HomeMy WebLinkAboutIII(A1) Regular Meetings Of February 6, 1996, March 19, 1996 n II) �� t Agenda 4-7-98
�; J LI L Li Item III A 1
MINUTES OF THE OCOEE CITY COMMISSION MEETING HELD
FEBRUARY 6, 1996
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission
chambers. Roger Mills, Church of Christ of Ocoee, led in prayer and Hilda Ems led in the
pledge of allegiance. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Gleason, and Johnson.
Also present were City Manager Shapiro, City Attorney Rosenthal, City
Engineer/Utilities Director Shira, Personnel/Employee Relations Psaledakis,
Administrative Services Director Beamer, Police Chief Mark, Fire Chief
Strosnider, Supervisor Elmore, and City Clerk Grafton.
ABSENT: None.
PRESENTATIONS AND PROCLAMATIONS
Mayor Vandergrift proclaimed February 1996 to be Volunteer Appreciation Month.
CONSENT AGENDA
Mayor Vandergrift, seconded by Commissioner Gleason, moved to approve the consent
agenda as presented. Motion carried 5-0.
A. Approval and acceptance of Minutes of City Commission Regular Meetings of
December 19, 1995 and January 3, 1996.
B. Approval and Authorization to Extend the Existing Contract with PSI to extend the
Monitoring Program for Forest Lake Golf Course Load Test Study to September 1996
for a not-to-exceed additional amount of $2,000, also, to Conduct Hydrogeologic
Services at the A.D. Mims Treatment Plant for a not-to-exceed amount of$5,065.
C. Approval and Authorization for Mayor and City Clerk to execute Reflections Unit Three
Final Plat and Approval of Developer and Homeowners Association Agreement for
Upgraded Street Lighting,
D. Approval and Authorization for Mayor and City Clerk to execute Preventative Maintenance
Agreement with General Projection Systems, Inc. for Audio-Visual Equipment.
E. Approval and Authorization to record Notice of Termination of Temporary Easement
Related to Clarke Road.
COMMENTS FROM CITIZENS/PUBLIC
Mr. Charles Olds, Cub Scout Pack 217, Ocoee Elementary, distributed invitations to the
February 25, 1996 Blue and Gold Banquet.
Non-Agendaed Item
Mayor Vandergrift called attention to City Attorney Rosenthal's memorandum that had been
distributed regarding the Employee Committee and asked Mr. Rosenthal to address the issue.
Mr. Rosenthal said he had been asked by City Manager Shapiro whether the Employee
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Ocoee City Commission Regular Meeting
February 6, 1996
Committee would be subject to the Sunshine Law and it was his preliminary opinion that it
would be, as it was his understanding that the Committee would serve as an advisory board to the
Commission. Discussion followed regarding the purpose and design of the Committee and the
need for training/coaching to enable the Committee to function most effectively. Consensus was
reached that the Employee Committee should serve as employee representatives to the City
Manager rather than the City Commission and that a coach should be engaged.
OTHER BUSINESS
First Reading of Ordinance No. 96-01, relating to Road Impact Fees. Second Reading and
Public Hearing scheduled for February 20, 1996.
City Attorney Rosenthal read this Ordinance by title only. Mayor Vandergrift announced the
time and date of the second reading to be February 20, 1996.
Resolution No. 96-04 adopting a new Disaster Preparedness Plan.
City Attorney Rosenthal read this Resolution by title only. Fire Chief Strosnider presented
the staff report and explained that the present Disaster Preparedness Plan was .outdated.
Therefore, staff had modified it to meet the standards of Orange County Emergency
Management, and updated all applicable information. Staff recommended that Commission
approve the new Resolution adopting a new Disaster Preparedness Plan and repealing Resolution
90-17.
Commissioner Gleason, seconded by Commissioner Johnson, moved to approve the new
Resolution repealing Resolution 90-17 and adopting a new City of Ocoee Disaster Preparedness
Plan as recommended by staff. Motion carried 5-0.
Purchase of Land for Clarke Road Station in District 4 Impact Fee Area.
