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HomeMy WebLinkAboutVII (D) Clarke Road Extension Alignment Study Work Order Authorization Agenda 8-01-2000 Item VII D "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER S.SCOTT VANDERGRIFT Ocoee COMMISSIONERS o� o CITY OF OCOEE DANNYHOWELL It; resi - 150 N. LAKESHORE DRIVE SCOTT ANDERSON 1� o. RUSTY JOHNSON O DCOEE, FLORIDA 34761-2258 NANCY J.PARKER (407)656-2322 ,�? CITY MANAGER * Of GOO° ` ELLIS SHAPIRO STAFF REPORT DATE: July 24, 2000 TO: The Honorable Mayor and City Commissioners FROM: Bradley E. Friel,AICP, Capital Projects/Transportation Planner THROUGH: Russ Wagner,AICP, Planning Director Imo/ SUBJECT: Clarke Road Extension Study ISSUE: Should the Mayor and City Commissioners approve the attached Scope of Services to identify a road alignment for the Clarke Road extension? (Clarcona-Ocoee Road to McCormick Road) BACKGROUND: For several years, the City has considered extending Clarke Road north to McCormick Road from its existing terminus at Clarcona-Ocoee Road. While it is believed that Clarke Road would eventually be extended north, the timing of this project has been linked to the need generated by new development. Due to the historic unavailability of water and sewer service in the Clarcona - Ocoee Road corridor, the City has had few development inquires in this area. Accordingly, with no new development proposals, there has been little need to extend Clarke Road. But since Orange County's installation of water and sewer lines along Clarcona-Ocoee Road, the City has received numerous development requests in this area. DISCUSSION: Wth renewed development interest in the northeast area of Ocoee, it has been determined that the City should begin to identify possible alignments for Clarke Road between Clarcona-Ocoee Road and McCormick Road. This proactive approach will enable staff to direct development as it occurs in this area. The study is intended to identify the best alignment for the Clarke Road extension. Items that the consultant will examine include, but are not limited to,the following: • Existing and future traffic volumes • Right-of-way impacts and cost • Environmental impacts • Community impacts (land owners) PO are, The Honorable Mayor and City Commissioners July 24,2000 Page 2 • Stormwater drainage • Permitting issues • Bicycle/pedestrian facilities • Consistency with other roadway plans In addition to the specifics related to the roadway alignment between Clarcona-Ocoee Road and McCormick Road, this Scope of Services will also allow for the City to take a cursory look at extending Clarke Road north of McCormick Road. This task will involve a meeting with other local governments and regional agencies to determine if there is any interest. Other than for the regional coordination meeting, there will be no additional work to identify a road alignment north of McCormick Road. Any additional work would require a revision to the Scope of Services. Funds for this project may come out of the transportation impact fee account since this roadway is included in Ocoee's Transportation Master Plan. RECOMMENDATION: Staff respectfully recommends that the Mayor and City Commissioners approve the attached Scope of Services with DRMP to identify a road alignment for the Clarke Road extension between Clarcona-Ocoee Road and McCormick Road. Attachment \\police_fires\planning\alexandedall_data\capdfile\staff repods\2000ccshsr00054.doc POWWWWWWWt Pmraot 0 cee0 s wat,i Rsianmes Dyer, a & Precour,Inc Rt. te. DRMP ry12erisripar, Way I).Chair faux on Itl K.9non,Jr. JUL. 2 '. ;�-. Lucius J.Cushman,Jr. { Jon S.Mc slows '1 Stephen L.Prcmun , July 24,2000 CI Y OF OCOEE Mr. Russ Wagner 150 N. Lakeshore Drive Ocoee. Florida 34761-2258 Subject: Clark Road Extension Corridor Alignment Study Draft Scope of Services—REVISION No. 2 DRMP No. 00-0003.0MK Dear Mr. Wagner: We have produced another revision to the Clark Road Extension Scope of Services that reflects recent comments provided by City staff. The revisions focus on specifying that at a minimum, the study will produce a recommended alignment from Clarcona-Ocoee Road to McCormick Road. the two-phased approach to the study will still be incorporated in the Scope. The first phase will evaluate the feasibility and alternative improvement concepts for extending Clark Road from Clarcona-Ocoee Road to McCormick Road. The second phase will evaluate the feasibility of continuing the roadway extension north of McCormick Road. Through review of the City's Master Transportation