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HomeMy WebLinkAboutVII(K) Change Order No. 1, Water Distribution Mains, Phase 3, Part 2 Agenda 10-19-99 Item VII K "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER Ocoee S.SCOTT VANDERGRIFT O CITY OF OCOEE�Tr � Q COMMISSIONERS Rr a 150 N.LAKESHORE DRIVE DANNYHOWELL p SCOTT ANDERSON OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON ``yj,,�"•='/Jam`? (407)656-2322 NANCY J.PARKER 404,Of GOO CITY MANAGER ELLIS SHAPIRO MEMORANDUM DATE: October 14, 1999 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E.pJ& .n/ Assistant City Engineer/Utilities Director SUBJECT: Water Distribution Mains -Phase 3 Part 2 Project Change Order Request No. 1 Attached for your review is Change Order Request No. 1 on the Water Distribution Mains - Phase 3 Part 2 Project with Prime Construction Group, Inc. The Phase 3 Part 2 Project included a new water main along Fuller's Cross Road, from Ocoee-Apopka Road to Clarcona-Ocoee Road, and Clarcona-Ocoee Road, from Fuller's Cross Road to Wurst Road. This change order request was initiated by City Staff to enhance the project and adjust for unforeseen conditions. The items included in this change order are: Item 1-A-Addition of Concrete Driveway at 1440 Clarcona-Ocoee Road: The directional drill across Clarcona-Ocoee Road was aligned with the unimproved driveway for 1440 Clarcona-Ocoee Road. Three valves were designed to allow for system operation and maintenance; they were located around the "T" at the pipeline connection. To ensure that valves are not damaged from vehicular traffic the standard is to put a concrete collar around the valve box cover. At this location and because the valves were located in the driveway, the decision was made to provide this resident with a driveway from the road edge to the edge of the right-of- way. In addition, the resident at this address willingly provided the City with a temporary construction easement when the work was described to him. The cost to perform this additional work was $1,221.13,with no increase in contract time. Item 1-B -Additional Labor at Sprint Feeder/Junction Box on Clarcona-Ocoee Road: Sprint, Inc. operates and maintains a feeder/junction box on Clarcona-Ocoee Road near Eleventh Street. During design, existing utility data was requested from Sprint and only one buried cable POW : CIL `Protect Ocoee's Water Resources 1,.,'s e�V was shown on the plans. There are actually five underground cables in the area between the box and the edge of the road in this area. Upon the start of excavation in the area, all of the cables were discovered. Extreme care was given by hand excavation to prevent damage to the cables and still install the water main. The number and spread of the cables did not allow the contractor to use mechanical equipment and maintain his projected work schedule. This unforeseen conflict impacted approximately 100 feet of trench length at a depth of 4 to 4 %z feet. The calculated time delay was 8 hours. The cost to perform this additional work was $1,620.81, with an increase in contract time of one day. It is the intent of the City to discuss this matter with both Sprint and PEC to determine where the problem originated and to seek reimbursement for this additional construction cost. The total cost for this change order is $2,841.94 with