HomeMy WebLinkAboutVII(I) Change Order No.1, Water Distribution Mains, Phase 3, Part1 Agenda 10-19-99
Item VII I
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee S.SCOTT VANDERGRIFT
6 CITY OF OCOEE DANNY
HOWELL
COMMISSIONERS
R a 150 N.LAKESHORE DRIVE
p SCOTT ANDERSON
OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON
y:1•N IV (407)656-2322 NANCY J.PARKER
�,44 Gp G OOa
CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
DATE: October 14, 1999
TO: The Honorable Mayor and Board of City Commissioners
FROM: David Wheeler, P.E,47-47,,-/
Assistant City Engineer/Utilities Director
SUBJECT: Water Distribution Mains -Phase 3 Part 1 Project
Change Order Request No. 1
Attached for your review is Change Order Request No. 1 on the Water Distribution Mains -
Phase 3 Part 1 Project with Prime Construction Group, Inc. The Phase 3 Part 1 Project included
a new water main along Ocoee-Apopka Road, from Palm Drive to Fuller's Cross Road. This
change order request was initiated by City Staff to cover an item not included in the original bid
and adjust for additional maintenance of traffic requirements.
The items included in this change order are:
Item 1-A-Addition Maintenance of Traffic Required by Orange County:
Ocoee-Apopka Road is an Orange County operated and maintained road. At the time the project
was permitted through Orange County only the minimum standard requirement for single lane
closure was proposed and approved. Therefore, the original ROW Utilization and Underground
Utility Permits issued through Orange County only included the standard MUTCD design for
maintenance of traffic as required for single lane closure and the bids were all based on that
requirement. After construction started, the Orange County Field Inspector observed the
significant traffic volume on Ocoee-Apopka Road and amended the permit requirements to
included lighted message boards as additional traffic control. These lighted message boards were
to be used at all times when the contractor was closing the north bound lane for construction.
The excessive amount of construction traffic related to the construction of the western beltway
and its associated maintenance of traffic compounded the situation. The cost to perform this
additional work was $7,210.50,with no increase in contract time.
Pow
Protect Ocoee's Water Resources (,)
Item 1-B -Addition of St. Augustine Sod Line Item:
Collison Carey Hand Funeral Home on Ocoee-Apopka Road has St. Augustine sod. Project
specifications require the matching of replacement sod to existing sod. The original bid schedule
did not include a line item for removal and replacement of St. Augustine sod, only removal and
replacement of Bahai sod. The City's position has always been to match existing sod. The cost
to perform this additional work was $1,600.00,with no increase in contract time.
The total cost for this change order is $8,810.50 with no increase on the contract time. The
dollars for this change order will come from the project's construction contingency. This change
order amounts to approximately 2.53 percent of the original bid price of$348,840.00.
I recommend that the City Commission approve Change Order No. 1 with Prime Construction
Group, Inc. by increasing the contract amount by$8,810.50, with no extension in contract time,
and authorize the Mayor and City Clerk to execute Change Order No. 1.
Attachment
1) Change Order No. 1
Ocoee CITY OF OCOEE
V/�r . Engineering/Utilities
150 North Lakeshore Drive
Ocoee, Florida 34761-2258
CHANGE ORDER NO. 1
CITY OF OCOEE
Water Distribution Mains -Phase 3 Part 1
PROJECT NO.
DATE: October 14, 1999 CONTRACTOR:Prime Construction Group,Inc.
AGREEMENT DATE:May 18, 1999
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $ 348,840.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $348,840.00
Net Increase Resulting from this CHANGE ORDER $ 8,810.50
The current CONTRACT PRICE including this CHANGE ORDER $357,650.50
ORIGINAL CONTRACT TIME:
150 Consecutive Calendar Days from Notice to Proceed Date: October 28, 1999
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: October 28, 1999
Net Increase Resulting from this CHANGE ORDER Days: 0 Days
Current CONTRACT TIME Including this CHANGE ORDER Date: October 28, 1999
00842-1
CHANGES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract. The
GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the
Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all
work under this change order.
