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HomeMy WebLinkAboutIII(A) Approval And Acceptance Of Minutes Of City Commission Special Session June 8, 1999, ISO Workshop July 14, 1999, City Commission Workshop July 19, 1999, City Commission Special Session July 20, 1999 Agenda 8-03-99 - gmin MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION MEETING CAPITAL IMPROVEMENT PLAN HELD JUNE 8, 1999 CALL TO ORDER: Mayor Vandergrift called the meeting to order at 7:15 p.m. PRESENT: Mayor Vandergrift, Commissioner Johnson, Commissioner Parker, City Manager Shapiro, Finance Director Horton, Budget Analyst Strickland, Community Relations/Special Projects Shira, Building and Zoning Official Flippen, Public Works Director Smith, Police Chief Mark, Planning Director Wagner, Building Department Administrative Supervisor Seaver, Recreation Director Nordquist, City Engineer/Utilities Director Shira, and City Clerk Grafton. Commissioner Anderson arrived at 7:45 p.m.; Commissioner Howell arrived at 7:50 p.m.. City Manager Shapiro explained this plan was put together as part of 9J5, which is the concurrency requirement state statute. He further stated the ranking codes were as follows: Zero, ongoing project; 1. High priority and would like funding; 2. Would like, but cannot afford; 3. No funding at this time. Mayor Vandergrift announced Apopka has received a $261,331.00 grant from SJRWMD. City Manager Shapiro explained those were funds from last year and Ocoee is also pursuing grant funds from SJRWMD. Discussion began on the Budget Items. The first topic was Page 1 items 5-12. Since two Commissioners were not present at the time, it was postponed until later in the meeting. Page 1 # 15 Master Plan for Starke Lake. City Manager Shapiro would like to see a master plan as opposed to making changes as they are presented, and discussed the land for Public Works Facility. Discussion ensued. Page 2, #23 Fence Replacement at Tiger Minor Park/SEC Tennis Court. City Manager Shapiro stated that funds may not be available; however, this project needs to be done. Page 4,#80 Fishing Dock with Canopy at Starke Lake. Mayor Vandergrift asked that the dock be 12 feet wide and 10 feet from the shore with a couple of barges to be used as a band shell or fire works display. City Manager Shapiro added that if we did a plan, we may be able to get a grant. Fish Orlando is interested in the Lake and in putting money toward improvements. inP, 7-Y3 [-AA Commission Special Session Capital Improvements Program June 8, 1999 Page 5, #88 Land for Northwest Park. Mayor Vandergrift felt the City should try to do something with the Coke property to be used as a park or other public use. City Manager Shapiro responded that the School Board was very interested in the property. Discussion ensued. Page 5, #91 Pool/Gym Expansion. City Manager Shapiro explained the plan is to have a 25 meter pool for high school competition, 5,000 square foot water park for children, and a 3 foot section for Aerobics. Funds are available for this project. Discussion ensued. Page 5, #96 Multi Purpose Trail. City Manager Shapiro explained there was an error in the ranking code and should read 0,0,1. This project is still in the planning process and grants may be available; further,. Page 5, #97 Maine Street Urban Linear Park has come to a stand still because the family who owns the property cannot make a decision on the sale. Discussion ensued. Page 7, #125 Road Improvements. City Manager Shapiro stated this is part of a bond issue and the City will realize immediate reimbursement for Hempel Avenue to Blackwood; a percentage within three/four years from the County for Professional Parkway, and an agreement coming for a $1,000,000.00 reimbursement from the Turnpike Authority for the ten lane expansion bridge. Discussion ensued. Page 9, #14 Transport Rescue Vehicle. Commissioner Johnson questioned whether the City should have their own paramedic rescue team. City Manager Shapiro explained that the State will not give districts millage rate. Discussion ensued. Page 10, #20 Motorcycles. City Manager Shapiro said he was not comfortable with the use of motorcycles, but realized it was inevitable due to the growing traffic problems and the inability of the police to respond to accidents due to gridlock. Discussion ensued. Page 11, #37 Full Size Pickup Truck(New). There was a discussion among all the Commissioners regarding the purchase of full size pickup trucks. 2 Commission Special Session Capital Improvements Program June 8, 1999 Page 12, #56 New Street Sweeper. Commissioner Anderson asked if the sweeper needed to be replaced. City Manager Shapiro explained that the City was required by law to have a street sweeper. Discussion ensued. Page 13 #72 Backhoe Replacement. Mayor Vandergrift asked if Departments could share the larger equipment. Public Works Director Smith stated that the backhoe was in use almost every day. Discussion ensued. Page 14,#9 Copier. Mayor Vandergrift asked if it would be feasible to purchase a color copier as opposed to a black and white copier. City Manager Shapiro responded that we could not justify the cost at this time. Discussion ensued. Mayor Vandergrift asked for a$400.00 color printer for his PC. City Manager Shapiro stated a printer would be purchased for the Mayor. Page 15, #29 Commission Chambers Overhead Projector. Commissioner Anderson felt before equipment in the Chamber was replaced, the City should look into purchasing newer technology. Recess 9:20 p.m. to 9:30 p.m. Mayor Vandergrift returned to Page 1, #5-9 regarding the Fire Station. Commissioner Johnson stated that he would like to see only three stations by moving Station One west of the county; this would save enough money to get more personnel and equipment. City Manager Shapiro will compile information on the costs of three stations, how it would affect the community and the response time of Winter Garden Fire Department, and expressed his concern that impact fees collected for building the fourth station would have to be refunded. Discussion ensued. Commissioner Parker, seconded by Mayor Vandergrift, moved to adopt the CIP with the ranking code changes recommended by the Commission including the Aerator and Police Motorcycles. Motion carried 5-0. Information is to be distributed to the Commission concerning the Fire Station. 