HomeMy WebLinkAboutVII (D) Discussion/ Action re: Design Proposal for PEC for White Road/Orlando Avenue Widening/Resurfacing, Sidewalk- Addendum No. 98-1 PEC's Continuing Contract for Consulting Engineering SvcAgenda 1-20-98
Item VII D
JAMES W. SHIRA, P.E.
CITY ENGINEER I UTILITIES DIRECTOR
150 N. LAKESHORE DRIVE .00OEE, FLORIDA 34761
PHONE (409) 6562322 EXT.142. FAX (407) 6567835
MEMORANDUM
DATE: January 13, 1998
J 0: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E.
City Engincer/Utiliti s Director
SUBJECT: White Road / Orlando Avenue Widening, Resurfacing, Sidewalk
Attached for your review is a proposal from Professional Engineering Consultants, Inc. for
design services to prepare construction plans for the referenced project. The project was
originally conceived as a resurfacing project only, but for a variety of reasons, has grown into a
much more complex project.
With the additional traffic on White Road traveling to and from the West Oaks Mall, it became
clear that the portions of White Road that were less than 24 feet wide needed to be widened.
This will entail construction of a complete pavement section, including subgrade, base and
wearing surface. 'phis is complicated by the fact that the areas to be widened are not contiguous,
and are not all the same sub -standard width.
We also decided that to resurface the existing pavement along the south shore of Lake Prima
Vista without first correcting the drainage problems in that area would be a waste of money since
the new surface would soon be destroyed by traffic. PEC'S proposal includes geotechnical work
to define the problems, and a system of drainage improvements to correct the problems.
Another problem arca is between the entrance to the Lake Olympia Condominium project and
Hammocks Drive. This area is sub -standard in width, and is not properly drained. Widening of
this area and the drainage work required due to the increased pavement width is included in
PEC'S design proposal. There are drainage problems at Shoal Creek Drive and California
Avenue which will be addressed by this design also.
The sidewalk design has been completed along the south side of Orlando Avenue from
Lakewood Avenue east to Sleepy Harbor Drive. There has been concern voiced by some of the
area residents regarding the crepe myrtle plants that have been planted in the right-of-way. In
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THE PRIDE OF WEST ORANGE d5'
order to get a five foot separation between the proposed sidewalk and the curb, many of these
plants will have to be moved. We believe that they can be moved back toward the rear yard
fences, but they will need to be kept trimmed in order to keep the sidewalk passable. These plans
arc included in your packet for your review. It is our intention to include these plans as part of
an overall resurfacing / widening / sidewalk project set. We should get a better price for the
sidewalk as part of a larger project than we would for the sidewalk as a stand-alone project. If
there is concern over the placement of this sidewalk, we would appreciate the Commission's
direction as to a preferred placement or alignment.
PEC's design schedule shows that they will complete this design within 90 days. At that time, we
intend to solicit construction bids from the various contractors already under contract with the
City.
1 recommend that the City Commission authorize PEC to prepare the design plans for this project
in accordance with their proposal number P -7117R4 dated January 13, 1998 for the not -to -
exceed fee of $39,500.00, and authorize the Mayor and City Clerk to execute Addendum No. 98-
1 to PEC's continuing contract for consulting engineering services.
PEC
PROFESSIONAL ENGINEERING CONSULTANTS. INC.
January 13, 1998
Mr. Jim Shira. P.E.
City of Ocoee
150 North Lakeshore Drive
Ocoee. Florida 32761
RE: Proposal for Engineering Services
Orlando AventecWhite Road Widening Improvements
Ocoee, Florida
Dear Mr. Shinn:
P -7117R4
Professional Engineering Consultants. Inc. (PEC) is pleased to provide this proposal for dte
above referenced project.
BASIC SERVICES
Following is a list of Basic Services we anticipate as necessary to accomplish the work required
for the referenced project.
