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Home My WebLink AboutVII (L) Change Order No. 3 with Wharton-Smith, Inc. for Water Distribution Mains - Phase 1 Project Agenda 12-21-99 Item VII L "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER Ocoee S.SCOT r VANDERGRIFT °` �� cr. CITY OF OCOEE COMMISSIONERS s. 4 1t DANNY HOE F.LL CIF a ISO N. LnKPSIIORG DRIVE SCOT"I'ANUIiR50N OCOEE,o FLORIDA 34761-2258 RUSTY JOHNSON �•y ��?V (407)656-2322 NANCY 1.PARKER JF*Of GOOD N`, Crri MANAGER ELI.IS SHAPIRO MEMORANDUM DATE: December 10, 1999 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E. "yr qT/ Assistant City Engineer/Utilities Director SUBJECT: Water Distribution Mains - Phase 1 Change Order Request No. 3 Attached for your review is Change Order Request No. 3 on the Water Distribution Mains - Phase 1 Project with Wharton-Smith, Inc. The Phase 1 Project included a new water main along Wurst Road from Peters Avenue to the Jamela WTP, along Hackney-Prairie Road from the Forest Oaks WTP to Rich Drive, and the cleaning and testing of the existing force main on Clarke Road. This change order request was initiated by City Staff to adjust unit quantities on numerous construction items and "final out"the project. In all unit price construction projects, a change order is required to adjust quantities from the estimated contract amount to the actual installed amount and adjust the associated costs to perform that work, to make them equal so that the contract is 100% complete and does not appear as if there is still work to be performed. This change order is performing that task of adjusting quantities and final the contract between the City and Wharton-Smith, Inc. 'there were 49 items of work required under this contract on this project. There were 4 work items that were over the estimated contract quantity which had a value of $14,822.00 to the contractor and 8 work items that were under the estimated contract quantity which had a value of $22,690.78 to the City. The net result is a reduction in contract amount of$7,868.78, with no adjustment in the contract time. The attachment is a copy of Change Order No. 3, which is the final change order for this project. The original construction contract cost was $392,000.00. This change order reduced previously adjusted contract amount of$330,480.00 by $7,868.78 down to a final contract amount of $322,611.22. This change order amounts to approximately 17.70 percent decrease in the original bid price. poinfft Ported lmea s Water Ressnrws '& 1 recommend that the City Commission approve Change Order No. 3 with Wharton-Smith, Inc. by decreasing the contract amount by $7,868.78, with no extension in contract time, and authorize the Mayor and City Clerk to execute Change Order No. 3. Attachment 1) Change Order No. 3 power Pieucd Owes Water Prances Ocoee CITY OF OCOEE Q ' Engineering/Utilities f o 150 North Lakeshore Drive ` $ Ocoee, Florida 34761-2258 CHANGE ORDER NO. #3 CITY OF OCOEE Water Distribution Mains - Phase 1 PROJECT NO, DATE: December 10, 1999 CONTRACTOR: Wharton-Smith, Inc. AGREEMENT DATE: February 16, 1999 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $392,000.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $330 480.00 Net(Decrease) Resulting from this CHANGE ORDER ($7,868.78) The current CONTRACT PRICE including this CHANGE ORDER $ 322,611.22 ORIGINAL CONTRACT'TIME: 150 Consecutive Calendar Days from Notice to Proceed Date: July 27, 1999 Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: July 27, 1999 Net Increase Resulting from this CHANCE ORDER Days: 0 days Current CONTRACT TIME Including this CHANGE ORDER Date: July 27, 1999 00842-1 CHANGES ORDERED: I. GENERAL This change order is necessary to cover changes in the work to be performed under this Contract. The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article I, Definitions,of the GENERAL CONDITIONS apply to and govern