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Home My WebLink AboutIII(F) Approval And Authorization For Sole Source Expenditure For Remedial And Corrective Action To Fire Stations No. 3 And 4 By 4-Seasons Air Conditioing And Heating Agenda 6-01-99 Item III "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•. oM tlssioNER S.SCOTT VANDERGRIFT Ocoee COMMISSIONERS `` CITY OF ,O C O E E DANNY HOWELL � �r'4 150 N.LAKESHORE DRIVE SCOTT ANDERSON ... a. RUSTY JOHNSON Cone OCOEE,FLORIDA 34761-2258 NANCY J.PARKER �y (407)656-2322 J` +=' ? -CITY MANAGER yrE.p V v� ELLIS SHAPIRO OfG00 MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Ellis Shapiro City Manager DATE: May 28, 1999 RE: 4-Seasons for Remedial Work to Fire Stations #3 and #4 Attached is a letter from John P. Horan, Assistant City Attorney, and Ron Strosnider recommending that the City Commission award remedial and corrective action at Fire Stations-#3 and #4 to 4-Seasons in the amount of $40,288.00. These dollars are available in our Fire Impact Fees ($17,288.00) and Capital Improvement Note Funds ($23,000.00) and will be part of a law suit that will be filed against Gee and. Jensen and Priority One Construction subject to approval in the near future. We respectfully request that the City Commission consider this bid of sole source and authorize the expenditures as soon as possible. Respectfully submitted, _ A ES/jl Attachments c: John P. Horan, Esq. Paul Rosenthal, Esq. FOLEY & LARDNER MEMORANDUM CLIENT-MATTER NUMBER 020377-0462 TO: Mr. Ellis Shapiro, City Manager, City of Ocoee . FROM: . John P. Horan CC: Paul E. Rosenthal, Esquire DATE: May 27, 1999 RE: Proposal Submitted by 4-Seasons for Remedial Work to Fire Stations #3 and #4 You have received proposals from 4-Seasons to perform remedial and corrective work to Fire Stations #3 and #4. This firm has been working with Foley & Lardner to identify the defective performance of the contractor and engineer on these projects. As you know, litigation is contemplated concerning these projects which necessitates that communications concerning preparatory work be contained. Given the likelihood that 4-Seasons would be called to testify concerning the defective conditions that exist and the cost to correct those conditions, we believe it is in the best interest of the City to sole source the performance of the remedial and corrective work to 4-Seasons. This will also allow the corrective work to be commenced as soon as possible which is important since environmental conditions at the stations are deteriorating as we enter the summer season. JPHO:bp 006.141180.1 OCOEE FIRE DEPARTMENT 125 N BLUFORD AVE OCOEE, FL 34761 '99 11ri ' 25 P(1 2 `i6 RON STROSNIDER BUSINESS 407-656-7796 FIRE CHIEF FAX 407-656-1222 To : Ellis Shapiro From : Ron Strosnider Re: AC units Station' 3 & 4 John Horan and I have received a quote from Brian Hastings at 4- Seasons Air Conditioning for the replacement of the ac units and associated duct work. The price for the new system is $ 18,592.00 per station Brian included four alternates that can be included. I feel that two of them will be beneficial to the personnel at the stations. Alternates : 1. Provide and install supply air outlets in rest room area. $864.00 per station. 2. Treat existing A/C unit and duct system with anti-microbiocide, clean grilles,blower wheel and evaporator coil. Install algaecide in AH-2 drain pan, $ 688.0Q per station. This would bring the total for each station to $ 20,144.00. Please advise how we handle, Thank you • attachments: 0 1p � fi ,F,d��lif C7 1,�1.0�11� IR CO e_i� SALES - SERvICE • INSTALLATION PLANNED MAINTENANCE May 12, 1999 John Horan City of Ocoee Fire&Rescue 125 N.Blufor'd Avenue Ocoee,Florida 34761 RE: Ocoee Fire Station Numbers 3&4 Dear John, The following estimate reflects the original design intent of the project