Land Surveying Services
A. Desieni Location Surveys: The following surveying services are to be provided.
Provide a topographic survev in accordance with Chapter 61G17-6 F.A.C. for
the road rightof-wav area beginning 200 feet west of East Lakeshore Drive and
extending eastward to the Harbour Court easterly curb return. The topograph-
ic survey will include the following:
a. Interpolated one -foot contour intervals.
b. Provide and document vertical control tied into Orange County datum.
a Establish two permanent benchmarks "on-site."
d. Obtain spot elevations at street intersections and at 50' intervals along
the centerlines, curbs, sidewalks, and edges of paving along both sides
of roadways.
e. Determine the location of all "protected" trees greater than 8" in
diameter, measured at breast height, noting elevation to the nearest
0.10' at the base of each tree.
f. The coordination and location of all utility lines above and below
ground. storm and sanitary sewers, water and gas Lines. catch basins,
curbs, curb inlets, manholes, headwalls and other drainage structures
Mr. Jim Shira, P.E.
January 13, 1993
Page 2
P -7117R4
will be shown as evidenced by above ground improvements or as
marked by the utility company representative.
Determine spot elevations of all improvements including the invert
elevations and tops of all sanitary sewers and drainage structures.
noting size and type of pipe.
h. Locate the approximate BL's of all intersecting roadways.
Establish a common survey baseline for the project length beginning at Bluford
Avenue running east to Hammocks Drive. The survey baseline will be based
on the survey location of the existing roadway asphalt centerline, which will be
used to extrapolate an approximate centerline of the right-of-way. The
approximate centerline of the right-of-way will be stationed for the limits of
Bluford Avenue to Hammocks Drive and shown on the three (3) project
drawings to be furnished.
The location of this centerline will be added to the two existing surveys recently
performed for the City for the (1) East Orlando Avenue Sidewalk Extension
from Lakewood Avenue East to Sleepy Harbour Drive and (2) White Road
Topographic Survey from Olympic Circle east to Hammocks Court.
Geotechnical Engineering Services
Conduct geotechnical investigations/analysis to include the followine:
a. Review readily available published geologic and topographic informa-
tion. This published information will be obtained from the appropriate
Quadrangle Map published by the United States Geological Survey
(USGS) and the "Soil Survey of Orange County, Florida' published by
the United States Department of Agriculture (USDA) Soil Conservation
Service (SCS).
b. Perform six (6) borings to a depth of seven (7) feet below the existing
ground surface. Additional borings, if required, will be performed at
a unit rate price of 5650/1-.F.
C. Perform pavement coring at three locations. Additional eormgs
required, will be performed at a unit rate price of S125yea.
d. Visually classify and stratify representative soil samples in the
laboratory using the Unified Soil Classification System. Conduct a
limited laboratory testing program. Identify soil conditions at each
boring location and form an opinion of the soil stratigraphy.
C. Collect groundwater level measurements and estimate normal wet
seasonal hieh groundwater tables.
Mr. Jim Shim. P.E.
January 13, 1998
Page 3
P -7117R4
The results of the field exploration and laboratory tests will be used in the
formulation of the recommendations. The results of the subsurface exploration,
including the recommendations and the data on which they are based, will be
presented in a written report addressing the following:
a. Soil subgrade preparation recommendations, including stripping,
grubbing and compaction. Engineering criteria for placement and
compaction of approved structural fill materials.
b. General location and description of potentially deleterious materials
encountered in the borings which may interfere with construction
progress or project performance, including existing fills or surficial
organics.
C. Identification of groundwater levels (seasonal tlucmations).
d. Identification of existing pavement and base material thickness based on
corings.
C. Pavement construction suegestions, considering the encountered
subgrade soils and the measured groundwater conditions.
Civil Engineering Services
A. Final Construction Documents Phase Services: The following engineering services are
to be provided during the Final Construction Documents phase of the project.
Preparation of final construction drawings suitable for bidding and construction
for the required roadway widening improvements. Design services will be
provided for, but not limited to, the followine:
a. Pavement overlay design
b. Roadway typical sections and design cross-sections
C. Roadway paving, grading, and drainage improvements
d. Pavement signing and marking improvements
e. Summary of quantities
f. Maintenance of Traffic Data Sheet
Preparation of final design calculations necessary for the design of the subject
roadway, as necessary to demonstrate compliance with design requirements of
the City of Ocoee and SJRWMD, including but not limited to the following
Stormwater roadside swale/storage to meet water quality treatment
requirements
Mr. Jim Shire, P.E.
January 13, 1995
Page 4
P -7117R4
3. Coordinate with the survey and geotechnical subconsultants to obtain topograph-
ic and geographic investigations necessary for the road widening.