3 Commission Special Session © 12 Capital Improvements Program June 8, 1999 Mayor Vandergrift thanked the Staff and commended the Commission for a lively discussion. ADJOURNMENT: The meeting was adjourned at 9:55 p.m. APPROVED: City of Ocoee Attest: Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 4 Agenda 8-03-99 Item III A RR/kfT MINUTES OF COMMISSION ISO WORK SESSION MEETING HELD JULY 14, 1999 CALL TO ORDER: Mayor Vandergrift called the meeting to order at 6:15 p.m. PRESENT: Mayor Vandergrift and Commissioner Anderson, Commissioner Johnson, Commissioner Parker, City Manager Shapiro, Fire Chief Ron Strosnider, Assistant Fire Chief Richard Firstner, Support Division Chief Mitch Floyd, and Clerk Stenographer Naomi Charles. ABSENT: Commissioner Howell. Chief Strosnider opened the meeting by asking the Committee if they had any questions regarding the ISO Classification Details and Improvement Statement, and also announced that the Fire Department would be giving a"Strategic Plan"presentation. Commissioner Parker stated that she advised her insurance company of the ISO rating and received a refund. Mayor Vandergrift suggested in the next News To You, that we remind homeowners to touch base with their insurance companies and take advantage of a possible savings. The meeting was then opened to questions. Commissioner Anderson asked about the 50% qualifications based on number of engine companies and water availability. Fire Chief Strosnider explained the water supply are the hydrant systems and water in the water lines, and stated that there are three categories: Water Department, the Fire Department (50%), and Communications. Additionally, he explained that the City has two total engine companies with reserve and one half ladder truck/pumper. The heavy rescue truck that the City just purchased will qualify as a full service company, which will gain points, and is not required to pump water; but must have a 500 gpm nozzle. If a third total engine were to be purchased, the City would be eligible for the full amount of points. Commissioner Anderson asked if the City is looking at fire impact fees and if the Fire Department had rating information saved to disk. Division Fire Chief Mitch Floyd responded that 90% of the records have been automated in the past year. Commissioner Parker stated she read the material and understood what level of service we want to provide; and had no problem working toward the Strategic Plan. fAFT Commissioners ISO Work Session Meeting July 14, 1999 Commissioner Johnson stated that he wants to make sure we have enough staff and equipment, and asked if a decision was made on a proposed site. City Manager Shapiro said the City had not made a commitment, but was now looking at the Montgomery Avenue site since the City already is in possession, and further stated that when the road is extended to Highway 50, there will be better access to Good Homes Road; however, the City is looking at sites and will present proposals to the Commission for approval. Discussion ensued. Mayor Vandergrift questioned the classification detail and was concerned with the training of officers. Fire Chief Strosnider explained that they were asking for a joint training facility because the training is now being conducted at a facility on Oakridge Road and John Young Parkway. City Manager Shapiro reported that the City of Apopka is willing to share such a facility, the County may want to participate, and that Winter Garden may be interested as well at a later date. Commissioner Anderson asked when the next inspection by ISO would take place. Division Chief Floyd reported that the ISO looks at three years of records; however, they are backlogged at this time. Commissioner Anderson requested information concerning assigned credits and water divergence. Fire Chief Strosnider explained that the Water Department is a Class II , Communications is a Class II, and the Fire Department a Class V. Commissioner Anderson asked about.the BLS (Basic Life Support) and ALS (Advanced Life Support). City Manager Shapiro reported that instituting ALS would raise the millage rate by $250,000.00 to succeed, and recommended the City not get into the transport business because the collection rate is very high. 2 DR Commissioners ISO Work Session Meeting July 14, 1999 Commissioner Anderson asked why the City opted for a four man team and if this compromised safety. Assistant Fire Chief Richard Firstner explained that the four man team is considered a task accomplishment percentage, not a safety issue. The four man crew can operate very safely within all the guidelines of OSHA, and NFPA. A Powerpoint presentation was then given by the Fire Department. Fire Chief Strosnider addressed the location of the new fire station and explained the need for an additional fire station to keep within a good response time rating, and stated that the Montgomery Avenue location provided the best coverage for the City. Discussion ensued. Fire Chief Strosnider then continued with the Strategic Plan presentation. The information was an accumulation of information from different sources and a look at the projections for the future, as well as Executive Summary which establishes the goals for the Fire Department. Chief Strosnider reported that calls for service have increased 30% in the last five years. The call distribution is 72% residential and 28% Commercial, including roadway calls. The ISO Service Standard is 1.5 mile radius/ industry standard response time is 5 minutes, and stated that the growth projection for 2020 is 75,918. In order to meet the needs of the growth, the following additions are proposed: Administrative: EMS Coordinator, Training Officer, additional Inspector, and additional Clerical staff(2). Station One: Engine Companies (2), Ladder Company, Rescue Company, Battalion Chief(3), Lieutenants (3), Engineers (3), Firefighters (3), Paramedics (6). Station Two: Engine Company, Paramedics (6). Station Three: Paramedics (6). Station Four: Engine Company, Heavy Rescue Squad, Firefighters (6). Expanded Services would include: ALS, Training Facility, Outreach Programs, Lower ISO Rating/Insurance Premium. 