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HomeMy WebLinkAboutIII (D) Approval and Authorization for the Mayor and City Clerk to execute Service Authorization No. 99-001 with Glace & Radcliffe, Inc. in the not-to-exceed amount of $39,012.00 for Lift Station No. 22 - Relocation and Upgrade Agenda 1-19-99 . ._= Item III D is 0 Or c000 JAMES W. SHIRA, P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE.FLORIDA 34761 PHONE(407)656-2322 EXT. 142•FAX (407)656-7835 MEMORANDUM DATE: January 14, 1999 TO: The Honorable Mayor and Board of City Commissioners FROM: David A. Wheeler, P.E,-: e";„� Assistant City Engincer/Utilities Director SUBJECT: Lift Station No. 22 - Relocation and Upgrade Award of Services Authorization 99-001 for Engineering Services On Wednesday, December 16, 1998, quotations for engineering services were received for the relocation and upgrade of Lift Station No. 22. The work in this project generally includes: (I)Site Location and Planning Study, (2) Detailed Design of the new Lift Station No. 22, (3) Assist the City in the Construction Phase Engineering Services. Lift Station No. 22 was constructed many years ago, adjacent to the Pioneer Key No. 1 Mobile Home Park to connect the park to the old M & M Utilities Wastewater Treatment Plant that was located adjacent to the Pioneer Key No. 2 Mobile I lome Park on Palm Drive. As a part of the City's rehabilitation program in the early 1990s the M & M WWTP was taken out of service and a regional lift station constructed to pump the wastewater into the City's transmission pipeline to the A.D. Mims Wastewater Treatment Facility. Lift Station No. 22 has exceeded its useful life and the station needs to be relocated to a site that would be more conducive to expansion of public sewer services in this area of the City. Staffs initial concept for a new site is along the Ocoee-Apopka Road corridor around the intersection with Silver Star Road. Quotations were received from all three Engineering Firms contacted. The attached documents include the original scope letter from Staff to the three Engineering Firms, questions and responses to further define the scope and the quotation from the lowest responding firm. All three quotes are listed below: Glace & Radcliffe, Inc. $39,012.00 Hartman & Associates, Inc. $42,104.00 Ivey, Harris &Walls,Inc. $50,072.69 THE PRIDE OF WEST ORANGE —O The study and design portions of the project are to be paid as a lump sum expenses and the permitting, bidding and construction services are to be paid on a time and materials basis with a not to exceed figure. The time and materials part of the project is to be as required by the City. Staff agrees with the response from Glace& Radcliffe, Inc. and feels that this a reasonable amount for this work. This work will he funded from the 1997 Utility Bond Issue. I recommend that the City Commission authorize the Mayor and City Clerk to execute Services Authorization No. 99-001 with Glace& Radcliffe, Inc. in the not-to-exceed amount of $39,012.00. Attachments SERVICES AUTHORIZATION UNDER CONTINUING PROFESSIONAL CONSULTING AGREEMENT LIFT STATION NO. 22 RELOCATION AND UPGRADE This Service Authorization, No. 99-001, hereinafter called SA99-001, as of this day of , 1999, shall constitute an Addendum to the Continuing Professional Consulting Agreement between the City of Ocoee, Florida (the CITY) and Grace and Radcliffe, Inc. (the CONSULTANT), dated the F day of September, 1998, hereinafter referred to as the AGREEMENT. WI IEREAS, the CITY and CONSULTANT entered into an AGREEMENT whereby the CITY retained the CONSULTANT to provide professional engineering services as required from time to time, and WHEREAS the CONSULTANT will perform consulting engineering services for the CITY as herein defined. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth on the part of both parties to be kept and performed, the parties do mutually agree as follows: Section 1 and 2 -Services of the Consultant The CONSULTANT shall perform the Study, Design, Permitting, Bidding, and Construction Assistance Services as outlined in the attached documentation and listed as: (I) Ocoee Request for Fee Proposal letter, dated November 23, 1998; (2) Ocoee Questions and Answers letter, dated December 8, 1998; and (3) Glace & Radcliffe Fee Proposal letter, dated December 16, 1998, relative to the provision of the Continuing Professional Consulting Agreement. Section 4 -Period of Service The CONSULTANT will complete the Study and Design services in accordance with the attached documentation. The Bidding and Construction Assistance will begin at the City's direction and be completed in accordance with the attached documentation Section 5 - Compensation Compensation by CITY for the Study, Design, Permitting, Bidding, and Construction Assistance Services of this project are provided under this