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HomeMy WebLinkAboutIII(A2) Budget Workshops Of August 22, 1996 And August 23, 1996 Agenda 4-7-98 Ci I E n LE Item III A 2 MINUTES OF THE OCOEE CITY COMMISSION BUDGET WORKSHOP HELD AUGUST 22, 1996 Mayor Vandergrift called the Budget Workshop to order at 7:15 p.m. in the Commission Chambers. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson ( arrived at 7:25 p.m. ), Glass, Gleason and Johnson. Also present were City Manager Shapiro, Personnel Director Psaledakis, Police Chief Mark, Fire Chief Strosnider, Public Works Director Corwin, Planning Director Wagner, Capital Projects/Concurrency Analyst Resnik (arrived at 7:50 p.m.), Recreation Director Beech, Finance Director Horton, Finance Supervisor Carter and City Clerk Grafton. ABSENT: None. City Manager Shapiro asked the Commission to clarify its understanding and vote on the merit pay issue. Consensus was 3-2 in favor of 0% or 4%. Commissioner Gleason was concerned about the longevity issue on page 3. He felt there was a creation of two classes of employees regarding longevity. He asked if it were possible to look at the longevity plan as a bonus plan as opposed to adding an automatic percentage. Mr. Shapiro said the Commission had asked the year before that no new employees receive longevity, which affected several people who were in their fifth year. He said they would agree that if something different were done it should be a bonus system. Commissioner Johnson suggested leaving it as it was. Discussion followed. Relative to longevity, consensus was to pay a lump sum on the anniversary date. Commissioner Gleason asked if Health Central was included. Personnel Director Psaledakis replied it is not included in the Cigna HMO or PPO but only in Blue Cross/Blue Shield and Humana. Commissioner Gleason stated that Winter Garden had been able to get a special arrangement with Cigna to have their employees go to Health Central. Mr. Shapiro said a letter would be sent through his office asking for it as a courtesy to the local hospital to see what the response would be. Commissioner Gleason suggested including a mini police station in the new fire station. Mr. Shapiro said he and the police and fire chiefs had discussed it. He said there probably would be a request that some of the police impact fees help with construction of the fire station if they had some of the facility. Commissioner Gleason said he felt the Police Department building was user unfriendly. Discussion followed. Commissioner Johnson brought up the matter of commercial garbage collection, indicating that some business people sidestep the City service by dropping the collection and saying they are going to recycle. A new ordinance would require the businesses to have clearly marked containers for recycling. He asked if the use of the labeled containers for City collection could be enforced, and Mr. Shapiro indicated it could under the present ordinance. 7) Ocoee City Commission Budget Workshop L7:1 c-I Held August 22, 1996 L; Commissioner Johnson said he would like to have a due date on occupational licenses with a 30-day grace period. If the fee is not paid by that date, then the occupational license would be pulled. Mr. Shapiro said he would have the City Attorney review the issue and report. Commissioner Gleason brought up the issue of setting money aside for a program for speed humps or bumps to slow drivers on certain streets. Mr. Shapiro said the City of Orlando is moving from humps toward squeeze curbing. The size of the lane is reduced, which immediately slows drivers. He said squeeze curbing is much less expensive. Public Works Director Corwin stated that humps cost about $3,000 each. Personnel Director Psaledakis pointed out that along with speed humps come claims for front end and tire rim vehicle insurance claims. Mayor Vandergrift left the table at 9:05 p.m., and Mayor Pro Tern Johnson presided. Commissioner Glass asked, in reference to adding a recreation employee, page 3-68, if criminal background checks were done. Personnel Director Psaledakis advised HRS and FDLE criminal history checks and MVR checks are done. Those employees are also-fingerprinted. Finance Supervisor Carter explained the wastewater re-budget item in Section 7. Commissioner Gleason asked about membership of the City in the National League of Cities. The fee would be reduced by 50% until October 15. The dues for a city the size of Ocoee would regularly be $967. Consensus was to join. Mayor Vandergrift returned to the table at 9:10 p.m. Commissioner Gleason asked to continue the meeting for the work that was scheduled for'the next night. Commissioner Johnson asked Mr. Shapiro to do an overview of the work that was to be covered. Mr. Shapiro said the first issue was that of water and sewer bonding. This was scheduled for 1997, but the feeling was that several hundred thousand dollars could be saved by moving on it at that time. Discussion followed. The next issue involved the new recreation facility. Mr. Shapiro was recommending that the City get a bank loan for the facility after January. He also was going to recommend that part of the bank loan be for the construction of two permanent fire stations. The final recommendation was regarding a Public Works facility on Ocoee-Apopka Road beyond Fullers Cross Road in the old packing house. He estimated the move-in cost would be $1.2 million, including demolition of the present Public Works facility. ADJOURNMENT The meeting was adjourned at 9:30 p.m. Attest: APPROVED: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 2 MINUTES OF THE CITY OF OCOEE BUDGET WORKSHOP HELD AUGUST 23, 1996 CALL TO ORDER Mayor Vandergrift called the Budget Workshop to order at 7:12 p.m. in the commission chambers. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson (arrived at 7:20 p.m.), Glass, Gleason and Johnson. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer Shira, Recreation Director Beech, Finance Director Horton, Capital Projects/Concurrency Analyst Resnik, Personnel Director Psaledakis, Fire Chief Strosnider, Public Works Director Corwin and City Clerk Grafton. ABSENT: None. PROPOSED WATER/SEWER UTILITY BOND ISSUE City Manager Shapiro introduced Ken Hooper, Vice President of PEC. Mr. Hooper distributed a proposed list of improvements for the Water Treatment System and Reuse System. Estimated Cost of improvements to the Water Treatment System are estimated at $4,973,000, and $2.790,000 for the Reuse System through the next 5 years. Mr. Mark Galvin, Financial-Advisor for_ _the_City-with-Fir-st_Union-Capital-_Markets, spoke' of financing through bonds secured by Water/Sewer revenues and existing impact fees and reserves. He also suggested moving quickly to secure a good rate due to the presidential election. DISCUSSION RE: RECREATION FACILITY GEE AND JENSEN REPORT Mrs. Laura Nemethy, representing Gee and Jensen, displayed maps of the two sites proposed for the new recreation facility and proposed that out of the two, the Wastewater site was the area best suited for the type of recreation needed by the City. FUNDING METHODS Mr. Mark Galvin referred to spread sheet with financing alternatives, reviewed figures and suggested general fund approval of$100,000 in impact fees. Commission reached consensus to move on to the second work order and to have Gee and Jenson do a schematic design. DISCUSSION RE: FIRE STATIONS City Manager Shapiro said that land had been given to the City on Maguire Road, but that it may have to be used for drainage. However, the City is looking at two other possible sites. Mr.Mark Galvin said the City could finance the new fire station through impact fees. A ends -7-9 r1 MIteb' II 2 LI MINUTES OF THE CITY OF OCOEE BUDGET WORKSHOP HELD AUGUST 23, 1996 CALL TO ORDER Mayor Vandergrift called the Budget Workshop to order at 7:12 p.m. in the commission chambers. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson (arrived at 7:20 p.m.), Glass, Gleason and Johnson. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer Shira, Recreation Director Beech, Finance Director Horton, Capital Projects/Concurrency Analyst Resnik, Personnel Director Psaledakis, Fire Chief Strosnider, Public Works Director Corwin and City Clerk Grafton. ABSENT: None. PROPOSED WATER/SEWER UTILITY BOND ISSUE City Manager Shapiro introduced Ken Hooper, Vice President of PEC. Mr. Hooper distributed a proposed list of improvements for the Water Treatment System and Reuse System. Estimated Cost of improvements to the Water Treatment System are estimated at $4,973,000, and $2,790,000 for the Reuse System through the next 5 years. Mr. Mark Galvin, Vice President PEC, spoke of financing through bonds secured by Water/Sewer revenues and existing impact fees and reserves. He also suggested moving quickly to secure a good rate due to the presidential election. DISCUSSION RE: RECREATION FACILITY GEE AND JENSEN REPORT Mrs. Laura Nemethy, representing Gee and Jensen, displayed maps of the two sites proposed for the new recreation facility and proposed that out of the two, the Wastewater site was the area best suited for the type of recreation needed by the City. FUNDING METHODS Mr. Mark Galvin referred to spread sheet with financing alternatives, reviewed figures and suggested general fund approval of$100,000 in impact fees. Commission reached consensus to move on to the second work order and to have Gee and Jenson do a schematic design. DISCUSSION RE: FIRE STATIONS City Manager Shapiro said that land had been given to the City on Maguire Road, but that it may have to be used for drainage. However, the City is looking at two other possible sites. Mr. Mark Galvin said the City could finance the new fire station through impact fees. Ocoee City Commission Budget Workshop D Ca Meeting held August 23, 1997 Commission reached consensus to build a prototype fire station. DISCUSSION RE: PUBLIC WORKS COMPLEX City Manager Shapiro spoke of the proposed location of the new Public Works site and said that Building Official Flippen and Public Works Director Corwin had seen the location and approved. Commissioner Gleason asked what would happen to the old location. Mr. Shapiro said the old location would most likely be well landscaped and used as a parking lot with the existing building being used as a storage facility. Commissioner Gleason approved to investigate further and see if it would be as good as it sounds. Commissioner Johnson expressed concern with the traffic at the new location and said a red light should be installed. Mayor Vandergrift approved of the new site. Commissioner Glass echoed Commissioner Gleason's comments in that it should be investigated further. City Manager Shapiro said he would investigate the site further and have it placed on the next agenda. REVIEW AND DISCUSS: BUDGET FY 1996-97 Commission reached consensus to pay Longevity Pay on October 1, 1996. Personnel Director Psaledakis addressed Commission with the need to transfer $3000 to the Educational Program because the overall figure needed was $10,000 instead of$7,000. Commission reached consensus to transfer$3000 to the Educational Program. There was discussion regarding a pay adjustment for the Mayor and City Commission. Consensus was reached that Personnel Director Psaledakis' annual salary survey figures be included in the budget with the understanding that it would take affect after the next election. ADJOURNMENT The meeting was adjourned at 9:30 p.m. Attest: APPROVED City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 2