3 DRAfl Commissioners ISO Work Session Meeting July 14, 1999 The Outreach Program has distributed "Pool Safety" packets to the residents and would like to increase information for the growing ethnic population. Mayor Vandergrift commended the Fire Department on their presentation and asked if it could be run before a Commission Meeting and perhaps a Public Information Broadcast. Discussion ensued. Meeting adjourned at 7:35 p.m. Attest: APPROVED: Naomi Charles, Clerk/Stenographer S. Scott Vandergrift, Mayor 4 Agenda 8-03-99 ItnII3 LT, MINUTES OF THE OCOEE CITY COMMISSION WORK SESSION HELD JULY 19, 1999 CALL TO ORDER Mayor Vandergrift called the work session to order at 7:08 p.m. in the Commission Chambers. PRESENT: Mayor Vandergrift, Commissioners Anderson (arrived at 6:30 p.m.), Howell, Johnson, and Parker (departed at 6:55 p.m.). Also present were City Manager Shapiro, Community Relations/Projects Director Shira, City Engineer/Utilities Director Shira, Public Works Director Smith, Finance Director Horton and Building Official Flippen. ABSENT: None. REVIEW AGENDA FOR July 20, 1999 REGULAR MEETING Commissioner Anderson had not yet arrived. Commissioner Howell stated that he had questions but could not find them. Commissioner Johnson asked to let the next person go ahead of him. Commissioner Parker 1. Said she heard from residents from Admiral's Pointe who are personal friends of hers, and she directed them to Commissioner Anderson since the development is in his district. They are complaining about the lighting project because they are going to have to pay a continual additional fee without having any input, since the HOA is in the control of the developer. 2. Asked about the POWR campaign. She feels that we are not getting value for the amount of money the city is spending. She says the residents are not aware of the campaign and the city may get a $10,000 a day fine if our water consumption is not reduced, which has been downplayed. 3. Stated that the rollback rate, on the millage represents only a $4.85 savings on her house, which is valued below the median sales price of a home in Ocoee. She believes losing $81,000 in projected revenue is not worth the minor savings per home. Commissioner Howell questioned the Lucent Technology issue. City Attorney Paul Rosenthal suggested that the City hire a consultant to objectively review and analyze the bids by Lucent and Sprint and report back to the Commission. Commissioner Johnson 1. Had a question regarding lighting for special events at the Municipal Complex. Staff responded to his questions and will follow up. 2. Said he received a phone call from a resident about the Hess project and that the resident nE � OCOEE CITY COMMISSION WORK SESSION JULY 19, 1999 wants a meeting to discuss the case. City Attorney Paul Rosenthal explained that because this was a quasi-judicial case it should not be discussed now, and suggested that the Commissioner not hold a meeting, arid stated that if the Commissioner wanted to hold a homeowners' meeting, that he would have to disclose the content of that meeting at the next City Commission meeting. Mayor Vandergrift stated that he wants to try to handle the Hess case expeditiously at tomorrow night's meeting. City Manager Shapiro asked Public Works Director Smith to explain the lighting plan for the Municipal Complex. The Wurst Road project was also discussed. Commissioner Anderson 1. Reported his concerns with regard to complaints about the cable company, audio noise from our community channel, and franchise fees. 2. Requested Oviedo's and Kissimmee's proposed TRIM millage numbers were. Finance Director Horton stated that both cities refused to disclose that information to her until after their public hearings on the matter. 3. Requested information on the City's new off-road vehicles. 4. Asked if Staff has spoken with other cities about their lighting plans around their lakes. 5. Asked about police seizure property. 6. Asked if the fireworks platform could be a permanent floating dock. Public Works Director Smith and City Manager Shapiro responded to his questions. Mayor Vandergrift asked the status of the audit. City Manager Shapiro requested that the agenda be moved to let the public relations firm handling the POWR campaign to go first at tomorrow night's meeting to save the City money, and also discussed the revival of the Board of Adjustment, the Fire Department's ISO presentation, and the location of a new fire station. Mayor Vandergrift wanted to know if the surplus equipment and fence from the Kissimmee water plant could be donated to the Oakland Nature Preserve. Commissioner Anderson wanted to know if staff presentations could be done early so that staffers could go home and not be at tomorrow's meeting until 3:00 a.m. 2 OCOEE CITY COMMISSION WORK SESSION I D� M JULY 19, 1999 ADJOURNMENT The meeting adjourned at 7:20 p.m. APPROVED Attest: City of Ocoee Marisa Dawson, Administrative Secretary S. Scott Vandergrift, Mayor 3 Agenda 8-03-99 73,7 )JkArh MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION HELD JULY 20, 1999 Mayor Vandergrift called the City Commission Special Session to order at 6:25 p.m. in the Commission Chambers. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson and Parker. Also present were City Manager Shapiro and Deputy City Clerk Gosnell. ABSENT: None. Mayor Vandergrift announced that the Commission would be attending a Closed Session with Special Counsel Stephen M. Bull, Special Counsel Mario Romero, the Court Reporter, and City Manager Ellis Shapiro regarding settlement negotiations in Case No. CI-98-1332 - City of Ocoee vs. C.T. Hsu & Associates, P.A., Huber Design and Construction, Inc., and Great American Insurance Company. Mayor Vandergrift announced that the City Commission would move into closed session. Mayor Vandergrift reopened the Special Session of the City Commission and announced that the closed attorney-client session had been terminated, and announced the time to be 7:05 p.m. Mayor Vandergrift requested comments or proposed actions from the members of the City Commission, and none being heard,the meeting was adjourned at 7:08 p.m. APPROVED Attest: City of Ocoee Fran Gosnell, Deputy City Clerk S. Scott Vandergrift, Mayor • Agenda 8-U3-99 m. 