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HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of City Commission Regular Meeting of June 17, 1997 Agenda 7-1-97 item III A MINUTES OF THE CITY OF OCOEE - CITY COMMISSION MEETING HELD JUNE 17, 1997 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the Commission Chambers. Commissioner Anderson led in the prayer and Hilda Ems led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also present were City Manager Shapiro, City Engineer Shira, City Attorney Rosenthal, Planning Director Wagner, Finance Director Horton, Senior Planner Home, Capital Projects/ Concurrency Analyst Resnik, Public Works Director Corwin, Recreation Director Beech, Fire Chief Strosnider, Police Chief Mark, Buyer Brace, Personnel Director Psaledakis, Building Director Flippen, Recreation Supervisor Nordquist, and City Clerk Grafton. ABSENT: None. PRESENTATION AND PROCLAMATIONS PRESENTATIONS AWARDS TO EMPLOYEES FOR YEARS OF SERVICE. a) 10 Years - Sherry Seaver, Kenneth Strickland,Jr. b) 15 Years - Dennis Curey,Charles Seaver e) 25 Years - James "Buddy" Elmore Mayor Vandergrift invited Sherry Seaver, Charles Seaver, Kenneth Strickland, Dennis Curey and James "Buddy" Elmore individually to the lectern and gave a brief history of their years of service to the City before handing them their awards. Their department heads then spoke highly of their achievements. (Mr. Strickland had to leave on a fire call just before the awards.) Retirement Awards to Recreation Director Jim Beech. b) Isshinryu Budo-Kai Karate - Paul Robinson c) Retirement award - Mayor Vandergrift Mr. Paul Robinson, Head Instructor of Isshinryu Budo-Kai Karate, thanked Commission for giving his school this opportunity to publicly express appreciation to Mr. Beech for his involvement with the school throughout the years. Mr. Robinson then presented Mr. Beech a plaque. The school was present and bowed to him. Mayor Vandergrift gave a brief history of when he and Jim Beech met, thanked him for all he had done for the children and the City throughout the years, and presented him with the Ocoee retirement rocking chair. Each Commissioner in turn spoke highly of Mr. Jim Beech and his achievements. His fellow department heads then presented him with a lamp to match his chair. The Gatherers presented Jim "Orfoe" Beech with a basket of berries for his long journey, and the Hunters gave "Orfoe" a spear as a symbol of their respect for his towering wisdom...or just his wisdom. • Ocoee City Commission Regular Meeting June 17, 1997 CONSENT AGENDA The consent agenda consisted of items A, B, C. D, E, F, G, Il, 1 and J. Mayor Vandergrift pulled item C. of the consent agenda so that it could be discussed it with item V. B Resolution No. 97-05. Commissioner Anderson. seconded by Mayor Vandergrift, moved to accept items A, B, C, D, E, F, H, I, and J of the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of June 3, 1997. (City Clerk Grafton) B. Approval and Authorization to Award Bid No. B97-08, Automatic Alarm Dialers for the Water Dept.,to F.J. Nugent and Assoc. for$10,499.00. (Buyer Brace) • To be located at Lift Stations to alert pager systems and plant personnel of malfunctions at sewage pump stations. This was lowest of four bids received. C. Approval and Authorization to Purchase from Gravely International, Inc. a Gravely ATM 72 Slope Mower for $20,079.00 Using GSA Contract GS-07F-8868D. (Buyer Brace) • This is the same model and price as the Gravely mower purchased last September which has proven to be a good investment. D. Approval and Authorization for Purchase of Sensus Meters for Water Dept. (Buyer Brace) • This is a request for 720 meters to be used for new installations, replacement of back-yard meters, replacement of terminally ill meters, and to provide an on-hand supply for the future. Total cost of the 720 meters is $50,400.00 E. Approval and Authorization for Mayor and City Clerk to execute Agreement for Lease/Purchase with Ford Motor Credit of 3 Ford Taurus Sedans and )Crown Victoria for Police Dept. (Buyer Brace) • Authorized at Mid-Year Budget Adjustment and prices are based on the Florida Sheriffs Association contract#96-04-0918 awarded to Don Reid Ford. F. Acceptance and Authorization to Purchase from Don Reid Ford: 2 Ford Taurus Sedans for Public Works Administration, I Ford Escort for Recreation Dept., 1 Ford Ranger P/U Trucks and 1 Ford F150 4 x 4 P/U Truck for Utilities Dept. (Buyer Brace) • Authorized at Mid-Year Budget Adjustment and prices are based on either the Florida Sheriffs Association Contract #96-04-0918 or the State of Florida's Contract #070-001- 96-1. Mayor Vandergrift pulled Item III. C of the consent agenda for discussion in conjunction with item VI. B-Resolution 97-05 and is located on page 4. H. Approval and Authorization to Award Quote to Woerner Sports Turf International for the sum of $40,896 for Reconstruction of Central Park Football Field. (Public Works Director Corwin) • Due to time constraints the bid process was waived for the reconstruction of the football field. Five quotes were received and Weenier Sports Turf presented the apparent low complete quote. 