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Home My WebLink AboutIII(B) Approval And Authorization For Mayor To Execute Letter To Department Of Community Affairs For Disburdement Of Byrnes Grant Funds Agenda 6-01-99 11° ",, Item III B nfil,' Ocoee Police Department s e. aiaith I.�- ',.ii:-1 , ' 175 N.Bluford Avenue• Ocoee,FL 34761 • (407)656-1518 •Fax(407) 656-0218 eifite✓ OrgOte.P "40,41 TO: The Honorable Mayor and Board of City Commissioners FROM: Robert E. Mark, Chief of Police DATE: May 26, 1999 SUBJECT: ANTI-DRUG ABUSE ACT FUNDS STAFF REPORT ISSUE Should the Honorable Mayor and Board of City Commissioners approve the distribution of$654,109 of Federal Fiscal Year 1999-00 Anti-Drug Act funds (Byrnes Grant) for the following projects within Orange County. Subgrantee Implementing Title of Project Dollar Amount • (Federal Funds) Orange County Apopka Criminal Justice Field Reporting 35,000 Orange County Orange Cty Children's Safety Village IV 20,000 Orange County OCSO Criminal & Investigations Information 100,000 Orange County OCSO Criminal Justice Programs Office 65,410 Orange County OCSO Crime Location& Offense Site Enfor, (CLOSE) 22,800 Orange County OCSO Junior Cadet Program _15,000 Orange County OCSO Juvenile Probation Truancy Tracking I 21,000 Orange County Maitland Surveillance & Technology I 15,750 Orange County Maitland SRO 9(Elementary) I 24,750 Orange County Orange Cty Orange.County Drug Court III 41,660 Orange County Oakland Mobile Reporting &Data Receipt System I 20,000 Orange County Ocoee In-Vehicle Reporting System I 50,000 Orange County Orange Cty Security Threat Group Mgmnt I 22,181 Orange County OCSO Threat Mgmnt Through Crime Analysis II 100,000 Orange County Orlando PD Special Investigation Section I 65,058 Orange County WGPD Computer Upgrade/Enhancement Program I 20,000 Orange County WPPD Operation Safe City 15,500 TOTAL FY99-00 ALLOCATION $654,109 BACKGROUND An anti-drug abuse grant was received for fiscal year beginning October 1, 1999 and ending September 30, 2000, in the amount of$654,109 (Federal Funds). The decisions on what projects were to be funded by the grant were made by representatives from the Orange County Sheriff's Office and municipal police departments within Orange County,with the approval of city governments. \\\ l/ ', Staff Report Anti-Drug Abuse Grant May 26, 1999 Page 2 DISCUSSION All of the above listed programs are either new or ongoing programs. The maximum length of these programs is three (3) years with the exception of the Criminal Justice Programs Office which will remain in existence as long as the grant money is available. This will be the second year for the Ocoee Police Department's In- Vehicle Reporting System in which we are being awarded$50,000. No other grant monies will be available for any future projects until October 1, 2000. RECOMMENDATION It is respectfully recommended that the Honorable Mayor and Board of City Commissioners approve the Grant request as outlined. REM/rmh "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER S. SCOTT VANDERGRIFT i Ocoee CO�f�IISSIONERS o� CITY OF OCOEE SCOTTANDERSON � P 1,31.., O N. LAKESHORE DRIVE R� a. 150 N RUSTY JOHNSON OCOEE, FLORIDA 34761-2258 NANCY J. PARKER �, \r„:--fit, v (407)656-2322 �yJ, �`� CITY MANAGER F,� �f G00�`. ELLIS SHAPIRO May 21, 1999 Mr. Clayton Wilder, Community Program Administrator Department of Community Affairs Bureau of Community Assistance Division of Housing & Community Assistance 2555 Shumard Oak Blvd. Tallahassee, Florida 32399-2100 Dear Mr. Wilder: In compliance with State of Florida Rule 9B-61.003(4)(d), F.A.C., the City of Ocoee, Florida, approves the distribution of$654,109 of Federal Fiscal Year 1999-00 Anti-Drug Abuse Act funds for the following projects within Orange County. • Subgrantee Implementing Title of Project Dollar Amount . (Federal Funds) Orange County Apopka Criminal Justice Field Reporting 35,000 Orange County Orange Cty Children's Safety Village IV 20,000 Orange County OCSO