Amendment and shall be in accordance with Section 5 of the Agreement. The Study and Design services will be compensated under paragraph 5.2.2. The Bidding and Construction Assistance services will be compensated under paragraph 5.2.1. This Services Authorization shall not exceed Thirty-Nine Thousand Twelve DOLLARS ($39,012.00) as outlined in the attached documentation. IN WITNESS WHEREOF, the parties have executed this Services Authorization No. SA99- 001 the day and year hereinabove set forth. GLACE & RADCLIFFE, INC. ATTEST: By: Name: Title: (SEAL) Date: APPROVED: CITY OF OCOEE,FLORIDA ATTEST: Jean Grafton, City Clerk S. Scott Vandergrift, Mayor (SEAL) FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY CITY OF OCOEE, FLORIDA APPROVED COMMISSION AT A MEETING HELD AS TO FORM AND LEGALITY this ON , 1999 day of , 1999. UNDER AGENDA ITEM NO. FOLEY & LARDNER By: City Attorney a< C 0 0r coon` JAMES W. SHIRA, P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE.FLORIDA 34761 PHONE(407)656-2322 EXT. 142•FAX(407)656-7835 November 23, 1998 Joe Margio, P.E. Glace &Radcliffe, Inc. 800 South Orlando Avenue Maitland, Florida 32751 RE: Request for Fee Proposal Lift Station No. 22 - Relocation and Upgrade Dear Mr. Margio: Lift Station No. 22 was constructed many years ago, adjacent to the Pioneer Key No. 1 Mobile Home Park to connect the park to the old M & M Utilities Wastewater Treatment Plant that was located adjacent to the Pioneer Key No. 2 Mobile Home Park on Palm Drive. As a part of the City's rehabilitation program in the early 1990s the M & M WWTP was taken out of service and a regional lift station constructed to pump the wastewater into the City's transmission pipeline to the A.D. Mims Wastewater Treatment Facility. Lift Station No. 22 has exceeded its useful life and the station needs to be relocated to a site that would be more conducive to expansion of public sewer services in this area of the City. The City of Ocoee is requesting that Glace& Radcliffe, Inc. provide us with a fee proposal for preparation of a Site Location and Planning Study, detailed design of a new Lift Station No. 22, and assist the city in the construction phase engineering services of this project. The proposal shall be prepared in accordance with the Continuing Professional Consulting Agreement dated September 1, 1998. The proposal shall be a combination Lump Sum for the Study, Design and Permitting phases and Wage Cost Multiplier for the Bidding and Construction phases. The Ocoee Engineering staff has determined that the following tasks will need to be performed. If you feel that there are additional tasks which we may have overlooked please include them in your proposal. Site Location and Planning Study • Propose up to three sites for consideration for the location of the new Lift Station No. 22. These sites should take into consideration, but not be limited to the following criteria: the ability to _ continue to serve the existing customer service area, ability to include additional service area, projected infrastructure improvements planned by the Florida Department of Transportation and the City of Ocoee,the cost of land purchase. THE PRIDE OF WEST ORANGE Joe Margio, P.E. November 23, 1998 Page Two • The planning portion of the study should include projected service areas based upon incremental depths of the lift station and opinions of probable construction costs for the lift station and immediate required stubouts, etc. Design Phase • Prepare preliminary design documents, including plan sketches and some specifications, of a standard submersible type wastewater pumping station for review during the Site Location and Planning Study Review. • Geotechnical exploration of the selected site for design of the structure(s) by one of the City's contracted firms. Scope to be determined by your firm's requirements. • Surveying services required for the purchase of the property, if required, and for design requirements will be by one of the City's contracted firms. Scope to be determined by your firm's requirements. • Upon acceptance of the Site Location and Planning Study and selection of a site by the City complete the detailed design of the lift station and any site amenities including site grading, gravity and forcemain pipeline relocations and/or installations and landscaping, if required. • Prepare detailed plans and specifications of the project and an opinion of probable construction cost. Permitting Phase • Prepare, submit and secure permits in accordance with the Florida Department of Environmental Protection for the construction of the new lift station, as required. Bidding Phase • Provide the City with one set of original documents to be used for printing of bid sets to be used during the bidding process. The City will be responsible for advertising and bidding the project. • Provide assistance