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HomeMy WebLinkAboutIII (A) Approval and Acceptance of the Minutes of City Commission Regular Meeting of January 5, 1999 Agenda 1-19-99 Item III A MINUTES OF THE OCOEE REGULAR CITY COMMISSION MEETING HELD JANUARY 5, 1999 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers. Commissioner Anderson led in the prayer and Mrs. Frances Watts led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass (arrived at 7:18 p.m.), Howell and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal. City Engineer/Utilities Director Shira, Planning Director Wagner, Public Works Director Smith, City Clerk Grafton, Building and Zoning Official Flippen, Police Chief Mark, Assistant City Engineer Wheeler. Finance Supervisor Carter, Capital Projects/Transportation Planner Friel and Buyer Meridith. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS PRESENTATIONS WEST ORANGE SENIOR FFA CHAPTER - Alanna Beatty, Vice President, 1327 Olympia Park Circle, gave a short presentation on the Future Farmers of America and requested funds for the West Orange Chapter to exhibit their animals at the Florida State Fair in February. Commissioner Anderson, seconded by Commissioner Parker, moved to approve a $1,000 grant from Community Promotions for the West Orange Senior FFA Chapter. Motion carried 5-0. Ms. Beatty was asked to contact the Finance Department on Wednesday, January 6, 1999, with the information for the check. AWARDS FOR YEARS OF SERVICE. • 10 YEARS- VERNA WHITE Mayor Vandergrift read a brief history of Verna's career with the City, presented a plaque and a $l00 gift certificate to her. Police Chief Mark congratulated Vema and spoke about her dedication to the Police Department. • 10 YEARS- PAULA(SHELLY) SIMON Mayor Vandergrift read Shelly's history with the City and presented a plaque and a $100 gift certificate to her. Building Official Flippen spoke about working with Shelly and said he looked forward to working with her for a long time. Mayor Vandergrift introduced Shelly's husband Bill who was in the audience. • 15 YEARS-JERRY REM' Mayor Vandergrift read a brief history of Jerry's service to the City and presented him with a plaque and $150 gift certificate. Fire Chief Strosnider spoke about Jerry's enthusiasm for his job. Mayor Vandergrift introduced Jerry's wife Eileen who was present in the audience. CONSENT AGENDA Ocoee City Commission Regular Meeting January 5, 1999 The consent agenda consisted of Items A, B, C and D. Commissioner Anderson pulled item C for discussion. Mayor Vandergrift commented on item B, that he would like to see the election moved back to November. Commissioner Glass. seconded by Commissioner Howell, moved to approve Items A. B and D of the Consent Agenda as presented. Motion carried 5-0. A. Approval and Acceptance of the Minutes of (I) City Commission Regular Meeting of December 15, 1998 and (2) Work Session of December 8, 1998. B. Approval and Authorization for the Mayor and City Clerk to execute the Vote Processing Use Agreement with Orange County Supervisor of Elections for the 1999 Municipal Elections. • This agreement provides the details of responsibility assumed by the City vs. those of the Supervisor of Elections for the 1999 election (Mayor, Commissioner District I, Commissioner District 3 and referendum regarding Charter amendments). D. Approval and Authorization to Call a Special Session for January 28, 1999 at 7:00 p.m. to Set Bond Rates. • In earlier discussions this date was found to be acceptable. Item C of the Consent Agenda was considered at this time. C. Approval and Authorization to Set Official Christmas Holidays for 1999 for Employees to Observe Friday, December 24 and Monday, December 27. • The current personnel Rules and Regulations provide for a two-day holiday for Christmas and that when Christmas falls on a Saturday or Sunday, the Friday preceding or the Monday following shall be designated a substitute holiday and be observed as the official holiday. Commissioner Anderson said the Employee Committee asked for change of Christmas Eve Holiday but he objects to closing the City for 4 consecutive days. City Manager Shapiro said that Emergency Facilities are not closed nor is the Sanitation Department if the county transfer station is open, the needed services arc provided. Mr. Shapiro also said that these II holidays are according to an Ordinance, and an opportunity to change that would be available at the January 28, 1999 workshop. Mayor Vandergrift asked Public Works Director Smith for a report on how the Christmas trash pick-up routes ram Mr. Smith replied that they ran well and all the pick-ups were made. Mayor Vandergrift, seconded by Commissioner Glass, moved to approve Item C of the Consent Agenda as presented. Motion carried 4-1. Commissioner Anderson voted no. Mayor Vandergrift noted the "Happy's" in the December 8, 1998, Minutes of the Work Session. City Clerk Grafton explained that it was a direct quote. COMMENTS FROM CITIZENS/PUBLIC Mrs. Frances Watts, 43 Shell Key Court, thanked the Commission and all for the good will, flowers, cards and calls during her illness. She commended the Commission for the short Commission meeting before Christmas and encouraged them to do more of those. 