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HomeMy WebLinkAboutIII(A) Approval And Acceptance of Minutes of City Comission Regular Meeting of January 20, 1998; Meeting of August 20, 1996; Public Forum Held March 30, 1993 Agenda 2-3-98 r7 ) lienII�TrA Ri{ MINUTES OF THE CITY OF OCOEE REGULAR CITY COMMISSION MEETING HELD JANUARY 20, 1998 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers. Commissioner Anderson led in prayer and Hilda Ems led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Planning Director Wagner, Public Works Director Smith, Fire Chief Strosnider, Police Chief Mark, Acting Recreation Director Nordquist and City Clerk Grafton. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS PRESENTATIONS STATE OF THE CITY ADDRESS-MAYOR VANDERGRIFT Mayor Vandergrift read the State of the City Address, which is attached to these minutes as Exhibit A. WEST ORANGE RENEGADES, AAU BASEBALL TEAM- REQUEST FOR SUPPORT Mrs. Mary Barber, 1355 Olympia Park Circle, and Mr. Gregg Fulmer, 2400 Johio Bay Drive, spoke in place of Mr. Martin Bernstine who could not be present. Mrs. Barber and Mr. Fulmer gave a brief history of the 14 year old AAU Baseball Program and asked for the City's support. Commissioner Anderson, seconded by Commissioner Glass, moved to grant $500 from Community Promotions to the 14 year old AAU Baseball Program. _Motion carried 5-0. CONSENT AGENDA The consent agenda consisted of items A, B and C. Commissioner Anderson, seconded by Commissioner Glass, moved to approve items A, B and C of the consent agenda as presented. Motion carried 4-1 with Commissioner Anderson voting no. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of January 6s 1998. B. Approval of Extension of Certain Deadlines Related to Resolution No. 97-05 re: Palm Drive Joint Participation Agreement with Expressway Authority. C. Approval and Authorization to Purchase File Server for 911 Emergency System from Emergency 911 System Account. 5-1 Ocoee CityCommission Regular Meeting4 1 I ILI g Lz� January 20, 1998 COMMENTS FROM CITIZENS/PUBLIC Mrs. Natalie Ussrey, 869 Marlene Drive, representing the 13 and under AAU Baseball Team, asked permission to use the Bob Sorenson Junior Fields from 12:00 p.m. to 6:00 p.m. for games and the use of a key for the bathrooms. Mr. Shapiro said there was no problem with the team using the field for games and having a key to the bathrooms. The only foreseeable problem would be other teams' schedules conflicting with theirs. , Mayor Vandergrift said she should check with the Recreation Department as to the scheduling. Mrs. Dottie Minnick, 508 Bernadine Drive, asked for an update on the sidewalk to be constructed on White Road. Mr. Shapiro said that the project is on this agenda for discussion and that by the end of the month there will be a schedule for all upcoming City projects. Camille Hoshaw, Vice President of the FFA, and Andrea Rangeloff, President of West Orange FFA Chapter, spoke of the programs they are involved in and asked for the City's support in helping restore their animal facilities. Commissioner Anderson, seconded by Commissioner Glass, moved to give $500 to the West Orange FFA from Community Promotions. Motion carried 5-0. ANNOUNCEMENTS/CORRESPONDENCE BY COMMISSIONERS Commissioner Glass: 1) 'Thanked the Police Department and Mr. Shapiro's Office for getting information regarding the number of accidents at the Maguire Road/Professional Parkway Intersection. Asked if 11 accidents in the past 12 months was a high number. Mr. Shapiro said he will be recommending to hire Transcorp to put out counters for a traffic evaluation in that location and after that would have a full report for Commission's review. Commissioner Parker: 1) Announced that the grand opening of Fire Station No. 4 will be on Friday, January 23, 1998, from 4:00 p.m. to 8:00 p.m. 2) Announced the City's Road Show for District No. 4, Thursday, January 29, 1998, from 7:00 p.m. to 9:00 p.m. at Spring Lake Elementary School and encouraged all to attend. 