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HomeMy WebLinkAboutIII (A3) Approval and Acceptance of Minutes of a Meeting called by Commissioner Anderson for April 5, 1999 Agenda 4-20-99 Item III A 3 MINUTES OF THE MEETING CALLED BY COMMISSIONER ANDERSON HELD APRIL 5, 1999 Commissioner Anderson had requested that the Commission Chambers Conference Room be reserved at 5:00 p.m. to discuss the April 6 Agenda. Notice was posted. and the press was notified. PRESENT: Mayor Vandergrift and Commissioners Anderson (arrived 5:32 p.m.), Howell (arrived 5:20 p.m.). Johnson and Parker. Also present were City Manager Shapiro and Deputy City Clerk Green. ABSENT: None. The meeting began at 5:15 p.m. Commissioner Parker reported that her accountant advised that getting the expense account as a stipend would hurt financially because of the rules regarding mileage. She said she had been instructed on the proper way to report mileage. For the record, City Manager Shapiro said, "It's important for somebody in either Finance or City Clerk or City Manager's office to have talked to each of you about that and have not done that. So I can see where people might be confused about how to do that, and I might also add traveling on these forms, I know that Fran helps if you want her to, but it's somewhat complicated to a degree. What should have occurred, I believe, is somebody on staff should have told everybody how to do it and should do that as part of their initial entry into the City Commission field, as well as probably having, with new officials, a yearly sunshine law thing because there are updates as well as probably any other questions that any City Commissioner or new Mayor may have. The bottom line of the thing is in all probability we should have done that and should do it in the future." Mr. Shapiro said the $300.00 issue came up as a result of concern over the Mayor's traveling and the amount he was spending. The issue of concern was coming to a point where the Mayor would be hurt financially, where right now he is able to collect everything he submits. Discussion followed. Commissioner Howell arrived al 5:20 p.m. Mr. Shapiro said the Mayor had brought up the fact that the cost to the City to cut a check was probably more than $9.41. Mr. Shapiro said he estimated the cost was closer to $20.00 when the man-hours required were taken into consideration. Mayor Vandergrift totaled his hours for the first quarter of 1999 and advised he had spent 419 hours in 160 meetings, yielding a hourly pay rate of$2.51. Commissioner Anderson Meeting April 5, 1999 Commissioner Howell explained he had heard complaints about how long it took to do paperwork for the Mayor under the present system and he had proposed the stipend because the method seemed to work well for the City of Casselberry. Ile wanted to put it before the Commission for opinion. Discussion followed about past history and practice in paying Commissioners' expenses. and there was agreement that the policy needed to be clear and to be uniformly implemented. Commissioner Anderson arrived at 5:32 p.m. Commissioner Anderson advised that Mrs. Elliott's young daughter would sing "The Star Spangled Banner" after the Pledge of Allegiance at the April 6 City Commission Meeting. Other items were discussed as noted below. Item III B, Second Amendment to Contract with Science Applications International Corporation for Continuing Transportation Planning and Traffic Engineering Services for City Projects. Commissioner Anderson asked about the rate increase. Mr. Shapiro explained and suggested they pull the item for discussion at the Commission Meeting and pose their questions to the company. Item III C, Traffic Enforcement Agreement with Wesmere Maintenance Association, Inc. Commissioner Anderson asked about the annual fee. Mr. Shapiro said the charge is $750.00, but the annual fee will not exceed $1.500.00. The home owners would like three to six months "study" time to see how much time officers spend enforcing traffic laws. Mr. Shapiro said staff had found no similar agreements in the area for comparison.. Item III, Clarification Affidavits re Admiral Pointe Phase II concerning the Construction Limits Line Commissioner Anderson had questions about this item which he will direct to City Engineer/Utilities Director Shira. Item III F, Special Events for 1999 Commissioner Anderson asked about allocation of funds for Founders Day. City Manager Shapiro said there is considerable overtime involved, and a decision needed to be made whether they were willing to share in the overtime associated with it. 0 Commissioner Anderson Meeting April 5, 1999 Commissioner Johnson asked for a report on the overtime costs for Founders Day last year. Discussion followed. Discussion included the benefits of having a strong Police Explorers group and the possibility that forfeiture funds might be used for community involvement. City Manager Shapiro said the City Attorney had advised that the meeting should adhere to the agenda, and that there should be no discussion regarding rezoning or quasi- judicial matters. Item V I I A 2, Ordinance No. 99-22, relating to Dead, Diseased, Decaying and Unsafe Trees Commissioner Anderson expressed a desire to save the trees on the north side of Orlando Avenue. In discussion about their pre-meeting workshops, consensus was reached to meet at 6:00 p.m. on regular Commission Meeting days rather than on the day before the meeting. Commissioner Johnson left at 5:5?p.rn. Item III H, Sewer Televising Camera from Cues Corporation Commissioner Anderson expressed disapproval of this purchase. Mr. Shapiro explained the equipment was needed for the larger storm sewer lines, and that equipment from other manufacturers was not compatible. Mayor Vandergrift said he wanted staff to explore the cost effectiveness of owning versus contracting out in the future. Mayor Vandergrili left the room at 6:05 p.m. and returned at 6:10 p.m. Commissioner Parker reported on the homeowners association meeting regarding the Pease property. Item III G, Maine Street Closures Mayor Vandergrift asked about covering the bricks on Maine Street. Mr. Shapiro explained, and discussion ensued about the various aspects of the problems there. Mayor Vandergrift advised that there arc bricks under the pavement on Professional Parkway and by the Lions Club on Taylor Street, and Mr. Shapiro said that was important information. 3 Commissioner Anderson Meeting - April 5, 1999 Item VI B, Olympia KID, Exemption from Locational Requirements for Sale of Alcoholic Beverages by the Drink Commissioner Anderson said he Felt alcohol should be kept further away from children. Commissioner Anderson advised Commissioner I lowell he would bring a report of his expenses for the past two weeks. City Manager Shapiro reminded everyone of the City picnic April 10. ADJOURNMENT The meeting was adjourned at 6:20 p.m. Attest: APPROVED: Deputy City Clerk Green S. Scott Vandergrift, Mayor 4