0 Ocoee City Commission Regular Meeting January 5, 1999 COMMISIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker: 1) Announced that the City of Ocoee Calendar would be available soon. Commissioner Glass: 1) Said he wanted Mrs. Frances Watts and Jerry Reep to autograph their pictures on the calendar. Commissioner Anderson: I) Announced the Parks and Recreation Advisory Board Meeting Monday, January 11, 1999. 7:30 p.m. and invited all who would like to attend. (Clerk's Note: Although it was announced that the meeting would be held in the Commission Conference Room-the meeting was scheduled for the Community Center). Commissioner Howell: 1) Announced that the Vignetti Recreation Center would be closed the week of January 11-15. !br repairs and the Community Center would be taking over the after school program for that week. 2) Wished Abra Home a speedy recovery, as she was in the hospital. Mayor Vandergrift said ditto from everyone. Mayor Vandergrift: I) Announced the RSVP line 656-2218 for any Citizens' concerns or questions and said Staff would respond quickly. 2) Said the State of the City Address would be Tuesday. January 19, 1999, at the Commission Meeting and would be shorter this year. 3) Said the City would be hosting a delegation from UCF January 13, 1999. and would be giving a presentation showing property as a possible site for an adjunct campus for UCF. PUBLIC HEARINGS Second Reading of Ordinances ORDINANCE NO. 99-01 - ESTABLISHING PROCEDURES TO OBTAIN CONCEPTUAL APPROVALS WITHIN SPECIAL OVERLAY AREAS,LAND DEVELOPMENT CODE AMENDMENT. City Attorney Rosenthal read the ordinance by title only. Planning Director Wagner gave a brief staff report and gave recommendations including Resolution No. 99-02 and Resolution No. 99-03. Mr. Wagner said the Planning and Zoning Commission and Staff recommended the Commission adopt the Ordinance. Mayor Vandergrift asked if the City had a Downtown Redevelopment Area at present. Mr. Wagner replied not at this time. The public hearing was opened. Ocoee City Commission Regular Meeting January 5, 1999 Mr. Steve Helsey, 1927 Broadleaf Court. Windermere, asked if this Ordinance changed the appeal rights of the public. City Attorney Rosenthal said it would be the same on this as it would be on any action taken by the City Commission. Mr. Rosenthal added that Ocoee does not have any procedures that establish appeal rights to appeal decisions of the City Commission. so that would be governed by General Florida Law, Ile said the City had procedures that may deal with other actions prior to reaching the Commission. The public hearing was closed. Commissioner Anderson, seconded by Commissioner Glass. moved to approve Ordinance No. 99-01. establishing a procedure for obtaining conceptual approvals within Special Overlay Areas as recommended by Staff. Motion carried 5-0. RESOLUTION No. 99-02, ADOPTING AN ADDITIONAL FORM FOR THE IMPLEMENTATION OF THE LAND DEVELOPMENT CODE. City Attorney Rosenthal read the resolution by title only and pointed out on page 1 of the form, line 3 was incorrect and read the correction "the applicant shall pay such additional Development Review Fees as may be required by the Land Development Code and Resolutions adopted by the City Commission pursuant thereto," which would be included in the motion. Commissioner Anderson, seconded by Commissioner Parker, moved to approve Resolution No. 99-02 as recommended by Staff and amended above by the City Attorney. Motion carried 5-0. RESOLUTION No. 99-03, RELATING TO DEVELOPMENT REVIEW FEES, ESTABLISHING ADDITIONAL SCHEDULE OF FEES. City Attorney Rosenthal read the resolution by title only. These two resolutions relate to the enactment of Ordinance No. 99-01 and create new application forms, fees and deposits consistent with other City development project forms and fees. Planning Director Wagner was present to answer any questions. Commissioner Anderson, seconded by Commissioner Parker, moved to approve Resolution No. 99-03 as presented by Staff Motion carried 5-0. ORDINANCE No.99-02,FRANK VINE/BEAZER HOMES ANNEXATION CASE NO.AR-98-10-10. City Attorney Rosenthal read the ordinance by title only. There was a short discussion concerning