Fire Chief Strosnider presented the staff report and explained that after a review of the fee
structures and additional annexations, Ordinance 89-47, which established the Fire Impact Fee
was repealed and Ordinance 91-91, establishing four separate impact fee areas was adopted,
allowing the Fire Department to serve the growth of the City with the shortest response time that
would be acceptable to maintain the Department's I.S.O. rating. A site that was more centrally
located than the Adair Street Station and more efficient was found on the Clarke Road corridor.
After several discussions with Silvestri Investments of Florida, Inc., a site on Clarke Road at
Street A was agreed upon. The acreage is 2.06, including the necessary on-site drainage. The
Department feels this location is better suited to serve the growth area to the north, east and south
and still serve the existing Adair Station area equally. Staff recommended that the City authorize
staff to negotiate with Silvestri Investments of Florida, Inc. for the purchase of this 2.06 acre
tract for the District Four Fire Station.
Commissioner Gleason, seconded by Commissioner Johnson, moved to authorize staff to
negotiate with Silvestri Investments of Florida, Inc. for the purchase of this 2.06 acre tract for the
District Four Fire Station. Motion carried 5-0.
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February 6, 1996 I I J
Juvenile Curfew Issue.
City Attorney Rosenthal explained that in the event Commission was interested in pursuing the
adoption of a juvenile curfew ordinance, it was first recommended that the City assess its
juvenile crime problem as well as its juvenile victimization crime in terms of frequency and
location. Based upon such assessment, Commission should determine whether there is a
compelling interest in adopting a juvenile curfew ordinance either citywide or in a specific
geographical area within the City. .If Commission finds that there is a compelling interest to
adopt an ordinance, then it would be recommended that a draft ordinance be prepared for review
and comment by Commission and staff. After receipt of such input, an ordinance could then be
finalized for a public hearing and formal consideration by Commission.
Chief Mark displayed a map dividing the City into four separate zones and asked if he could
designate an area for a curfew for a few weeks. City Attorney Rosenthal said that the City
needed to be careful about the possible publicity that may arise.
Mrs. Frances Watts, 43 Shell Key Court, expressed concern that if the City was going to
saturate one place with police officers,the kids would move somewhere else, but that she was for
the curfew.
Mayor Vandergrift announced, without objection, that he would table the issue until Chief
Mark could pull statistics together.
Mayor Vandergrift announced that Ron Cox was present with the West Orange Production
Studios to broadcast the meeting.
RECESS 9:00 p.m. - 9:15 p.m.
Proposal by McDirmit, Davis, Lauteria & Company for Audit of City Manager's Travel
and Credit Card Expenditures.
Director of Administrative Services Beamer presented the staff report and explained that at its
special meeting on January 18, 1996, Commission requested a proposal from the City Auditors
McDirmit, Davis, Lauteria & Company, P.A. for an audit of the City Manager's travel and credit
card expenditures for the last five years. Based upon his cursory review of the existing files, Mr.
McDirmit quoted a not-to-exceed cost of $3,200; this would be the maximum cost should the
outlined procedures be acceptable.
Mayor Vandergrift, seconded by Commissioner Glass, moved to employ McDirmit, Davis,
Lauteria & Company, P.A., to perform an audit of the City Manager's travel and credit card
expenditures for the last five years at a not-to-exceed cost of$3,200. Motion carried 5-0.
Policy for Expenditures Exceeding $500 Authorized by City Manager.
Administrative Services Director Beamer said that at the January 18, 1996, Commission
Special Session, Mayor Vandergrift requested that a discussion on a policy for financial reporting
of expenditures authorized by the City Manager exceeding $500 be placed on the February 6,
1996, Commission meeting agenda.
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February 6, 1996 j 1� , \
Mayor Vandergrift advised that it appeared that the City Manager was authorizing the use of
time and equipment unequally for the different districts and he felt that government should be
equal for all. When pressed for specifics, however,he could not recall any particular example.
Commissioner Johnson said the matter should be tabled until specifics could be provided and
Commissioner Anderson asked Mayor Vandergrift to bring specific information to one of the
next meetings. No formal action was taken on this item.