in response to written questions received during the bidding process. Provide assistance in the preparation of any addendum which may need to be sent out in response to questions and/or changes in the design. • Provide a written review and a recommendation on award based upon the bids received. Construction Phase • Attend and participate in the Pre-Construction Conference to be conducted by the City with the selected contractor. Joe Margio,P.E. November 23, 1998 Page Two • Review shop drawings for the project • Review and assist the City in response to Requests For Information RFIs from the contractor. • Assist the City in review of Requests for Proposed Changes in the design which will result in contract Change Orders. • Provide every other week observations of the project and provide the City with a written report of that construction observation. • Assist the City in the Substantial and Final Completion Inspections and provide the City with a certification of construction in accordance with plans and specifications of the project. • Provide the City with digital files of the plans. The City will prepare the As-Built record drawings of the project. The City will accept written requests for additional information related to the scope of this project. These requests will be accepted until 5:00 P.M. December 3, 1998. All written requests will be answered in writing, with a copy of each response mailed to each of the three engineering firms receiving this letter. You are requested to provide your proposal including a detailed schedule and completion date by 5:00 P.M. December 9, 1998. The Engineering Staff will review the proposals and prepare its staff recommendation to the City Commission for the regular City Commission Meeting to be held on December 15, 1998. If approved,the Service Authorization for this project will be executed on that day and notice to proceed will be issued the next day. It is the City's desire to be ready to proceed with the Bidding Phase on or about March 1, 1999. Should you have any questions, please do not hesitate to contact this office. Sincerely, CITY of OCOEE David A. Wheeler, P.E. Assistance City Engineer/Utility Director cc: Jim Shira, City Engineer . . :- a = cwi o. 4000 JAMES W. SHIRA, P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE.FLORIDA 34761 PHONE(407)656-2322 EXT. 142•FAX(407)656-7835 December 8, 1998 Joe Margio, P.E. Glace& Radcliffe, Inc. 800 South Orlando Avenue Maitland, Florida 32751 RE: Lift Station No. 22 - Relocation and Upgrade Request for Fee Proposal Dear Mr. Margio: The following questions were submitted by one of the Engineering Consultants requested to submit on this proposal request. The questions are provided as they were submitted and appropriate responses are given. Question No. 1: Is the intent to abandon the existing lift station? If so, will the existing lift station be demolished? If the station is to be demolished, should we provide for demolition in our scope of work for the final work product or will the city demolish the existing lift station? Answer: Yes,the existing lift station is to be abandoned and demolished as part of the project and accomplished by the contractor as part of the construction requirements. Question No. 2: Under the "Design Phase Task"on page 2 of the City's letter dated November 23, 1998 for Geotechnical and Surveying Services,we interpret that the Engineer will provide a scope (description) only of the work necessary and that the City will contract separately for geotechnical and surveying work with the City's contracted firms. We have assumed that no geotechnical nor surveying costs will be included in our proposal. Is this correct? If not, please provide us with a list of firms and contact names and phone numbers for the City's contracted geotechnical and surveying firms. Answer: The intent of the statement in the proposal was for each of you to use our contracted firms and for you to coordinate with them in preparing your proposal and to include appropriate costs for them to do the work based upon your scope of services. The three geotechnical firms are: THE PRIDE OF WEST ORANGE Joe Margio December 8, 1998 Page 2 L.J. Nodarse&Associates, Inc. (407)740-6110 Contact: Dan Dunham PSI, Inc. (407) 645-5560 Contact: Larry Moore Universal Engineering Sciences,Inc. (407) 423-0504 Contact: Bruce Woloshin We intended to present the recommended Surveying Firms to the City Commission for approval at the December 1, 1998 Commission Meeting,but that was delayed by staff. For this proposal include a set limit of$5,000 for surveying services to be paid in accordance with the wage cost multiplier clause. With the site not determined and the rights-of-way and easement issues unknown, the scope and associated fee will be determined at a later date in the project schedule. See question no. 10 for