the reading of Ordinance Nos. 99-01 04, 05 and 06, pertaining to the same property, to which Mr. Rosenthal replied that each ordinance needed a separate reading and public hearing, but could be combined in one presentation by Staff. Planning Director Wagner gave a brief PowerPoint presentation pointing out the changes to the area and stated that all of the annexations and rezonings pertained to one proposed development, called Ocoee Crossings. City Attorney Rosenthal said any comments made regarding any of these ordinances will apply to all and need not be repeated. Mr. Wagner continued with the Staff reports and read all the 4 Ocoee City Commission Regular Meeting January 5, 1999 recommendations regarding the annexations and rezonings from the Development Review Committee, Planning and Zoning Commission and Staff. Commissioner Anderson asked if the City of Ocoee would provide utilities services. Mr. Wagner said Orange County would provide the water/sewer services, however, the City of Ocoee would provide Police and Fire Protection, as well as garbage services. Commissioner Parker asked why they did not use larger lots to buffer a transition area as they had in Sawmill. Mr. Wagner replied that this type of buffering is passé and had caused many problems,with current owners coming back asking to replat their property. There was continued discussion concerning the size of lots and size of houses on them. Commissioner Parker asked that the record reflect that she hated the idea that Ocoee is becoming the land of little lots with big houses on them, and she would be looking for developers who want to come in and give Ocoee some Country Estates. The public hearing was opened with regard to Ordinance No. 99-02, Frank Vine/Beazer Homes Annexation. Mr. Randy June, 71 East Church Street, Orlando, spoke briefly about the project, showing a diagram of the area on the overhead projector, and stated that 9 lots would back up to Parkridge/Gotha Road across from the Lakes subdivision. Mr. June said he would be happy to answer any questions. Mr. Jon Martin, with the Orange County School Board, said the size of the proposed school/park site was 15 acres and explained the concept of the school. Mr. June continued his presentation talking about the school/park and the configuration of the lots, which now numbered 216, to accommodate the school/park. Mayor Vandergrift suggested that the lots that buffered Parkridge/Gotha Road be larger and zoned RI AAA. Discussion ensued. City Attorney Rosenthal pointed out these public hearings are for the annexation and rezoning and the discussion concerning site plans, although interesting, had nothing to do with the action to be taken at this time, as there would be separate public hearings at that point. The public hearing was closed. Commissioner Anderson, seconded by Commissioner Glass, moved to approve Ordinance No. 99-02, annexing according to the Petition submitted by Frank Vine in Case #AR-98-10-10, as recommended by Staff. Motion carried 5-0. ORDINANCE NO. 99-04, DYE CHRISTIANSEN/ORANGE COUNTY' PUBLIC SCHOOLS ANNEXATION CASE No. AR-98-10-12. 5 Ocoee City Commission Regular Meeting January 5, 1999 City Attorney Rosenthal read the ordinance by title only. Mr. Wagner displayed a map on the overhead projector and pointed out the location of this property. The public hearing was opened with regard to Ordinance No. 99-04. Dye/Christensen/Orange County Public Schools Annexation. Mr. Rick Dye, General Partner, also representing the Christensen Family Ltd., asked that Mr. Wagner be sure to point out the entire parcel. The public hearing was closed. Commissioner Anderson, seconded by Commissioner Glass, moved to approve Ordinance No. 99-04, annexing according to the Petition submitted by Dve/Christensen/Orange County Public Schools in Case#AR-98-10-12 as recommended by Staff. Motion carried 5-0. Recess 8:50 - 9:03 p.m. ORDINANCE NO. 99-06, PARKER/LAWRENCE/BROWNING/BEAZER HOMES REZONING CASE No. AR- 98-10-11. City Attorney Rosenthal read the ordinance by title only. Planning Director Wagner displayed the map on the overhead projector and pointed out the subject property. Mayor Vandergrift said that the Planning and Zoning Commission had recommended that this property be zoned R-IAAA. When he asked the developer if that would be economically feasible, Mr. June responded with, not very, as he had already lost 10 lots to the school site. He explained in detail and there was further discussion. The public hearing was opened with regard to Ordinance No. 99-06, Parker/Lawrence/Browning/Beazer Homes Rezoning. Mr. Jeff Tramonte, 1903 Down Hollow Lane, Windermere, expressed concern about the size of the lots. He added the homes in the surrounding