RECESS - 9:35 p.m. - 9:45 p.m.
Presentations by PEC:
Storm Water Drainage Update.
Mr. David Hamstra, PEC Consulting Engineer, presented the Stormwater Drainage Basin
Studies Update on the Northwest Ditch Drainage Basin, Spring Lake/Lake Johio Drainage Basin,
and Starke Lake/Lake Olympia Drainage Basin, pointing out that the purpose of the studies was
to analyze existing conditions, develop recommended improvements and develop a capital
improvement program for flood protection, water quality and to control localized flooding. He
explained that the goal of each study was to provide each drainage basin with a level of service.
For instance, the Northwest Ditch level of service is the 25 year storm and their goal was to
protect the residents and the roadway system from a 25 year storm. The recommended
improvements were designed to cause that entire basin to achieve that level of service. Mr.
Hamstra reviewed the findings and the recommended actions along with the estimated cost in
each phase for each basin, and he advised that, as a result of the meeting with Mayor Vandergrift
and Commissioner Anderson (held December 21, 1995), three new drainage problem areas had
been added to the list: Intersection of Doreen Avenue and Lady Avenue, Prairie Lakes Boulevard
(Forest Oaks Subdivision), Peach Lake Manor/Twin Lakes Manor Area and those had been
added to the Capital Improvement Program.
Mr. Hamstra advised in closing that without an increase in stormwater fees the City would not
be able to fund the requirements of the NPDES program, and that the recommendation was to
increase from the current$3.00 to $5.00 incrementally over a period of several years.
When Consulting Engineer Hooper asked for direction before proceeding, discussion ensued
regarding the need for a rate increase and the timing, with Commission reluctantly reaching
consensus to go forward with the incremental increase to $5.00 according to the schedule
provided in the study. Mr. Hooper advised that he would come back with an ordinance for the
rate increase and a financing package to describe how the long term or short term planning would
be accomplished.
Master Water Plan Update.
Mr. Mark Mahler, PEC Senior Engineer, presented the Master Water Plan Update and
explained that the required improvements have been divided into three phases. The first phase
improvements are required before the existing Jamela WTP is taken out of service (within two
years). The second phase improvements are required for new development in currently
undeveloped areas. The third phase improvements are required to provide adequate capacity for
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Ocoee City Commission Regular Meeting r17,)
February 6 1996 LJ
estimated flows for the year 2014. The total estimated cost for the three phases is $4,324,000
(using 1995 dollar value). Mr. Mahler responded to questions from Commission and Mrs.
Bruni Massa in the audience. He added that there was no anticipated rate increase as a result of
these recommended improvements as most of this will come from impact fees. However, St.
Johns River Water Management District now requires a rate structure that encourages water
conservation, so the structure of the user fee must be changed from the current flat rate to "the
more you use, the more you pay." PEC is now working on a proposal to bring back to
Commission for adoption.
Effluent Reuse Feasibility Study.
Ms. Katie Garrick, PEC Representative, presented the Effluent Reuse Feasibility Study,
explaining that, although the City already disposes of the majority of its wastewater effluent
through reuse at Forest Lake Golf Course, the proposed reclaimed water system would be
constructed in four phases and ultimately would serve thirty three sites, at an estimated total cost
of $8,138,200, and would discharge an estimated 3,568,900 gallons of reclaimed water to the
system per day which exceeds the flow capacity of the wastewater treatment plant. She added
that the preliminary design could be ready as early as June 1996.
There was discussion regarding several of the steps - Commissioner Johnson objected to
providing the service to the cemetery (outside the city limits) before making it available to the
citizens. Mr. Hooper explained that it was more cost effective to find a high capacity user close
to the golf course. Commissioner Anderson asked if the use would be mandatory. Mr.
Hooper responded that was how it was done in other municipalities.
City Attorney Rosenthal added that there are new subdivisions under construction now that
have been approved prior to the adoption of this provision of the Land Development Code and
which are in those areas where the City has no plans to provide reuse lines, and the City would
not require the developer to incur the cost of retrofitting if there is nothing to tie into.
