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HomeMy WebLinkAboutVII(F) Award Of Bid To Maitland-Winter Park Plumbing , Inc For Hot Water Provision At City Hall And Police Department With Funding From Contingency • Agenda 10-19-99 °�• Item VII F v p n b �yrfl OF Goo�`� ROBERT SMITH PUBLIC WORKS DIRECTOR 370 ENTERPRISE ST.•OCOEE,FLORIDA 34761 PHONE(407)877-8420•FAX(407)877-0392 STAFF REPORT TO: The Honorable Mayor and Board of ;a,, • ••missioners FROM: Bob Smith, Public Works Director DATE: October 15, 1999 RE: Providing hot water in Police Department and City Hall rest rooms • ISSUE: Should the Honorable Mayor and Board of City Commissioners authorize the expenditure of approximately $14,000 from General Fund Contingency Account for the subject project? BACKGROUND AND DISCUSSION: On June 2, 1999, the Florida Department of Labor and Employment Security conducted an inspection of all City buildings. Several minor violations were noted and have been corrected by city forces or with operational funds. However, the subject violation is a capital expense, copies of inspection reports attached. This violation is based on Florida Statute 29 CFR 1910.141(d)(2)(ii), copy attached. This project requires piping hot water to all lavatories in the Police Department, using the existing hot water heater. In City Hall, this requires the installation of a 50 gallon hot water heater and piping to all lavatories. Public Works contacted four plumbing companies in an attempt to obtain quotes for this work. Of the four companies, only one, Maitland-Winter Park Plumbing, Inc., was willing to provide a written estimate and proposal to perform the work. Public Works has reviewed the proposal (copy attached) and finds their price fair and reasonable. • Power @ietecE4.stt73.y; iss3; rs.ti) THE PRIDE OF WEST ORANGE Page 2 October 15, 1999 Staff Report City Hall Water Heater This company has performed plumbing work in the past for the City. Their work has always been of a professional nature and their price reasonable. As per their proposal, their work does not include any required electrical work. The City Hall hot water heater and circulating pump will require electrical service. At this time Public Works is attempting to obtain estimates for the required electrical work. It is the opinion of Public Works that this electrical work should cost approximately $1,000. RECOMMENDATION: Therefore, Staff respectfully requests authorization of $14,000 from General Fund Contingency for the referenced work. This will include $13,000 for the contract with Maitland-Winter Park Plumbing, Inc., and $1,000 for a yet to be determined electrical contractor. BS:jh attachments • § 1910,141 29 CFR Ch. XVII (7-1-93 Edition) does not • contain concentrations of (d) Washing faciii.lies—(1) Gl'neral, chemicals, fecal conform, or 'other sub- _ Washing facilities shall be maintained stances which could create Insanitary• in a sanitary condition. conditions or be 'harmful to employ- (2) Lavatories, (i) Lavatories shall be ccs. made available In all places of employ (c) Toilet facilities--(1) General, (I) ment. The requirements of this scabdi Except as otherwise indicated In this ' vision do not apply to mobile crews or _ F/vl paragraph (c)(1)(I), toilet facilities, in 'to normally unattended work locations toilet rooms separate for each sex, if employees working at these loca- shall be provided in all places of em• . Lions have transportation readily ployment in accordance with table J-1 • available to nearby washing facilities of this section. The number of faclll- which meet the other requirements of ties to be provided for- each Hex shall this paragraph. . be based on the number of employees (I1) Each lavatory shall be provided of that sex for whom the facilitiefi are• ' with .hot and• Cold running water, or furnished. Where toilet rooms WA! be tepid running water. occupied by no more than one person (Ill) Hand soak or .Similar cleansing at a time, can be locked from the agents shall be Provided. inside, and contain at least one water . (iv) Individual hand towels or