HomeMy WebLinkAboutVII(D) Discussion/ Action Re: Award Of Bid For Yard Waste Contract Agenda 2-17-98
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"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" RpmVILD
MAYOR•COMMISSIONER
S. SCOTT VANDERGRIFT
Ocoee COMMISSIONERS
cyc, riatsCITY OF OCOEE DANNY HOWELL
w '� C •' 150 N.LAKESHORE DRIVE SCOTT ANDERSON
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4464) Of GOO ELLIS SHAPIRO
TO: Honorable Mayor and Board of City Commissioners
FROM: Donald Carter, Finance Supervisor
DATE: February 9, 1998
RE: Residential Yard and Bulky Waste Collection and Disposal Contract
The City decided during this fiscal year's budget process (FY 97/98)that it was going to
privatize it's collection and disposal of residential yard and bulky waste. To this effect, the City
issued a Request for Proposal#98-02. It was advertised on November 23, 1998, with mandatory
pre-proposal meetings held on December 16, 1997 and December 29, 1997. The proposals were
due before 10:00 am on January 15, 1998. Each proposal was reviewed to determine whether it
contained all pertinent documentation and the price proposals were registered (See Attachment
A).
A Selection Committee appointed by the City Manager and a representative from the City
Commission reviewed and evaluated all proposals received. The selection Committee consist
of:
Bob Smith, Public Works Director
Wanda Horton, Finance Director
Jim Shira, City Engineer/Utilities Director
Janet Resnik, Director of Community Relations/Projects
Commissioner Scott Anderson
Per RFP #98-02,the Selection Committee used the following criteria to evaluate all proposals
received:
1. Cost to the City (0-40 points)
-2. Ability to provide high-quality service (0-30 points)
3. Prior experience (0-15 points)
4. Financial condition& stability (0-15 points)
The City received proposals from the following companies. They are listed in the order of
Selection Committee ranking (See Attachment B) :
1. Jennings Environmental Services, Inc.
2. Dispos All
3. Waste Management of Orlando
4. CWI/Southland Waste Systems
5. Florida Recycling Services, Inc.
At the mandatory pre-proposal meetings, several issues and areas of clarification were discussed.
The firms were advised that the initial change from public to private service should occur with
minimal inconvenience for the citizens. The changing of pick-up days would not be considered
by the City at this time, however the City may be willing to entertain this condition in the future
and would accept alternate price proposals to that effect (See Attachment A). Although the
Jennings alternate rate proposal of$ 2.01 per month presents an attractive option , this will
require rescheduling most of the yard waste routes and pick-up days for the City's residents.
Therefore, we propose awarding to Jennings at the proposed$ 2.25 rate and then negotiating
with Jennings to phase into the $ 2.01 rate. It is our estimate that this phase-in period would
require approximately three months to implement. This time is required to notify residents of the
new yard waste pick-up day. Also, the $ 2.25 rate is within our budget for this service and will
not require a rate increase to implement
ACTION REQUESTED
The Selection Committee recommends the Honorable Mayor and Board of City Commissioners:
a) award the contract for Residential Yard and Bulky Waste Collection
and Disposal to Jennings Environmental Services, Inc. in the amount
of$ 2.25 per household per month and
b) to authorize staff to negotiate with Jennings Environmental Services, Inc.
to implement and phase in Yard Waste Collection at the proposed $ 2.01 rate.
ATTACHMENT A
CITY OF OCOEE
REQUEST FOR PROPOSAL # 98-02
RESIDENTIAL YARD AND BULKY WASTE COLLECTION AND DISPOSAL
BID CHECKLIST
BID OPENING - 01/15/98 AT 10:00 AM
BID BOND -$10,000 RATE ALTERNATE
PROPOSER ADDENDUM (CASHIERS CHECK or INSURANCE SINGLE MULTI RATE*
PROPOSER PROPOSAL INFO SHEET RECEIVED BOND) QUESTIONAIRE LIST FAMILY FAMILY
CWI -SOUTHLAND WASTE YES YES YES BOND YES YES 3.05/MO 1.83/MO
JENNINGS ENVIRONMENTAL YES YES YES BOND YES YES 2.25/MO 2.25/MO 2.01/MO
WASTE MANAGEMENT YES YES YES BOND YES YES 2.45/MO 2.45/MO
DISPOS ALL YES YES YES BOND YES YES 2.35/MO 2.35/MO
FLORIDA RECYCLING YES YES YES CASHIERS CHECK YES YES 2.95/MO 1.48/MO
*Price per household per month if bidder can set own pickup days.
Attachment B
CITY OF OCOEE
SELECTION COMMITTEE EVALUATIONS - RFP No. 98-02
RESIDENTIAL YARD WASTE COLLECTION AND DISPOSAL
SELECTION COMMITTEE MEMBER JENNINGS DISPOS ALL WASTE MGMT CWI FL RECYCLING
BOB SMITH 95 86 88 56 62
WANDA HORTON 98 91 94.5 77 80.3
JIM SHIRA 97 98 87 62 53
JANET RESNIK 93 92 80 64 62
COMMISSIONER SCOTT ANDERSON 86 78 85 77 69
TOTAL POINTS 469 445 434.5 336 326.3
AVERAGE 93.8 89 86.9 67.2 65.26