White Road Improvement.
PEC Project Director Hooper explained that Homart obtained competitive bids for the off-site
roadway improvements and the City's White Road improvements. C.A. Meyer is the apparent
low-bidder. The cost for the White Road project is $646,215.54 and final completion is
scheduled by October 1996. PEC requested the approval of the concept to authorize Homart to
construct the White Road Improvements with a maximum expenditure of $646,215.54 and to
bring it back in two weeks.
After brief discussion consensus was reached to proceed with the approval of the concept to
authorize Homart to construct the White Road Improvements with a maximum expenditure of
$646,215.54.
First Quarter Financial Report- Fiscal Year 1995-96.
Administrative Services Director Beamer reported that all revenues exceed the expenditures
for this quarter. After brief discussion, the First Quarter Financial Report was accepted without
objection.
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Ocoee City Commission Regular Meeting
February 6, 1996 Fr -71 L) [IA
STAFF REPORTS None.
COMMENTS FROM COMMISSIONERS
Commissioner Johnson: No comments at this time.
Commissioner Anderson: No comments at this time.
Commissioner Glass: No comments at this time.
Commissioner Gleason:
1) Still seem to be having a problem with the developer or the builder with the condition of the
retention ponds and roads when they are turned over to the homeowners' association. There
must be a better process of policing or reviewing those issues before releasing them to be
transferred. Another problem is that developers are permitted to proceed with further phases
of their development without correcting prior errors in drainage or streets, as in Silver Glen.
Mr. Shapiro responded that the developer will not be able to get a certificate of occupancy for
the second phase until the problem is corrected in the first phase; and he added that they seem
to last two years. He said there is a better job of inspection now as now there is a drainage
inspector on staff. He said we are doing a better job than we did and it is a big issue.
2) Asked when the speed humps policy will come back before Commission. On next agenda.
3) Regarding Pop Warner Football field, it is in pitiful shape with weeds, bugs, and sprinkler
heads exposed. Mr. Shapiro said that part of the problem is that it is impossible to keep
people off the field so it can be worked on. It is a sealed bowl and that contributes to the
problem. Every year there is the same situation and every year it is ready when they need to
use it for the games. He said he would report back after conferring with staff.
Mayor Vandergrift:
1) Called attention to the Charter provision (C-66) that a Districting Commission _must be
established during this year and said he probably was in favor of not having districts.
2) would like to see the Florida Power trees placed on Clarke Road.
3) Said his report on last week's trip to Tallahassee was left on his desk instead of being
distributed and he would get it out before Thursday. It had to do with housing problems,
building departments and grading systems as to how insurance companies will be insuring
housing based on how the houses are built and how they are being inspected.
4) Met with Apopka and Winter Garden officials and staff regarding problems with the county
and 6 cents gas tax negotiations with County/Orlando and smaller cities, and legislation
being proposed that might move that forward. Mr. Shapiro said they had asked Ocoee to talk
with our City Attorney about the legality of it. He stated further, mutual concerns about
planning issues between western cities of Orange County, and Orange County itself, possible
study group to review electric franchises of the area to determine we can jointly through size
make some changes to the franchise agreements, tax equalization, support of the Orange
County Sheriff's Department, transportation of prisoners.
5) Announced Thursday night Construction Forum at 7:00 p.m.
6) Auction at Public Works on February 24 at 10:00 a.m..
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Ocoee City Commission Regular Meeting FebruarY , 1996 6 MMR7 ,
7) Announced Commissioner Anderson's 40`1' birthday this week and Commissioner Johnson's
fiftieth birthday last month and had the Ocoee Rent-A-Choir sing Happy Birthday for them.
8) Announced the RSVP number- 656-2218.
ADJOURNMENT 11:45 p.m.