a time extension of one day on the contract time. The dollars for this change order will come from the project's construction contingency. This change order amounts to approximately 0.95 percent of the original bid price of $297,775.00. I recommend that the City Commission approve Change Order No. 1 with Prime Construction Group, Inc. by increasing the contract amount by$2,841.94, with an extension in contract time of one day, and authorize the Mayor and City Clerk to execute Change Order No. 1. Attachment 1) Change Order No. 1 Ocoee CITY OF OCOEE o Engineering/Utilities 150 North Lakeshore Drive Ocoee, Florida 34761-2258 "4. Of0000���`; CHANGE ORDER NO. #1 CITY OF OCOEE Water Distribution Mains -Phase 3 Part 2 PROJECT NO. DATE: October 14, 1999 CONTRACTOR: Prime Construction Group,Inc. AGREEMENT DATE: May 18, 1999 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $297,775.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $297,775.00 Net Increase Resulting from this CHANGE ORDER $2,841.94 The current CONTRACT PRICE including this CHANGE ORDER $300,616.94 ORIGINAL CONTRACT TIME: 150 Consecutive Calendar Days from Notice to Proceed Date: October 28, 1999 Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: October 28, 1999 Net Increase Resulting from this CHANGE ORDER Days: 1 Day Current CONTRACT TIME Including this CHANGE ORDER Date: October 29, 1999 00842-1 CHANGES ORDERED: I. GENERAL This change order is necessary to cover changes in the work to be performed under this Contract. The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1,Definitions,of the GENERAL CONDITIONS apply to and govern all work under this change order. II. REQUIRED CHANGES Item 1-A: RPC 001: Addition of concrete driveway at 1440 Clarcona-Ocoee Road. Approximately size is 42 SY and lays from the edge of pavement to right-of-way. Item 1-B: RPC 002: Additional labor required to work around and not damage buried telephone cables at Sprint feeder/junction box on Clarcona-Ocoee Road near Eleventh Street. Contractor is requesting only eight hours of lost production. III. JUSTIFICATION Item 1-A: RPC 001: The directional drill across Clarcona-Ocoee Road was aligned with the unimproved driveway for 1440 Clarcona-Ocoee Road. Three valves were designed to allow for system operation and maintenance; they were located around the "T" at the pipeline connection. To ensure that valves are not damaged from vehicular traffic the standard is to put a concrete collar around the valve box cover. At this location and because the valves were located in the driveway,the decision was made to provide this resident with a driveway from the road edge to the edge of the right-of-way. Item 1-B: RPC 002: Sprint operates and maintains a feeder/junction box on Clarcona-Ocoee Road near Eleventh Street. There are five underground cables in the area between the box and the edge of the road. During design, not all of these cables were identified; and, therefore, not show on the plans. Upon the start of excavation in the area, all of the cables were discovered. Extreme care was given by hand excavation to prevent damage to the cables and still install the water main. IV. NARRATIVE OF NEGOTIATIONS Item 1-A: RPC 001: Cost were based upon negotiated prices and established markups for profit and overhead. This price is in line for similar work on other projects by the contractor. Item 1-B: RPC 002: Costs were based upon actual work performed. V. PAYMENT Change Order Description Net Increase Unit Unit Price Net Increase Item No. (Decrease)Quantity (Decrease)Price 1-A:RPC 001 Addition of Concrete Driveway at 1440 1,221.13 Clarcona-Ocoee Road 1-B:RPC 002 Additional Labor at Sprint Feeder/Junction 1,620.81 Box on Clarcona-Ocoee Road Total Net Increase Change Order No.