area arc on 1 acre lots and some have chickens and horses on them. Ile said the homeowners enjoy that atmosphere, and would like to keep it that way. Mr. Tramonte said he would not object to 1/2 acre lots and was most concerned with the lots on south end of the proposed site. Ms. Dotty D. Wynn, 1700 Windermere Down Place, Windermere, asked if there was any reason she did not receive any notification of the proposed development. Planning Director Wagner explained the letter mailed to her was returned, marked `Return to Sender." Ms. Wynn talked about a conference with Mr. June and Commissioner Freeman in which they agreed to certain issues concerning this site and said she had not heard the same proposals at this Commission Meeting. Mr. June responded that he fully intended to work with the residents on the buffer along Parkridgc/Gotha Road issues, but this would all be discussed when the plans would be at the site plan stage. Ms. Wynn added that she did not want to see an entrance on Parkridge/Gotha Road, to which Mr. June agreed. 6 Ocoee City Commission Regular Meeting January 5, 1999 Mr. H. L. Daniels. 1859 Maple Leaf Drive, Windermere. said he would defer to the next person, but agreed with everything Ms. Wynn had said. Mr. Chuck LeFevers, 9723 Pleasance Circle. Windermere, concurred with the homeowners who had spoken. lie said the residents on the south of this proposed site had worked hard to have the nice homes in the country and asked that the lots be at least 1/2 acre buffering the south side. Mr. Bob Holston, 1752 Windermere Downs Place, said the proposed subdivision sounded reasonable to him but he was concerned with the density as far as acreage. Mr. Wagner stated that there would be approximately 2 units per gross acre, excluding the school and park acreage. Mr. Holston said he was pleased with this as opposed to what could have been built in there. Ms. Catherine Smith, The Lakes Subdivision, said she realized that all want to come to a decision but she had not heard Mr. Wagner say what was good for the citizens of Ocoee, only what was good for the developer. She stated the Commission should be concerned that they are losing citizens as they move into areas with larger lots in the County. Ms. Smith quoted Florida Law regarding who is to be pleased with the decision made - the citizen - not the developer. Mr. Scott Morgan, 1625 Down Lake Drive, Windermere, said he was not opposed to the development itself but was concerned with some of the "gray" areas not yet answered. Mr. Morgan stated that in a meeting with the homeowners earlier the plans showed an area not yet owned by the developer with a proposed 4 lots which wound up with 9 lots. Mr. June displayed on the overhead projector what he had presented to the homeowners and said the school site was previously next to the 4 lots. He said in order to please the homeowners the school site was moved and that is how the extra lots were added. Mr. June restated that he would be happy to work with the homeowners on the buffer area. Mr. Wagner explained the sequence of events which lead to the present location of the school site. There was further discussion. Several questions concerning current zoning and the JPA were asked to which Mr. Rosenthal and Mr. Wagner Responded. Mr. Steve Weidenbeck, 10801 Parkridge/Gotha Road, talked about the history of the land in question and said the main concern is what the part of the subdivision that backed onto Parkridge/Gotha Road would look like. He added his company, WDQ, was working with Orange County Public Schools on the site and explained he had provided Mr. June the CAD drawings of a typical school site, but not prior to the meeting with the homeowners. Mr. Rick Dye, 2277 Lee Road, #200E, representing the owners, stated for the record that they are opposed to the R-IAAA zoning. Mr. Jon Martin said the school children would be coming from the north and the plan submitted at this meeting was more consistent with what the school system was seeking. 7 Ocoee City Commission Regular Meeting January 5, 1999 Mayor Vandergrift talked about the entrances to the school, and whether it was Feasible off of Parkridgc/Gotha Road. Mr. Martin said they would not need an entrance oil of that road. Mr. Shapiro said the City also had preferred not to have emergency vehicles on Parkridge/Gotha Road. The public hearing was closed and reopened for additional comments. Mr. Howard Sanford, Down Hollow Lane, Windermere. said he built his home 18 years ago and paid the price for the space. Mr. Scott Morgan questioned how many units per acre, less the wetlands. Mr. June said that the total acreage was 126.79 acres (including the school site), the project would consist of 216 lots on 