HomeMy WebLinkAboutIII(B) Approval And Authorization To Use $6,623 From Contingency To Repair City Hall Generator AgendapT 4-7-98
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"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" 'NRYGRItOBMMISSIONER
S.SCOTT VANDERGRIFT
00C0eeCOMMISSIONERS
CITY OF OCOEE DANNYHOWELL
150 N.LAKESHORE DRIVESCOTTSCOTT ANDERSON
OCOEE FLORIDA 34761-2258 ANCY J.A GLASS
� NANCYJ.PARKER
(407)656-2322
CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
TO: The Honorable Mayor and City Commissioners
FROM: Ellis Shapiro, City Manager
DATE: March 27, 1998
RE: Emergency Repair to City Hall Generator
Pursuant to the attached memo from Bob Smith, Public Works Director, I have
authorized this service without bid since this was a health, safety and welfare
issue for without this generator, the Police Department cannot operate
electrically at all times. I respectfully request that you approve this emergency
cost and authorize $6,623 be taken by contingency. The contingency fund
currently has $104,001.
Respectfully sub 'tted,
ES:jg ,
cc: Wanda Horton, Finance Director
Bob Smith, Public Works Director
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y•o- �OOD'> ROBERT SMITH
PUBLIC WORKS DIRECTOR
560 FLEWELLING AVE.•OCOEE,FL 34761
PHONE(407)877-8420•FAX(407)877-0392
MEMORANDUM
TO: Ellis Shapiro, City Manager
FROM: Bob Smith, Public Works Directo
DATE: March 26, 1998
RE: Emergency Repair to City Hall Generator
On March 13, 1998 at approximately 6:30 p.m. the generator alarm at city hall
activated. Denver Music shut the alarm off and contacted Cummins
Southeastern on Saturday to check out the system.
They found the unit's mother board had been damaged extensively and
recommended replacing it rather than trying to repair the damage. The cost to
replace the board with a new one is $6,148, (plus the $475. service call for
Saturday) and the cost to repair the old board (with the damage that was visible)
is $4,800. The generator must be replaced on a Saturday in order to avoid any
unnecessary down time at city hall. The additional $428.00 for Saturday work is
included in the $6,148 estimate.
Because this generator is the back up power for city hall and the police
department I contacted you for authorization to have the board replaced. The
total cost will be $6,623.00 and since this is not a budgeted item and I am
requesting the money be taken from the Contingency Fund.
Please let me know if I can provide further information.
BS:jh
THE PRIDE OF WEST ORANGE
CITY OF OCOEE
REQUISITION TO THE PURCHASING DEPART.
No.
CHARGE ACCOUNT NUMBER
PLEASE ORDER FOR DEPT Facilities Maintenance
SUGGESTED SUPPLIER Cummins Southeastern Power FINANCE SIGN OFF:
TO BE USED AT LOCATION City Hall
TO BE USED FOR PURPOSE Replace mother board, etc. in generator DATE NEED BY:
JUSTIFICATION(MUST BE COMPLETED)
The generator at city hall was struck by lightning or a power surge disabling ASCO P.C., mother board and contron panels
CONFIRMING ONLY
COMMENTS:
QUANTITY/UNIT ITEM DESCRIPTION UNIT PRICE ESTIMATED COST
Service call 475.00
Replace ASCO P. C., main mother board, and sensing control panels 5,720.00
Saturday overtime
4 4a3�°
See attached quote.
PLEASE CHECK ONE
DATE 3/26/98
SHIP
LOCATION 150 N. Lakeshore Dr/ SIGNED if/
WILL PICK UP
FROM CUMMINS ORLANDO 487-292-8391 03.24. 1990 08:33 P.
• Cummins
Southeastern Power, Inc. 14" c
4820 N. Orange Bloa.om Trail .
Orlando, Fl 32810
Onon
Meroh 23, 1998
MR. DENVER MUSIC
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Fl 34761
Deer Sir:
This is en estimate for troubleshooting the automatio
transfer switch et the City Hellr and repleoing the Failed
switchgeer with a new Dnen OT III 400 amp Automatic Transfer
Switch.
TR0UBLESHOOTING (Ref. FAD #48983)
$ 475.00
1- OT 400 208 Volt Transfer Switch
$ 4400.00
FREIGHT
$ 120.00
INSTALLATION AND TESTING
(PARTS 6 LABOR) $ 1200.0p
TOTAL $ 6193.00
ADO ATTITIONAL DOLLARS IF DONE ON SATURDAY
$ 428.00
TOTAL $ 6623.O0
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TAX NOT INCLUDED - ADD IF APPLICABLE
Thanksr
/VICA J 4'
Michael D. Starr
Field Service Foreman
080D N.W.771h Court 5910 E.Hillsborough Avenue 8808 N.691h%lrool
Hialeah0erdsns,Florida 33018 Tampa,F1er1de 33510 48 Orlando,Orange Florida
as828 Trali
Phone306461.4200 Tempe F13r02 33300 07-239 34010
Fax No.306.667.2002 Phone 613-020-1f01 Phone 013.023.3330 Phone 107-200.8000
Fax No.013-628.4183 Fax No.013-026.4102 Fax No.407.290.6727
2000 W.gist 8treei Accounting Offices
daobo 0 W. ist Ein 32200 6012 E.Hillsborough Avenue 2871 Edison Avenue
Tamps,Florida 33010 Pl.Al 921 S.W.Florida 3 47446
Phone 9044664437 Phone 613•s28.1101 ysrs,Pfe3ds 211 Ooe,Phone32. 01.1122 02
Fax No.904-364.4594 Fax No.813.020.8960 Phone 0 41.3 7.37 3 62 6 1-1 3
FaicNo.041.337.6374 Fax No.362.08t•1130
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