HomeMy WebLinkAboutVII(D) South Park Master Plan Work Order From Spillis Candela In The Amount Of $30,803 Agenda 9-05-2000
Item VII D
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER _.
OCOGe S.SCOTT VANDERGRIFT
0/.// , CITY OF OCOEE COMMISSIONERS
1 150 N.LAKESHORE DRIVE DANNY HOWELLSCOTT ANDERSON
0- OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON
k77id `w . (407)905-3100 NANCY J.PARKER
OF:G 00 CITY MANAGER
STAFF REPORT ELLIS SHAPIRO
DATE: August 25, 2000
TO: The Honorable Mayor and City Commissioners
FROM: Russ Wagner, AICP, Director of Planning pi
SUBJECT: South Park Master Plan Work Order
ISSUE:
Should the Mayor and City Commissioners approve the attached Work Order from Spillis
Candela regarding the South Park Master Plan?
BACKGROUND:
On June 6, 2000, the Mayor and City Commissioners entered into a continuing contract
for Master Planning Services. This contract anticipated that the design team of Spillis
Candela DMJM, Herbert-Halback, Inc. and Vanasse-Hangen - Brustlin would undertake
professional planning, design and engineering work geared toward recreation and urban
design projects. This contract was structured to require that each Work Order with its
own scope of services be approved by the City Commission prior to commencement of
professional services.
DISCUSSION:
The attached Scope of Services outlines the various tasks to be accomplished to
formulate the South Park Master Plan. This three (3) month effort will enlist community
input as part of the design process and explore multiple options for inclusion within the
Plan. The Orange County School Board plans for an adjoining elementary school will
also be incorporated into the design. A fee of $30,803 is proposed to cover the
Professional Services necessary to develop the Master Plan.
STAFF RECOMMENDATION:
Staff respectfully recommends that the Mayor and City Commissioners approve the
proposed Scope of Services for the South Park Master Plan.
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Attachments: Draft-South Park Master Plan Scope of Service
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City of Ocoee tI AUG 1 8 2000
South Park Master Plan
August 18, 2000
crri' OF OCOEE
PROJECT DESCRIPTION
There is 25-acre site that shall be master planned to provide joint school-park use. The Orange
County School Board shall retain a 10-acre portion of the site for an elementary school. The City
of Ocoee shall be assigned a 10-acre portion of,the site for a community recreation park. The
remaining 5-acre parcel shall be for recreation fields to serve both school and the community
park functions. The City of Ocoee will be responsible for the maintenance of the 5-acre shared
property as well as the 10-acre park site.
The Consultant (Spillis Candela DMJM) shall provide project management, direct all graphic
production tasks, coordinate with the school board and direct the layout of the school facilities.
Herbert•Halback, Inc. (HHI) will serve as the recreational planner and direct the public
involvement tasks for the project. Vanasse Hagen Brustlin (VHB) shall provide an engineering
overview of required infrastructure (stormwater, parking, utilities, etc.) to support the school-
park project.
SCOPE OF SERVICE
TASK 1.0 -ORGANIZATION, INVENTORY&ANALYSIS 30 DAYS
1.1 Kick Off Workshop
Kick off meeting function was performed during team meeting of August 3,2000.
1.2 Data Collection, Inventory and Analysis
1.2.1 Boundary and Site Feature Surveys
The Consultant shall perform a site features survey and analysis to include, but not be
limited to, boundary, topographic, site features, utilities, vegetation, views, soils (general
assessment; detailed soil tests will not be required until the construction document
phase), drainage, winds and hydrology. Factors such as local, state and federal
jurisdiction and development codes relating to the park property will be identified.
If required, the Consultant will contract with a certified surveyor, at the owner's direction,
to supply the project team with all required surveys, including a topographic survey that
will include one-foot contour elevations and spot elevations as appropriate. Trees,
shrubs and ground cover areas should also be denoted. Fees for the surveyor services
are not included in the Consultant's fee schedule and considered an additional service.
1.2.2 Base Sheet Development
The above surveys will be used to prepare a base plan for the master plan.
1.3 Preliminary Program Development
Based on information gained through meetings with the City, Orange County School
Board representatives and site analysis, the Consultant shall prepare a preliminary
program for discussion with staff. A recreational demand analysis may be conducted to
gather additional program information and preferences. The program will be presented in
a chart format. The program will be discussed with staff at the same workshop where
the information contained within the planning report is discussed. The program is
instrumental in developing the master plan.
1.4 Staff Meeting
A meeting will be held with the City to discuss the planning report, parks and recreation
advisory board meeting and public meeting. Representatives from the Orange County
School Board will be invited to attend this meeting. The Consultant shall be responsible
for conducting and documenting the meeting. The City shall be responsible for securing
a meeting site for the meeting.