Attest: APPROVED:
City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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Agenda 4-7-98
Item III A 1
Liut,
MINUTES OF THE OCOEE CITY COMMISSION MEETING HELD
MARCH 19, 1996
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the Commission
Chambers. Roger Mills, Church of Christ, led in prayer and Mrs. Francis Watts led in the
pledge of allegiance. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Gleason, and Johnson. Also
present were City Manager Shapiro, City Engineer/Utilities Director Shira,
City Attorney Rosenthal, Personnel/Employee Relations Director Psaledakis,
Planning Director Wagner, Finance Director Horton, Senior Planner Home,
Fire Chief Strosnider, Capital Projects/Concurrency Analyst Resnik, Consulting
Engineer Hooper and City Clerk Grafton.
ABSENT: - None.
PRESENTATIONS AND PROCLAMATIONS
Mayor Vandergrift proclaimed April, 1996, Know Your Neighbor and Clean Up and Beautify
Ocoee Month.
PRESENTATION:
Mayor Vandergrift invited PPTD Supervisor Elmore to assist in presenting certificates to
Carey Bertling, Ken Bruce, and Larry Miller (not present) for receiving their certification in
Traffic Safety, and Garry Smith for Level I Signs and Markings.
Mayor Vandergrift invited City Clerk Grafton to present Clerk/Stenographer Lewis with a
certificate of appreciation for her work in planning and conducting a pre-retirement seminar.
CONSENT AGENDA
Mayor Vandergrift, seconded by Commissioner Glass, moved to approve the consent agenda
as presented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of March 51
1996.
B. Approval and Authorization for Mayor and City Clerk to execute Contract Agreement with
Premier Dredge & Marine, Inc. for Starke Lake Boat Ramp.
C. Approval and Authorization for Mayor and City Clerk to execute SunTrust Bank
Development Permit Processing Agreement.
D. Approval and Authorization for Mayor and City Clerk to execute Engineering and
Architect Agreement with Gee & Jenson Engineers-Architects-Planners, Inc. for work
to be performed on several Fire Department Projects.
Ocoee City Commission Regular Meeting � _L
March 19, 1996
COMMENTS FROM CITIZENS/PUBLIC
Lion Sam Woodson, 108_Taylor Street, introduced Lions Ed Pounds, Hartle Bowness and Fred
Gardner of the Ocoee Lions Club and presented Mayor Vandergrift with the first place ribbon
won by Ocoee at the Central Florida Fair.
Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, expressed concern about the temperature in
the Commission Chambers.
Mr. Hugh Harling, 850 Courtland Street, representing Sun Guard, requested a review of the
Orange County Special Exception for a personal storage facility on Colonial Drive.
The following comments from Mr. Hamby were made during Public Hearings but are placed
under Comments from Citizens/Public.
Mr. Carmen Hamby, Church of Christ, requested permission from the Commission to let the
Sojourners park their RV's on Church property for two or three weeks in the Spring of 1997 in
order to clean the church grounds. Commissioner Johnson said that Mr. Hamby should get a
petition signed. City Manager Shapiro explained that he wasn't sure how to handle this issue,
and asked that staff and the City Attorney be given an opportunity to review this and return with
a recommendation.
Commissioner Johnson, seconded by Commissioner Glass, moved to direct staff to review this
issue and return with a recommendation. Motion carried 5-0.
PUBLIC HEARINGS
RESOLUTION No. 96-05, VACATION/ABANDONMENT, OF 2 UTILITY EASEMENTS IN THE
HAMMOCKS.
City Attorney Rosenthal read the title only. Capital Projects/Concurrency Analyst Resnik
presented the staff report and explained that Mr. Keith L. Whittingham has applied for the
abandonment and vacation of the two, five-foot utility easements located on either side of the
common lot line between lots 12 and 13 of the Hammocks subdivision. Mr. Whittingham owns
both lots and is proposing to build one home that would straddle the lots. The proposed vacation
had been distributed to City staff and the Orange County Engineering Department, Cablevision
Industries, Florida Power, Lake Apopka Natural Gas, and Southern Bell, and there had been no
objections to the vacation presented.
The public hearing was opened. As no one wished to speak, the public hearing was closed.
Commissioner Gleason, seconded by Commissioner Johnson, moved to approve Resolution
96-05 as presented. Motion carried 5-0.