more information. Question No. 3: The final design fee will be affected by the final location of the pumping station due to relocation of gravity sewer mains and provisions of force mains to tie in to existing force mains. So that all firms can provide fees for the same scope, we request that the City provide us with a maximum distance that is anticipated that the lift station will be relocated from its existing site. Therefore,we can prepare our scope and budget for surveying and design of relocated gravity sewers and force mains based on the City's anticipated maximum relocation distance. Answer: The attached aerial photo print shows the location of the existing lift station and a projected area of review for locations for the new station. There is no available land within the existing Lift Station#22 property to construct a new lift station and the City does not have a utility or access easement to the existing property. The distance from the existing site to a possible new site is dependent upon available land at a reasonable cost and the ability to serve the existing and potential new customers. Based upon the projected growth potential along Ocoee-Apopka Road, it would seem appropriate to consider this area as the most advantageous for the possible location of the new lift station. Question No.4: In the letter from the City dated November 23, 1998,the City requested that we provide in our fee for permitting for the Florida Department of Environmental Protection permit application. Our question is with regard to any additional permits. Will this be contracted separately as additional services or will it be on a time and materials basis? Joe Margin December 8, 1998 Page 3 (i.e., if permits are required for SJRWMD stormwater permits or if Florida Department of Transportation permits are required for main relocations; will these permits be contracted separately of the project to the selected engineering firm?) Answer: Depending upon the location of the site Orange County, FDOT, and SJRWMD permits may be required. All costs associated with permitting will be done on a wage cost multiplier basis with a set limit for this proposal of$10,000. Question No. 5: The City requests that the Engineer provide the City with a reproducible set of contract documents prior to bidding. In what form does the City request that the reproducible drawings be furnished(i.e.,mylar, sepia, vellum,etc.)? Answer: All drawings will be on 24x36 inch mylar, 3 mil single side matte finish, and all contract documents and specifications will be on 8 'h x 11 inch white paper,20/50 lb., single sided. Question No. 6: With regard to the digital files requested by the City at the completion of the project, what version of AutoCAD does the City request this digital information to be provided? Answer: The City of Ocoee has AutoCAD version 14 for the drawings and MicroSoft Word Office 95 for the contract documents and specifications. Question No. 7: Is landscaping design to be included in the proposal for landscaping around the relocated pumping station? Answer: Landscaping will be in accordance with the City of Ocoee Land Development Code and include at a minimum: opaque fencing and surrounding shrubbery. Question No. 8: The certification requested in the construction phase noted in the November 23, 1998 letter,requests that the Engineer provide a certification of the project at the end of construction. Is this certification noted,the Florida Department of Environmental Protection permit certification that is normally provided for this type of project or is this some other type of certification solely for the City's purpose? Answer: Certification includes those required by all permitting agencies and a certification to the City that the project was constructed in accordance with the plans and specifications. Joe Margio December 8, 1998 Page 4 Question No. 9: Have previous studies identified future land uses and/or wastewater flows anticipated from the potential service area of the relocated Lift Station No. 22? (What types of relevant data/studies or other information will be made available by the City for use in the site Location and Planning Study? Answer: The City has not had any studies performed in the past that would provide projected wastewater flows. There is a current land use map available but potential land uses change as new developers look at various parcels of land. As a part of the planning portion of the project, staff will provide as much information and data as possible to assist in the development of a set of assumptions to use in completing the study and design. Question No. 10: Are permanent and/or temporary easements anticipated to be needed for the project? If so, can these be excluded from the Surveyor's Scope of Services and added when adequately defined? Answer: It is assumed that permanent and/or temporary easements may be required depending upon the location of the selected site. See response to question no. 2. I trust that this additional information will assist you in completing your proposal. Should you wish to discuss this matter further, please do not hesitate to contact this office. Sincerely, CITY of OCOEE David A. Wheeler, P.E. Assistant City Engineer/Utility Director cc: James W. Shim, P.E., City Engineer/Utilities Director ��j 1/ f 1r ,.! f.