4. Preparation of technical specifications.
6. Conduct meetings with the City staff to review the construction documents at
30%. 60% and 90q; completion stages.
6. Prepare an opinion of probable construction costs based on 100% complete
construction documents.
B. Permittine Services, The following permits/approvals are anticipated to be required
prior to construction, or in conjunction with the proposed project improvements.
Applications for these permits/approvals will be completed, submitted to the City for
execution, and forwarded to the appropriate regulatory agency for processing.
Coordination with the regulatory agencies will be provided during the permit application
review process, and requests for additional information as related to the engureeriniz
easements will be addressed. Attendance at required meetings will also be performed.
St. Johns River Water Management District (SJRWMD): Environmental
Resource Permit (ERP) Application to allow construction of the project site
improvements and associated storm eater manacement system.
C. Construction Administration Phase Services: The following engineering services are
to be provided during the construction administration phase of the project.
Review and processing of shop drawing submittals.
Coordinate with the Ciry staff and Contractor to assist with resolution of
construction related issues (10 mardtours are budgeted for this task).
Make site visits at intervals appropriate to the various stages of construction as
necessary to observe the progress and quality of the various aspects of the
Contractor's work. Based on observations and/or information obtained during
such visits, reports shall be provided advising of the work progress and whether
the work is proceeding in general conformance with the construction docu-
ments. It is estimated that an average of one (1) sire visit per month 14 hours
per visit) will be required through the project construction phase (estimated to
be 3 months).
Mr. Jim Shire, P.E. P-7I17R4
January 13, 1995
Page 5
Prepare/submit permit certification.
BASIS OF PROPOSAL
This proposal is based on the following conditions and assumptions:
It is our understanding that the roadway improvements are to include the
following:
a. Resurfacing and widening of the roadway to provide 12 -foot lane
widths for the area between Lakeshore Drive and Hammock Drive.
b. The addition/extension of curbs, a sidewalk, a drivewav turnout and
valley gutter in the vicinity of California Avenue.
C, Evaluation of the removal of an existing stormwater cross drain
including the headwalls located just west of B.C. Terry Road.
d. The addition of a roadside swale on the south side of white Road west
of Shoal Creek.
Provisions for roadside swales adequate to meet water quality treatment
volume requirements.
2. The construction plans will include notes and derails (if anv) provided by the
Citv to address sidewalks, pavement rehabilitation and pavement markings from
Bluford to East Lakeshore Drive.
3. It is assumed that the design of stormwater improvements will be limited to
roadside swales to meet water quality treatment requirements for the new
additional impervious surfaces, except as noted above in Item 2. The design
of exfiltration systems are not included in this proposal.
S. It is assumed that the proposed pavement widening will not result in utility
conflicts, and will nor require utility relocations.
5. The construction documents will require the contractor to be responsible for
preparation, submittal, and approval by the City of a Maintenance of Traffic
Plan for proposed roadway improvements based on the Maintenance of Traffic
Data Sheet which will be included in the construction documents. Preparation
of Maintenance of Traffic plans are not included in this proposal.
6. It is assumed that the roadside ditch stormwater treatment areas will be capable
of percolating smrmwater mnoff without the benefit of underdrains. Design of
a ditch underdrain system is not included in this proposal, but may be provided
as an additional engineering service if determined to be necessary_
Mr. Jim Shira. P.E.
January G, 1998
Paue 6
P -7117R3
Construction documents for the proposed roadway improvements shall be
prepared in accordance with [he City of Ocoee Land Development Code, and
the latest version of the Manual of Uniform Traffic Control Devices (NIUTCD),
FDOT Manual of Uniform Minimum Standards for Design, Construction and
Maintenance for Streets and Hiohways (Green Book), FOOT Roadwav and
Traffic design Standards, and FOOT Standard Specifications for Road and
Bridge Construction.
The following services are not included under this proposal:
a. Engineering services related to the bidding, negotiation and contract
award, including preparation of a project manual for bid purposes.
b. Structural engineering designs (e.g., retaining walls, sign foundations).
C, Landscape designs/plans.
d. Non -civil utility engineering design (e.e., irrigation, electrical, ,as,
telephone, cable television).
e. Street lighting design.
f. Preparation and/or attendance to public meetings.
9. Surveying services and geotechnica: investigations will be performed by
subconsultants to PEC.