II. REQUIRED CHANGES
Item 1-A: RPC 001: Additional Maintenance of Traffic required by Orange County. Orange County required
lighted message boards in addition to the designed maintenance of traffic plan for this project. These lighted
message boards were to be used at all times when the contractor was closing the north bound lane for construction.
Item 1-B: RPC 002: Addition of St.Augustine sod removal/replacement at the Collison Carey Hand Funeral Home
on Ocoee-Apopka Road. Project specifications require the matching of replacement sod to existing sod.
III. JUSTIFICATION
Item 1-A: RPC 001: Ocoee-Apopka Road is an Orange County operated and maintained road. At the time the
project was permitted through Orange County only the minimum standard requirement for single lane closure was
proposed and approved. Therefore, the original ROW Utilization and Underground Utility Permits issued through
Orange County only included the standard MUTCD design for maintenance of traffic as required for single lane
closure. After construction started and the Orange County Field Inspector observed the significant traffic volume
on Ocoee-Apopka Road and amended the permit requirements to included lighted message boards as additional
traffic control. The excessive amount of construction traffic related to the construction of the western beltway and
its associated maintenance of traffic compounded the situation.
Item 1-B RPC 002: The original bid schedule did not include a line item for removal and replacement of St.
Augustine sod, only removal and replacement of Bahai sod. The City's position has always been to match existing
sod.
IV. NARRATIVE OF NEGOTIATIONS
Item 1-A: RPC 001: Costs were based upon actual work performed,rental of equipment and labor.
Item 1-B: RPC 002: Costs were based upon negotiated prices and established markups for profit and overhead.
V. PAYMENT
Change Order Description Net Increase Unit Unit Price Net Increase
Item No. (Decrease)Quantity (Decrease)Price
1-A:RPC 001 Additional MOT per Orange County $7,210.50
Requirements
1-b:RPC 002 Addition of St.Augustine Sod $1,600.00
Total Net Increase Change Order No. 1 $8,810.50
00842-2
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not
specifically changed by this Change Order;and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other
claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work
covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time
against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE,FLORIDA
By: By:
Signature '`'
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE,FLORIDA
•
Owner
By:
S. Scott Vandergrift,Mayor Date
Attest:
Jean Grafton,City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 199 UNDER
, 199_ AGENDA ITEM NO.
FOLEY&LARDNER
By:
City Attorney
00842-3
Ocoee CITY OF OCOEE REQUEST FOR PROPOSAL
-` i� „ ti Engineering/Utilities FOR PROPOSED CHANGE
° 150 North Lakeshore Drive (407) 656-2322 ext. 142 (RFP)
�,�'< av 4 Ocoee, Florida 34761-2258 (407) 656-7835-fax NO. OD
M i000.`
PROJECT DATA:
NAME: Water Distribution Mains-Phase 3 Part 1
PROJECT NO:
DATE: �J �//��/�
LOCATION: Ocoee Apopka Road
REFERENCE:
OTHER:
TO(CONTRACTOR): Prime Construction Group.Inc.
Please provide the undersigned a proposal for the following change in the work within seven(7)calendar days after receipt of this request. The written
proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor(by trade),
subcontract and overhead costs and fees. Any amount claimed for subcontracts must be similarly supported.
DESCRIPTION of change in work: 0roel°✓ !A.,"f Y/ P"Z./c� Uaic,c i2, v if1, ,•4A f G'r.t 0 P //3 A t
MP,ssa .ate bOOrds Pot- add,lina/ jrL7t-C"rL cn.,7`red . T,ro re,eiSsG/�c�L. /b&cto/s
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Change Order Type:0 Deletion 3 Addition 4 Revision 4 Other:( )
a firGM6. VGi.i✓1 {, r;—o1 t4r:P:;._ d '1G.r/S in And
Constraints of Change: 7 �Q /n o S< l /
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Initiated by: 4 Changes in Owner Requirements g Unforeseen Conditions 4 Others:(K)
Proposal must be received by: •
ATTACHMENTS(Listing of attached documents that support description): 1
4. Of4.n(IIfi LC r..#1 A; Perri f/
1. Contractor Request for Information No. J r
5.