Plan and comments provided by City staff, the majority of the work effort will be directed to the first phase analysis. While project need analysis may support the requirements for Clark Road to extend north of McCormick Road. the alignment and alternatives analysis for the second phase will require additional interagency coordination, public involvement and analysis in excess of this proposed Scope of Services. - DRAFT SCOPE OF SERVICES—REVISION No. 2 Task I —Project Initiation DRMP will coordinate a kickoff meeting with all appropriate City staff immediately after receiving notice to proceed. The purpose of this meeting shall include, but not be limited to the following: a. Request of existing information from the City b. Determination of required coordination with Orange County Planning, Orange County Public Services, Orange County Utilities. OOCEA, City of Apopka, and other entities as required c. Review of DRMP responsibilities and deliverables d. Development of Public Involvement Plan on,em po.Fri Colostral Draw • ohon he Honda 39S03 Phone:4117 rIrlh.0_94 Fax:40;n96.4$13•6 2101 Jenks Avenue Pamm.,City.Horde 32405 Phone:850.7h94949 Fax:S50.769 7.780 row drmp e, DRMP Ni Russ Rt1 Paeea<�re lt/ nenaroa Task 2 - Prepare Public Involvement Plan As public involvement should be a primary component of any major transportation study, DRMP will prepare a Public Involvement Plan that indicates the basic approach and strategies to be utilized. The Plan will outline the following components (additional public involvement components may be required): One Public workshop b. One City Council presentation e. One Intergovernmental coordination meeting d. Four to Five individual stakeholder meetings (property owners) e. Required public involvement materials that may include newsletters/brochures, presentation graphics (roadway concepts on color aerials) f. Requirements for a mailing list g. Documentation of public comments and meeting minutes Task 3 - Data Collection and Analysis Immediately following the Notice to Proceed, DRMP will initiate the data collection process. This task consists of gathering and analyzing various information related to planning, environmental and engineering concerns within the study area. The level of data collection and analysis will be focused on the development and evaluation of alternate alignments and typical sections for the proposed extension. Field verification of data will be conducted when possible. DRMP will summarize all data collection and analysis activities in appropriate tabular and graphical formats to clearly present the information. Available Geographic Information System (GIS) data will also be used to assist in the data collection and analysis. Existing color aerial photographs will be used to assist in the graphical presentation of the relevant data. The following types of data will he obtained and analyzed by the Consultant: a. Existing traffic volumes and characteristics (obtained from the City, Orange County and/or the Florida Department of Transportation) b. Existing and Future Land Use classifications c. Right-of-way information d. Review of adopted transportation plans within the area e. Bicycle/pedestrian and trial facilities Natural features, including soils- hydrology, flood zones, drainage basis, and related environmental features Hazardous material sites h. Utilities Cultural features D RmpMr. Russ 7/24/00 Rt* Page 3 of6 of 6 Existing levels of service analysis information obtained from previous studies will be reviewed and summarized as required. Additional analyses may be required to assist in the determination of Design Traffic for the roadway extension. Task d- Project Need Prior to the development of alternate alignments and typical section evaluation, project need will be re-established. This task requires a cursory analysis of the existing conditions data, a review of adopted transportation plans and future travel demand projections, and future land use scenarios and resultant traffic impacts. The Project Need will determine whether the extension should continue north of McCormick Road based on route continuity and local and regional transportation improvement plans. A meeting with appropriate Orange County staff, MetroPlan staff, and other pertinent regional transportation agencies will be conducted to review the results of the Project Need task. Task 5 -Design Traffic Design Traffic will be derived from the existing conditions analysis and the future travel demand modeling analysis previously conducted for the