3) Announced that the Historical Commission is selling their second annual cook book for the price of$6.00. Mayor Vandergrift: 1) Asked for an update on how Frances Watts was doing, and wished her well. 2) Thanked everyone for expressing concern when he was ill. 3) Advised Commission regarding back up material he could not fit in the State of the City Address. PUBLIC HEARINGS Mayor Vandergrift took item VI.C - Health Central Office Building Addition Preliminary/Final Site Plan- out of agenda order for discussion at this time. 2 -6) EA Ocoee City Commission Regular Meeting i 11-1 Li January 20, 1998 HEALTH CENTRAL OFFICE BUILDING PRELINIINARY/FINAL SITE PLAN. Planning Director Wagner presented the staff report and explained that the proposed expansion for Health Central would include an expansion of the Emergency Room by 3,706 square feet and a four story expansion of the Medical Office Building by 44,673 square feet. Due to the unique circumstances on this site, the applicant requested two waivers from certain standards in the Land Development Code. The two waiver requests address the following issues: 1) Using gross leasable square footage, rather than gross square footage to calculate the required number of parking spaces; 2) Using the existing loading spaces to accommodate the additional demand for loading spaces generated by the office building expansion. The public hearing was opened. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked a question regarding the color of the material being used on the outside of the building. The public hearing was closed. Commissioner Parker, seconded by Commissioner Anderson, moved to approve the Preliminary/Final Site Plan for the Health Central Office Building Addition, as date stamped received by the City on January 9, 1998, including the two waivers outlined above and listed in the Waiver Table on Sheet 20-100.2 of the plans, and further subject to the completion of any modifications to the storm water management system determined necessary by the City Engineer. Motion carried 5-0. SECOND READING: ORDINANCE No. 98-01,REINSTATING JUVENILE CURFEW. • City Attorney Rosenthal read this Ordinance by title only. Police Chief Mark stated a few facts for Commission regarding the curfew and was present for questions. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Glass, seconded by Commissioner Parker, moved to adopt Ordinance No. 98- 01, Reinstating Juvenile Curfew. Motion carried 5-0. SECOND READING: ORDINANCE No. 98-02, AMENDING CHAPTER 180 TO PROVIDE THAT SPECIAL EXCEPTIONS ARE CONSIDERED BY BOARD OF ADJUSTMENT INSTEAD OF P&Z. City Attorney Rosenthal read this Ordinance by title only. Planning Director Wagner was present to answer questions. The public hearing was opened. As no one wished to speak, the public hearing was closed. Mayor Vandergrift announced the second reading and public hearing of Ordinance No. 98-02 would be held February 3, 1998, at 7:15 p.m. 3 ref l fin -j Ocoee City Commission Regular Meetings I January 20, 1998 The public hearing was reopened. Mr. Harold Switzer, 609 E. Lakeshore Drive, spoke against the passing of this Ordinance. The public hearing was closed. Mayor Vandergrift directed staff to extend a special invitation to the Board of Adjustment for the next Commission meeting. RECESS - 8:52 p.m. - 9:05 p.m. OTHER BUSINESS FIRST READING OF ORDINANCES - SECOND READING AND PUBLIC HEARING SCHEDULED FOR FEBRUARY 3, 1998. ORDINANCE No. 98-03, ANNEXING GRAFTON PROPERTY AT FULLERS CROSS ROAD/OCOEE- APOPKA ROAD. ORDINANCE No. 98-04,ZONING GRAFTON PROPERTY. City Attorney Rosenthal read these Ordinances by title only. Mayor Vandergrift announced the second reading and public hearing of Ordinances 98-03 & 98-04 to be February 3, 1998, at 7:15 p.m. DISCUSSION/ACTION RE: QUALIFICATIONS OF MR. HOWELL TO HOLD ELECTED OFFICE. City Attorney Rosenthal noted that Commissioner Howell had recently presented information which raises a question regarding his qualifications to continue to hold the elected office of City Commissioner. He gave an overview of his staff report, presenting Commission with several options on how to deal with this issue, i.e., (1) do nothing, or (2) move forward to remove Commissioner Howell from office. Mayor Vandergrift, and each Commissioner in turn, expressed support for Commissioner Howell. Former Commissioner Gleason, 856 Hammocks Drive, asked if it were appropriate for citizens to contribute to a fund for Commissioner Howell to hire an attorney and pledged $250. City Manager Shapiro advised that Attorney Russell Bergin is already on retainer, aware of the details, and could appropriately be engaged for this purpose. After lengthy discussion ensued, Commissioner Glass, seconded by Mayor Vandergrift, moved to set a public hearing regarding this issue for October 6, 1998. Motion carried 4-0 with Commissioner Howell abstaining. DISCUSSION/ACTION RE: GOVERNOR'S BUILDING CODE STUDY COMMISSION. City Manager Shapiro pulled this item to be considered at the February 3, 1998, Commission meeting. 