#1 2,841.94 00842-2 VI. APPROVAL AND CHANGE AUTHORIZATION This proposed change to the Contract is to be approved by the Ocoee City Commission. Acknowledgements: The aforementioned change,and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order;and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges,by its execution and acceptance of this Change Order,that the adjustments in Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEE,FLORIDA PRIME CONSTRUCTION GROUP,INC. By: By: Signature Signature Date: Date: Title: Title: APPROVED BY: CITY OF OCOEE,FLORIDA Owner By: S. Scott Vandergrift,Mayor Date Attest: Jean Grafton,City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING.HELD ON AND LEGALITY THIS DAY OF , 199_UNDER , 199 AGENDA ITEM NO. FOLEY&LARDNER By: City Attorney 00842-3 Cc.,°cow CITY OF'OCOEE REQUEST FOR PROPOSAL ` aEngineering/Utilities FOR PROPOSED CHANGE 150 North Lakeshore Drive (407) 656-2322 ext. 142 (RFP) ����� Ocoee, Florida 34761-2258 (407) 656-7835 -fax NO. 001 oaa PROJECT DATA: • NAME: Water Distribution Mains-Phase 3 Part 2 PROJECT NO: LOCATION: Fullers Cross Road and Clarcona-Ocoee Road DATE: AL.,/ 2 r6 /qq qi . REFERENCE: OTHER: TO(CONTRACTOR): Prime Construction Group.Inc. Please provide the undersigned a proposal for the following change in the work within seven(7)calendar days after receipt of this request. The written proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor(by trade), subcontract and overhead costs and fees. Any amount claimed for subcontracts must be similarly supported. DESCRIPTION of change in work: niP. d)le.c.�,ciPaI 0/f /I rfe,3c'^f, DP C/i)rr.f:%,1:+- Ui=J-2•e, ik''':)3r:� 1 -, ie,vevi Si v.7/ r��,A// �1 _ih: �'lac,/, ,-/5� CP 7/.4 e fA(Le vO /Ve.s 0lom ,/l �, b2 aA , olp;vG wA / POP / /./0 0/4t(.rn4— Oc..02t, good. T / pro-te.c.j AL va/ve..s ar,d np7` taus f.asc) lc, ./:"en;,j / , 6 (P.i dPn S veh, r/P.,5 C/A/ fir;,/or3s8'}/ -A.•..) DC:V -)/1P /G. L,✓an7i.J dfivL v.,A GfG rpr049 4...1, Change Order Type:d Deletion @ Addition d Revision d Other.( ) Constraints of Change: Initiated by: 3 Changes in Owner Requirements d Unforeseen Conditions d Others:( ) . Proposal must be received by: ATTACHMENTS(Listing of attached documents that support description): 1. Contractor Request for Information No. 4. 2. Plan Revisions: 5. 3. Pc6,,,/.1.;e, l,P,f,1 f 0(4/4/ P A 7/21 6. d OWNER: Ocv/Ot UAt.elet) Crzy Ono G d �CONTRACTOR:5, r A1cr j ✓ _j A,1 C�Sf 6)A d ENGINEER: d FIELD: Fran►lc. 7r0C.t. C,ry o 0eE- i 1, d CONSTRUCTION ADMINISTRATOR: d OTHER: d SUBCONSULTANT: Date Received From Contractor: Date Returned to Contractor With Comments: Date Returned to City: 00847-1 PRICING INFORMATION: Method of Pricing: A. d Established Contract Unit Price(s) B. d Negotiated Unit Price(s)(including Overhead and Profit) 431113 egotiated Lump Sum(including Overhead and Profit) D. d Actual Cost of Work plus Fixed Percent for Overhead and Profit