with a different equipment selection. The Addison 100%outside air units are used industry wide to dehumidify and precondition outside air prior to the introduction of this air into the return air stream. The seiection of this unit allows the remaining Trane Th ton NC unit to do what it was designed for heat,coal and dehumidify indoor air. Currently the lead time an the Addison unit is eleven weeks. We can immediately schedule to ductthe existing % ton unit to serve the entire space on fire station#4 to provide them with some temporary rerr ,as the compressor on NC-1 is out. At the same time we will open up the outsideair dampers to prevent a negative pressure in the space. Alternates one and two address oc upant comfort issues.Alternate number one is in response to occupant complaints of extremely cold bathrooms in the winter time. Option number two-wilt allow the system to operate as fire individual units,each'zone well have a thermostat that will be set independent of the others. Option three and four are offered to rectify indoor air qualify problems. Option number three is to rid the system of any micro organisms that may be growing in the system currently and option four is to keep the same from coming badL If you.requtre drawings,equipment specifications or need further clarification on any of these items,please don't hesitate to give me a call. Thera you for the opportunity to serve you. Sincerely, Brian Hastings 7110 Overland Road • Orlando. 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Provide and install supply air outlets in rest room areas. Altemate No.1 contract price. . ..--- . . •5864.00 2. Provide and install 5 zone damper system with master zone controller. Each zone will have it's own thermostat and have the ab ilytc calF sYstan on. SYstem will have a bypass damper to maintain constant velocity. Zone dampers will be set to allow 15%bypass in each zone to maintain building poslive pressure(to allow constant introduction of dehumidified outside air). Alternate No.2 contract price. S5,610.00 3. Treat existing-Ate unit and duct system with anti-rttiaobiocide,clean grilles,blower wheel and evaporator coiL Install al9eacide in AH-2 drainpan. Alternate No.3 contract price. .5638.00 4. Provide and install second wind air purifier in return air duct system to treat air borne bioarerosols . (micro organisms)and volatile organic compounds:in conjunction with electronic air cleaners to eliminate air borne particles such as dirt,dust and pollen sports. Alternate No.4 contract price $2,920.00 Page2of2 • • Contract price valid for thirty(30)days uoressotherwise suited. • . •. Property owned by . .. • 4 SEASONS Air,�oidi ng&Rating,Inc.. Approved and accepted this day of Submitted'by- 1✓r�,`� ., for 4 SEASONS Air Conditioning&Heating.Inc. Date of sulxnittal: S'1 L-`t/ • CAC056308 By: - ' • BUYER ACCEPTANCE - yWe hereby ascpt•Ihc leans irin conditions ofThis contr ci as sal forth on the:eve se.sit^Mrlis rontnet,and hereby order the I. gloipO S and/or SC:IrtcTS as described above. • II • swots tw r. . DATE . ) itiG �ID t sty (407)295.9231 3 /� 1 FAX (407)298-4730 A �^�('I.014/' run OVERLAND ROAD • ORLANDO.FLORIDA 32810 kCO vl POST OFFICE BOX 607403 • ORLANDO.FLORIDA 32860 • City of Ocoee Fire A Rescue May 12.1999 125 N.Burford Avenue • SALES-AGREEMENT • Office: 407.656-7796 Ocoee,Florida 34761 Fax 407-656-1222 JOB: Fire Station#3 ' For the sum set forth we agree to furnish and install the following in a neat and workmanlike manner. PREMIUM COMFORT EQUIPMENT • One(1)Addison Model PCA061,five(5)ton 100%outside air package unit with hot gas reheat. phase monitor protection,coil guard and 9 KW electric heat NOTE: See attached Scope of work. ELECTRICAL SAFETYAND SYS TEM CONTROLS: One(1)Honeywell Digital Programmable thermostat One(1)fine voltage safety switch mounted at condensing unit location. DUCT SYSTEM TO BE AS FOLLOWS: Air dud system to befabricAed-of=eternally insulated sheet metal duet All dud joints shall be sealed airtight as per SMACNA requirements. Supply air duds to be connected to existing outside air dud • NOTES: t. Proposal includes all necessary.permits,taxes and fees. 2. Existing mechanical equipment will be removed and property disposed of by 4-Seasons unless instructed otherwise by the owner. 