as required 5120.001hour
10_ Double Ring Infitrometer Test 3300.00/eac h
11. Field Permeability $200.00/each
12_ Laboratory Testing:
(a) Incremental Consolidation Test $400.0Ortest
(b) Atteibcg Limits 370.00/sot
(c) Slaw Analysis 329.00/each
(d) Percent Fries $19.00/each
(e) Natural Moisture Content 37.00/each
(f) Organic Content 320.00/each
(9) Lativrika Bearing Ratio $250.00/each
(h) Permeabaity(Kalbran/sec) $130.0O/each
13. Engineering Analysis and Report Preparation:
Senior Project Engineer(RE.) 385.00/hour
Project Engineer(P.E.) 375.00/hour
Staff Engineer $53.00/bcur
Sr. Engineering Technician $43.00/hour
Engineering Technician 335.00/hour
Technical Draftsperson 530.001hour
Technical Typist 331.00/hour
14. Standby of drill aew and equipment for reasons
beyond:our control or difficult access $115.001hour
'Unit prices effective until December 31, 1927
Page 8 of 8