2 Ocoee City Commission Regular Meeting June 17,1997 I. Approval and Authorization for Mayor and City Clerk to execute West Oaks Mall Final Plat. (City Engineer Shira) • With satisfactory review of the plat and documents submitted by the City Departments and City Attorney this plat is ready for approval. J. Approval and Authorization to Remove the 1993 Crown Victoria, VIN 2FACP71W2PX147264 from the current list of Surplus Items and Declare the 1990 Chevrolet Caprice VIN IG1BL5470LA134342 as surplus and add to the current list of Surplus Items. (Buyer Brace) • This removes a vehicle from the Surplus List that may still be fit for less demanding use and replaces it with one that must be retired from any service. COMMENTS FROM CITIZENS/PUBLIC Mr. Carlos Gomez, 14151 Country Estates Drive, Winter Garden, and owner of Carlos Country Kitchen on Wurst Road, asked Commission if they would help in getting a piece of property he owns on Wurst Road rezoned from C-I to C-2, and also help in lowering impact fees so that he could make improvements to it. City Manager Shapiro said he would talk to the City Attorney and staff and bring information to the Commission for a policy decision. Mr. Ray DeWeese, 2715 Coventry Lane, thanked Commission and staff for quickly taking care of repairing the Bulldog Pootball Field. PUBLIC HEARINGS SECOND READING-ORDINANCE No. 97-13, AMENDING CODE CHAPTER 124, PARKS AND RECREATION AREAS, RELATING TO HOURS, EXCEPTIONS, TEMPORARY CLOSINGS AND PENALTIES. City Attorney Rosenthal read this ordinance by title only. Mayor Vandergrift explained that this ordinance was designed to enable the City to post no-trespassing signs and set hours on parks and recreation areas. The public hearing was opened. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked why there would be swimming hours. City Attorney Rosenthal explained that swimming hours were in the existing ordinance. Mr. Ray DeWeese, 2715 Coventry Lane, asked that when signs arc put up, that they be put up in several different languages and that they be in more visible areas. He added that, although the players and coaches were happy to help in guarding the football fields while it is being repaired, it was difficult to see if someone is down in the bowl because of the lighting and trees. The public hearing was closed. Commissioner Anderson, seconded by Commissioner Howell, moved to approve Ordinance No. 97-13 as presented. Motion carried 5-0. 3 Ocoee City Commission Regular Meeting c June 17,1997 Item IJI-G - Joint Participation Agreement - was discussed here in conjunction with item V. B-Resolution No. 97-05, Vacating/Abandoning Palm Drive. RESOLUTION No. 97-05, VACATING/ABANDONING PALM DRIVE. (Continued from May 20) City Attorney Rosenthal read this Resolution by title only. Capital Projects/Concurrency Analyst Resnik presented staff reports for items III-G - Joint Participation Agreement with the Expressway Authority and Resolution No. 97-05 - Vacating/Abandoning Palm Drive. Item III-G: Ms. Resnik explained that the City was committing to a purchase of Pine Street right-of-way at some point in the future. The price would range from $160,000 if no difficulties were incurred, but could run up to $280,000 to $300,000 should it be necessary to go to condemnation. The Expressway Authority has agreed to acquire the remaining portion of the Pine Street right-of- way as part of its land acquisition phase for the Western Beltway. The property that the Authority has already acquired on Pine Street, which includes the area of the bridge and related retention areas will be deeded to the City at no cost. The City of Ocoee would in turn reimburse the Authority for land acquisition costs related to the balance of the property. The Joint Participation Agreement formally defines and sets forth the method of repayment to the Authority. Commissioner Glass, seconded by Commissioner Parker, moved to adopt item III-G - Joint Participation Agreement- subject to the adoption of Resolution 97-05. Motion carried 5-0. Item V. B: Mayor Vandergrift said that the City would agree to vacate a portion of Palm Drive so that the Western Beltway could construct a fly-over Pine Street within the next 3 to 5 years. City Attorney Rosenthal said that staff has requested the approval of Resolution 97-05 subject to the Expressway Authority signing the Joint Participation Agreement on or before September 17, 1997, so that if the Expressway Authority had not made a decision by that date, Resolution 97-05 and the Joint Participation Agreement would be invalid. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Glass, seconded by Commissioner Anderson,moved to approve Resolution 97- 05 subject to the Expressway Authority signing the Joint Participation Agreement on or before September 17, 1997. Motion carried 5-0. RESOLUTION No. 97-06, VACATING/ABANDONING ROW ON THE SOUTH SIDE OF LAKE LOTTA GROVES OFF CLARKE ROAD. City Attorney Rosenthal read Resolution No. 97-06 by title only. Capital Projects/Concurrency Analyst Resnik presented the staff report and explained that City staff had held a pre-application conference with Mr. Worsham and his representatives to discuss the proposed development of the Worsham property; however, no plans had been formally submitted 4 Ocoee City Commission Regular Meeting June 17,1997 for the property. Staff recommended that the vacation be put on hold until such time as the City received and is prepared to approve a subdivision plan and/or site plan to ensure that cross access issues and any other issues related to this roadway are adequately addressed. If and when the