101.77 acres less approximately 14 acres of wetlands. Mayor Vandergrift said these issues would be decided when the developer conies back for an approval of the preliminary site plan and they are only concerned with setting the general prerequisites with the zoning to guide the layout. Commissioner Parker said she had experienced on the opposite side of what these people arc going through, and asked that they do not hold it against the homeowners when they move in. She also said she would be looking very carefully at any development and lots that came before the Commission. Commissioner Glass, in response to Ms. Smith's comments regarding being pro-developer, gave his background and listed the organizations that he is a member of He said education was his key issue, along with quality of life. and he was not interested in making it easy on the developers. Commissioner Glass stated that this project of 216 units with a school site was not a bad deal considering what could have gone there, and spoke highly of Lake Whitney and Windermere Elementary Schools. Commissioner Anderson echoed what Commissioner Parker and Glass had said and added he did not want to lose a school site of this magnitude. He added that he thought the plan was a good plan and the developer had done a good job working with the City on this project. Commissioner Howell said the school is needed and agreed with the other Commissioners. He said he supported the R-1 AA. Mayor Vandergrift said the City is on the horns of a dilemma and gave a brief history of the annexations in that area with other developers. lie said this developer did a good job and gave a good argument. Mayor Vandergrift moved to proceed with the R-IAA zoning with the exception of the southern lots backing on Parkridge/Gotha Road and those to be R-I AAA, with a tree buffer. The motion died due to a lack of a second. 8 Ocoee City Commission Regular Meeting January 5, 1999 Mr. Wagner said there were three pieces of property they were dealing with, part of that being bought by the County and the Dye Partnership. Commissioner Glass said he liked the Mayor's concept but, as a land use attorney. split zoning would be difficult to accomplish as it would require an additional survey and that would raise other issues. Commissioner Glass pledged to the homeowners that when the site plan comes before the Commission he would make sure the developer lives up to what was promised at this meeting. Commissioner Anderson said he wanted the developer to understand that the Commission would be looking for larger lots backing up to Parkridge/Gotha Road when it comes back at the site plan stage. Commissioner Howell. seconded by Commissioner Glass. moved (a) to find the application to be consistent with (1) the Ocoee Comprehensive Plan; (2) the Future Land Use Map; (3) the Ocoee Land Development Code; and (4) the requirements of the WA agreement, and (b) to adopt Ordinance No. 99-06. rezoning to R-1 AA, Single Family Dwelling District, as recommended by Staff Motion carried 5-0. ORDINANCE NO.99-03, FRANK VINE/BEAZER HOMES REZONING CASE NO.AR-98-10-10. City Attorney Rosenthal read this ordinance by title only. The public hearing was opened. Mr. Rosenthal stated that all comments from the hearing on Ordinance 99-06 should be incorporated into the hearing on Ordinance 99-03. The public hearing was closed. Commissioner Glass, seconded by Commissioner Howell, moved (a) to find the application to be consistent with (1) the Ocoee Comprehensive Plan: (2) the future Land Use Map; (3) the Ocoee Land Development Code; and (4) the requirements of the WA agreement, and (b) to adopt Ordinance No. 99-06, rezoning to R-IAA, Single Family Dwelling District, as recommended by Staff Motion carried 5-0. ORDINANCE No. 99-05, DYE CHRISTIANSEN/ORANGE COUNTY PUBLIC SCHOOLS REZONING CASE NO. AR-98-10-12. City Attorney Rosenthal read the ordinance by title only. The public hearing was opened. Mr. Rosenthal stated that all comments from the hearing on Ordinance 99-06 should be incorporated into the hearing on Ordinance 99-05. Commissioner Glass asked that his name be included on the notice list if he is not seated when this comes before the Commission. Mayor Vandergrifi left the table.. 