'R M.�r MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD JULY 20, 1999 CALL TO ORDER Mayor Vandergrift called the City Commission regular meeting to order at 7:15 p.m. in the Commission Chambers. The invocation was given by Commissioner Anderson, which was followed by the Pledge of Allegiance, led by Commissioner Parker. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Assistant City Attorney Formella, Community Relations/Projects Director Shira, City Engineer/Utilities Director Shira, Planning Director Wagner, Capital Projects/Transportation Planner Friel, Robby Lewis, Principal Planner, Wanda Horton, Finance Director, Donald Carter, Finance Supervisor, Joyce Tolbert, Buyer, Robert Smith, Public Works Director and Deputy City Clerk Gosnell. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS Note: The following item was taken out of order. Discussion/Action re Carlman,Booker, Reis Public Relations/POWR Campaign Report. Ms. Carolyn Reis, Ms. Keri Conley, and Ms. Lori Booker gave a brief overview of the monthly activities that have been taking place with the POWR Campaign, citing Lowe's, Health Central, Borders, and Winn-Dixie as Business Partners, and presented water bottles to the Commission, as well as a project notebook to the City for public review. Discussion included a request from Commissioner Parker for an "attention grabber" at Founders' Day, a request from Commissioner Anderson on the status of the Power point presentation, and questions concerning the Audit. Mayor Vandergrift announced that the POWR Pals will be attending the August 17, 1999 Commission meeting. Mr. Martin Bernstine, Mr. Gary Hood and members of the Senior League/Ocoee Little League announced they were District 14 Champions, and requested $1,000 from the City to send the Senior League to a tournament. Discussion ensued regarding the timeline of the request and the City's procedure for Grant Applications. Commissioner Anderson, seconded by Commissioner Johnson. moved to grant $1,000 to the Senior League and to waive the Grant rules. Motion carried unanimous. (NOTE: Check is to be made payable to the Ocoee Little League who will be fronting the $1,000 in order for the e team m to go to the tournament on Friday of this week.) Ocoee City Commission Regular Meeting July 20, 1999 CONSENT AGENDA A. Approval and Acceptance of Minutes of City Commission Regular Meeting of July 6, 1999. C. Declaration of Surplus Property. Auction to be held on September 18, 1999 at 9:00 a.m. at 370 Enterprise. Commissioner Anderson, seconded by Commissioner Parker, moved to table Item B.. Approval and Authorization of Developer and Homeowners Association Agreement for Upgraded Street Lighting for Admiral Pointe Phase II until the August 3, 1999 City Commission Agenda and for Staff to give notice to Homeowners and Developer. Motion carried 5-0. Commissioner Anderson. seconded by Commissioner Johnson. moved to approve Consent Agenda Items A. and C. Motion carried 5-0. COMMENTS FROM CITIZENS/PUBLIC Pastor Gary Howell, Glad Tidings Church, 1701 Adair Street, Ocoee, requested assistance from the City regarding the "Destiny Program." A meeting will be scheduled with Pastor Howell, Recreation Director Nordquist and City Manager Shapiro to discuss further. Linda McWilliams, 813 Marlene Drive, Ocoee, read her letter of April 26, 1999 to City Manager Shapiro and Recreation Director Nordquist regarding the baseballs being hit from the Bob Sorenson Little League Fields onto her property. Mrs. McWilliams is requesting netting to be placed over the fencing to protect her property and family. City Manager Shapiro will meet with Staff and place this item on the next Commission Agenda. Mr. Bernard Palluck, 10908 W. Colonial Drive, Ocoee, expressed his opinion on the All Women's Fitness Club sign decision made at the July 6, 1999 City Commission Meeting. (CALL IN) Debbie Miller, 2448 Tall Maple Loop, Ocoee, asked the status of the Beech Center and if there going to be programs offered for the children next summer. Mayor Vandergrift announced the Grand Opening of the Beech Center on August 12 at 4:00 p.m. and invited the public. Discussion ensued with regard to the programs, and it was determined that children's programs would be available next year. (CALL IN) Bill Kopp, 1401 Ridgefield Avenue, Ocoee, asked if the City paid the bill to FPL for the light to be installed on Flewelling and Ridgefield Avenue, and when the light was scheduled to be installed. Staff to check on status. (CALL IN) Anonymous - asked why the Beech Center had the sprinklers on today when it was raining. Required for the new sodding of the soccer field. Mr. Gary Johnston, Fore Systems, 200 Waymont Court, Suite 126, Lake Mary, FL (departed before item on agenda was addressed) -protested City-wide telecommunications project. 2 Ocoee City Commission Regular Meeting July 20, 1999 Ar_ COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Howell - announced the RSVP Line 656-2218. Commissioner Anderson-thanked Mrs. Morganto for the baked goods. Commissioner Johnson-None. Commissioner Parker- announced the next Education Commission meeting to be held on August 2, 1999, at 7:00 p.m. at Health Central, and invited citizens to attend to get involved. Mayor Vandergrift: 1) Received a thank you letter from Representative Johnson. 