Criminal &Investigations Information 100,000 Orange County OCSO Criminal Justice Programs Office 65,410 Orange County OCSO Crime Location& Offense Site Enfor, (CLOSE) 22,800 Orange County OCSO Junior Cadet Program 15,000 Orange County OCSO Juvenile Probation Truancy Tracking I 21,000 Orange County Maitland Surveillance &Technology I i 15,750 Orange County Maitland SRO 9(Elementary) I 24,750 Orange County Orange Cty Orange County Drug Court III 41,660 Orange County Oakland Mobile Reporting &Data Receipt System I 20,000 Orange County Ocoee In-Vehicle Reporting System I 50,000 Orange County Orange Cty Security Threat Group Mgmnt I 22,181 Orange County OCSO Threat Mgmnt Through Crime Analysis II 100,000 Orange County Orlando PD Special Investigation Section I 65,058 Orange County WGPD Computer Upgrade/Enhancement Program I 20,000 Orange County WPPD Operation Safe City 15,500 TOTAL FY99-00 ALLOCATION $654,109 Sincerely, S. Scott Vandergrifl, Mayor DO NOT MAIL THIS LETTER TO TALLAHASSEE Mail to: Jeff Templeton, Grants Manager Orange County Sheriff's Office P.O. Box 1440 Orlando, Florida 32802 THIS LETTER SHOULD BE ON YOUR LETTERHEAD May 18, 1999. Mr. Clayton Wilder, Community Program Administrator Department of Community Affairs Bureau of Community Assistance Division of Housing& Community Assistance 2555 Shumard Oak Blvd. r Tallahassee,Florida 32399-2100 Dear Mr. Wilder, In compliance with State of Florida Rule 9B-61.003(4)(d), F.A.C., YOUR CITY GOES HERE, FLORIDA, approves the distribution of$654,109. Federal Fiscal Year 1999 Anti-Drug Abuse act funds for the following projects within Orange County. Subgrantee Implementing Title of Project Dollar Amount • (Federal Funds) Orange County Apopka Criminal Justice Field Reporting 35,000 Orange County Orange Cty Children's Safety Village IV 20,000 Orange County OCSO Criminal&Investigations Information 100,000 Orange County OCSO Criminal Justice Programs Office 65,410 Orange County OCSO Crime Location& Offense Site Enfor, (CLOSE) 22,800 Orange County OCSO Junior Cadet Program 15,000 . . Orange County OCSO Juvenile Probation Truancy Tracking I 21,000 Orange County Maitland Surveillance&Technology I 15,750 Orange County Maitland SRO (Elementary)I : 24,750 Orange County Orange Cty Orange County Drug Court III 41,660 Orange County Oakland Mobile Reporting&Data Receipt System I 20,000 Orange County Ocoee In-Vehicle Reporting System I 50,000 Orange.County Orange Cty Security Threat Group Management I 22,181 Orange County OCSO Threat Mangement Trhoug Crime Anaysis II 100,000 orange County Orlando PD Special Investigation Section I .. 65,058 Orange County WGPD Computer Upgrade/Enhancement Program I 20,000 Orange County WPPD Operation Safe City 15,500 TOTAL FY99-00 ALLOCATION $654,109 Sincerely, CHIEF ELECTED OFFICIAL'S SIGNATURE TO: Honorable Mayor an City Commissioners FROM: Captain Wilson DATE: May 28, 1999 SUBJECT: BRYNE FORMULA GRANT BREAK DOWN The follow attached grant pages are an explanation and break down of what the $50,000 being requested will be utilized for. • tt SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Bryne Memorial State and Local Assistance Program E. Program Objectives and Performance Measures Complete uniform program objectives and performance measures(found in Appendix V)for the federally authorized program area you want to implement. Your application is not complete without them and an incomplete application will not be considered for subgrant funding. If the program area you selected does not have uniform program objectives published in this • document or if you cannot relate your objectives to those stated,contact Tom Bishop at 850/488- • 8016 for further instructions. DO NOT mix objectives from different Program Areas. Start below and use continuation pages as necessary Program Area 15.B: • Criminal Justice Information System Program Objective 15.B.1: • To conduct an analysis of data element necessary to support the operational and administrative information