HomeMy WebLinkAboutVII(F) Discussion/ Action Re: Award Of Construction Contract For Phase 3 Part 3 Water Distribution Mains Project Agenda�� 10-05-99
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SCOTT ANDERSON
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CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
DATE: : September 30, 1999
TO: The Honorable Mayor and Board of City Commissioners
FROM: David Wheeler,Assistant City Engineer/Utilities DirectoW9,,V
SUBJECT: Phase 3 Part 3 Water Distribution Mains Project
Award of Construction Contract
On Tuesday, September 28, 1999, bids were received for the Phase 3 Part 3 Water Distribution
Mains Project. The attached figure shows the general layout of this project and all the water
distribution main projects constructed this year.. The work in this project generally includes the
installation of a new 12 inch water main along Eleventh Street from the new main on Clarcona-
Ocoee Road to Peters Street, along Peters Street from the new main on Wurst Road to Vignetti
Park and through Vignetti Park to Adair Street to connect to the existing main in front of the
Recreation Center. •
Three of the four contractors prequalified under Continuing Horizontal Construction Services
program submitted bids on these projects. Their bids were:
CONTRACTOR PHASE 3/Part 1 WATER MAINS
Prime Construction Group, Inc. $192,692.00
Georgetown Enterprises, Inc. $224,569.40
Phillips&Jordan,Inc. $573,209.49
Engineer's Estimate $240,500.00
Wharton-Smith, Inc. chose not to bid on this project due to work on other projects.
These water pipelines were identified in the Water Master Plan as vital to the City's ability to
meet current and projected future demands on the City's water system. This project will enhance
the water system's ability to provide adequate pressure and flow to our customers during high
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demand periods and to aide in minimizing reduction in pressure and flow at times when repairs
are required within the distribution system.
The attached letter from PEC, Inc. is a recommendation to award the contract to Prime
Construction Group, Inc. in accordance with the base bid. The project will be funded from the
1997 Utility Bond Issue. The Engineering Staff concurs with PEC's recommendation to award
the Phase 3 Part 3 Water Main Project to Prime Construction Group, Inc. in the amounts of
$192,692.00. This construction cost of this project is approximately 19.88 percent lower than the
engineer's estimate.
The intent is to secure bonds and insurance certificates, execute contract documents, and issue
- the Notice To Proceed as quickly as possible. The construction schedule requires the contractor
to be completed within 150 days.
Action Items:
1. I recommend that the City Commission authorize the Mayor and City Clerk to execute a
contract with Prime Construction Group, Inc. in the amount of$192,692.00 for the Phase 3
Part 3 Water Distribution.Main Project in accordance with the following steps:
• Authorize the Engineering Department to execute the Notices of Intent To Award and
secure executed contract documents,bonds and insurance from the contractor.
• Authorize the Mayor and City Clerk to execute the contracts with Prime Construction
Group, Inc. at such time as the contract documents are reviewed for compliance by
staff and legal counsel, as needed.
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Attachments
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PEC
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
September29, 1999 \\\IK\
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Mr, James W. Shira, P.E.
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
SUBJECT: City of Ocoee
Water Distribution Mains - Phase III, Part 3
RE: Recommendation.of Award
Dear Mr. Shira:
On Tuesday, September 28, 1999, the City received sealed bids for the referenced project
from three (3) contractors. The attached tabulation of bids represents a summary of unit
prices provided by each of the bidders. The bid tabulation indicates Prime Construction
Group, Inc. as the apparent low bidder with a total bid price of$192,692.00. The second
apparent low bidder is Georgetown Enterprise, Inc. with a total bid price of$224,569.40.
The highest total bid price is$514,272.24(corrected from$573,209.49 due to an extension
mathematical error) submitted by Phillips and Jordan, Inc. The engineer's construction
estimate was $250,000.00. The bid proposal of the apparent low bidder is complete and
properly executed (except as noted on the attached Bid Checklist forms). They have
acknowledged receipt of the addendums and have submitted proposals to comply with other
City bidding requirements. While these special requirements must be verified by the City,
we believe that this bid proposal is in conformance in all material respects to the invitation
for bids and is therefore a responsive bid.
Based upon our review of the submittals from each of the bidders, and with the
understanding that these contractors have been pre-qualified for the City's Continuing
Construction Services Program, we recommend that the above referenced construction.
contract be awarded to Prime Construction Group, Inc.
engineers 'Engineering Our Community'
plannersC - q ^ Florida ^ (� / Ann o / /,
surveyors 200 Cast Rob Ison Street � � ... 550 � O•ian'do� F 32301 • 407/422-8052 . FAX 40 849-9401
Mr. James W. Shira, P.E.
September 29, 1999
Page 2
If you have any questions or comments, please contact me at your earliest convenience.
Sincerely,
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
41
Arthur R. Austin, P.E.Principal
Manager - Environmental Department
ARA/cs
Attachments: Bid Tabulation
Bid Checklists
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cc: Mr. David Wheeler, P.E., City of Ocoee
Mr. Ken Hooper, PEC
Mr. Geoff Hennessy, PEC
Ms. Cynthia K. Malone, PEC