2. Plan Revisions:
3. P Ci r /P,-fcl- /I A-t,,', 7/?,7 /9 q 6.4 OWNER: nG✓ld ►/A r,PLfir/ G Ii ciP 0cae
4 CONTRACTOR:%cel fie/a!r0✓L1 Ia'/61 C. CD^57‘ Sr
4 FIELD: FrOIA1G 6rv1G ) Cit'v yF OGUZL
4 ENGINEER: •
d CONSTRUCTION ADMINISTRATOR:
4 OTHER:
d SUBCONSULTANT:
Date Received From Contractor: -T�/y 2, 3 19 9 9 Date Returned to Contractor With Comments:
Date Returned to City:
00847-1
PRICING INFORMATION:
Method of Pricing:
A. d Established Contract Unit Price(s)
B. d Negotiated Unit Price(s)(including Overhead and Profit)
C. d Negotiated Lump Sum(including Overhead and Profit)
°Actual Cost of Work plus Fixed Percent for Overhead and Profit
E. d A combination of A,B,C,D
DESCRIPTION OF WORK
d By General Contractor d By Subcontractor
•
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Attach additional pages if necessary.
NET TOTAL COST OF THIS CHANGE PROPOSAL $ 2. �G}
EXTENSION OF CONTRACT TIME: /
As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of A/C.? additional days.
Provide thorough documentation in support of the request for additional time:
A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work
RECOMMENDATION BY ENGINEER/CONSTRUCTION ADMINISTRATOR:
�' ko. /1 F 7,0 �y Cra->:f c, Co,,t y PH 6//,, k eces/ems ,',#
Comments: �/S /GG a ice[, M� ,�
n h 7' u L I- i // G e, sl,e�/ alb",A. la.z 7'r l 4 F74/ Grefi s.r d.r �/ i t
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Signature of Engineer/Construction Administrator: 4 Y• - "" Date:
ACCEPTANCE BY OWNER:
Comments: ADC44 S 6,s /7/11 C. G• l
0. :��✓`A/ Date: 16/y/99
Signature:
'�✓/
of , '/:riii !:w„• (O« /,.'e agree to the costs and terms of RFP oo /(Company) (No.)
(Name)
this /yam day of C7o..r.'- ,199 rj
(day) (month) (rot)
00847-2
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PRIMP CONSTRUCTION GROUP, INC.
6528 Force Four Parkway - Telephone
07-8�18
Past office Box 590507 FL License 407-8illOGG 5-8104
02
Orlando,FL 32859-0507
June 8th, 1999
Mr. Gary Rogers, MOT Director
Orange County Permitting Department
4200 S. John Young Parkway
Orlando, Florida 32839-9205
RE: City of Ocoee Water Distribution Mains Phase III, Parts 1 and 2
ROW Permit# 99R1204 & Utility Permit# 99U 1204
Dear Mr. Rogers:
Per your request, I submit the following:
Anticipated Start: 6/8/99
Project Duration: Three Months
Cross Streets: W. Silver Star Road, Palm Drive, Damastus, Fullers Cross Road,
Clarcona-Ocoee Road, 10th Street, 11111Street, 12th Street,
13th Street and Wurst Road
Please See Plan Sheet and Schedule
Work Performed: Installation of Water Distribution Mains
On Site Contact Fred Schultz 407-466-1369
I will have Jim Hargrove contact you by phone as soon as possible to clarify and details.
We thank you in advance for your kind and immediate attention to this matter.
Respectfully,
Susan K. Sanchez
Project Coordinator
Enclosure: Plan Sheet
Construction.Schedule
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JUL.27.1999 12:14PM NO.865 P.1/2
PRIME CONSTRUCTION GROUP, INC.