ADDITIONAL ENGINEERING SERVICES
Following is a list of Additional Engineering Services that are not included under the Basic
Engineering Services. These services, if required, may be performed upon proper authorization
by the Owner.
Services resulting from significant changes in the general scope, extent or
character of the Project including, but not limited to. changes in size,
complexity or character of construction: and revising previously accepted
studies, reports, or design documents when such revisions are required by [he
City, changes in laws, rules, regulations, ordinances, codes or orders enacted
subsequent to the preparation of such studies, reports or documents, or are due
to any other causes beyond Engineer's control.
2. Providing any type of property surveys or :elated engineering services needed
for the transfer of interests in real property, except as hereinbefore described
under Land Surveying Services (e.g., parcel area and/or access/
drainage/utility/sign; construction easement surveys or legal descriptions).
Mr. Jim Shira, P.E.
January 13, 1998
Page 7
P -7117R4
3. Field surveys for staking to enable Contractor(s) to proceed with their work,
and/or providing other special field surveys (e.g., wetland, tree, as -built
surveys, em.).
4. Preparation of permit applications or ne_miations with regulatory authorities,
otter than those specifically listed to be provided in this proposal.
5. Preparing to serve or serving as a consultant or witness for City in any
litigation, arbitration or other legal or administrative proceeding involving the
project.
6. Services required due to conditions different from those itemized under Basis
of Proposal or due to events beyond the control of the Engineer.
COMPENSATION
Basic Einineering Services: Engineering services itemized under the Basic
Engineering Services shall be performed on a lump sum basis as indicated
below. Monthly invoicing will be billed on a percent completion basis.
Land Surveying Services (Southeastern Surveying)
Design/Location Survey S 5,900.00
Geotechnical Investigations Services (PSI)
A. Investiganoni Report S 2.500.00
Civil Engineering Services (PEC)
A. Final Construction Documents 326.000.00
B. Permitting 2_,600.00
C. Construction Administration Phase 2,500,00
TOTAL S39,500.00
_. Additional Engineering Services: Any engineering services authorized by the
City and performed as an Additional Engineering Service shall be performed
on a time -and -material basis pursuant to our existing contract for continuing
engineering services.
Reimbursable Expenses: Reimbursable expenses, such as postage, long distance
telephone, courier, tolls, photocopies, plotting and blueprinting of drawings and
specifications incurred in connection with all Basic and/or Additional Engineer-
ing Services shall be billed separately from the above quoted tees and paid by
Mr. Jim Shira. P.E.
January 13, 1998
Page 8
P -7117R4
the City. Reimbursable expenses shall be billed according to the rates itemized
in Exhibit "A" for interoffice expenses. Outside reimbursable expenses shall
be billed at cost. Reimbursable expenses are estimated to be $1,500.00.
4. Permit Fees: Permating tees associated with any required permits for the
Project shall be paid by the City.
We appreciate the opportunity to provide this proposal and trust that the information provided
herein is sufficient for your needs. Also, we are prepared to commence work on this
assignment as soon as an agreement for the work is executed.
Additionally, pursuant to your request, attached is a preliminary schedule for the various
components of work as outlined in this proposal.
If ,you have any questions or require additional information, please contact us.
Very truly yours.
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
Rkhard D. Merkel, P
Principal
RDM/bk
Approved for Professional Engineering Consultants, Inc.
Q-Qf264L-
Name
pvY s%�.J
Officer's Tide
Date
ADDENDUM NO. 98-1 TO
AGREEMENT FOR CONSULTING ENGINEERING SERVICES
INCLUDING
ENGINEERING DESIGN AND PERMITTING SERVICES FOR
ORLANDO AVENUE\WHITE ROAD WIDENING IMPROVEMENTS
This Addendum No. 98-1 hereinafter called the Addendum, as of this 13th day of
Januarv, 1998, shall constitute an Addendum to the Agreement for Consulting
Engineering Services between the City of Ocoee, Florida (the CITY) and Professional
Engineering Consultants, Inc., 200 East Robinson Street, Suite 1560, Lake Eola Centre.
Orlando, Florida (the CONSULTANT), dated the 21st day of August, 1984, hereinafter
referred to as the AGREEMENT.
WHEREAS, the CITY and CONSULTANT entered into an AGREEMENT wherebv
the CITY retained the CONSULTANT to provide professional engineering services as
required from time to time, and WHEREAS the CONSULTANT will perform
consulting engineering services for the CITY as herein defined.