4 r •hi PI ti Ocoee City Commission Regular Meeting ' January 20, 1998 DISCUSSION/ACTION RE: DESIGN PROPOSAL FOR PEC FOR WHITE ROAD/ORLANDO AVENUE WIDENING/RESURFACING, SIDEWALK-ADDENDUM No. 98-1 TO PEC's CONTINUING CONTRACT FOR CONSULTING ENGINEERING SERVICES. City Engineer/Utilities Director Shira presented the staff report' and explained that with the additional traffic on White Road traveling to and from the West Oaks Mall, portions of White Road less than 24 feet wide need to be widened. This will entail construction of a complete pavement section, including subgrade, base and wearing surface. This is complicated by the fact that the areas to be widened are not contiguous, and are not all the same sub-standard width. Widening of this area and the drainage work required due to the increased pavement width is included in a design proposal from PEC. Commissioner Glass, seconded by Commissioner Parker, moved to authorize PEC to prepare the design plans for this project in accordance with their proposal number P=7117R4 dated January 13, 1998 for the not-to-exceed fee of$39,500.00 and authorize the Mayor and City Clerk to execute Addendum No. 98-1 to PEC's continuing contract for consulting engineering services. Motion carried 5-0. DISCUSSION/ACTION RE: RFP FOR CONSULTING ENGINEERING SERVICES City Engineer/Utilities Director Shira presented the staff report and explained that with the volume of work expected in the City within the next two to five years, it would be prudent for the City to have a contractual arrangement with an additional engineering firm to supplement Professional Engineering Consultants (PEC). Staff has requested that Commission advertise a Request for Proposal (RFP) in the local newspaper. This RFP will elicit responses from engineering firms interested in working with the City and the responses will_be reviewed by a committee made up of a member of the Finance Department, the Public Works Director, the City Engineer, Assistant City Engineer and a City Commissioner. Commissioner Glass, seconded by Commissioner Anderson, moved to authorize staff to issue an RFP for Consulting Engineering Services, appoint Commissioner Howell to act as a member of the review committee and direct staff to have oral presentations of the final three candidates made to City Commission. Motion carried 5-0. APPOINTMENT OF COMMISSION REPRESENTATIVE TO CACOPD This item has been deferred until after the March election. STAFF REPORTS -None. COMMENTS FROM COMMISSIONERS Commissioner Howell: 1) Asked for an update on the Sullivan ditch. Mr. Shapiro said it had gone out to bid and been awarded to a contractor. Construction should start any day now. He will direct staff to put something in writing as to when construction will begin and bring it back to Commission for review. 2) Said that homeowners in Amber Ridge had called him asking about repairs to their retention pond. Mr. Shapiro said that the City has sent letters to St. Johns River Water Management 5 [A 7, 7 Ocoee City Commission Regular Meeting i; January 20, 1998 to see if they could settle the issue as to who should take responsibility for its repair because no one really knows who owns the pond at this point. City Attorney Rosenthal said that according to his files, Commission had ruled a while back that responsibility of the retention pond belonged to Amber Ridge's Homeowners Association. To date nothing had been done because their association's attorney told them not to accept maintenance responsibilities for the pond until the developer comes back and does the job right. And since the developer is deceased, St. Johns was contacted to make a decision as to where the responsibility lays. Commissioner Anderson: 1) Announced that Habitat for Humanity will have a 5k run on February 14, 1998, starting at the First Presbyterian Church in Oakland. Representatives for Habitat for Humanity will be present at the next Commission meeting requesting sponsorship. For more information call 262-3277. 2) Announced that registration for the West Orange Leadership Program would be held February 4, 1998. Had received a fax from Mr. Robert McKey(Alternate Member for the Planning and Zoning Commission) requesting appointment to the program should no Commissioner be interested. Mayor Vandergrift, seconded by Commissioner Glass, moved to send Commissioner Howell to the West Orange Leadership Program. Motion carried 5-0. Commissioner Glass: 1) Thanked Fire Department Staff for all the work they provided in the grand opening of Fire Station No. 3 on Maguire Road. 2) Received a phone call from a Mr. George Richardson of Silver Bend asking questions about the water/sewage and trash charge, asking why they couldn't be shut off or pay a minimal charge while his house is unoccupied. Directed Mr. Shapiro to respond in writing. 