5528 Force Four Parkway Telephone 407.856-8180
Fax 407-856-8182
Post OfficeBox 57 FL Fax
#CGC 037504
Orlando,FFL 32B5959A507 -
my 27t, 19
CITY OF OCOEE
150 N. Lakeshore Drive
Ocoee, Florida 34761
Mr. David.Wheeler
RE: Water Distribution Main Phase III, Part 1 - MOT Extras
Dear David:
In our letter of June 9`h we brought to your attention the request by Orange County for
additional MOT on the above referenced project. Per your authorization, we hereby
submit our request for payment per the attached invoice and as follows:
Message Board 6/8/99 to 7/16/99 38 days @ $75,00/day $2,850.00
Message Board 6/16/99 to 7/16/99 31, days @ $75.00/day $2,325.00
Subtotal $5,175.00
Sales Tax $310.50
. Rental Total $5,485.50
Handling including: PCG Truck, Driver, Laborer in AM & PM
$25.00/sign/day $1,725.00
Total Change$7,210:50
Should you have any questions or comments, please contact me.
Sincerely,
Susan K. Sanchez
Project Coordinator
Enclosure
/sks
`UL.27.199 12:14PM„maNO.865 P.2/2
VeI� 7_i./ tz �R &I ,I R IGADES ,INc:•. REFER TO INVOICE
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MAIN OFFICE 9215HOT6LIN ROAD/SL1N1rSE,FW 393?h 05 6b4{i076
e�ai TELEPHONE:(954)423-2627 MIAMI 9a5 b25 67.5
SEueE DO �_J- C FT.LAUD. 561 27z-aaa7
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FREE c9a 20 PLEASE CHECK •AREA: BILLING P1;R1CO ' I.tI0M�`
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PURCHASE •• • `,. ' -- ':►di;; • ' • .;. r" • , . ::IOa': •• , OCEI✓-fi.''T .1c,4k i';C:I3"fie sJ:.1�.vEr ••STAr-
ORDER NO. :;I• ,NO. ADQRES•S• . -- •
•
Item Description
Period Price Extended
_- PricePrice -.----- _
-VM --- MESSAGE EOARD-0006 . DAILY RATE ., 3S 75.8{} 2850.00
API MESSAGE BOARD-B69(370DAILY RATE
31 75.40 2325.00
RENTAL PERIOD VM •V69(3 6/16 TO 7/16/99/99 P
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CONTRACT 91118 & 91325
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PLEASE PAY FROM THIS INVOICE • 5495. 0
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NO STATEMENT WILL BE SENT ORIGINAL INVOICE
REMIT TO: 921 SHOTGUN ROAD/SUNRISE,FLA 33326 SEE REVERSE FOR ITEM DESCRIPTIONS
OCO_�.. CITY OF OCOEE REQUEST FOR PROPOSAL
Engineering/Utilities FOR PROPOSED CHANGE
150 North Lakeshore Drive (407) 656-2322 ext. 142 (RFP)
Ocoee, Florida 34761-2258 (407) 656-7835-fax NO. DC) 2
;f
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PROJECT DATA:
PROJECT NO:
NAME: Water Distribution Mains-Phase 3 Part 1
DATE:
LOCATION: Ocoee-Apopka Road
REFERENCE:
OTHER:
TO(CONTRACTOR): Prime Construction Group.Inc.
Please provide the undersigned a proposal for the following change in the work within seven(7)calendar days after receipt of this request. The written
proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor(by trade),
subcontract and overhead costs and fees. Any amount claimed for subcontracts must be similarly supported. / f
CA(ty NA nOt/ F„ -)clef/ f-641e, y fhZ SO C( e,/pU?.^'i d"Y.