* a itifar- ... f w E if 5"•.x: E r _ + • iit • Oil I I �' z' w • �" . z 4441 de t Imo � ! 4. • ti,i "..,.."-.: , p gi, fai . , .., . • ere ik Jr1 Zito /tag. '' tI -.� tt 1, ' saet IIMINI ""`� S a 1!::3 1 40. w. .. �' ' �- 1111r . , 41 , 1 :411, ' '" -g, ,,, mil., '. ... �{ "Y'1+✓['t• ./�SJMw.r- M4Yl..C' t...rit :pn 1 /r"; }/r'iiritsmitornov .. ' dRfIMGltstk a+�'°+'�'" -.'.t 41.. -��,.. • ' I Sy • DaAVN ar - SHE CITY OF ❑COEE LIFT STATION #22 OCCXED�V i FNrTNFrRTNG DEPARTMENT I nrnTTn�l t�� FrPrNI F MAP "' D—X ❑F G GLACE &RADCLIFFE, INC. l` Consulting Engineers consu ring v 630 N.Wymore Road,Suite 370•Maitland,Florida 32751 (407)647-6623 tax: (407)539-0575 A WCG,Inc.Company E-mail:wcg@grboa.com December 16, 1998 Mr. David A. Wheeler, P.E. Assistant City Engineer/Utility Director City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 Re: Request for Fee Proposal- Lift Station#22 Dear Mr. Wheeler: Per your request, we are pleased to submit the attached fee proposal related to the engineering services for the relocation of Lift Station #22. Please review the attached fee proposal and contact us if you have any questions. If the proposal is acceptable in its present form, we are prepared to commence work immediately upon receipt of authorization from the City. We appreciate the opportunity to submit the attached fee proposal for consideration by the City. We look forward to working with oyu and the rest of the City staff on this important project. If you should have any questions or comments, please contact us at your convenience. Sincerely, GLACE AND RADCLIFFE,INC. ft 7/1),_ �e Margio, PE Project Manager jamK:My documents let-daw6.doc Engineering Services Proposal for LIFT STATION #22 —RELOCATION AND UPGRADE CITY OF OCOEE December 15, 1998 BACKGROUND The City of Ocoee (the "City") owns and operates a wastewater collection and transmission system which includes Lift Station #22 in the vicinity of Pioneer Key Mobile Home Park. The City desires to relocate and upgrade existing Lift Station #22 with a new standard submersible type wastewater pumping station. The City has requested that Glace and Radcliffe (the "Engineer") provide a proposal for engineering services related to the site location and planning study, detailed final design, permitting, bidding assistance, and construction phase services required for implementation of Lift Station #22 improvements. The following Scope of Services will be performed by the Engineer for this project and is based on the City's letters dated November 23, and December 8, 1998, from Mr. David A. Wheeler. The proposed scope of work includes services for a site location and planning study, detailed design including preparation of plans, specifications and construction cost estimate, permitting, bidding services, and construction phase services. SCOPE OF WORK 1. Collect and Review Existing Data and Information The Engineer will meet with the City staff, and obtain and review existing data and information pertinent to the project. The information may include, but not be limited to, construction plans and specifications for existing pump station, record drawings, soils reports from geotechnical investigations, City land use maps, and aerial maps. In addition, the Engineer will visit the site to evaluate alternative relocation sites and review the existing pump station. 2. Site Location and Planning Study The Engineer will review and evaluate three alternative sites for locating new Lift Station #22. During completion of the study, the Engineer will consider such factors as ability to serve existing service area, ability to service additional service area, projected infrastructure improvements by FOOT and the City, and cost of land. In addition, the study will consider projected service areas based on an incremental wetwell depth increase and probable construction cost of the pump station. Based upon the site location study, the -1- Engineer will recommend a pump station site. The Engineer will prepare a preliminary site plan sketch and specifications and submit data to the City for review. 