sec- closet, separate toilet rooms for each Lions thereof, of cloth or paper, warm • sex need not be provided. Where such air blowers or clean individual sections single•occupancy. rooms have more of continuous cloth toweling, convert. • than one toilet faclay; only one such •.. lent to. the lavatories, shall be provide • facility in •each toilet room shall be • ed. • counted for the purpose of table J-1. •(3) Showers. (I) Whenever showers . i 7Abat J-t are required by. a particular standard, the showers shall be provided In ac- . --... _—... —.. _.;.... cordance with paragraphs (d)(3)(11) . • minimumthrUUV!h (V) of this section!of NornLdr nl empluyrrf " Willer (ii) One shower shall he provided for : I c•Iodrais r. each .1.(1 e)1lllluy.e�ers: Of each sex, or Ilia d to Is mcrical fraction thereof, who are re- . 1e(o !s 2 (Allred to vhOwer during the same . ;46 to V. • u shift.. • Sc In so (iii) Body or other ail 'O priiat.e .e;l Irr Rio. - r, soap1 ! 111l0150 6 cleansing agents convenient, 'to the • rivet il:u it) ' showers shall be provided as I5peclfled • , -. _.'..'.. ..---.. In paragraph (d)(2)(Iii) of this section. rWhnni toilet IacilirNs wilt not be n64d by wmmein, l.rinnl6 (iv) showers aihall be provided With May bn pr(wiJcd inSIPSd of wttlrr rdOSfdi, cxrc ( Iwo the • rnnhbnr Ot wider Glo9ern in se/0errcn6 Men 1191 60 rCdIC(Id . _hot and-cold water feeding it common to h .1nan% M mo minimum 3pcenpu. . ctiSehatri.;'e lflie(l . 1 eddii;urtal fixture) for Ch P(I(lilitifr:ll Act o'nptoyees. (v) Employees who Use showers shall (II) The requirements of paragraph be provided with individual , clean) . (c)(1)(!)•of this section do rwt apply to towels. . mobile crews or to normally 1)nattcnd- (e) Change room.- Whenever em- ed work locations Ho.long as employees ployees are required' by A. particular working at these locations have trans- cta,nclard Lo' Wear protective clothing portation Immediately available to because of the possibility' of contarnl•• nearby toilet ffacilitiers which meet the .nation with toxic materials, change. Other reouirements of this ,suhpitra•. rooms equipped with storage 'facilities ' graph. for street clothes and separate storage .• (iii) The sewage, disposal method facilities for the protective clothing . shall not endanger the health of cm• shell be provided, ' ployces. (f) Clothes drying facilitie, , Where (2) Construction of toilet rooms. (l) working clothes are provided' by the Each water closet shall occupy a sepa- employer and become wet or are rate compartment with n door and washed between shifts, provision shall walls or partJLionS between 'fixtures ' be made to insure that such clothing is sufficiently high to fissure privacy. dry before rcuve. . . 42,8 •. . ITEM NO: 6 of 9 CORRECTION DUE DATE: 7/19/1999 Location: Men's Restroom Main Hallway Number of employees affected: 6 Condition: A sink was not provided with hot or tepid,running water. Potential Effects: Viral and bacterial diseases,from lack of sanitation. • Standard: 29 UrR 1910.141(d)(2)(ii) Recommended Action: Supply hot or warm water, soap or other cleaning agent, and towels or hot air, to allow employees to wash hands,especially before eating, drinking,smoking,or applying cosmetics. CORRECTIVE ACTION TAKEN: Date: 6/02/99 Budget action required 1999 2000 Reported to Facility Maintenance (Work Order # 0479 ) • �l Employer Signet I Dates _7 7 • ITEM NO: 7 of 9 CORRECTION DUE DATE: 7/19/1999 Location: Men's Restroom Lobby Number of employees affected: 6 Condition: A sink was not provided with hot or tepid,running water. Potential Effects: Viral and bacterial diseases,from lack of sanitation. Standard: 29 CFR 1910.141(d)(2)(ii) Recommended Action: Supply hot or warm water, soap or other cleaning agent, and towels or hot air, to allow employees to wash hands,especially before eating, drinking, smoking,or applying cosmetics. CORRECTIVE ACTION TAKEN: Date: 6/0 2/9 9 Budget action required 1999 - 2000 PPrnri-Pd c Facility i-Atenance (Work G-rdcr r 0 Z 79 ) Employer Signate Dates '� ITEM NO: 8 of 9 CORRECTION DUE DATE: 7/19/1999 Location: Women's Restroom Main Hallway Number of employees affected: 6 Condition: A sink was not provided with hot or tepid,running water. Potential Effects: Viral and bacterial diseases,from lack of sanitation. Standard: 29 CFR 1910.141(d)(2)(ii) Recommended Action: Supply hot or warm water, soap or other cleaning agent, and towels or hot air, to allow employees to wash hands,especially before eating,drinking, smoking,or applying cosmetics. CORRECTIVE ACTION TAKEN: Date: 6/0 2/9 9 Budget action required 1999 - 2000 Reported to Facility Maintenance (Work Order # 0479 ) • 4Employer Signet " �._. I�='.