SECOND READING: ORDINANCE No. 96-03, CHANGING STORM WATER UTILITY RATES.
City Attorney Rosenthal read the title only. City Manager Shapiro discussed meetings he had
between staff and PEC regarding projects that might fall into this category. He said that, subject
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Ocoee City Commission Regular Meeting ` ln�
March 19, 1996
to Commission approval, he would have a method of financing on the next agenda. Mr. Shapiro
then introduced Ken Hooper and David Hamstra from PEC to answer questions.
The public hearing was opened.
Mr. R.P. Mohnacky,.1820 Prairie Lake Boulevard, expressed concern about money of this kind
being spent, and asked that Commission raise questions. Commissioner Gleason explained that
there was a detailed list explaining the disposition of the funds.
Former Commissioner Woodson, 814 Chicago Avenue, asked if this project would help his
family's property on Silver Star Road in any way, because the runoff from Jay Street floods their
property. Mr. Hooper explained that it would be addressed in Phase II.
Mrs. Nancy Parker, 6748 Sawmill Boulevard, 'stated that she was for this project, but if it was
going to be done, it should be done right.
The public hearing was closed.
Commissioner Gleason, seconded by Commissioner Glass, moved to approve Ordinance 96-
03, Storm water Utility Fee Increase as presented. Motion carried 3-2. (Mayor Vandergrift and
Commissioner Anderson voted no.)
RECESS 9:20 p.m. - 9:33 p.m.
OTHER BUSINESS
FIRST READING OF ORDINANCES. Second Reading and Public Hearing Scheduled for April 2,
1996.
ORDINANCE No. 96-04, ADOPTING ORANGE COUNTY ANIMAL SERVICES ORDINANCE.
ORDINANCE No. 65-05, AMENDING MUNICIPAL ELECTION ORDINANCE.
City Attorney Rosenthal read the titles only. Mayor Vandergrift announced the time and date
of the second readings and public hearings to be April 2, 1996, at 7:30 p.m.
SENIOR PROGRAM (OVER 65) COMMITTEE REPORT.
City Manager Shapiro introduced Dan Murphy, Chairman of the Over 65 Committee. Mr.
Murphy explained that upon the organization of this Committee and selection of a chairman, the
Over 65 Committee selected Michael Hammond to be their attorney for the purposes of
reviewing the legality of the current program. Mr. Murphy then recounted the history of the
Committee and thanked members for their time and input. Mr. Murphy stated that the Senior
Program Committee was charged with the responsibility to review the Senior Program and make
certain findings concerning the viability of the Program and recommend any changes, should any
be found necessary. He said that their recommendation, if adopted, would eliminate some of the
participants, but it would allow the City of Ocoee to continue to provide assistance to many of
the seniors who were in need.
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Ocoee City Commission Regular Meeting
March 19, 1996
D ULl U U l
City Manager Shapiro pointed out that this was the last meeting before April 1, which is the
beginning of the normal application period for the next fiscal year's participants. He asked that,
if a change in the Program should be adopted, it be done at this time to avoid any confusion to
the citizens who may be planning to apply this year.
A discussion ensued regarding the data contained in the staff report, and Mr. Murphy responded
to questions regarding some of that information.
In response to Mrs. Frances Watts' statement that much had been said about the contents of the
recommendation, but that no one in the audience knew any of the details, Senior Planner
Horne read the recommendation of the Committee.
Any bona fide resident of the City of Ocoee age 65 and over whose
personal and/or household annual income is at 150% of poverty
level rounded to nearest $100.00 shall be eligible for a monthly per
household benefit of a maximum of 10,000 gallons of free water
and solid waste pick up. The poverty level income shall be determined
by an outside agency to selected by City Commission.
As Commissioner Glass moved to adopt the recommendation of the Senior Program Committee
with one amendment, that of adding "or below" to the phrase "at 150% of poverty level,"
City Attorney Rosenthal pointed out that a change to the Program can only be made at an
advertised public hearing and that staff should be directed to prepare a resolution containing the
wishes of this Commission.