3. Final Design; Preparation of Contract Documents Upon acceptance of the Site Location and Planning Study and selection of a site by the City, the Engineer will complete the detailed final design for the pump station, site improvements, gravity sewer connection, force main connection, landscaping, paving, and any other required site amenities. The Engineer will prepare detailed contract documents consisting of construction plans and specifications. The specifications will include standard technical specifications and a bid form. The City will provide standard City front-end documents for purposes of bidding. At final completion, the Engineer will submit one unbound set of original specifications and bid form to the City. The City will incorporate the technical specifications and bid form with the City's standard front-end documents and complete the final packaging of the entire bidding document for issue to bidders. The plans will be prepared in accordance with existing City requirements and criteria and will illustrate the proposed utility and site improvements in a clear and concise manner. Land surveying services for development of a site plan and gravity sewer and force main alignments have not been included as part of this fee proposal. The City will provide all required survey services and base sheets for development of construction plans. The drawings will be prepared in AutoCAD format. At this time, the new location of the Lift Station #22 is unknown. Therefore, for purposes of preparing this proposal it is assumed that the new pump station will be within 1,200 feet of the existing pump station. It is anticipated that the construction plans will consist of the following sheets: • Cover Sheet • General Notes & Informational Sheet (1 sheet) • Site Plan Sheet • Gravity Sewer and Force Main Sheets, Plan & Profile (2 sheets @ 1"=20' scale) • Pump Station Detail Sheet • Miscellaneous Details (2 sheets) Progress sets of construction plans will be submitted to the City for review at the 50%, 90%, and 100% completion levels. Five sets of plans will be submitted at each submittal. The Engineer will provide one set of original plans and specifications to the City for bidding purposes. 4. Preparation of Construction Cost Estimate The Engineer will prepare and submit a construction cost estimate of the project based on the completed contract documents. The estimate will be submitted at the 100% completion level. -2- 5. Permitting The Engineer will coordinate with FDEP and will prepare and submit a wastewater collection system construction permit application to the Department. Permit fees will be paid directly by the City. 6. Project Meetings/Coordination The Engineer will attend project meetings with the City staff to discuss the progress of the work, design of the project, and other related issues. An allowance is made for three project meetings during design phase. Bidding Phase 7. Respond to questions from Bidders The Engineer will review and respond to questions received from bidders. The responses will be in writing. The Engineer will assist the City with the preparation of addenda. The Engineer will prepare the technical responses for addenda and will provide the responses to the City. The City will provide copies of the addenda and technical responses to the plan holders. 8. Bid Evaluation and Recommendation of Award The Engineer will perform a bid evaluation for the project. This bid evaluation will include a certified tabulation of bids, plus a detailed review of the bid package from the lowest responsive bidder. The review of the lowest responsive bid will include an inspection of the bid package for completeness, errors and omissions, evaluation of the listed experience on similar projects, evaluation of other submitted data and review of the references. Following bid evaluation, the Engineer will prepare and submit a recommendation of Contract Award. Construction Phase The Engineer will provide basic general services during construction. The Scope of Work during construction is based on the assumption that the construction period from Notice-to- Proceed to final completion of construction will be five (5) months. During construction -3- phase, the following scope of work will be performed. 9. Preconstruction Meeting The Engineer will attend and participate in a preconstruction conference with the selected contractor. The City will conduct the meeting and maintain meeting minutes. 10. Shop Drawing Review The Engineer will review shop drawings submitted by the Contractor. Activities for this task include maintaining a submittal log/record, reviewed shop drawings and providing review comments and transmitting copies of reviewed shop drawings to the City staff and the Contractor. The Engineer will determine the acceptability of substitute materials proposed by the Contractor. 11. Scheduled Site Visits For the duration of the project, commencing from the time which the Contractor begins construction activities at the site, the Engineer will perform site visits once a week on an every other week frequency. The Engineer will observe the construction activities and progress for compliance with the Contract Documents and inform the City of observed deficiencies. The Engineer will provide a written construction observation report and submit it to the City for each site visit. This scope of work includes an allowance for daily visits during a 4-month period of active construction. 