2) Announced the City was Community Board was at City Hall now and available for non- profit organizations to place an advertisement of their functions - announced the web site and e-mail address of the City. Note: The following items were taken out of order. PUBLIC HEARINGS DON OLSON TIRE AND AUTO-SPECIAL EXCEPTION-CASE NO. 1-2SE-99. Planning Director Wagner gave a brief overview of the proposed Special Exception use in a C-2 zone. The Public Hearing was opened, and since no one wished to speak,was closed. Commission discussion included clarification of the Blackwood entrance/exit, hours of operation, and the use of low pressure sprinkler systems and ground cover to conserve water on the property. Commissioner Parker, seconded by Commissioner Howell, moved to accept Staff s recommendation to approve the special exception for Don Olson Tire and Auto to be constructed in accordance with the Preliminary Site Plan for Special Exception, as date stamped received by the City on June 28, 1999. Motion carried 5-0. SATURN OF OCOEE-SPECIAL EXCEPTION-CASE NO. 1-1SE-99. Planning Director Wagner gave a brief overview of the proposed Special Exception for Saturn of Ocoee as an automobile sales and repair use in a C-2 zone. The Public Hearing was opened. Ocoee City Commission Regular Meeting Li /A July 20, 1999 Mr. Jeff Courier, 732 Bloodcreek Road, asked what color the building would be, and was told it would be white. The Public Hearing was closed. Commission discussion included lighting regulations, if there was a conflict with the church ball field next door to the property, Cemetery Road, and the use of low pressure sprinkler systems and ground cover to conserve water on the property. Commissioner Anderson, seconded by Commissioner Johnson, moved to accept Staff s recommendation to approve the special exception for Saturn of Ocoee to be constructed in accordance with the Preliminary Site Plan for Special Exception, as date stamped received by the City on July 8, 1999, to include additional changes as follows: (1) Condition of Approval #9 will be revised to read as follows: "This Special Exception is limited to Phase 1 only. If Phase 2 is to be sold to another owner, then both Phases 1 and 2 will be required to be subdivided and platted. When Phase 2 is developed, it will be required to undergo its own separate review process with its own site plan review. (2) A new Condition of Approval will be added which reads as follows: "Phase 1 may be constructed in two sub-phases "la" and "lb", subject to a Final Certificate of Occupancy being granted only when the entire phase is completed. If constructed in this manner, Phase "la" shall include all roadway access improvements on SR 50, all utilities necessary for a Temporary Certificate of Occupancy for the Used Vehicle Facility and all other improvements shown within the Phase "la" phase lines on this Plan. Additionally, Phase "lb" shall be completed within six months after receiving the Temporary Certificate of Occupancy for Phase "la"." (3) A new Condition of Approval will be added which reads as follows, "A raised concrete median separator together with widening and striping will be provided on SR 50 consistent with the intent of the Ocoee State Road 50 Access Management Plan to permit directional left turns only leading into the Saturn site as well as into the Good Homes Plaza Shopping Center." Motion carried 5-0. OCOEE CROSSINGS-PRELIMINARY SUBDIVISION PLAN-PROJECT NO.LS-99-003. Planning Director Wagner gave a brief overview of Staffs position regarding the Ocoee Crossings Preliminary Subdivision Plan. The Public Hearing was opened. Mr. Harry Strange, 1177 7th Avenue, Gotha, spoke to the issue of access regarding "H" Street, the proposed school site, and the proposed city park. City Attorney Rosenthal stated that the School Board and City are addressing the access issues. Mr. Gordon Nutt, 119 Lake Butler Boulevard, spoke to the issues of public hearings for the park plan, specifications on lighting, impact on residents, 4-laning Maguire Road, road esthetics at Ocoee Crossings, and setback lines. Mr. Randy June confirmed the calculations of road setbacks. 4 Ocoee City Commission Regular Meeting f July 20, 1999 The Public Hearing was closed. Commission discussion included retention ponds in front of Maguire Road, coordination with Orange County Utilities regarding sewer and water, fountains, the use of low pressure sprinkler systems and neighborhood mailboxes. Commissioner Howell, seconded by Commissioner Anderson, moved to accept Staff's recommendation to approve the Preliminary Subdivision Plan for Ocoee Crossings, as date stamped received by the City on July 9, 1999, subject to: (A.) Providing an additional Condition of Approval to comply with Comment #1 of the Memo from Martha Formella to Ellen King., dated June 16, 1999, summarizing the elements of the Developer Agreement regarding shared drainage, roads and Tract "N". (B.) The following minor revisions being made to the Plan: (1) Provide a title for the Waiver table on Sheet 1; (2) Provide a heavy dashed line to clearly show the phase line on Sheet 1; (3) Provide a 5' concrete sidewalk along the south side of"H" Street (4) Provide a 5' setback between Pond "F" and the landscape easement along Parkridge-Gotha Road; (5) Revise the arrows showing the location of wetland plantings for Tract "L" to show them on the north side of"H" Street rather than the south side. (C.) Including the additional changes on the Plan identified in the Planning and Zoning Commission recommendations. Motion carried 5-0. Recess 10:30 p.m. to 10:45 p.m. PLANTATION GROVE PUD. (1) PLANTATION GROVE SHOPPING CENTER - PHASES 2 & 3, FINAL SUBDIVISION PLAN, PROJECT NO.LS-98-008. City Attorney Rosenthal read the title only. Planning Director Wagner gave an overview of the project, and stated that there are two separate projects being discussed, but to fully explain the entire situation, the project information overlaps, and that for the record, all testimony will carry over to the Hess Special Exception Application. Planning Director Wagner outlined his qualifications as well as those of Robert Lewis, Principal Planner, Brad Friel, Transportation Planner, and Daniel A. Preslar, P.E., Transportation Planner from SAIC, along with the issues and recommendations that Staff has been working on. Assistant City Attorney Martha Formella's memo dated June 16, 1999, regarding review of documentation with reference to the application, was discussed. Mr. Dan Preslar, P.E., SAIC, discussed issues with regarding to the subdivision plan as well with regard to the location of the signage and proposed access from the north, including the radii. Discussion ensued. 