all work under this change order. II. REQUIRED CIIANGES This change order is to adjust quantities of various pay items, up or down, based upon the actual work completed. The attached table titled Contract Close Out Quantity Adjustment specifically delineates the line items that were overrun or underrun. The items listed as negative numbers are actually for work not needed and is money left in the contract. The items listed as positive numbers are for overruns and is additional money due the contractor. There were 49 items of work required under this contract on this project. There were 4 work items that were over the estimated contract quantity which had a value of$14,822.00 to the contractor and 8 work items that were under the estimated contract quantity which had a value of$22,690.78 to the City. The net result is a reduction in contract amount of$7,868.78, with no adjustment in the contract time. III. JUSTIFICATION During the construction of the improvements,various work was either reduced in scope because the work was not needed or their was excess quantities in the pay item or increased because the work was needed or their was less quantities in the pay item to cover the necessary work. This change order is needed to adjust the quantities of the pay items that were not installed at the bid quantities to the amount that was installed to show that the project was fully completed,the City approved the line item overruns, and accepted the line item underruns as completed work. IV. NARRATIVE OF NEGOTIATIONS All line items were adjusted using the unit prices for that line item.. V. PAYMENT Change Order Description Net Increase Unit Unit Prier. Net Increase Item No. (Decrease)Quantity (Decrease)Price I-A Adjustment of Pay Items to Final Contract ($7.868.78) Total Net (Decrease)Change Order No.k2 (S 7,801.7X) VI. APPROVAL AND CHANCE AUTHORIZATION This proposed change to the Contract is to be approved by the Owe:City Commission. 00842-2 Acknowledgements: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order:and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEE,FLORIDA PRIME CONSTRUCTION GROUP, INC. By: By: Signature Signature Date: Date: Title: Tit APPROVED BY: CITY OF OCOEE,FLORIDA Owner By: S. Scott Vandergrift, Mayer Date Attest: Jean Grafton,City Clerk FOR USE AND RELIANCE ONLY BY TIIE APPROVED BY THE OCOEE CITY CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF , 199 UNDER , 199 AGENDA ITEM NO. FOLEY&LARDNER By: City Attorney 00842-3 Sheet1 - _ - CI. . . _ _ - - O NO.3 ADJUSTMENTS CONTRACT AMOUNTS CO NO.I REDUCTION ADJUSTMENT OF QUANTITIES FINAL INSTALLED QUANTITIES Item No. Description Qua tity Cost/Unit Total Cost Quantity Cost/Unit Total Cost Quantity Cost/Unit Total Cost Quantity Cost/Unit Total Cost 1 01 Mob,Demob,Bonds&Permits _ LS 15.000.00 15,000 00 0.00 0.00 1 LS 15000.00 15,000.00 1.02 General Requirements-Div1 LS 2000.00 2,000.00 0.00 0.00 1 LS 2,000.00 2.000.00 1.02a Field Eng.&Exploratory Excay. LS 2.500.00 2.500.00 0.00 0.00 1 LS 2.500.00 2500.00 102b Record Drawings LS 1.500.00 1.50000 0.00 000 1LS 1.500.00 1500.00 1.02c Color Audio-Visual Precon Video LS 1.101.00 1,101.00 0 00 0.00 1 LS 1.101.00 1.101.00 LS 1.03 1tlemnruction LS 1 000.00 1.000.00 0.00 _ 0.00 1 LS 6,838.22 6,838.22 -1 LS 3.161.78 -3,161]8 1 LS 6,83522 6,838.22 1.0512 inch Water rMain Allowance LSF 10,000.00 19.24000 1 0.00 1.05 12 inch Water Main 5,42 LF 2200 110240.00 -1]10 LF 22.00 -37,620.00 0.00 3,710 LF 22.00 81,620.00 10616 inch Water Main 1,17 LF 33.00 38,610.00 0.00 0.00 1170 LF 33.00 38,610.00 1.07 10 Inch Water Main 2 LF 38.00 76000 0.00 0.00 20 LF 38.00 760 00 1.08 8 inch Water Main 2 LF 53.00 1,060.00 0 00 0.00 20 LF 53.00 1,060.00 1.09 Gate inch ate Main 2 LF 28.00 500.00 0.00 _ 0.00 23 LF 0800 900.00 inch1.10101 G Valve&Box _ EA 1,30000 11,700.00 -6 EA 1,300.00 -7,800.00 000 3 EA 1,300.00 3,900.00 --- 2,800.00 1.11 8 inch Gate Valve&Box EA 200.00 -1 EA 200 00 -200.00 0 00 0 EA 200.00 ]00.00 1.12 2 inch Gate Valve&Box _ EA 200.00 -2 200.00 -1 EA 200.00 -200.00 0.00 0 EA 200.00 0.00 1 13 Fire Hydrant Assembly 1 EA 2 500.00 27,500.00 _2 EA 2.50000 -500000 0.00 9 EA 2.500.00 22.50000 1.14 Remove Existing Fire Hydrant EA 600.00 600.00 -. 