12. General Coordination Activities/Technical Assistance The Engineer will provide technical assistance to the City representatives during project construction to provide clarifications and interpretation of the Drawings and Specifications, to resolve technical issues or conflicts which may arise, to respond to RFIs from the Contractor, and to review requests for proposed design changes which will result in contract change orders. 13. Substantial and Final Completion Inspections The Engineer will perform site inspections at substantial completion and final completion. Each inspection will include a "walk through" of the entire project, formation of a punch list for deficient work and formalization and transmittal of the punch list to the Contractor and City representatives. -4- 14. FDEP Certification The Engineer will prepare a certification for FDEP clearance for the project and submit the certification to FDEP. The City will prepare and provide as-built record drawings to the Engineer for submittal to FDEP with the certification. CITY OF OCOEE RESPONSIBILITIES AND ACTIVITIES The City of Ocoee will perform the following activities: 1. Provide available "as-built" drawings for the existing pump station and existing utilities in the vicinity of the pump station. 2. Review of the Contract Documents at the 50%, 90%, and 100% design levels and submittal of review comments to the Engineer. 3. Provide project standard front-end documents for the project manual. 4. Prepare as-built record drawings 5. Distribute plans during bidding 6. Review and approve pay requests from the Contractor 7. Other services or activities as cited in the above scope of work SCHEDULE The services described above are anticipated to be completed in accordance with the following summary. 1. Submittal of the site location recommendation and preliminary design documents will be within 14 days from receipt of notice to proceed. 2. Submittal of Contract Documents at 50% completion level will be within 10 days from receipt of site and sewer alignment survey drawings from the City in AutoCAD format. 3. Submittal of Contract Documents at 90% completion level will be within 20 days -5- from receipt of City's 50% review comments. 4. Submittal of Contract Documents at 100% completion will be within 10 days after receiving the City's review comments for the 90% completion Contract Documents. 4. Services provided during construction will be consistent with the contractors construction progress. COMPENSATION Compensation to the Engineer for services performed under this fee proposal will be in accordance with the lump sum method for preliminary and final design phase and wage cost multiplier method for bidding and construction phase, as described in the Contract. The total lump sum amount to be paid to the Engineer as compensation for preliminary engineering and final design services is $ 14,206.00. The not-to-exceed amount for the survey, permitting, bidding and construction phase services is $24,806.00. The following is a summary of the fees: Site Selection /Planning Study/Prelimin. Design (lump sum) $ 2,432.00 Final Design, Prep. of docum., & Cost estimate (lump sum) $ 8,974.00 Permitting allowance (NTE, wage cost multiplier) $ 10,000.00 Survey allowance (NTE, wage cost multiplier) $ 5,000.00 Geotechnical Engineering, Design phase (lump sum) $ 2,800.00 Bidding Phase Services (NTE, wage cost multiplier) $ 1,059.00 Construction Phase Services (NTE, wage cost multiplier) $ 5,747.00 Geotech. Eng., Constr. Phase (NTE, wage cost multiplier) $ 3,000.00 Total Fee for Engineering Services $ 39,012.00 EXCLUSIONS The following tasks and activities are not included in the scope of work and have not been made part of this fee proposal. These services can be provided by the Engineer under an additional authorization issued by the City. • Additional design meetings • Changes to the documents during or after bidding as a result of the Owner's direction to change the scope of work • Pre-bid conference -6- • Conforming contract documents • Preparation and negotiation of contract change orders • Full-time RPR services during construction phase • Progress meetings with contractor during construction • Providing copies of plans and specifications beyond the number specified herein • Review and approval of contractor's pay request • Preparation of Legal Descriptions for utility easement or pump station site • Preparation of record drawings • Soil density tests during construction are included, however, material testing services are not included.