A lengthy discussion ensued regarding the history, benefits, funding, and legality of the Senior
Program, during which Committee Members Goble, Murphy, Parker, and Stinnett spoke.
Michael Hammond, Esquire, addressed several questions raised during the discussion.
Commissioner Glass, seconded by Commissioner Gleason, moved to bring back a resolution
to the City Commission pursuant to the existing Senior Program Resolution which would modify
the Program to be consistent with the recommendations of the Over 65 Committee with the
change that, instead of stating "at 150% of poverty level" it would state "at or below 150% of
poverty level" and that would be for consideration at an advertised public hearing. Motion lost
2-3 with Mayor Vandergrift, Commissioner Anderson and Commissioner Johnson voting no.
RECESS - 11:00 p.m. - 11:10 p.m..
SILVER BEND/BEXLEY CLOSING DESIGN.
City Engineer/Utilities Director Shira explained that at the City Commission meeting held on
January 16, 1996, staff was directed to return a proposed design for the temporary closure of
Bexley Boulevard. This temporary closure was to be for a period of one year, after which the
City Commission would determine whether the street should be permanently closed. It was
determined that something was needed that was easily installed, yet difficult to move. Mr. Shira
described the Guardian Barrier device and recommended that, to completely close off Bexley
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Ocoee City Commission Regular Meeting
March 19, 1996
Boulevard, four such barriers would be needed at an approximate price each of $375.00.
Reflective striping and flashing lights for each unit would add approximately $100.00 to the cost
of each unit. Additionally, signs would be required for advance warning on both sides of the
barriers. The signs would cost approximately $400.00. Total cost for the project would be
approximately $2,300.00. Staff requested authorization for the purchase of four Guardian
Barriers, and the lights and signs required to close Bexley Boulevard, with funding to come from
General Fund Contingency.
City Manager Shapiro added that one or two street lights should be put in place for further
illumination of these barriers in case the blinking lights malfunction. (This would be at a
monthly charge.) He stated further, for the record, that two requests from Lake Olympia Club for
the same thing have been requested.
Commissioner Gleason, seconded by Commissioner Glass, moved to authorize the temporary
closure of Bexley Boulevard for a period of one year, and authorize the purchase of four
Guardian Barriers, and the lights and signs required, with the funding to come from the General
Fund Contingency at a not-to-exceed cost of$2,300.00. Motion carried 5-0.
APPOINTMENT OF CODE ENFORCEMENT ATTORNEY.
The Code Enforcement Board Attorney Selection Committee solicited proposals to serve as the
legal counsel to the Code Enforcement Board. Of the three (3) proposals received, the
Committee recommended the appointment of Thomas C. Feeney III of Fowler, Barice, and
Feeney as the legal counsel to the City of Ocoee Code Enforcement Board.
Commissioner Glass, seconded by Commissioner Gleason, moved to appoint Thomas C.
Feeney III of Fowler, Barice, and Feeney as the legal counsel to the City of Ocoee Code
Enforcement Board. Motion carried 4-0. (Mayor Vandergrift was not present.)
AWARD OF BID-WELL PUMPS& GROUND STORAGE TANKS.
City Engineer/Utilities Director Shira presented the staff report and explained that on February
23rd the City received three sealed bids for the installation of well pumps, ground storage tanks,
and in plant piping for the Forest Oaks and South Water Treatment Plants. The low bidder,
Wharton-Smith, had worked for the City of Ocoee on prior Utility Department projects, and had
provided quality work. This project would result in increased water production and storage
capability at both the Forest Oaks and South Water Plants. Also, the chlorine gas hazard at both
plants would be eliminated, and the City would implement its corrosion control plan to help
reduce the corrosivity of the finished water. Staff recommended that Commission award bid
No. B96-05 to Wharton-Smith, Inc. in the amount of$2,304,000.00.
Commissioner Glass, seconded by Commissioner Anderson, moved to award bid No. B96-05
to Wharton-Smith, Inc. in the amount of$2,304,000.00. Motion carried 4-0. (Mayor Vandergrift
was not present.)