E. d A combination of A,B,C,D DESCRIPTION OF WORK d By General Contractor d By Subcontractor r.. grieitifitsitiN Attach additional pages if necessary. /3 NET TOTAL COST OF THIS CHANGE PROPOSAL $ I .Z2.I. EXTENSION OF CONTRACT TIME: L/ As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of /Y d additional days. Provide thorough documentation in support of the request for additional time: A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work RECOMMENDATION BY ENGINEER/CONSTRUCTION ADMINISTRATOR: Comments: Signature of Engineer/Construction Administrator: Date: ACCEPTANCE BY OWNER: Comments: /`�n/OG�SS 9J C. Signature: 0c9,1-1/79, /4"�4' 1'' Date: Oa 161 /F f � n/� � of /`2�mG_ CGNS:' 11:;aa, aIG• agree to the costs and terms of RFP CJU (Name) (ComPany) (Nod this / 'Y' day of Ocro4 ,L ,199 9 . (day) (month) (Year) 00847-2 dirrn FACSIMILE COVER SHEET PRIME CONSTRUCTION GROUP, INC, 5528 Force Four Parkway FL License#CG C037504 P.O. Box 590507 FL License#CU C056650 Orlando, FL 32859-050 i FL License#PE 0032513 Telephone: (407) 856-8180 PLEASE CALL IMMEDIATELY IF ALL PAGES Facsimile: (407) 856-8182 _' HAVE NOT BEEN RECEIVED LEGIBLY. SEND O • From Company Name Crri eeci •Jd•wi /4--4:r•3,rJa~ Attention Date Fax Number Phone Number GS(, 7 35 (iSb J33.Z )c rt,1_ ElUrgent El Reply ASAP E Please Comment IJ Document will net he mailed n For your information Total paces, including cover sheet I REFERENC5: wrn. fH Q4-1- L- tet0,„1/42.c; (- - C. ,wr — dt...rS.-314'1 Gd ('1L10 G.r•w�wt► Oc a es_ COMMENTS: 14.£A1C. 11, 1 L„ x�4 51 a .e C, o LA.4 bet— Ll lJ P_S X-111 L.ut /L.1 rt. "li o• 0 0 c..r,.lc��T=. ✓e°loss h LC$TX , ,d Zvi, b o .54-tQ -6 1,0 L'L. ct Pc 6- ,E,a-1)ar2 (q oPa.t b) c.ktSO 6.140 LI4,os 6 ?Z,cillrs-4, -tss7�.Ruaaar� zy,zo t~�uir� La 1.4.11 _gG(.d /a(a. / u{� rirAL / 99•Ic 21. 1.13 P a a$e QEJr1r1 A�+Z C.avelOA s_et+r . .41.15 n / -i.V i-$ - ? X 2 4-7 7L.:- L'trCCF/ Asz A.so/r zhi 092 P-81$°$ As oA 02 Z / 41/ s'drd •wzv 6? -drLr''( -vp1; 9/9'd J.2O'ON W,-ITP!7 FF,Fi'71:' 11n ` Ocoee CITY OF OCOEE REQUEST FOR PROPOSAL �� = jEngineering/Utilities FOR PROPOSED CHANGE ° 150 North Lakeshore Drive (407) 656-2322 ext. 142 (RFP) f•,,Ga,0° Ocoee, Florida 34761-2258 (407) 656-7835 -fax NO. DO Z PROJECT DATA: NAME: Water Distribution Mains-Phase 3 Part 2 PROJECT NO: LOCATION: Fullers Cross Road and Clarcona-Ocoee Road DATE:DG�' //7 / g 9 OTHER: REFERENCE: TO(CONTRACTOR): Prime Construction Group,Inc. Please provide the undersigned a proposal for the following change in the work within seven(7)calendar days after receipt of this request. The written proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor(by trade), subcontract and overhead costs and fees. Any amount claimed for subcontracts must be similarly supported. A DESCRIPTION of change in work: -1L S/a fi✓f! •1 X J GC '/A_, w'^"it."' M G i 1 (G 6"'I�k° 4,�& /3 � /Pn D 5U�-%r or /--)7iJSP,c,-,,n rirr C/orI :44 -0GGdL leoa �r)1( ?�6)vP,I4 ,SJie.Pif) 71116 ,�Cri-171 / 1--,(.. /17G in FEPAP44nLt'ia>,a w01 i1n71' a n/•J 1i4 //y /7/rs/ a • t rird/'rel ds /1 e,Sle. n , Their.- i./U`e. M/irP 6.rii. ! 7'6//,LA/ir)(. i^,G[:/45 -1nG., -;,',4 4, Si..r t./ r,,, Jal4?%.• FI /`.'A S1 r1, 7h!5 11f.An-)967 1 N' AG-idexesvC7lc do ��n /S Gre, -to L'><c c 5e' -Ik1 f/ 1 /2 ' �G7)r/` .,n4s-1 . riG5GOI aF,<,-'1 GC.