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Home My WebLink AboutIII(G) Approval And Authorizaion For The Mayor And City Clerk To Execute First Amendment To Contract For Continuing Transportation Planning And Traffic Engineering Services For City Projects Agenda 4-7-98 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" ItYORI L;OMMISSIONER S.SCOTT VANDERGRIFT Ocoee CITY OF OCOEE COMMISSIONERS DANNYHOWELL .r>Ftill, •• 150 N. LAKESHORE DRIVE SCOTT ANDERSON a SCOTT A.GLASS �` p OCOEE, FLORIDA 34761-2258 NANCY J.PARKER Zv (407)656-2322 yjF1 CITY MANAGER Op G000 ELLIS SHAPIRO STAFF REPORT DATE: April 2, 1998 TO: The Honorable Mayor and City Commissioners FROM: Russell B.Wagner,AICP, Director of Planning F/ SUBJECT: First Amendment to Contract for Continuing Transportation Planning and Traffic Engineering Services for City Projects ISSUE: ' Should the Mayor and City Commission approve the attached Amendment to the Contract for Continuing Transportation Planning and Traffic Engineering Services for City projects? BACKGROUND: On April 15, 1997 the City and JHK & Associates ( TransCore ) entered into a contract for Continuing Transportation Planning and Traffic Engineering Services for the City. This contract is scheduled to terminate on April 15, 1998. The contract provides for the extension of the contract term for up to two additional one year periods, as well as, the option for JHK & Associates to submit a revised Rate Schedule for City approval. DISCUSSION: As outlined in the attached Contract Amendment and Revised Professional Hourly Rate Schedule, the following amendments are proposed for the current contract between the City and JHK&Associates. 1. The term of the contract is to be extended for one year to April 15, 1999,subject to the right of the City and JHK & Associates to extend the Contract for an additional one year period provided there is mutual consent of both parties. 2. The Hourly Rate Schedule has been revised to include a modest increase in the hourly rates The Revised Professional Hourly Rate Schedule is attached to the contract amendment as Exhibit"A-1". 3. JHK & Associates must notify the City on or before January 15, 1999 of their interest to extend the contract for one additional year. RECOMMENDATION: Staff respectfully recommends that the Mayor and City Commissioners approve the Amendment to the Contract for Continuing Transportation Planning and Traffic Engineering Services for City projects. Attachment O`L/ CC. 1i 4/) FIRST AMENDMENT TO CONTRACT FOR CONTINUING TRANSPORTATION. • PLANNING AND TRAFFIC ENGINEERING SERVICES FOR CITY PROJ•tC'S7 'j ty CITY 07 ea QEE • This First Amendment to Contract for Continuing Transportation Planning and Traffic Engineering Services for City Projects (this "First Amendment" ) is made and entered into as of the day of April, 1998 by and between the City of Ocoee, a Florida municipal corporation ( "City" ) and JHK & Associates, Inc . a corporation, d/b/a TransCore ( "Planner" ) . PREMISES• WHEREAS, the City and Planner have hereto for entered into a certain Contract for Continuing Transportation Planning and Traffic Engineering Services for City Projects dated April 15, 1997 (the "Contract") ; and WHEREAS, the Contract is scheduled to terminate on April 15 , 1998 , subject to the right of the City and Planner to extend the term of the Contract for up to two additional one year periods; WHEREAS, the City and Planner desire. to extend the term of the Contract; and WHEREAS, Exhibit "A" to the Contract provides for annual adjustments in the Planners Professional Hourly Rate Schedule (The ' "Rate Schedule" ) , subject to the approval of the City; and WHEREAS, the City desires to approve a revised Rate Schedules proposed by Planner. ' NOW, THEREFORE, in consideration of the premises and other valuable considerations, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows : 1 . The recitals and premises set forth above are true and correct and are incorporated herein by reference . 2 . • Pursuant to Section 5 . 3 of the Contract, the term of the . Contract is hereby extended for one year to April 15, 1999, subject to the right of the parties to extend the Contract for an additional one year period upon the written mutual. consent of. the City and Planner. • 3 . The City hereby approves the Revised Rate Schedule attached hereto as Exhibit "A-1." and by this reference made a part hereof, effective as of February 1, 1998 (the "Revised Rate Schedule" ) . The Revised Rate Schedule shall not be subject to change during the remaining term of the Contract . 