requirements of the agency evidenced by the development of a data dictionary. Program Objective 15.B.2: To identify reports necessary to support operational and administrative information requirements evidenced by the development of report forms. Program Objective 15.B.3: To establish a time schedule of activities for phase implementation of the system evidenced by a written plan of action which identifies the tasks and times for their completion, as well as staff responsible for their accomplishments. Program Objective 15.B.4: To automate a central records system as evidence by documentation of the equipment, software and operation policies put in place by the end of the grant period. SELF GENERATED OBJECTIVES 1. To add 13 additional laptop computers to the existing Wide Area Network. . 2. To conduct quarterly training for all sworn personnel on the use of the In-Vehicle Reporting system. 3. Provide City wide area network access to the mobile data terminals. 4. To review and update as needed the procedures for the use of the In-Vehicle- Reporting-System. Subgrant Application Section II—Page 5 of 16 SFY 2000 Drug Control an System Improvement Formula Grant Program Edward Bryne Memorial State and Local Assistance Program F. Project Budget Narrative You must describe line items for each applicable Budget Category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. In addition describe specific sources of matching funds. Start below and use continuation pages as necessary. • The items listed below are necessary for the continued deployment of the In-Vehicle-Reporting system. The items will allow personnel to monitor ongoing activities/crime trends and allocate staffing in the most effective manner. These items/supplies/materials to be purchased will meet the Ocoee Police Department's Purchasing Policies and Procedures, existing laws and regulations. $16,991 in Matching Funds for this s program will be provided by the City of Ocoee Police Department Budget for Fiscal Year.1999-2000. 13 Cerulean Software licenses and,13 Vehicular mounted laptop computers with their -_associated hardware/software/services. Installation of this equipment will result in an enhancement of Ocoee Police Department Criminal Justice Information System. This equipment (hardware and software) will provide additional In Vehicle Reporting capability to patrol officers, detectives and supervisors. EXPENSES --_-= UNITS DESCRIPTION EACH TOTAL 13 CDPD Modems $ . 700.00 $ 9,100.00 - . 13 Cerulean Software Licenses • $ 750.00 $ 9,750.00 13 'Power Converters -. $ 65.00 $ 845.00 33 12 Month AT&T Cellular ' $ 588.00 $ . 19,404.00 Service(12 X$49) 13 Cellular Service Startup Cost $ . 45.00 $ '585.00 33 Microsoft Word Licenses $' ' 50.00 $ 1,650.00 Total Expenses .$ 41,334.00 Subgrant Application Package . . Section ll—Page 6 of 16 SFY 2000 Drug Control an System Improvement Formula Grant Program Edward Bryne Memorial State and Local Assistance Program Project Budget Narrative (Continued) OPERATING CAPITAL OUTLAY UNITS DESCRIPTION EACH TOTAL 13 Laptop Computer $ 1,735.00 $ 22,555.00 1 12 Month Frame Relay Service $ 3,102.00 $ 3,102.00 - _ Tot.Operating Capitol Outlay $ 25,657.00 • Subgrant Application Package Section II—Page 6a of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Bryne Memorial State and Local Assistance Program G. Project Budget Schedule The Project Budget Schedule includes six Budget Categories(Salaries and Benefits,Contractual Services,Expenses,Operating Capital Outlay(OCO),Data Processing Services,and Indirect Costs)and Total Project Costs. Total Local Match must be a minimum of 25%of the Total Budget. Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank. - • Budget Category Federal Match Total Salaries and Benefits Contractual Services Expenses $30,636 $10,698 $41,334 Operating Capital Outlay $17,999 $7,658 $25,657 Data Processing --- Indirect Costs - • -_ $1,365 $1,365 Totals ' , $50,000 • • $18,356 $68,356, Subgrant Application Section 11—Page 7 of 16