City. Average annual daily traffic and directional design hour volumes will be derived to support the recommendation for the number of lanes. In addition, projected design hour intersection movement volumes will he derived to determine intersection geometries at the primary intersections_ Previous traffic studies conducted for the City will he reviewed for appropriateness in the derivation of design traffic. Task 6- Evaluation Criteria Development and Application Evaluation criteria need to be developed to assess the desirability of the various alignment and typical section options. DRMP will coordinate with City staff to develop the specific criteria and the required weighting system. These criteria typically include the following items: • Right-of-Way impacts and costs • Construction costs • Environmental impacts • Stromwater drainage impacts • Ease of permitting with regulatory agencies • Community impacts • Enhances vehicular mobility • Accommodates and enhances bicycle/pedestrian mobility • Consistency with other transportation plans Task 7- Alignment/Strategies Development and Analysis DRMP plans to utilize a multi-tier evaluation method for this study. The process of tier screening will allow DRMP to quickly identify and evaluate numerous alignments and Wagner D R M P Mr. Russ Rrw Page 4 of 6 tty 07/24/00 Exm..va.sumv.e: .....: .oE,nEo improvement strategies. This is accomplished by utilizing a fatal flaw analysis in the Tier 1 screening process. Alignments that result in significantly adverse impacts according to the evaluation criteria are documented and eliminated from further review. Tier 2 and 3 evaluations require more detailed analyses and result in the recommended alignment and typical section. The potential alignments will partially be dependent upon the northern terminus of the proposed extension (McCormick Road or further north). At a minimum, a recommended alignment from Clarcona-Ocoee Road to McCormick Road will be developed and analyzed. Various typical sections will he developed and evaluated based on the design traffic, roadway continuity, the provisions of bicycle and pedestrian features, aesthetics, and comments received by the public and City staff and officials. The typical section options will be graphically displayed and presented in the public meetings for review and comment. 'fhe detailed analysis of the preferred alignments will include an access management concept plan. This concept plan will provide a brief analysis of various median treatments and driveway connections along the roadway extension. It is advisable to prepare this concept plan in concert with City and public input to address any concerns about access early in the planning and design process. Task S-Documentation The documentation process is a crucial part of any transportation plan, as it provides a continuous record of the entire study process. Various working papers and technical memoranda may be produced to document much of the data collection and analysis processes, including but not limited to the following: • Existing Conditions Traffic Technical Memo • Project Need,Travel Demand and Design Traffic Technical Memo - • Natural Features and Hazardous Materials Analysis Technical Memo Beyond the technical memoranda, the following documents are anticipated: • Draft Study Report • Final Study Report • Color aerial raster image of corridor with alignment options • GIS plots of color aerial raster image. parcel information, right-of way information and other available themes • Aerial raster image of corridor with recommended alignment and access management concept plan The documentation of the alternatives development and evaluation process occurs in the Draft Study Report toward the end of the study schedule. Modifications are made to the Draft report based on input and comments received by reviewing personnel, and a Final DRMP Mr. Russ Wagner Rt� Page 5 of 6 tty ..��..... wrvnou u.s,,..