5 Ocoee City Commission Regular Meeting Dr2 FJuly 20, 1999 't` Attorney Scott Clark and Mr. Tom Daly, representing the Applicant, discussed sign location, access, and radii issues. Mayor Vandergrift requested clarification of the back road behind the project. Planning Director Wagner stated that Staff was asking that the back road radii be reduced to discourage cut-through traffic. Ms. Rosemary Morganto, 11012 Groveshire Court, Ocoee, stated that she represented the homeowners of Windermere Groves, Wesmere and Cross Creek and that the residents were concerned that the gas station would turn into a truck stop due to the sale of diesel fuel. Commissioner Anderson, seconded by Commissioner Vandergrift, made the motion to approve Plantation Grove Shopping Center Phases 2 and 3 Final Subdivision Plan Final Subdivision Plan subject to the following conditions: 1) The following Condition of Approval shall be added to the Plan: The Shopping Center identification sign shall be located within the median at the southern entrance to the Shopping Center, subject to obtaining permission from the fee owner. The Developer and the City will use their best efforts to obtain such permission. If permission cannot be obtained prior to issuance of a certificate of occupancy on Lots 1 or 2, then the Shopping Center identification sign shall be located on Lot 1 as shown hereon. 2) The radius at the intersection of the entrance road off of Maguire Road and the entrance road along the eastern property boundary shall be 25 feet. The Developer shall install additional landscaping at that location to soften the visual impact. 3) The Developer shall provide a clearance letter from Orange County Engineering Department as to the proposed improvements made over the 54" Consery II wastewater line with particular attention directed toward the proposed 16' deep stormwater retention ponds and driveway crossings. 4) The Developer shall submit a revised Final Subdivision Plan consistent with the City Commission action. The Final Subdivision Plan shall become effective upon confirmation by the Planning Director and City Attorney that the revised Final Subdivision Plan is consistent with the City Commission action. 5) The Maguire Road driveway entrance shall be moved southward to be located near the middle of the gas pump canopy consistent with the approved Development Plan. Motion carried 5-0. (2) HESS STATION-SPECIAL EXCEPTION-CASE NO. 1-3SE-98. City Attorney Rosenthal provided a memorandum to the Commission dated July 20, 1999, clarifying the firm's opinion regarding the applicable law and the future review of a site plan should the City Commission approve the proposed Hess Special Exception. Planning Director Wagner gave an overview of the Hess Special Exception. Attorney Scott Clark, representing the applicant, stated that the review should be as it was written in the Code at the time of review for the Special Exception. Mr. Reed Cook, representing Hess, discussed the radii issues, plant esthetics, and construction maintenance. 6 Ocoee City Commission Regular Meeting ) ? �, July 20, 1999 1 Mr. Tom Daly, representing the applicant, expressed his opinion of the new Code versus the old Code. Mrs. Rosemarie Morganto, 11012 Groveshire Court, expressed her opinion on the new Code, the back entrance radii,the upgraded landscaping, and the barrel roofing. Discussion ensued on issues concerning the new Code/old Code, identification sign size, shape and material, roofing material, entrance radii, landscaping, entrance driveway widths and locations, and Consery II wastewater lines. Mayor Vandergrift, seconded by Commissioner Howell, moved that the identification sign size agreed upon by Staff and the client be at 61 square feet. Motion carried 4-1; Commissioner Johnson voted in the negative. Commissioner Johnson, seconded by Commissioner Anderson, moved that the roofing material for the principal structure and canopy shall be barrel tile compatible with the roof material used on the existing Shopping Center. and that the two buildings not be connected to each other. Motion carried 4-1; Commissioner Howell voted in the negative. Commissioner Johnson, seconded by Commissioner Howell. moved to approve Staff s recommendation that landscaping comply with the current commercial development regulations. Motion carried 4-1; Mayor Vandergrift voted in the negative. Commissioner Anderson, seconded by Commissioner Howell, moved to approve a 25' radius at both the intersection of the entrance road off of Maguire Road and the entrance road along the eastern property boundary. Motion carried 4-1; Commissioner Johnson voted in the negative. Commissioner Howell, seconded by Commissioner Johnson, moved to approve the width of the driveway entrance from Maguire Road to be 40 feet and the width of the driveway entrances on the eastern property boundary shall be 24 feet. Motion carried 4-0; Commissioner Howell was absent from the room at the time of the vote. Commissioner Anderson, seconded by Commissioner Johnson. moved to approve the location of the Shopping Center identification sign to be within the median at the southern entrance to the Shopping Center, subject to obtaining permission from the fee owner. The Developer and City will use their best efforts to obtain such permission; however, if permission is not obtained prior to issuance of a Certificate of Occupancy on Lots 1 and 2, then the Shopping Center identification sign shall be located on Lot 1. Motion carried 5-0. 7 Ocoee City Commission Regular Meeting {' July 20, 1999 Commissioner Howell, seconded by Commissioner Anderson, made the motion to approve the Hess Special Exception subject to the following conditions: 1) The Final Site Plan shall comply with the Preliminary Site Plan for Special Exception dated June 9, 1999 as revised pursuant to City Commission action. 