9 Ocoee City Commission Regular Meeting January 5, 1999 Commissioner Anderson, seconded by Commissioner Parker, moved (a) to find the application to be consistent with (I) the Ocoee Comprehensive Plan; (2) the future Land Use Map: (3) the Ocoee Land Development Code; and (4) the requirements of the JPA agreement. and (b) to adopt Ordinance No. 99-06, rezoning to R-IAA, Single Family Dwelling District, as recommended by Staff Motion carried 4-0. Mayor Vandergrift was absent from the table. ORDINANCE NO.99-07, PROPOSING AMENDMENTS TO CHARTER TO CHANGE THE TERMS OF OFFICE AND CLARIFY CERTAIN PROVISIONS IN THE CHARTER. City Attorney Rosenthal read the ordinance by title only and said this ordinance implements the action taken by the City Commission in response to the comments made by the Charter Review Commission and would place these two ballot questions on the March 1999 ballot. Commissioner Anderson asked for a clarification of the Ordinance, and said he was on the record as voting against the three year terms. The public hearing was opened and, as no one wished to speak, was closed. Commissioner Anderson, seconded by Commissioner Parker. moved to enact Ordinance 99- 07 placing Charter Amendments for consideration by the electors of the City at the March 1999 general municipal election as per staff recommendation. Motion carried 4-0. Mayor Vandergrift was absent from the table. RESOLUTION No.99-01 ABANDONING AND VACATING A PORTION OF OAKLAND AVENUE. City Attorney Rosenthal read the resolution by title only. Capital Projects/Transportation Planner Friel displayed the property on the overhead projector and explained the background and procedure for vacating a portion of road right of way. The public hearing was opened and, as no one wished to speak, was closed. Commissioner Glass Left the table. Commissioner Parker said Mr. R. P. Mohnacky had asked her to ask, at this point, who would own the land. City Attorney Rosenthal explained this would give the entire property interest in the land to the owners, equivalent to a fee title. Commissioner Howell, seconded by Commissioner Parker, moved to adopt Resolution No. 99-01 vacating a portion of Oakland Avenue, which lies lust south of Lyle Street and lots 25 and 26 in the Sims subdivision as recommended by Staff Motion carried 3-0. Mayor Vandergrift and Commissioner Glass were absent from the table. Recess 10:45 to 10:55 p.m. OTHER BUSINESS IO Ocoee City Commission Regular Meeting January 5, 1999 SELECT FIRMS TO APPEAR FOR PRESENTA LION FROM LETTERS OF INTEREST FOR 'I'llE EMPLOYEE SURVEY. Buyer Meridith reported and deferred to Commissioner Parker who was a Committee Member. Commissioner Parker explained that the rating was done by each member selecting their choices and the one that received the most votes was listed first, etc. She described the proposed procedure for questioning the firms, as recommended by the Committee. Commissioner Glass. seconded by Commissioner Anderson, moved to invite Cody and Associates. Inc. and Office of Corporate Services for Valencia Community College to the second Regular Commission meeting in January to give a 10 minute presentation. Commissioner Howell asked who would design the questions on the survey. Commissioner Parker explained that the Commission would suggest what type of information they need and the firm would then decide what questions to use to best obtain that information. She added the firm would educate the employees on how to take the survey without revealing who they are. Commissioner Parker said she would prepare the list of questions suggested by the Committee to be distributed to the Commission and the invited firms. Motion carried 5-0. ORLANDO AVENUE/WHITE ROAD IMPROVEMENTS PROJECT PHASE I AND PHASE II - AWARD OF CONSTRUCTION CONTRACT. Assistant City Engineer Wheeler explained the project and talked about the starting point. Commissioner Anderson, seconded by, Commissioner Howell, moved to authorize the Mayor and City Clerk to execute a contract with Gibbs and Register. Inc. in the amount of$344.462.00 for the Orlando Avenue/White Road Improvements Project Phase I and Phase II in accordance with the following steps: (1) Authorize the Engineering department to execute the Notices of Intent To Award and secure executed contract documents, bonds and insurance from the contractor, and (2) authorize the Mayor and City Clerk to execute the contracts with Gibbs and Register, Inc. at such time as the contract documents are reviewed for compliance by staff and legal counsel, as needed, as recommended by Staff Motion carried 5-0. APPOINTMENT TO GENERAI. EMPLOYEES' RETIREMENT TRUST FUND - Dan Murphy resigned December 4, 1998 from a term that expires September 30,2000. Commissioner Glass, seconded by Commissioner Anderson, moved to appoint Mr. Tom Ison to complete the term left vacant by Mr. Murphy's resignation as recommended by Staff. Motion carried 5-0. SOLE SOURCE PURCHASE OF TOWABLE BOOMLIFT Public Works Director Smith responded to questions from the Commission. Mayor Vandergrift, seconded by Commissioner Glass, moved to waive the formal bid process approve and authorize the purchase of the towable boomlift as per staff recommendation. Motion carried 