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March 19, 1996
SURPLUS CITY REAL ESTATE PROPERTY.
City Engineer/Utilities Director Shira presented the staff report and explained the Utility Fund
owns several parcels of property throughout the City. Many of these were acquired through the
purchase of Prima Vista Utilities. Over the years as the operation of the Utility Department has
been streamlined, the need for some of these properties has been eliminated.
Parcel #22 was acquired with Prima Vista Utilities and has never been used by the City for any
wastewater utility purpose. This parcel is currently being used by the Recreation Department as
part of the Sorenson Field Complex. Mr. Shira recommended that ownership of the parcel
should be transferred to the recreation fund.
Parcel #72 was purchased by the water fund in 1989 as part of a planned expansion of the
Kissimmee Avenue Water plant. The expansion did not take place and the Kissimmee Avenue
Water plant has now been retired from service. The Site is currently being used by the recreation
department as a baseball practice field. Mr. Shira recommended that the site should be sold
outright.
Parcel #77 is the site of the Prima Vista Utility's wastewater treatment plant #1. This plant was
dismantled several years ago. Mr. Shira advised that the site is no longer needed by the utility
department and should be sold.
Parcel #79 was used for disposal of treated effluent from WWTP #1. Since the plant was
dismantled, this site has been unused, and should be sold.
If these properties were to be sold, either to an individual or to another city fund, the current
value must first be determined.
Staff recommended that Commission list the four properties in question as surplus to the Utility
Fund and authorize Consortium Appraisals, Inc. to provide appraisals of these four parcels at
their quoted fee of $2000.00 per parcel, with appraisal fees to be paid from the Water and
Wastewater Professional Services Accounts.
Commissioner Johnson, seconded by Commissioner Gleason, moved to approve Consortium
Appraisals, Inc. to provide appraisals of these four parcels at their quoted fee of $2000.00 per
parcel as recommended by Staff. Motion carried 5-0.
STAFF REPORTS -None.
COMMENTS FROM COMMISSIONERS
Commissioner Gleason:
1) Noted that he had received City Manager Shapiro's memo regarding the reorganization of the
Finance Department and asked for a complete report of any other such changes in the
positions of personnel since last October.
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Ocoee City Commission Regular Meeting I I�
March 19, 1996
2) Said that the signs outside City Hall and Police Department looked bad and were in need of
refinishing.
Commissioner Glass:
1) Suggested that the telephone message record for after hours calls include advice to call the
RSVP number in order to register a complaint or compliment. Mayor Vandergrift added that
there should also be advice to dial the extension number for an employee or department in
order to leave a voice mail message.
2) Asked about the outside facilitator for the employee committee. Mr. Shapiro advised that
Mrs. Marilyn Crotty, UCF, is coming Wednesday to talk to the committee.
Commissioner Anderson:
Recommended a work day in the next month and a half to deal with the Senior Program. Both
Commissioner Gleason and Commissioner Glass said they would not attend a workshop, that
they both had worked hard to bring the issue to resolution, as had the appointed Senior Program
Committee, and if Commissioner Anderson wished to formulate a plan and present it to
Commission he should do that.
Commissioner Johnson:
No comments at this time.
Mayor Vandergrift:
1) Announced clean up days in Ocoee: April 13 for those residents on the Monday/Thursday
route and April 20 for those on the Tuesday/Friday route.
2) The new garbage carts should be out by August 1, but supply will be about 200 short.
3) Asked why the pipes are lavender color at Clarke Road. It is the standard color for water re-
use.
4) Announced volunteer lake cleanup in April at a date to be announced later. Mr. Shapiro said
he has asked PPTD Elmore for a planting date so the cleanup could be done a week before
that date and he will advise. Having to update the permit for Sleepy Harbour.
5) Read the ad in West Orange Times placed by Goodyear expressing appreciation for the
assistance received from the Fire, Police, and Building departments during and after the fire
in February.
ADJOURNMENT
The meeting adjourned at 11:53 p.m.
Attest: APPROVED:
City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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