0.00 0.00 1 EA 600.00 600.00 1.15 Install 16"Tap Sleeve&Valve LS 8.400.00 8.400.00 0.00 0.00 1 LS 8400.00 8400.00 (sta.21+60)C-2 1.16 Install 16"x12"Tap Sleeve&Valve LS 4,50000 4,500.00 _ 0.00 0.00 1 LS 4,500.00 4,50000 (tall.2"Tap Sleeve C- 1.17 Install 12"Tap Sle &Valve LS 6,30000 4,300.00 _ 000 0.00 1L5 4,300.00 4,30000 (sta. 15+33)CA 1.18 Install 10"Tap Sleeve&Valve LS 3,500.00 3,500.00 000 0.00 1 LS 3,500.00 3,500.00 (sta C-2 1.191nsfall Install 6"Tap Sleeve&Valve LS 2,400.00 240000 0.00 0.00 1 LS 2,40000 2400.00 (sta.37+30)C-2 -- - - - _- -1.20 Install 6"Tap Sleeve&Valve 1 LS 2,400.00 2,400.00 -1 EA 2.40000 -2.400.00 0.00 0 LS 2,400 00 0.00 (sta.15+38)C-1 1.21 Bore&Jack Clarcona-Ocoee Rd. 1 LS 11,000.00 11,000.00 -1 EA 11.000.00 -11.000.00 0.00 0 LS 11,000.00 0.00 12"Wll(sta. at 1 22 Direct Drill 6"HDPE HOPE water main 1 LS d A00.00 4,400.00 -1 EA 4,400.00 -4,400.00 0.00 0 LS 4,400.00 0.00 Sta.15«60 Clarcona-Ocoee Rd 1.23 Directt Drill 4'PVC Casiasingg Pipe 1 LB 3,500.00 3.500 00 -1 EA 3.500.00 -3,500.00 _ 0.00 0 LS 3,500 00 0.00 Sta.30+42 G-1 _ -- r- . 1 24 Install Single Water Connection 2 EA 300.00 600.00 0.00 0.00 2 EA 300.00 fi00.00 1 25 Install DoubleWater Connection 6 EA 400.00 2,400 00 0.00 0 00 6 EA 400 00 2 200.00 --- -1,600.00 3 EA 400.00 1200.00 1.26 Install Single Retrofit Connectionne 7 EA 400.00 4,800.00 0.00 2 EA 400.00 1.28 Install Double Retrofit Connection 12 EEAA 800 00 4,800.00 0.00 2 EA 400 00 800.00 14 EA 4800.00 5,64.800.00 1.28 Retire Existing 2"&6"water main 1 EA 4,800.00 6,600.00 0.00 0.00 1 EA 4,800.00 4.800.00 sta.33+45 thru sta.58+80) 1.29 Rem.E.Disp.of Unsuitable Material 1 29a Clearing/Stripping Limits to 3 Feet 50 CV - 11 00 550.00 0.00 -50 CV 1100 -550.00 0 CV 11.00 0.00 Page 1 Sheet1 1.29b 3 feet to 5 feel below grade 50 CY 11.00 550.00 0.00 -50 CV 11.00 -550.00 0 CV 11.00 0.00 1 29c 5 feet 10 7 feet below grade 50 CY 11.00 550.00 0.00 -50 GY 11.00 -550.00 0 CV 11.00 0.00 1.30 Asphalt Pavement Removal 8 Repair 247 SY 40.00 9,880.00 _. 0.00 -32 SY 40.00 -1 280.00 215 SY 40.00 8,600.00 1.31 Asphalt Pavement Overlay Restore 445 SY 11.00 4,895.00 0.00 -445 SY 11.00 -4,895.00 0 SY 11 00 0.00 1.32 Remove 8 Repalce Concrete Sidewalk 360 SY 20.00 7,200.00 000 72 SY 20.00 1,440.00 432 SY 20.00 8,640.00 1.33 Remove 8 Replace Concrete Driveways 497 SY 24.00 11,928.00 0.00 283 SY 24.00 5.792.00 780 SY 24.00 18,720 00 _._ 1.34 Remove 8 Replace Hackney-Prairie Rd. 36 SY 55.00 1080.00 0.00 000 36 SY 55.00 1,980.00 Pavement(8' ukipd - -10,104.00 2005V 3.00 600.00 1.36 Sod 8 Mulch maximum max mum) 1. 90 SY 1.00 11,794 00 0.00 9,36E 5Y 100 _ 1.36 Seed 8 (8'maximum pay width) 1.790 SY 1.00 1]90.00 0.00 5,790 5Y 1.00 5,790.00 7,580 SY _ 1.00 7,580.00 1.37 Tree Clearing and Removal 1 LS 2,800.00 2,800.00 0.00 0.00 1 LS 2,800.00 2,80000 1.38 Furnish,Install,Maintain 8 Remove 730 LF 3.00 2.19000 0.00 0.00 730 LF 3 00 2,190.00 Silt Fence _ 1.39 Furnish, Install, Maintain&Remove 16 EA 22.00 352.00 0E0 0.00 16 EA 22.00 352.00 Hay Bales 140 Fill&Flush Existing 12"FM Clarke Rd. 3 EA 1,600 00 4,800.00 0.00 0.00 3 EA 1.600 00 0,800 00 1 42 Pig Existing xi"FM GI Rd. 3 EA 5,500.00 12,200 00 0.00 0.00 3 EA 5,500.00 12,200.00 1 42 Pres.,Test Existing 12""FM FM Clarke Rd. 1 EA 2,200 00 2,200.00 0.00 0.00 1 EA 2200.00 2,200.00 1.43 Disinfect Existing 12"FM Clarke Rd. 1 EA 2,200.00 220000 0.00 000 1 EA 2,200.00 2,200.00 144 For Any Work Item not Included Above 1 EA 15.000 00 15000.00 0.00 000 1 EA 15 000.00 15,000 00 - 44 020.00 -7,868 78 310.111 22 ORIGINAL TOTAL CONTRACT 392000.00 ADJUSTED TOTAL CONTRACT _--- 317,980.00 310.111.22 _ Page 2