•.a.u... 07 24 OU Study Report is produced. At the conclusion of the alignment/strategies selection process, an implementation plan will be developed and documented in the Study Report. The implementation plan will identify cost estimates, right-of-way acquisition requirements, project phasing, and other options including traffic operations improvements within the area. Task 9 -Public and Agency Meetings the following public involvement and agency coordination and presentation activities are anticipated: a. Public Workshop —DRMP will conduct a brief presentation to address the study objectives, present data collection results, and discuss initial alignment and typical section alternatives. An informal workshop forum will follow the presentation to allow the public to review display boards and maps and discuss specific transportation and land use issues. b. City Council Presentation — DRMP will conduct one presentation to the City Council during the study schedule. The presentation will review data collection efforts. initial alternatives development, results of the public workshop, and will present the alternatives analysis process results and the final recommendations. c. Stakeholder Meetings — DRMP will conduct up to five (5) meetings with area property owners and other stakeholders to discuss the alignment alternatives, and other project issues as required. DRMP will conduct various coordinating meetings with City staff as required throughout the study schedule. To minimize the staffs required involvement in the study, these meetings will focus on key issues that require close coordination with DRMP's staff. e. Project Need meeting with regional transportation agencies, as described in Task 4. Project Schedule DRMP will prepare a detailed Gantt Chart listing the required work tasks and subtasks to be performed throughout the course of the study. We anticipate requiring approximately six to nine months to complete the above outlined tasks. This schedule includes review time for City staff, planning hoards, and the City Council as required. The schedule also includes one public workshop and one final presentation of the study's results. The work tasks and schedule will be developed in coordination with City staff as we discuss project scope and fee. Fee Estimate The attached Manhour and Fee Estimate spreadsheets provide an estimate of the required work effort to complete the listed tasks. (�DRMP Rswa__ ner Page6of6 rl! o7� atoo Should you have any questions about this Scope of Services of the Manhour and Fee Estimate, please contact me at (407)-896-0594. We are enthusiastic about assisting the City of Ocoee on this transportation planning project and look forward to working with you and your staff. Sincerely, Dyer, Riddle, Mills & Precourt, Inc. Gregory Kern Director of.] ransportati on Planning GAK/clp Attachment: Manhour and Fee Estimate Spreadsheets cc: Steve Precourt, DRMP Jon Meadows, DRMP F:ATPUcin generalAOame Clark Rd Scope doe ATTACHMENT A MAN-HOUR AND FEE SUMMARY City of Ocoee Clark Road Extension Alignment Study DRMP # 00-0003.0MK ACTIVITY Project Senior Manager Engineer Engineer Technician Clerical TOTAL 1. Project Initiation 2 2 0 0 0 4 2. Prepare Public Involvement Plan S 0 0 0 - 4 _ 12 3. Data Collection and Analysis 2 4 24 24 4 58 4. Project Need 2 4 0 4 2 — 12 5. Design Traffic 6 12 18 0 0 36 6. Evaluation Criteria Development 4 2 0 0 2 8 7. Alignment/Strategies Development and Analysis 16 24 24 32 4 100 8. Documentation 4 8 16 16 8 52 9. Public and AgencyMeetings 26 16 8 16 8 74 Man-Hours Total: 70 72 90 92 32 356 x Hourly Rate $110.00 $67.50 $60.00 $50.00 $37.50 Fee Estimates $7,700.00 $4,860.00 I $5,400.00 $4,600.00 $1,200.00 Total Salary Costs S23,760.00 Direct Expenses ' $1,170.00 TOTAL FEE $24,930.00 r ' Notes: Assumes the City will provide aerial raster files for the project area. GAK:Ocoee Clark Road lee xls 7/24/00 ATTACHMENT A MAN-HOUR AND FEE SUMMARY Miscellaneous & Out-of-Pocket Expenses City of Ocoee Clark Road Extension Alignment Study DAMP#00-0003.0MK Aerial Photography _ $0.00 Flight 0 Roadway prints 0 Sheets x $0.00 = $0.00 Right of Way Maps _ Sheets x = $0.00 Material (Mylar) Sheets x $3.33 = 50.00 $0.00 Reproduction Total Sheets Cost/Sheet TOTAL FSUTMS Plots 0 $ 2.50 $ - GIS Plots 10 $ 5.00 $ 50.00 Aerial Plots 20 $ 36.00 $ 720.00 Reports 1000 $ 0.10 $ 100.00 TOTALS $ 870.00 $870,00 TRAVEL(From Orlando ) To Project: (Per Diem) trips x people x days/trip x $50.00 per diem= $0.00 (Corn) trips x _ people x per trip (POV) 0 trips x 0 miles x $0.29 per mile $0.00 (Rental) trips x (_ days/trip x _ daily rate+ mi.x$- )= To District: (Per Diem) trips x people x _ days/trip x per diem= (Corn) trips x _ people x per trip (POV) trips x miles x per mile $0.00 (Rental) trips x (- days/trip x daily rate+ mi.x$ )= To Tallahassee: (Per Diem) trips x people x days/trip x per diem= (Corn) trips x people x per trip(POV) trips x miles x per mile — (Rental) trips x ( days/trip x daily rate+ mi.x$ )= $0.00 Shipping 8 Telephone ( 6 months a $50.00 /month) _ $300.00 $300.00 TOTAL EXPENSES $1,170.00 qs.95-0049\001 Ocoee Clark Road lee xis 7/24/00