` _ lit — Date `J W • ITEM NO: 9 of 9 CORRECTION DUE DATE: 7/19/1999 Location: Womens's Restroom Lobby Number of employees affected:6 Condition: A sink was not provided with hot or tepid, running water. Potential Effects: Viral and bacterial diseases,from lack of sanitation. Standard: 29 CFR 1910.141(d)(2)(ii) Recommended Action: Supply hot or warm water, soap or other cleaning agent, and towels or hot air, to allow employees to wash hands,especially before eating, drinking, smoking, or applying cosmetics. CORRECTIVE ACTION TAKEN: Date: 6/0 2/9 9 Budget action required 1999 — 2000 Reported to Facility Maintenance (work Order # 0479 ) Employer Signat L Date( -t--c Maitland Winter Park Plumbing, Inc. P MCI IPOQL, The 210 N. Swoope Avenue Cleanest __ Maitland, FL. 32751 Plumbers In Town -... State Certified#CFCO24521 Orange&Seminole Co. Kissimmee Est. 1959 I =��� IISr �: 407�64T7996 4074I314300 Maste thru �p'��,1,-C Financing Available Voluda Co. Fax Number 407443r9100 407-6474553 CITY OF OCOEE MR. DENVER MUSIC FACILITIES MAIN. SUPERVISOR 877-8420 110-01-99 370 ENTERPRISE STREET POLICE DEPT. & CITY HALL OCOEE, FL 34761 370 ENTERPRISE ST. Architect Date of Plans Proposal# 1057-C Job Phone It is expressly stipulated and agreed that the undersigned shall not be liable for any delays occasioned by the elements,strikes, fire, inclemency of the weather,the acts or omissions of other contractors,or persons,or any other similar or dissimilar causes beyond the control of Maitland Winter Park Plumbing. Increases in Maitland Winter Park Plumbing's costs,resulting from delays,acts or omissions of owner or contractor,or other persons, and not caused by Maitland Winter Park Plumbing,shall.be paid by owner/contractor. All extra work or change orders required after the acceptance of this proposal shall be performed by Maitland Winter Park Plumbing. Once fixtures,piping,duct work,or other materials called for under this contract have been installed on j9b site by Maitland Winter Park Plumbing,then the same becomes the property of owner and Maitland Winter Park Plumbing shall not be required to repair or replace material,equipment or fixtures which may be stolen,damaged or disappear from job site. It is hereby expressly provided that the title to all material and equipment to be furnished hereunder until installed on job site shall remain in Maitland Winter Park Plumbing and in case of default in the payments or terms hereof, Maitland Winter Park Plumbing is hereby authorized to enter upon the job sites and take possession of and remove said material and equipment at any time. Payment on all invoices is due in full upon receipt of this invoice. Interest at the pre judgment and post judgement rate of 1.5%per month shall be added to all balances not paid within thirty(30)days. Maitland Winter Park Plumbing, Inc. shall be entitled to its actual attorneys' fees and costs in the event litigation,arbitration or any appeals thereof is(are)brought by or against Maitland Winter Park, Plumbing,Inc.in connection with the labor,services and materials represented by this invoice and in the collection thereof. In the event owner/contractor fails to pay the monies herein required when due,the owner/contractor specifically agrees to pay all costs, including fees in the event litigation,arbitration or any appeals thereof is(are)brought by or against Maitland Winter Park Plumbing, Inc.in connection with the labor,services and materials referenced in this Proposal and in the collection