Loading...
HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of City Commission Regular Meeting of June 3, 1997 Agenda 6-17-97 tT ' rr Item III A MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD JUNE 3, 1997 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the Commission Chambers. Commissioner Anderson led in the prayer and Frances Watts led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also present were City Manager Shapiro, City Engineer Shira, City Attorney Rosenthal, Planning Director Wagner, Senior Planner Home, Assistant Fire Chief Firstner, Recreation Supervisor Nordquist, Finance Supervisor Carter, Public Works Director Corwin. Recreation Director Beech, Police Chief Mark and City Clerk Grafton. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS PRESENTATIONS Mayor Vandergrift spoke of Cody Fabritius, the little boy killed in a traffic accident on May 9th while riding his bike on Clarke Road, and thanked the community for their generous outpouring of sympathy and help given to the Fabritius family in their time of need. Mayor Vandergrift then called David Uslau, President Elect of the Rotary Club, up to the lectern. Mr. Uslau introduced Karen Turpin, Treasurer of the Rotary Club, and said that the money raised during the October Free Wheeling Safety Fest was used to purchase safety equipment, which was donated in May to Ocoee Elementary, Ocoee Middle and Spring Lake Elementary in Cody's memory. Mayor Vandergrift thanked the Rotary Club for their warm gesture. PROCLAMATIONS AMERICAN LEGION AUXILIARY GIRLS' STATE WEEK- JUNE 6-13, 1997. Mayor Vandergrift read the proclamation proclaiming June 6-13, 1997, American Legion Auxiliary Girls State Week, and presented it to Robin Bricre, Counselor to the City of Ocoee Girls State participants. NATIONAL FLAG DAY-JUNE 14, 1997. Mayor Vandergrift read the proclamation proclaiming June 14, 1997, National Flag Day in the City of Ocoee. CONSENT AGENDA The consent agenda consisted of items A, B, C and D. After a lengthy discussion Mayor Vandergrift, seconded by Commissioner Anderson, moved to accept the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of May 20, 1997. Ocoee City Commission Regular Meeting May 20, 1997 B. Approval of Waiver Authorization for Purchase of two F257 Trucks for Public Works Department. C. Approval and Acceptance of Declaration of Surplus Property. D. Approval and Authorization for Mayor, Police Chief and City Clerk to execute Mutual Aid Agreement with the Orange County Sheriff's Office. COMMENTS FROM CITIZENS/PUBLIC Mrs. Frances Watts, 43 Shell Key Court, made a statement thanking Recreation Director Beech for his many years of service while under the employ of the City, and said that while she would not be able to be present when he retires, she would like a picture of him receiving his rocking chair. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked that someone research the value of the surplus items going on sale. PUBLIC HEARINGS -None. OTHER BUSINESS FIRST READING OF ORDINANCE NO. 97-13, AMENDING CODE CHAPTER 124, PARKS AND RECREATION AREAS, RELATING TO HOURS, EXCEPTION, TEMPORARY CLOSINGS AND PENALTIES. Second Reading and Public Hearing scheduled for June 17, 1997 at 7:30 p.m. This Ordinance was presented by title only for the first reading. Mayor Vandergrift announced the time and place of the second reading and public hearing. Recreation Director Beech gave a brief overview of the staff report and was present to answer questions. BUDGET TRANSFER TO PROVIDE FUNDING FOR A POPULATION CONSULTANT FOR THE DISTRICTING COMMISSION. Senior Planner Home presented the staff report, explaining that the Districting Commission's need for a consultant to provide a current estimate of population at the Census Block level prompted its request to Staff to obtain a list of competent consultants and either report hack to them or select a competent firm. Mrs. Horne said that, in the interest of time, staff had selected Owen Beitsch, Real Estate Research Consultants, as the firm most competent, knowledgeable, and able to respond to the request within the City's time constraints. Mrs. Home introduced Mr. Beitsch and discussion ensued regarding his letter of interest and terms of the engagement. City Attorney Rosenthal proposed changing the date that the analysis needs to be completed from mid-July to July I in order to leave the Districting Commission enough time to complete the task and present a recommendation to City Commission by August 1. Mr. Beitsch agreed to that modification. Mayor Vandergrift suggested holding as much as possible to the county precinct lines. Mrs. Horne stated for the record that she was only working on providing the consultant for this project, and that Staff recommended the transfer of$9,875.00 in the Budget from General Fund 0 Ocoee City Commission Regular Meeting May 20, 1997 .. Contingency Account to City Clerk-Professional Services Account (001- 512-10-3128) to fund the population consultant for the Districting Commission. Mayor Vandergrift asked that a letter he sent to Supervisor of Elections Cowles and his staff thanking them for their cooperation and assistance. Commissioner Glass, seconded by Commissioner Parker, moved to approve the $9,875.00 Budget transfer from General Fund Contingency to City Clerk Professional Services Account (001-512-10-3128) to provide funding for a population consultant for the Districting Commission. Motion carried 5-0. PROPOSAI, FOR