2) This Special Exception, including the Preliminary Site Plan for Special Exception, and the Final Site Plan shall be consistent with the Final Subdivision Plan for Plantation Grove Shopping Center Phases 2 and 3. 3) Identification signage shall be 61 s.f. 4) Roof material for the principle structure and canopy shall be barrel tile compatible with the roof material used on the existing Shopping Center. 5) At the request of the City, temporary bollards shall be placed in the Moore Road entrance. The Developer and Owner assume no liability for the placement of vertical obstructions in the public right-of-way. 6) The following Conditions of Approval shall be added to the Preliminary Site Plan for Special Exception: (a) This Special Exception shall expire twelve (12) months from the date of approval by the City Commission unless a building permit is obtained prior to such date, such permit being for the construction of the proposed use authorized by the Special Exception. Further, upon issuance of the building permit, the Applicant (or its agent) shall diligently proceed in good faith to complete construction in accordance with the terms hereof. Failure of the Applicant (or its agent) to proceed as aforesaid shall provide a basis for revocation of the Special Exception by the City Commission. (b) Approval of this Special Exception does not authorize commencement of development. Prior to issuance of a building permit, it will be necessary to obtain site plan approval pursuant to the provisions of Article IV of the Ocoee Land Development Code. Further, compliance with all other applicable provisions of the Ocoee Land Development Code shall be required. (c ) The Applicant shall make a good faith effort to obtain a Certificate of Occupancy for the use authorized by the Special Exception within six (6) months of issuance of the building permit. (d) Should the use authorized by this Special Exception be terminated or substantially modified or expanded in a manner inconsistent with the conditions of approval for the Special Exception, then said Special Exception may be revoked by the City Commission at its sole discretion. (e) The Special Exception for a Convenience Store with Gas Sales shall be applicable only to the proposed Hess facility shown on the Preliminary Site Plan for Special Exception and is not transferable to any other operator prior to issuance of a Certificate of Occupancy. (f) Except as otherwise set forth in conditions imposed by the City Commission, this Special Exception does not address or constitute an approval with respect to site plan issues including, but not limited to, the following matters: 1) proposed dumpster location and access; 2) screening of equipment; 3) a sidewalk joining the site to the sidewalk along Maguire Road; 4) architectural features of the buildings on the site, including building signage, except that a connection between the canopy and building shall not be required; and 5) landscaping. These issues will be addressed with the site plan review and must comply with Land Development Code requirements in effect at the time of application for site plan approval. (g) The Shopping Center identification sign shall be located within the median at the southern entrance to the Shopping Center, subject to obtaining permission from the fee owner. The Developer and the City will use their best efforts to obtain such permission. If permission cannot be obtained prior to issuance of a certificate of occupancy on Lots 1 or 2, then the Shopping Center identification sign shall be located on Lot 1 as shown hereon. 7) The Maguire Road driveway entrance shall be moved southward to be located near the middle of the gas pump canopy consistent with the approved Development Plan. 8) The 8 Ocoee City Commission Regular Meeting 7�� i ra July 20, 1999 location of the Hess identification sign shall be the southwest corner of the parking area, on the north side of the retention pond. 9) The radius at the intersection of the entrance road off of Maguire Road and the entrance road along the eastern property boundary shall be 25 feet. The Developer shall install additional landscaping at that location to soften the visual impact. 10) The radii where the cross access driveways connect to the entrance road along the eastern property boundary shall be 25 feet. 11) The width of the driveway entrance from Maguire Road shall be 40 feet. 12) The width of the driveway entrances on the eastern property boundary shall be 24 feet. 13) The Developer shall provide a clearance letter from Orange County Engineering Department as to the proposed improvements made over the 54" Consery II wastewater line with particular attention directed toward the proposed 16' deep stormwater retention ponds and driveway crossings. 14) The Developer shall submit a revised Preliminary Site Plan for Special Exception incorporating all Conditions of Approval which is consistent with the City Commission action. (The plan set shall include the title "Preliminary Site Plan for Special Exception"). The Special Exception shall become effective upon confirmation by the Planning Director and City Attorney that the revised Preliminary Site Plan for Special Exception is consistent with the City Commission action. Motion carried 5-0. Note: The following items were taken out of order. OTHER BUSINESS FIRST READING OF ORDINANCE NO. 99-26, CABLE TELEVISION FRANCHISE. SECOND READING AND PUBLIC HEARING SET FOR AUGUST 17, 1999. City Attorney Rosenthal read Ordinance No. 99-26 by title only. Community Relations/Projects Director Shira stated that this Ordinance is an update of the existing ordinance, and that the Second Reading is scheduled for the August 17, 1999 City Commission Meeting. SET TENTATIVE MILLAGE RATE. Finance Director Horton stated that the TRIM Act requires that whatever millage is set by the Commission and sent to the Property Appraiser cannot be increased after August 4, 1999; however, it can be decreased after the budget workshops are completed. Discussion ensued. Commissioner Parker, seconded by Commissioner Johnson, moved to set the tentative millage rate at 4 mils. Motion carried 4-1; Mayor Vandergrift voted in the negative. SET DATES FOR