�uG7 (Y :71(r -In /1 e, r.: 1. � �-,�� �, s�G �2� / // // L ,,,�// / / /7ad G 1I1`/ h4/i/ be.7�l U%?fG. Change Order Type:d Deletion (!Addition d Revision d Other:( ) Constraints of Change: (.d.) Initiated by: l.J Changes in Owner Requirements d Unforeseen Conditions d Others:( ) Proposal must be received by: " ATTACHMENTS(Listing of attached documents that support description): 1. Contractor Request for Information No. 4. 2. Plan Revisions: / n 5. 3. PcG y�nG. IE."71rI VfG' cd 9/./99 6. d OWNER:/0a v/r/ tvie p./rt; C// OF O(',6r L d CONTRACTOR:_ir.", Alp 'rove, 4'..-t-Cons) Cjfolv, d ENGINEER: d FIELD: TrOAlc. &A..I C, >/ 004u- d CONSTRUCTION ADMINISTRATOR: d OTHER: d SUBCONSULTANT: Date Received From Contractor: Date Returned to Contractor With Comments: Date Returned to City: 00847-1 PRICING INFORMATION: Method of Pricing: A. d Established Contract Unit Price(s) B. d Negotiated Unit Price(s)(including Overhead and Profit) d Negotiated Lump Sum(including Overhead and Profit) D. d ctual Cost of Work plus Fbed Percent for Overhead and Profit E. . A combination of A,B,C,D DESCRIPTION OF WORK d By General Contractor d By Subcontractor .......:.:... ..:. :. ... ...... ..:::. ...........: .......:........:.:.....":::.::.. ....:............. :::j::::..::Y;`:�tom: ..M.:. f S2ei �iC6,1)4:?. 7)Si!.LtMeti /ram Attach additional pages if necessary. $/ NET TOTAL COST OF THIS CHANGE PROPOSAL $ o,,0. EXTENSION OF CONTRACT TIME: As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of / additional days. Provide thorough documentation in support of the request for additional time: A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work RECOMMENDATION// BY ENGINEER/CONSTRUCTION ADMINISTRATOR: Comments: AC 44' s / 4 6Gi -L�J /�G,✓f eXCQ v471� !^rv�eit fAe- s/or,-T. FG&6t/./�nU�i�'t rJGX Signature of Engineer/Construction Administrator: CB',---2.// 2. /V! ' ' _ Date: fey;f Zj / 9 CI ACCEPTANCE BY OWNER: Comments: 4/OG0.4.3 or.r 0, G, 41/ Signature: OQ' Q. /41,- G,r( Date: Ot-' /Gi/ • of Aryfh+- /LL. agree to the costs and terms of RFP 42U (Name) (ComPany) (No.) this l y day of e ' 3 z- ,1994—. (day) (month) (year) 00847-2 OCT.14.1999 9:21AM NO.075 P.1/1 FACSIMILE COVER SHEET PRIME CONSTRUCTION GROUP, INC,- 5528 Force Four Parkway. - FL License#CG C037504 P.O. Box 590507 FL License#CU C056650 Orlando, FL 32859-0507 FL License#PE 0039513 Telephone: (407) 856-8180 . PLEASE CALL IMMEDIATELY IF ALL PAGES Facsimile: (407).855-8182 HAVE NOT BEEN RECEIVED LEGIBLY. SEND TO • From CITY-OF OCOEE JIM HARGROVE Attention Date DAVID WHEELER . 01-Sep-99 Fax Number Phone Number - 407-656-7835 407-656-2322 x122 Urgent ❑ Reply ASAP E Please Comment El Document will not be mailed For your information Total pages (w/cover sheet): 1 REFERENCE; WATER MAINS PHASE III PART 2 -EXISTING UNIDENTIFIED UTILITIES COMMENTS: The plans for this project show only some of the existing cables in the 100 LF stretch on either side of the existing telephone junction. The Owner's locators also had difficulty determining what was in the ground. PCG had to hand dig through this area resulting In an additional day of labor plus related costs. • Labor-PCG Crew-8 hours $960.00 +45% Labor Burden. 5432.00 $1,392,00 +15% Contractor's Fee $208.80 $1,600,80 +1.25% Bond $20 01 Total Add $1,620.81 We respectfully request your consideration of just compensation for this additional work. Thank you.