HomeMy WebLinkAboutVII (E) Discussion/ Action re: RFP for Consulting Engineering Services Agenda 1-20-98
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Or Got, JAMES W. SHII2A,PE.
CITY ENGINEER/UTILITTES DIRECTOR
ISO N.LAKESHORE DRIVE.OCOEE.FLORIDA 34761
PHONE(407)656-2322 EXT.142•FAX(407)656-7835
MEMORANDUM
DATE: January 13, 1998
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E.
City Engineer/Utilities Director
SUBJECT: Consulting Engineering Services
For several years, we have worked with Professional Engineering Consultants, Inc. on a variety
of engineering projects. This fimi has provided high quality work, and continues to do so as our
primary consulting engineering firm today.
With the volume of work we expect within the coming two to five years, I believe it would be
prudent for the city to have a contractual arrangement with an additional engineering firm so that
the workload can be spread out a bit. This will allow us to work around temporary staffing
problems with either firm, and keep our design and study work proceeding smoothly.
Toward that end, I am requesting that we be authorized by the City Commission to advertise a
Request for Proposals in the local newspaper. This RFP will elicit responses from engineering
firms interested in working with the city. The responses will be reviewed by a committee made
up of a member of the Finance Department, the Public Works Director, the City Engineer and
Assistant City Engineer and a City Commissioner. The firms will be ranked by the committee
and the three top ranked firms will be asked to make oral presentations to the committee. The
committee will then recommend to the City Commission that we negotiate with the top ranked
firm to arrive at a mutually agreeable contract. At times, you have requested that the oral
presentations be made directly to the City Commission, and if that is your desire in this case, we
can of course do it that way.
Three actions are requested of you tonight:
1. Authorize staff to issue an RFP for consulting engineering services.
2. Select a City Commissioner to act as a member of the review committee.
3. Direct staff to have oral presentations made either to the review committee or to the City
Commission d/
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