5-0. Ocoee City Commission Regular Meeting January 5, 1999 LE.nSE-PtR('IIASE OF HLAVr EQIIPMEN'I' Public Works Director Smith and Finance Supervisor Carter responded to questions from the Commission. Commissioner Howell, seconded by Commissioner Parker, moved to approve (1) the additional cost for the garbage truck and award the contract to Container Systems & Equipment Co.. Inc. as a sole source vendor for this item, (2) approve the amended financing amount as quoted by SunTrust Bank on the attached, (3) approve the Lease-Purchase Agreement, which we will receive upon delivery of equipment. between the City and Sun'rust Bank and authorize execution thereof by the Mayor and City Clerk and further authorize the Mayor and City Clerk to execute all documents necessary to consummate the transaction contemplated by the Agreement as recommended by Staff. Motion carried 5-0. PHASE I WATER MAIN PROJECT-AWARD OF CONSTRUCTION COY!'RAC I'. Assistant City Engineer Wheeler explained the project and City Engineer Shira helped respond to extensive questions from Commissioner Anderson. Commissioner Howell, seconded by Commissioner Glass, moved to approve and authorize the Mayor and City Clerk to execute a contract with Wharton-Smith, Inc. in the amount of $392,000.00 for the Phase I Water Main Project in accordance with the following steps: (I) authorize the Engineering Department to execute the Notices of Intent To Award and secure executed contract documents, bonds and insurance from the contractor. and (2) authorize the Mayor and City Clerk to execute the contracts with Wharton-Smith, Inc. at such time as the contract documents are reviewed for compliance by staff and legal counsel, as needed, as recommended by staff Motion carried 4-1. Commissioner Anderson voted no. STAFF REPORT City Attorney Rosenthal reported that Mayor Vandergrift, in keeping with his tradition, gave out many kisses while in New York City and no one returned the same. So, Mr. Rosenthal presented a"Big Kiss" to Mayor Vandergrift from the City Attorney. COMMENTS FROM COMMISSIONERS Commissioner Parker: 1) Said she would attend the Team West Orange Presentation on January 13, 1999. 2) Asked what was the purpose of the surveyor stakes on Silver Star Road, from the corner of Clarke Road west to the Cumberland Farm Store. Mr. Shapiro said he would find out. 3) Thanked the firefighters at Station #1 for the ride along on New Year's Eve and challenged the other Commissioners to do the same. Commissioner Glass: 1) Said the hole on Crofton Drive is getting larger and it was his understanding, after speaking with City Engineer Shira, that the contractors were busy but would get to it as soon as they could. Ocoee City Commission Regular Meeting January 5, 1999 2) Thanked Bumble Bee for the flowers and asked that they be given to Mrs. Frances Watts to welcome her back. Commissioner Howell: I) Asked about the date of the Volunteer Appreciation Dinner. Mr. Shapiro said he was asking the Commission if Friday, February 19, 1999 would be convenient for all of them. 2) Asked for the status on the Little League Field parking lot. Mr. Shapiro said it would be started on January 11, 1999. Mr. Shapiro added that there would be a meeting with the residents on Wurst Road soon to discuss the widening and improvements to the road. also including the post office for the placement of their mailboxes. 3) Said he received an e-mail from an officer saying they needed a `No Motorized Vehicles" sign on the walkway to Spring Lake Elementary School. Mr. Shapiro said they would have to find out what is lawful. Public Works Director Smith said the signs were ready and they would have to place them on the City right-of-way at the entrance to the trail. Mayor Vandergri ft suggested putting a post in the center of the path to prohibit the vehicles. 4) Announced the RSVP line 656-2218 for any Citizens' concerns or questions and said Ms. Parker would respond quickly. Mayor Vandererift : 1) Stated his car was nearly hit by another car while turning onto Maguire Road from Roberson Road and asked if a temporary traffic light could he placed. Mr. Shapiro said he would look into the temporary traffic lights. 2) Said now that the weeds are cut around Starke Lake it would be nice to keep them mowed so there would be no need to go in with the heavy machinery. Commissioner Anderson: 1) Said the Lynx busses stopped in the middle of the road and this seemed to be hazardous on a two lane road. He proposed getting with Lynx or maybe creating pullouts for the busses. Mr. Shapiro said he was not optimistic but would make something happen. ADJOURNMENT The meeting was adjourned at 11:41 p.m. Attest: APPROVED: Jean Grafton, City Clerk S. Scott Vandergrifi, Mayor