3) Directed Mr. Shapiro to alert Chief Mark regarding a problem with high school students speeding along Roberson Road and cutting through the Wesmere Development. Mr. Shapiro said he would look into the problem. Commissioner Parker: 1) Announced the RSVP No. 656-2218. 2) Encouraged all to attend the Road Show on January 29, 1998, at Spring Lake Elementary School. Mayor Vandergrift: . 1) Announced that Friday, January 23, 1998, at 10:00 a.m. there would be a sidewalk dedication ceremony on south Highway.50 in front of the Colony Plaza Hotel. 6 Ocoee City Commission Regular Meeting January 20, 1998 ADJOURNMENT The meeting was adjourned at 10:07 p.m. Attest: APPROVED: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor • • FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST• ME-FIRST NAZI/A/LI IDDLE NAME / N E OF BOARD,COUNCIL,CI} COMMISSION,AUTHORITY,OR COMMITTEE I �/L1A` �. � ��- S / aV2n2i'.ssr'Orl/ ADDRESS T BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: C COUNTY �'CITY ❑COUNTY ❑OTHER LOCAL AGENCY /P NAME OF POLITICAL SUED[ SIGN: DA ON WHICH V E OCCURRED C/ ® P �C ON -- �� MY POSITION IS: �Jf� J iq /99 _ AI ELECTIVE U APPOINTIVE WHO MUST FILE.FORM 88 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143,Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly 1 depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on I this form before completing the reverse side and filing the form. • INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure I which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting ' on a measure which inures to the special gain or loss of a principal(other than a government agency) by whom he or she is retained 1 (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or I loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not pro- j hibited from voting in that capacity. For purposes of this law, a"relative"includes only the officer's father, mother, son, daughter,husband, wife, brother, sister, father- in-law,mother-in-law,son-in-law,and daughter-in-law.A`business associate"means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer,coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). • * * * * * * * * * * * * * * * * FUR CTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. * * *. * * * * * * * * * * * * * APPOINTED OFFICERS: You must abstain from voting and disclose the conflict in the situations described above and in the manner described for elected offi- cers. In order to participate in these matters,you must disclose the nature of the conflict before making any attempt to influence the decision,whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATr'EMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. • • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. CE FORM 88-REV. 1/95 PAGE 1 Agenda 2-3-98 FltemrilII t : L LIA MINUTES OF THE MEETING BETWEEN COMMISSIONER ANDERSON AND COMMISSIONER JOHNSON HELD AUGUST 20, 1996 Mayor Vandergrift called the meeting to order at 6:45 p.m. in the Commission Chambers conference room. PRESENT: Mayor Vandergrift and Commissioners Anderson and Johnson. Also present were City Manager Shapiro and Deputy City Clerk Green. ABSENT: None. DISCUSSIONRE: SENIORPROGRAM Commissioner Anderson addressed the issue of the ad valorem tax break given by the City under the Over 65 Program. He said if there were a court case against the City, the court would probably look at that part first. Commissioner Johnson said he had said he did not mind reviewing the program again, but he would have to continue to support it as he had for the 11 years he had been on the Commission. He said if the program were closed to new participants effective September 1, he would not vote against it. Discussion followed. • City Manager Shapiro said there was no constitutional problem if age, not residency, was the requirement for eligibility. Commissioner Anderson asked about the possibility of a sliding scale. Mr. Shapiro said a sliding scale could be used as long as it had to do with age only. Commissioner Anderson asked about the break on water use, i.e., was it based on the household • or the person in the household who qualified for the program. Mr. Shapiro said it covered the household. ADJOURNMENT The meeting adjourned at 7:02 p.m. Attest: APPROVED City of Ocoee _Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Agenda 2-3-98 i1? !Item'I�$I Ark L i', La\ l u - MINUTES OF THE HACKNEY-PRAIRIE ROAD/LAUREN BETH AREA RESIDENTS PUBLIC FORUM HELD MARCH 30, 