road vacation is brought back before the City Commission, City stall would, at a minimum, recommend that the City retain the twelve (12) feet adjacent to Clarke Road for the possible future six-laning of Clarke Road as described in the legal description. Mr. Dell Avery, 2281 Lee Road, said they would like to vacate this piece of property as soon as possible, that Mr. Worsham had no problem working out cross-access easements between the two properties and doing whatever he could to have an access easement on the property to the south. Mr. Avery said they were also willing to reserve the twelve feet adjacent to Clarke Road that the City was asking for so it would have future expansion; and asked if the City would grant them a continuance so they could review their Final Subdivision Plans. The public hearing was opened. City Attorney Rosenthal explained that since a continuance would not have a date certain, it would be necessary that the City re-advertise the consideration of the resolution and provide notice to affected property owners as to the specific date. If so continued, staff requested that the applicant pay the cost of re-advertising the public hearing. City Manager Shapiro recommended that this item be tabled to a date uncertain, to give staff an opportunity to meet with this applicant again and come back to Commission with a position statement regarding the cost associated with re-advertising the public hearing as well as a time schedule. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, said the right of way should be sold instead of vacated. City Attorney Rosenthal explained that the City could not sell a public road the same as a lot is sold. The public hearing was closed. Commissioner Anderson, seconded by Commissioner Glass, moved to continue the public hearing of Resolution 97-06 to a date uncertain. Motion carried 5-0. WEST OAKS MALL- LOT 12, PRELIMINARY/FINAL SITE PLAN. Planning Director Wagner gave an overview of the size, dimension and location of lot 12, and explained that the property would be developed as a single parcel with one owner, but would have three buildings, each with a separate tenant. At this point, it is anticipated that the property would be developed in two phases. The first phase would include construction of Building A (Toys `R' Us) and Building C (Borders Bookstore). Building B would be constructed at a later date when a tenant for that building is secured. 5 Ocoee City Commission Regular Meeting June 17,1997 At its public hearing, the Planning and Zoning Commission voted unanimously to recommend approval of the site plan for West Oaks Mall - Lot 12, subject to the approval of the final plat and subject to the items in Mr. Wagner's memorandum being addressed. As issues had been resolved, staff recommended approval of the Final Plat for West Oaks Mall. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Anderson, seconded by Commissioner Class, moved to approve the Preliminary/Final Site Plan for West Oaks Mall - Lot 12 as date stamped received by the City on June 12, 1997, subject to approval of the West Oaks Mall Final Plat. Motion carried 5-0. OTHER BUSINESS FIRST READING OF ORDINANCE No. 97-14, CHANGING 'THE TIME OF REGULAR City COMMISSION MEETINGS FROM 7:30 p.m. to 7:15 p.m. Second Reading and Public hearing scheduled for July 1, 1997 at 7:30 p.m. City Attorney Rosenthal read this ordinance by title only. Mayor Vandergrift announced the second reading and public hearing to be July I, 1997 at 7:30 p.m. OVER 65 PROGRAM COMMITTEE RECOMMENDATIONS. Commissioner Howell said he would like to see the Over 65 Program activated as had been recommended by the Committee. That recommendation is as follows: Any bona fide resident of the City of Ocoee age 65 and over whose personal and/or household annual income is at 150% of poverty level rounded to nearest $100.00 shall be eligible for a monthly per household benefit of a maximum of 10,000 gallons of free water and solid waste pick up. The poverty level income shall be determined by an outside agency to be selected by City Commission. City Manager Shapiro said that, upon Commission's direction, he could have staff look into the cost of hiring an outside agency and then come back with a dollar amount at budget time in August. City Attorney Rosenthal said his recollection was that all participants were grandfathered in, and if this policy were to change, it would require an amendment to the resolution. Commissioner Parker said that this issue was very close to her heart because she was involved in this Committee, and believed that a great disservice had been done to a number of people she worked with on that committee, including Miss Betty Goble, who was told at the public hearing that they didn't want to hear or have the public learn about what she had to recommend. Mayor Vandergrift said he was the one who suggested setting up the panel and also suggested to the chairman of the panel that the Committee have their own public hearing so that they could listen to it rather than taking the Commission's time to have the public hearing and go through all of the emotions, but it didn't happen that way. 6 Ocoee City Commission Regular Meeting June 17,1997 RECESS 9:20 p.m. - 9:35 p.m. Commissioner Howell would like staff to prepare this issue for a public hearing. City Manager Shapiro suggested having a workshop and public hearing