DESCRIPTION of change in work: l,/�D���50^/ _/ J�
L / // 5A 4.r4. u.s -.',1 e. SGU� 7/0 MG7'40A e K/s -,i,,t., 5O/ 7110re, i.✓C.J
4 G,. l of /�G✓Z h E G/� v ) J
f 1 G G n X 1 frill cr;, .eft is s.-✓aiv c.. l-,16/ti's,
Change Order Type:d Deletion Addition d Revision a Other:( )
Constraints of Change: T> M G 7/r; 6 X/s Jr- J
Initiated by: l_%Changes in Owner Requirements d Unforeseen Conditions d Others:( )
Proposal must be received by: —-
ATTACHMENTS(Listing of attached documents that support description):
1. Contractor Request for Information No.
4.
5.
2. Plan Revisions:3. Pr,r� Inc, /Q ct de-i3O+/
/0//z./99 6.
d OWNER:Opsid l�de Llel, C' dGe,° d CONTRACTOR: T/ 0 �
d FIELD: F,Gn/, 6,4 G I?i 1 (I )7'Y G(. °Wet.
ENGINEER: OTHER:
d CONSTRUCTION ADMINISTRATOR:
d SUBCONSULTANT:
•
Date Received From Contractor: Date Returned to Contractor With Comments:
Date Returned to City: .
00847-1
PRICING INFORMATION:
Method of Pricing:
A. d Established Contract Unit Prices)
B. d Negotiated Unit Price(s)(including Overhead and Profit)
C. d Negotiated Lump Sum(including Overhead and Profit)
dctual Cost of Work plus Fixed Percent for Overhead and Profit
E. d A combination of A,B,C,D
DESCRIPTION OF WORK
d By General Contractor d By Subcontractor
t,
is.`:
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SP,C A-,7r.RP�Jf /.IOCUM 47'4,1)m
Attach additional pages if necessary.
NET TOTAL COST OF THIS CHANGE PROPOSAL $ I6c • G
EXTENSION OF CONTRACT TIME:
As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of additional days.
Provide thorough documentation in support of the request for additional time:
A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work
RECOMMENDATION BY ENGINEER/CONSTRUCTION ADMINISTRATOR:
Comments: 7a te).G',C/A, XI $7/.es
���/i
Signature of Engineer/Construction Administrator: a��c_ 'i ' . Date:
ACCEPTANCE BY OWNER:
Comments: 4OGLSf `✓1 i4 C•G
.�? �'�!�' Date: lD/z/// 7
Signature: p��"�f`'l/1
- of 'O nr au5%• l i' e agree to the costs and terms of RFP 00
(Name) (Company)
this day of C.,' v r-r✓ ,199 /7
(day) (month) (Yzaz)
00847-2
OCT.12.1999 2:04PM NO.022 P.13/13
FACSIMILE COVER SHEET
PRIME CONSTRUCTION GROUP, INC.
5528 Force Four Parkway FL License#CG C037504
P.O. Box 590507 FL License#CU C056650
Orlando, FL 32859-0507 FL License#PE 0039513
Telephone: (407) 856-8180 PLEASE CALL IMMEDIATELY IF ALL PAGES
Facsimile: (407) 856-8182 HAVE NOT BEEN RECEIVED LEGIBLY.
SEND TO From
CITY OF OCOEE JIM HARGROVE
Attention Date
DAVID WHEELER 12-Oct-99
Fax Number Phone Number
407-656-7835 407-656-2322 x122
Urgent ❑ Reply ASAP Please Comment Document will not be mailed For your information
Total pages (wl cover sheet): I
REFERENCE: WATER MAINS PHASE 3 PART I-RFP ST.AUGUSTINE SOD
COMMENTS: .
There is no line Item in our contract for St.Augustine Sod. PCG was directed to replace sod at the
funeral home in a quantity of 400 SY. The requested unit price change is as follows:
Cost to PCG $2.25 •. .
PCG Grading Labor S1.18. •
Subtotal $3.43
+15% Contractor's Fee $0.52 _
$3.95
+ 1.25% Bond $0_0 .
400 SY St, Augustine @ $4.00 NET CHANGE C $1,600.00