4 . The foregoing approval of the Revised Rate Schedule shall not be construed to authorize the Planner to exceed the approved Work Order Total for any specific Work without the prior written approval from the City. 5 . On or before January 15, i999, the Planner shall advise the City if it is interested in an additional one year extension of the term of the Contract and, if so, whether the Planner proposes any changes to the Revised Rate Schedule for such extended term. Any proposed changes to the Revised Rate Schedule shall be submitted to the City along with the notice from the Planner expressing its interest in extending the Contract term. In the event the City is also interested in extending the Contract term, then the City and Planner shall enter into a written amendment to the Contract extending the term and setting forth such rate schedule as may be mutually agreed upon by the parties hereto. Nothing contained herein shall be construed to obligate the City to agree to any extension of the term of the Contract or any revised rate schedules proposed by Planner. 6 . All words and phrases used herein shall be as defined in the Contract unless otherwise indicated. 7 . Except as expressly set forth in this First Amendment, the Contract remains unchanged and in full force and effect . In the event of a conflict between the provisions of this First Amendment and the Contract, it is agreed that the terms and provisions of this First Amendment shall control . IN WITNESS WHEREOF, the City and Planner have executed this First Amendment as of the day and year first above written. ATTEST: ?/b/ & ASSOCIATES, INC. a ins +�, By: al4cZ ( (SEAL) Name : Ai C'I s -C 41Ciair Title • a- ATTEST: CITY OF OCOEE, a Florida municipal corporation BY: BY: Jean Grafton, City Clerk S . Scott Vandergrift, Mayor • FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING APPROVED AS TO FORM AND LEGALITY HELD ON ,1998 THIS DAY OF , 1998 . UNDER AGENDA ITEM NO. FOLEY & LARDNER By: City Attorney • • CAW P51\DOCSIOCOE\AMEND.FIR I323/913 119E005I PER:gcj EXHIBIT "A-1" TRANSCORE REVISED PROFESSIONALHOURLY RATE SCHEDULE LOADED HOURLY TRANSCORE RATE W/OVERHEAD EMPLOYEE TITLE AND FEE Chris Sinclair, AICP Associate Vice President 115.97 Clif Tate, P.E. Senior Associate 108.09 Whit Blanton, AICP Principal Transportation Planner 80.85 Sudarshana Bhat, P.E. Transportation Engineer 54.73 Glen S. Duke Transportation Planner 53.98 • Kevin Tilbury Transportation Planner 49.49 Gale Watzel Office Administrator 48.56 bN Notes: (1) TransCore will submit resumes and rate schedules to the City for review and approval for any additional employees who may work on Ocoee projects. F.•IPROJECTSIOCOEE99.F/PD • • Thursday, March 26, 1998 The West Orange Times 11$ LEGAL NOTICE OP PUBLIC HEARING-CITY OF OCOEE Notice is Article hereby given pursuant to A VIII of the Constitution of the State of • Florida,and Section 166.041 and Section 633, Florida Statutes,that the Ocoee City Commission will hold a public hearing in the Commission Chambers,City Hall,located •at`150 N. Lakeshore.Drive, • Ocoee, Florida during,;a regular session to be held on ' April 7,1998,at.7:15 p.m.,or es. soon thereafter as i possible,In order to•consider the adoption.of the.following ordinance: ORDINANCE NO.98-07 AN ORDINANCE OF THE ' CITY OF OCOEE,FLORIDA RELATING' TO FIRE PREVENTION AND ' PROTECTION • • ; STANDARDS, REPEALING • • IN ITS ENTIRETY SUBSECTION 78-1, OF AROF TICLE I,OF CHAPTER 78 OF THE OCOEE CITY CODE OR ORDINANCES AND ADOPTING A NEW SUBSECTION 78-1, OF ARTICLE I,.OF CHAPTER 78 OF THE OCOEE CITY • CODE OF ORDINANCES; • I PROVIDING FOR • SEVERABILTY:PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. . Interested parties may ' appear at the meeting and be • heard with respect to the proposed action. A copy of • the proposed ordinance may , be examined at CityHall,150 N. Lakeshore Drive, Ocoee, Florida,between the hours of 8:00 a.m. and 5:00 p.m.; . Monday through Friday. NOTICE: Any person who desires to • appeal any decision made by Commission with respect to any matter considered at such meeting will need a record of the proceedings and for such purpose may ' need to ensure that a verbatim record of the ; proceeding Is made, which ' record Includes the testimony and evidence upon which the appeal Is based. Persons ' with, disabilities needing assistance to participate In any of these proceedings should contact the Office of :• the City Clerk, 150 N. 1, Lakeshore Drive,Ocoee,FL. 34761. (407) 656-2322 Ext. • 146,48 hours In advance of • • the meeting. • Jean Grafton,City Clerk . .;. i 3/26/98 •