thereof. All of the remedies provided herein shall be construed to be in addition to those provided in the statutes of the State of Florida. MAITLAND WINTER PARK PLUMBING, INC.'S LIABILITY FOR LOSS OR DAMAGE CAUSED BY DEFECTS IN PERFORMANCE OR NON-PERFORMANCE OF THE SERVICES OR PRODUCTS SHALL BE LIMITED TO A CREDIT TO CUSTOMER FOR THE SERVICES OR PRODUCT, UNLESS OTHERWISE SPECIFIED. MAITLAND WINTER PARK PLUMBING, INC. SHALL NOT BE LIABLE UNDER ANY CIRCUMSTANCES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING THE LOSS OF PROFITS OR INCOME, ARISING DIRECTLY OR INDIRECTLY FROM ANY ACTION OR INFRACTION BY MAITLAND WINTER PARK PLUMBING, INC. We hereby submit specifications and estimates for: HOT WATER PIPING TO EXISTING FIXTURES, SEE SPECIFICATIONS SHEET WE PROPOSE hereby to furnish material and labor-complete in accordance with above specifications,for the sum of: TWELVE THOUSAND TWO HUNDRED EIGHTY FOUR dollars($ 12,284.00 ) Payment to be made as follows: All work is to he paid in full at time of completion,unless otherwise specified herein. BALANCE DUE 30 DAYS AFTER COMPLETION OF WORK 12 Maitland Winter Park Plumbing will guarantee and warrant the installation against defects of material and workmanship for a period of months from date of installation. Be it understood and agreed that Maitland Winter Park Plumbing will not under any condition pay for any material or labor or any defect other than required by its own men. Liability hereunder extends only to the labor and material furnished by Maitland Winter Park Plumbing and owner releases Maitland Winter Park Plumbing from any liability to either buildings,contents,products or persons. Authorized �,O/ - Q9 Note:This proposal may be Signature ( � /' JJJ"""����-C�' Withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL-The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outline above. Signature Date of Acceptance: Signature coo[ooa�ooro Police Department: Maitland Winter Park Plumbing to provide labor, materials, and supervision to install additional hot water piping to serve existing fixtures plumbed with cold water only. New piping connected to existing hot water piping in ceiling. Pipe, fittings, valves, supply stops, and connecting tubes to the following: A. Four (4) ADA Lavatories B. Four (4) 8" center lavatories City Hall: Maitland Winter Park Plumbing to provide labor, materials, and supervision to install hot water system for existing lavatories plumbed with cold water only. Pipe, fittings, valves, supply stops, and connecting tubes to the following: A. Eight (8) 8" center lavatories B. Four (4) ADA Lavatories City Hall hot water system to include: A. One (1) 50 gal. hot water heater B. One (1) circulating pump C. One (1) heater safety pan D. Electrical work by others All new installed piping to be covered with 'A" wall armoflex insulation. Pipe work concealed within' existing chaseways, ceilings and walls. Some minor tile repair will be required by other. All work performed according to local codes and ordinances. Job duration, one week, start to finish. Proposal pricing using type L hard copper. Substitute CPVC solvent weld pipe and fittings. Credit Total Job $640.00 Maitland Winter Park Plumbing,Inc. THIS PAGE BECOMES PART OF AND IN CONFORMANCE 210 N.Swoope Avenue WITH PROPOSAL FOR: The Maitland,FL.32751 Cleanest 407-647-7996 Job Name/No. City of Ocoee/1057-C Plumbers In Town Accepted by Date Est. 1959 State Certified #CFCO24521 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER Ocoee S. SCOTT VANDERGRIFT \�0\7c, CITY OF OCOEE . • \p COMMISSIONERS `% �‘ .i a 150 N.LAKESHORE DRIVE DANNY HOWELL `� OCOEE,FLORIDA 34761-2258 RUSCOSTY JOHNS ON n � � RUSTYJOHNSON `` -): �`44 (407)656-2322 NANCY J.PARKER OF G00V CITY MANAGER ELLIS SHAPIRO Memorandum To Ellis Shapiro, City Manager From : Wanda Horton, Finance Director Date : October 12, 1999 Re Balance in General Fund Contingency Account Relating to Hot Water in Municipal Buildings Issue The general fund contingency account currently has a balance of $142,904.00. POWT" Protect Ocoee's Water Resources .' ?