3. New condensing unto be moulted-on nexgEll80-inch thic k precast pad with vibration pads under condensing unites per manufacturers necormnendations. 4. Proposal indudes a gahianized sheet metal hood over exposed duct werk for protec6on from the . • weather_ Painting of hood is not indildedih our proposal. 5. No warranties or liabilities on owner's existing equipment ductwork or attached devices assumed by 4-Sea 6. Proposal includes low voltage wiring,startup.check out and 32 point Quality Assurance checklist • 7: Proposal all-neceesary 8. Bangs to be as per job progress. • 9. Proposal includes certified Test and Balance • • SYSTEM WARRANTY: • Proposal includes one(1)yeas limitedwarnanty oft aurworkmanShip,one(1)year limited warranty on pants and a five(5)year limited warranty on the compressor by the manufacturer. • • • YOUR ASSURANCE OF QUALM Our commitment to qualify and total custonter_saffsfeetton is never an option_ A system shall be'wising desinnectinstaned and tested by a fully trained and Qualified technician_ YOUR TOTAL INVESTMENT: Buyer agrees to pay-Selerfoctht}above‘lescibed equipment andlor services the sum of Eighteen Thousand,Five Hundred Ninety-two Dollars S18,592.00 Contract price valid for thirty(30)days unless etbeswt staled. Property owned by Pam 1'of 2 • 4 SEASONS Air Condiriening&Pleating,Inc. Appro ed led accepted this day of _ Submitted by: yy� .�-� • _for 4 SEASONS Air Condirioning&(leafing,Inc. Date of submittal: 1"•t 2-4 es CAC056308 By: IuIYF$ACCEPCANCE TJWe hereby accept the terms and conditions of this contract ss sat forth on the reverse side of this contract,and hereby tuner the • equipment and/or services at described above. 'UTERI NAME EWE _ - • • • • IJlgtlill"IIIIIIIIIIIIIIIhll r! skllIlliiil.tlG • � \� FAX 22995A 427330tC ( • RDC° 11C • POST OFFICE BOX 607903 • OA O,FLORIDAF 32860 • SALES AGREEMENT • ALTERNATES: 1. Provide and install supply air outlets in rest room areas. • - AftemateNo.1 contract price $864.00 2. Provide and instal 5 zone damper system with master zone controller_ Each zone will have Ws . own thermostat and have the ability tvtadtth+e system on. System Will have a bypass damper to maintain constant velocity. Zone dampers wilt be set to allow 15%bypass in each zone to maintain building.positive Pressure(to allow tmnstant introduction of dehumidified outside air). Alternate NO.2 contract price. . $5 610.00 • • 3. Treat existing NC unit and duct system with anti-microbiodde,clean grilles,blower wheel and • evaporator cal. Install algeacide in AH-2 drainpan. Alternate No.3 contract price $688.00 • 4. Provide and install second wind air purifier in rum air dud system to treat air borne bioaretnsols (micro organisms)and volatile organic compounds:in conjunction with electronic air cleaners to eliminate air borne taffies such as dirt,dust and pollen spores. Alternate No_4 contract price $2,920.00 Page 2 of 2 • • • • • Contract price valid for thirty(30)days unless otherwise stated. • Property owned by 4 SEASONS Air ndRiming Beating,Late Approved and accepted this day or , Submitted by: '. ' o _for 4 SEASONS Air Condiricn a &Healing.inc. Date of submittal: S r 2,--4S4SS CAC056308 By: BUYER ACCEPTANCE 'Ave hereby accept the terms end conditions of this contrast as sot forth on the reverse side of this contract,and hereby order can .i equipttmcat and/or services as described above. (., suv:as NAVE n^'^ ` a • Q• -