DESIGN SERVICES FOR PHASE 1 AND PHASE 2 RECLAIMED WATER SYSTEM. City Engineer Shira gave a brief overview of the geographic locations and the dimensions of Phase 1 and Phase 2, and said that Professional Engineering Consultants Inc. proposed to design the required facilities for a not-to-exceed fee of$159,250.00 which is 6.5% of the estimated cost of construction. If the cost of construction is less than the estimated $2,450,000.00, PEC's fee will be reduced proportionately. Mr. Shira was then available for questions. After lengthy discussion, Commissioner Glass, seconded by Commissioner Anderson, moved to authorize the Mayor and City clerk to execute Addendum 97-2 in the not-to-exceed amount of $159,250.00. Motion carried 5-0. SELECTION OF AUDIT FIRM. Finance Supervisor Carter, representing the Selection Committee for Auditing Services, requested authorization for staff to proceed with negotiations with McDirmit, Davis, Lauteria & Company Auditing Services for the next three years. Commissioner Parker, seconded by Commissioner Glass, moved to proceed with negotiation of a contract with Mcllirmit, Davis, Lauteria & Company for auditing services in accordance with staff recommendations, said contract to be brought back to the Commission for approval and authorization for the Mayor and City Clerk to execute the necessary documents at that time. Motion carried 5-0. PURCHASE OF MOTOROLA HARDWARE ANI)UPGRADES FOR FIRE DEPARTMENT. Assistant Fire Chief Firstner explained that activating this requested system would enable the Department to take care of Ocoee's fires and would put an end to the First Response contract with Orange County. Chief Firstner was then present to answer questions. After brief discussion, Commissioner Howell, seconded by Commissioner Anderson, moved to authorize the purchase of all the necessary equipment to enable the Fire Department to do its own dispatching in the amount of$78,618.40 and for all the necessary equipment for upgrading of the Intellirepeater site located in Winter Garden in the amount of$37,967.95 from Motorola. Motion carried 5-0. 3 Ocoee City Commission Regular Meeting May 20, 1997 Mayor Vandergrift announced that he would take agenda items VL G, II & I out of agenda order and those items would be considered at this time starting in this order: II, G& I. WAIVING SEALED BID PROCESS FOR SODDING/FOOTBALL FIELD. Public Works Director Corwin advised that he had solicited quotes for the reconstruction of the Bulldog Football Field hoping to present three quotes at this meeting, but only had one response. He distributed copies of that response and said it would give some direction for an estimate of the cost of this project. He recommended waiving the bid process to allow for enough time to reconstruct the field before the next season's use. City Manager Shapiro said that he would solicit more bids and bring back the results at the next Commission meeting for review. Commissioner Parker, seconded by Commissioner Glass, moved to waive the bid process to allow for the proper time to reconstruct the Bulldog Football Field which will permit use of the field by the beginning of the season without damage to the new growth. Motion carried 5-0. SOUND DAMPENING IN CITY HALL LOBBY. Public Works Director Corwin proposed the use of a product called Soundsoak acoustical wall panels as an alternative to the previously suggested solutions to reduce sound transmission in the lobby of City Hall. He said that three quotes would be provided for review if Commission approved the use of this product. Mr. Shapiro said that since this item was under $10,000 it would go through the quote process but not a sealed bid. Mayor Vandergrift asked that carpeting the lobby still be considered. Commissioner Howell said he had seen this product used a lot and was very impressed with it. Commissioner Howell, seconded by Commissioner Glass. moved to use Soundsoak Acoustical wall panels and have staff choose color. Motion carried 4-0. (Mayor Vandergrift was not present). SELECTION OF SPECIAL COUNSEL FOR CONSTRUCTION LITIGATION. Commissioner Glass said that after much research and consideration to both candidates selected, he felt that Stephen M. Bull of Bull and Associates, P.A., would be the best candidate to handle the City's construction litigation. Commissioner Glass, seconded by Commissioner Howell, moved to authorize City Attorney Rosenthal to negotiate with Bull and Associates, P.A. to handle the City's construction litigation. Motion carried 5-0. Item VI. F- Time Utilization in Commission Meetings- was considered at this time. 4 Ocoee City Commission Regular Meeting May 20, 1997 TIME UTILIZATION IN COMMISSION MEETINGS. Mayor Vandergrift said that City Manager Shapiro had suggested starting the Commission meetings at 7:00 p.m., and having Citizens Comments later in the meeting. Mayor Vandergrift did not agree with moving Citizens Comments later in the meeting. Commissioner Anderson liked City Engineer Shira's suggestion to have monitors in department heads' offices so they could get work done and keep track of the meeting until their agenda item comes up. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, said staff was getting paid for their time and the citizens were not, and not many people speak anyway. If Commission wants citizens to limit their talking, they should be timed and stopped when their time is up. Commissioner Parker said that she approved of citizens coming to talk and would not mind starting earlier. She suggested that Commissioners ask questions on agenda items before the meetings. She was not in favor with moving Citizens Comments later in the meeting. She proposed condensing the Commissioner's comments at the end of the meetings. Commissioner Glass said that some of the items under discussion should be on the consent agenda and pulled if discussion is needed. lle echoed Commissioner Parker's comment about asking questions ahead of time, and suggested that more clocks be added in the Commission Chambers so that people can see how much time they're taking. He said he likes the idea of monitors in department heads' offices. Mayor Vandergrift suggested formulating a policy on what should go on the consent agenda. He asked also that the presenting staff member's name be included on the agenda item. City Manager Shapiro said that staff tries to include as much information as possible in the staff reports. Commissioner Howell echoed the City Manager's suggestion about starting the meetings a half hour earlier and that time should be used for all the preliminary items. Commissioner Glass suggested that meetings start at 7:15 p.m. with presentations and proclamations. Commission reached consensus at this point to start meetings at 7:15 p.m. City Attorney Rosenthal advised that an ordinance was necessary in order to alter the start time of regular city commission meetings. Commissioner Glass, seconded by Commissioner Parker, moved to have City Attorney Rosenthal draft an ordinance to begin Commission meetings at 7:15 p.m. rather than 7:30 p.m. Motion carried 5-0. 5 Ocoee City Commission Regular Meeting May 20, 1997 l : STAFF REPORTS City Manager Shapiro said that Channel 9 announced a fire in Ocoee and displayed Ocoee Fire Chief on camera when it was really Orange County's Fire Chief. The news report said that they ran out of water and there was no fire hydrant near by so they just watched it burn. Mr. Shapiro said that when he sent Assistant Fire Chief Firstner to channel 9 to check it out, Channel 9 said they had not used malice in the report and refused to announce an apology. Mr. Shapiro asked Commission to authorize the City Attorney to issue a letter to Channel 9 asking for an apology. Commissioner Anderson, seconded by Commissioner Parker, moved to allow City Attorney Rosenthal to issue a letter to Channel 9 asking for an apology. Motion carried 5-0. Commissioner Glass suggested that the City Manager write a letter to the Orlando Sentinel as a point of information. Recreation Director Beech thanked the Commission for their decision made at the May 6 meeting to name the new recreation center after him. Ile said it was an honor. COMMENTS FROM COMMISSIONERS Commissioner Howell: I) Asked that the OV 65 Program be brought back for Commission discussion. City Manager Shapiro said he could schedule that during the budget work sessions. 2) Read a prepared statement regarding stormwater drainage and the attention it should be getting. Mr. Shapiro said that the $4.50 monthly fee established is designed to take care of that but if the projects are started too soon the funds will not be there. Need to assess the problems and talk it over. Commissioner Glass: I) Asked Chief Firstner if funds should he appropriated to provide the materials for the CERT program rather than to charge citizens the $20 fee. Chief Firstner advised that the $20 nominal fee could have been absorbed by the Fire Department but that it was charged to the participant in order to let the participant buy into the idea that the program is of value to them. If it would be a hardship for a citizen to pay, then he would make arrangements for the fee to be covered. Commissioner Anderson: I) Is the TV crew coming back? Yes. They are on school break. We will be in conference regarding the future recording of meetings. Commissioner Parker: 1) Saturday attended a school consortium designed for students other than honor students and was asked to recruit citizens to serve as mentors and encouragers to help those children. Those interested are to contact Sylvia Rohn at West Side VoTech - 654-4983. 2) Announced the RSVP number: 656-2218. 6 Ocoee City Commission Regular Meeting May 20, 1997 Mayor Vandergrift: I) Expressed appreciation to the citizen who called to advise him that his tail lights were out on his car. Advised also that the car was his private vehicle, not a city owned car. 2) Thanked staff for their efforts on the Memorial Day Program. 3) Wished his wife a happy anniversary. 4) Called attention to the letter from Leona Bretzel which he had distributed prior to the meeting in which Mrs. Bretzel asks for a sign at the end of White Road and Clarke Road indicating that White Road is also Orlando Avenue. 5) Called attention to the DataGram which listed a training opportunity for Historical Records Management. 6) Announced the Florida League of Cities sponsored IEMO Course for elected officials to be held June 7-8 in Orlando. 7) Also the Advanced Institute to follow. 8) Announced the Florida League of Cities Annual Conference August 21-23 at Buena Vista Palace. Commissioner Anderson, seconded by Commissioner Glass, moved to appoint Mayor Vandergrift as voting delegate to the 1997 Florida League of Cities Annual Conference. Motion carried 5-0. ADJOURNMENT The meeting was adjourned at 9:53 p.m. Attest: APPROVED: Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 7