prior to the last adoption of the budget and then deal with it accordingly. Commissioner Glass said that if this program were to be adopted, that serious consideration should be given to naming it the Betty Goble Memorial Grant Program. STAFF REPORTS City Manager Shapiro asked Commission if a workshop could be set for sometime in July to speak about the drainage issues in the City; that he would have PEC present to answer questions and bring them up to date as to where the City is and where it's going in regards to this issue. Consensus was reached to have a workshop regarding drainage issues on the 24th of July at 7:00 p.m. COMMENTS FROM COMMISSIONERS Commissioner Parker: 1) Expressed appreciation for the quick responses to questions generated out of the Homeowners Association meetings, and said she has received many compliments for the Building Department and Code Enforcement. She said their help was helping to restore the public's faith in government. 2) Said the CERT program was excellent and encouraged others to participate. Commissioner Glass: 1) Thanked whoever returned the coffee cup he left at the Prima Vista Homeowners Association meeting. 2) Announced that the meeting held today in Orange County regarding the Belmere Project was announced as continued to July 15th and then changed to July 22n°. He said those interested in attending that meeting need to call the Board of County Commissioners to confirm the change, and thanked all those citizens who took the time to come and speak to that issue. 3) Complimented staff for the new format on the consent agenda. Commissioner Anderson: 1) Concurred with Commissioner Glass regarding staffs work on the consent agenda. 2) Asked about putting a map of the City in front of the Fire Station for the public to look at instead of always having to ask the Fire Department for directions. Mr. Shapiro said the City was looking at putting a Kiosk System for computers into place and that the Fire Fighters didn't mind helping the citizens with directions because it gave them a chance to meet people in the community. 7 Ocoee City Commission Regular Meeting June 17,1997 Commissioner Howell: 1) Said he did not want to imply that something was wrong with the lot plan when he was speaking to Ms. Resnik, but he thought the two maps were identical. 2) Said there was a mosquito problem at Amber Ridge and would like to know who to address about it. Mr. Shapiro said he would call the County Mosquito Control and if their spraying did not take care of it he would ask Public Works to handle it. 3) Asked about the ditch problem on Sullivan Avenue. Mr. Shapiro said it would be addressed at workshop. 4) Said there was a problem at Amber Ridge with water continually running under the curb instead of over it. Mr. Shapiro asked for an address and said he would get Public Works Director Corwin and City Engineer Shira to go out there and take care of it. 5) Expressed appreciation for everything Jim Beech has done for the City and said he would miss him very much. Mayor Vandergrift: 1) Said he would be attending the ECFRPC meeting on June 18 and then participating in a Termite Task Force with the Board of Realtors and invited other Commissioners to attend. 2) In the DataGram there was an article asking for anybody who had television coverage of their meetings to call Titusville and talk to them about it. When lie called, found out they were already televising their Code Enforcement and Planning and Zoning meetings and said the City of Ocoee should consider doing the same. 3) Said there was a hole on the northeast corner of Phyllis Street and Wurst Road. 4) Announced that a trust fund has been set up at Suntrust Banks for the Ed and Fran Roberts family who were burned out of their home. For more information contact Erik Barnett at 299-2101. 5) Said he would like to reopen the call-in line during the Commission meetings and asked for a volunteer to answer calls. He proposed, in the absence of volunteers, to pay an employee. 6) Announced the RSVP No. 656-2218. 7) Expressed appreciation that Commissioners attended the meeting at Prima Vista Park. 8) Said he had read in the National League of Cities magazine about a Council of Presidents which was set up and suggested that such a council made up of presidents of the associations meeting once a quarter to talk over some of their problems might be a good idea, as this Commission could meet with those associations and talk over some of the problems that they have. 9) Asked what was being done with the old computers that were being replaced and whether the Historic Commission received one. City, Manager Shapiro said yes the Historical Commission received one and that the City was going to keep the old ones for the Recreation Department and throw away the ones that were no good. Mayor Vandergrift said that someone from Ocoee Health Center approached him and said they didn't have basic computers for some of the people that work there. Mr. Shapiro said they should contact Kevin Tartar and sec if there arc any left, then it would have to be declared surplus, and then they could be sent to them. 10) Said he would miss Jim Beech also. I1) Thanked staff for everything they do. 8 Ocoee City Commission Regular Meeting June 17,1997 ADJOURNMENT The meeting was adjourned at 9:58 p.m. Attest: APPROVED: Jean Grafton, City Clerk S. Scott Vandcrgrift, Mayor 9