1993 This meeting was called in response to requests from citizens residing in the Hackney-Prairie Road/Lauren Beth area who wished to discuss their needs in open forum. These minutes will show first the citizen's name and address, the requests made by that citizen, and then the,staff response, which will be underscored. Commissioner Johnson opened the public forum for the Hackney-Prairie Road/Lauren Beth area residents at 7:05 p.m. in the Ocoee Recreation Center. PRESENT: Mayor Vandergrift, Commissioners Johnson, Combs and Woodson. Also present were City Manager Shapiro, Police Chief Boyd, Orange County Commissioner Freeman, Orange County Sheriff Commander Roger Clark, Orange County Sheriff Officers Ernie Kelly and Gary Story and City Clerk Grafton. ABSENT: None. City Manager Shapiro announced that all were present because of an action taken almost a year ago when he closed Lauren Beth Avenue due to 4 wheel drive vehicles making the neighborhood uncomfortable. He advised he had delayed this meeting until the new Commission and Sheriff had taken office. He stated further that Commissioner Johnson would be in charge of the meeting, that this would not be a debate, and that no decision would be made.at this meeting tonight. RECOGNITION OF CITY OFFICIALS, COUNTY OFFICIALS AND OPENING STATEMENTS - COMMISSIONER JOHNSON. Commissioner Johnson introduced Mayor Vandergrift, Commissioners Combs and Woodson, Orange County Commissioner Freeman, City Manager Shapiro, Orange County Sheriff Commander Roger Clark, County Sheriff Officers Ernie Kelly and Gary Story and City Clerk Grafton. Commissioner Johnson then gave a brief history of how and why the street was closed when the last meeting regarding this issue was held, and asked that everyone speak on an even keel. THESE CITIZENS SPOKE IN FAVOR OF THE BARRICADE: Mrs. Veronica Royce, 917 Lauren Beth Avenue. Mr. Thomas Davis, 2100 Lauren Beth Avenue. Mrs. Mary Voorhees, 1910 Lauren Beth Avenue. Mr. & Mrs. Gary and Carleen Bryan, 2002 Lauren Beth Avenue. Mrs. Holly Blankenship, 2201 Lauren Beth Avenue. j;l `t1 Commissioner Johnson's Open Forum for Hackney-Prairie .J ' [-\\ \ f u Lauren Beth area residents March 30, 1993 Mr. Ray Gonzales, 1002 Wyoming Court. Mr. & Mrs. Brad Smith, 972 Satin Leaf Circle. Mr. James Kirkland, 1903 Lady Avenue. Mr. Richard Young, 1006 Nicole Boulevard. THESE CITIZENS SPOKE AGAINST THE BARRICADE: Mrs. Jean Wade, 2121 Lauren Beth Avenue. Mrs. Athena Cronnon, 1002 Idaho Court. Mrs. Sylvia Bruce, 1007 Idaho Court. Mr. Daniel Tuttle, 1001 Marlene Drive. DISCUSSION Commissioner Freeman said that what needs to be determined first is whether the road is a county road being maintained by the county or an easement, and whether it is legally considered a road. Mr. Shapiro said he would add this issue to the April 20, 1993, Commission meeting agenda. Commissioner Freeman said he would try to bring someone from public works to the meeting. Mr. Richard Young, 1006 Nicole Boulevard, said if the county paves the road, homeowners should pay for it. He also asked how long it would take to make a decision. Commissioner Freeman said he would have the research done by April 6th. Commissioner Johnson said a decision would be made at the April 20, 1993, Commission meeting. Commissioner Freeman asked for a copy of the names and addresses of those who signed the petition so he could keep them informed. He said citizens with other questions could reach him at 836-5344. Officer Gary Story said that keeping the barricade up until a decision is made would help the County. Mr. Shapiro said it would not be moved until then. COMMENTS Commissioner Woodson: -None. Mayor Vandergrift: 1) Said he is still gathering information and would try to make his decision based on safety. 2 Co [-AA ommissioner Johnson's Open Forum for Hackney-Prairie ;f Lauren Beth area residents March 30, 1993 Commissioner Combs: 1) Said that come April 20th, half of the citizens would be angry and half would be pleased. 2) Thanked County Commissioner for his attention and thanked the Sheriff Department also. Commissioner Freeman: 1) Said the City, County, and Sheriff's Department cares about its citizens. Commander Roger Clark: 1) Said there was much more to this than the closing of a road. Safety is also to be considered. Citizens should look toward the future and want what's best for the community. As it appeared that all who wished to speak had been heard, Commissioner Johnson thanked those present for attending, especially County Commissioner Freeman, and adjourned the meeting at 8:06 p.m. Jean Grafton, City Clerk 3