NOW THEREFORE, in consideration of the mutual covenants and promises hereinafter
set forth on the pan of both parties to be kept and performed, the parties do mutually
agree as follows:
Section 1 - Services of the Consultant
1.1 The CONSULTANT shall perform the Engineering services as outlined in the
attached proposal P-71 17R4, dated January 13, 1998 relative to the provision
of consulting engineering services to the CITY.
Section 2 - Compensation
2.1 Compensation by CITY for engineering services provided under this Addendum
shall be computed under Paragraph 6.1.2.3 of the Agreement, utilizing the
Hourly Not -to -Exceed Method of Compensation with the compensation for this
authorization not -to -exceed THIRTY-NINE THOUSAND FIVE HUNDRED
DOLLARS (539,500.00) as outlined in the attached proposal, without further
authorization from the CITY.
Section 3 - Time of Completion
3.1 The CONSULTANT shall provide the services within six (6) months as
described in the attached proposal.
IN WITNESS WHEREOF, the parties have executed this Addendum No. 98-1 the day
the year hereinabove set forth.
ATTEST:
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
i
By:y
K,nneth . Hooper, Princip 1
Date:
ATTEST: BOARD OF CITY COMMISSIONERS
CITY OF OCOEE, FLORIDA
10
Dare:
For the use and reliance
of City of Ocoee only.
Approved as to form and
legality this
day of , 1998.
City Attorney
S. Scott Vandergri8, Mayor
G.4der,env/m%m 9&:_ADN -2- OE(Dt/13198)
From:
Shire, Jim
Sent:
Tuesday, January 13, 1998 5:05 PM
To:
Kovacs, Ernie
Cc:
Washington, Jeanne
Subject:
Commission agenda
Ernie ... I need for you to prepare 6 color copies of the White Rd. sidewalk plan so they can be included in
the Commissioner's packets. Try to get the whole project on one sheet of paper rather than many. Do it in
color so the sidewalk shading stands out since the scale will be small. Make sure the existing bushes that
need to be moved show up clearly. If necessary, make them green. You may already have done that ... I
don't remember exactly what the final plan looked like. These need to be ready by Thursday PM at the
latest, this PM is preferable. My staff report says the plan is attached, so Jeanne, please make sure Jean
Grafton knows the drawing is coming and does not send out the packets without it.
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1 .
Page 1
PLESE NOTE ...
FOR AGENDA 1/20/98, ITEM VII D
WHITE ROAD/ORLANDO AVENUE WIDENING,
RESURFACING, SIDEWALK
SIDEWALK PLANS TO WHICH THE STAFF REPORT
REFERS ARE AVAILABLE FOR YOUR REVIEW IN THE
CITY CLERK'S DEPARTMENT.
SHEET 1 OF 4
O
O 129.59
CONCRETE WALK
1�1
130.07
4'
9
3
q� ASPHALT 129.92,
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PAVEMENT
129.90
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L/ -AJ I UKLAI\gL)U AV1
ASPHALT PAVEMENT
CURBSIDE EDGE OF SIDEWALK TO BE 3" HIGHER
THAN BACK -OF CURB ELEVATION.
CUT/FILL WITHIN R.O.W. AS NEEDED TO PROVIDE
VERTICAL LOCATION OF SIDEWALK AND TRANSITION
TO EXISTING GROUND.
RESTORE R.O.W. WITH 2' STRIP OF SOD ON BOTH
SIDES OF SIDEWALK AND AGAINST CURB IN AREA
WHERE EXISTING GRASS AGAINST CURB IS DISTURBED
OR REMOVED.
INSTALL SEED AND MULCH ON ALL DISTURBED
AREAS WITHIN R.O.W. WHICH ARE NOT SODED.
USE CARE TO TRANSPLANT SHRUBBERY AS NOTED.
NOTIFY CITY INSPECTOR PRIOR TO CLEARING IF
PROPOSED ALIGNMENT WILL PLACE SIDEWALK WITHIN
LESS THAN 18" FROM 4" DIA. OR LARGER TREE.
4;�
L4' CONCRETE WALK
TYPICAL SECTION
MATCH
LINE A
I L - - - - - - -L - - - - - - -L - - - - - -I- - - - - - I - - -
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