BUDGET WORKSHOPS AND PUBLIC HEARINGS. Finance Director Horton stated that several tentative budget workshop and public hearing dates have been provided to the Commission for their decision, and stated that all the dates could be utilized if needed. Mayor Vandergrift, seconded by Commissioner Anderson. moved to select August 11, 1999 at 6:00 p.m., August 23 and 26, 1999 at 7:00 p.m. as Budget Workshop dates. Motion carried 4-0t Commissioner Howell was absent from the room during the vote. 9 D . Ocoee City Commission Regular Meeting r —, f July 20, 1999 Commissioner Anderson. seconded by Commissioner Howell, moved to approve Staff s recommendation of September 9 and 22, 1999 for the public hearing dates. Motion carried 5-0. Commissioner Anderson, seconded by Commissioner Johnson, requested that items VII. D., G., H. and I. be covered before VI. Public Hearings. Motion carried 3-1; Mayor Vandergrift voted in the negative and Commissioner Howell was absent from the room during the vote. Recess 8:45 p.m. to 8:55 p.m. DISCUSSION/ACTION RE CIP PHASE 1 GROUP 1 PROJECT NOS. 3, 17, & 29 (SPRING LAKE BASIN PROJECTS)CHANGE ORDER REQUEST NO.3. City Engineer/Utility Director Shira responded to Commission questions concerning Change Order Request No. 3. Commissioner Anderson, seconded by Commissioner Howell, moved to approve Staff s recommendation to approve Change Order No. 3 with Prime Construction Group, Inc. by decreasing the contract amount by $4,907.61, with no extension in contract time, and authorized the Mayor and City Clerk to execute Change Order No. 3. Motion carried 5-0. DISCUSSION/ACTION RE RFP NO. 99-002 CITYWIDE TELECOMMUNICATION SYSTEM. City Attorney Rosenthal gave a brief history of events concerning the telecommunication system bid award, stated that the City had the right to accept, reject, or readvertise all or part of the RFP for the City's telecommunication system, and that the City Commission should not get into merit discussions between the vendors, but rather consider/not consider: (1) Lucent's protest and (2) the hiring of an independent telecommunications consultant. Commissioner Anderson moved to retain the independent consultant and consider the Protest. Motion died for lack of a second. Commissioner Anderson moved to retain the independent consultant to review the RFP process and defer the award of the bid pending receipt of a report from that consultant. Motion died for lack of a second. Commissioner Johnson, seconded by Commissioner Howell, moved that the City not hire the consultant and move forward to finalize the contract with Sprint, and, after review of the written protest filed by Lucent, give direction to City Staff to proceed with finalizing the agreement with Sprint pursuant to the award of June 15, 1999, and that there be no further consideration by the City Commission of the Lucent Protest. Motion carried 4-1; Commissioner Anderson voted in the negative. DISCUSSION/ACTION RE.REALLOCATION OF FUNDS IN STREET DEPARTMENT. Public Works Director Smith requested the Commission's approval of the reallocation of Capital funds in the amount of $21,000 for the purchase of three off road 4x2 utility vehicles and an emergency purchase of a new ice machine in the amount of$2,722.00. 10 Ocoee City Commission Regular Meeting July 20, 1999 Commissioner Anderson, seconded by Commissioner Parker, moved to approve the reallocation of capital funds for the purchase of 3 off-road 4x2 utility vehicles in the amount of$4,430 each and the emergency purchase of an ice machine in the amount of$2,722. Motion carried 5-0. HILLCREST HEIGHTS WATER MAIN RELOCATION PROJECT AWARD. City Engineer/Utilities Director Shira responded to Commission's questions with regard to Staffs report on this issue. Commissioner Howell, seconded by Commissioner Parker, moved to approve Staffs recommendation to transfer funds from the Water Fund Contingency Account into the appropriate account to fund this project, that the Masci Corporation be awarded the Hillcrest Heights Water Main Relocation Project, and that the City Commission authorize the negotiated amount of$40,775 be allocated for this project. Motion carried 5-0. DISCUSSION/ACTION RE ELECTRICAL SERVICE FOR LAKEFRONT PARK. Community Relations/Projects Director Shira distributed a map of the proposed electrical service for the municipal complex lakefront park and responded to Commission questions. Commissioner Johnson, seconded by Commissioner Anderson, moved to approve Staff s recommendation authorizing the expenditure of$6,688 from Contingency to cover the costs of electrical work to be performed by Amber Electric at the municipal complex lakefront park. Motion carried 5-0. APPOINTMENT TO BOARDS Parks and Recreation Advisory Board. Commissioner Howell, seconded by Commissioner Anderson, moved to appoint to the Parks and Recreation Board Mr. Anthony Christelli to fill the vacancy for James Blackwelder, whose term expires October 1, 2001. Motion carried 5-0. Education Commission. Commissioner Anderson, seconded by Commissioner Parker, moved to reappoint to the Education Commission for 2 year terms expiring August, 2001, Johan Bergh, Rosemary Davis., Liza C. Holland, Clifford Koch, Cassie Lindenauer, Margaret MacDonald, and Kathie Glass. Motion carried 5-0. Commissioner Parker noted for the record that the Board of Adjustment had two Alternate vacancies, and that the Commission should recruit citizens from Districts 1 and 3. This item of discussion was tabled for a future meeting. STAFF REPORTS -None. 11 Dia J-1- Ocoee City Commission Regular Meeting A July 20, 1999 COMMENTS FROM COMMISSIONERS Commissioner Howell -None. Commissioner Anderson-None. Commissioner Johnson-None. Commissioner Parker-None. Mayor Vandergrift: 1) Would like to see Charter School for site. 2) Elementary School has broken ground. 3) Would like to know status of tree cut down at City Hall. City Manager Shapiro will check on issue. 4) Would like to see a rail along the ditch at City Hall. ADJOURNMENT The meeting adjourned at 3:01 a.m. APPROVED Attest: City of Ocoee Fran Gosnell, Acting City Clerk S. Scott Vandergrift, Mayor 12