1.5 Parks and Recreation Advisory Board/Public Meeting
The Consultant shall conduct a meeting to present the project, site opportunities and
constraints and to test the preliminary program to the parks and recreation advisory
board and the general public. The Consultant shall prepare an
advertisement/flyer/invitation for the City to produce and distribute.
The Consultant shall be responsible for meeting set-up, conduction, documentation and
take down. The City shall secure a meeting location.
TASK 2.0—ALTERNATIVE CONCEPTS 30 DAYS
2.1 Development of Concepts
Based on the approved program, the Consultant will prepare a maximum of two (2)
conceptual plans for the school/park complex, in_bubble diagram form. The conceptuals
will address such elements as site features, recreational elements, access, support
facilities, circulation, drainage and image. The school layout ( see assumptions ) will be
based upon the use of an Orange County Elementary School Prototype.
2.2 Comparative Analysis of Alternative Concepts
An analysis or matrix of each concept will be prepared. The matrix will list the concepts
relative compliance with the following factors: construction costs, satisfaction of program
requirements, maintenance implications, operational efficiency, phasing implications and
aesthetic evaluation.
2.3 Staff Meeting -Alternative Concepts Presentation
The comparative analysis will be presented along with the design concepts to staff and •
others as directed by the City. The alternative concepts presentation public meeting will
also be discussed. Representatives from the Orange County School Board will be invited
to attend this meeting.
The Consultant shall be responsible for conducting and documenting the meeting. The
City shall be responsible for securing a meeting site for the meeting.
TASK 3.0 — MASTER PLAN/DESIGN DEVELOPMENT 30 DAYS
3.1 Design Documentation
In accordance with the approved design plan concept, the Consultant will prepare the
necessary design plans, documenting in text and graphic formats the intent and nature
of the plan. Conceptual design will include plans, elevations, sections, details and
materials relevant for all features of park elements. The school layout will be a plan view
layout, as supplied by OCPS, of the prototypical 2-story Elementary School program on
the designated site only (no elevations, sections, detailed plans or details). Final master
planning and design of the school will be provided by Orange County Public Schools
under separate contract.
3.2 Cost Estimate and Phasing Plan
An estimate of probable costs will be prepared to implement the master site
development plan. A development-phasing plan based on known funding sources will be
prepared. No cost estimating referencing the Elementary School or its site is included.
The shared recreation site is included.
3.3 Staff Meeting - Master Plan Presentations
The Consultant will present the master plan and related documents at a meeting to staff,
and others as directed by staff. Representatives from the Orange County School Board
will be invited to attend this meeting. Furthermore, recommendations for phasing of the
development (if applicable) will be presented. Following this meeting, the Consultant
shall make any revisions to the plan documents resulting from comments.
3.4 Parks and Recreation Advisory Board, Public and City Commission Master Plan
Presentation
The Consultant will present the master plan and related documents to the City of Ocoee
Parks and Recreation Advisory Board, public and city commission at a joint meeting.
3.5 Master Plan Report
The Consultant shall forward the final report, via mail, with any changes to the master
site development plan and/or phased construction recommendations
FUTURE PHASE SERVICES
Upon completion of the master development plan, the City may request the Consultant to
provide services related to the implementation of the master plan. The following provides a
listing of possible future services.
• Additional Public Meetings
• Newsletters or Brochures
• Construction Documents
• Permitting
• Advisory Services During Bidding
• Construction Administration Services
• Grant Writing
• Management Programs
• Recreational Programs
A more detailed scope and fee proposal will be provided for any of these services upon request
from the City.
ASSUMPTIONS
• Prototypical Elementary School design is available from OCPS in a format that can be
directly superimposed onto our base sheet. If unavailable, the site will be just bubble
diagram without definition.
• Owner to provide design team with City of Ocoee/OCPS Agreements and Conditions.
Project Fee By Task
Task 1.0 Organization, Inventory &Analysis
Spillis Candela DMJM $3,326
Herbert—Halback $4,725
Vanasse-Hangen-Brustlin $1,500
Subtotal Task 1.0 $9,551
Task 2.0 Alternative Concepts
Spillis Candela DMJM $2,112
Herbert—Halback $5,535
Vanasse-Hangen-Brustlin $1,500
Subtotal Task 2.0 $9,147
Task 3.0 Master Plan/Design Development
Spillis Candela DMJM** $3,855
Herbert—Halback $6,300 -
Vanasse-Hangen-Brustlin $1,950
Subtotal Task 3.0 $12,105
Project Fee By Firm
Spillis Candela DMJM $9,293
Herbert— Halback $16,560
Vanasse-Hangen-Brustlin $4,950
• Total Fee $30,803*
* Note: Reimbursable expenses will be governed by the terms of the Prime Agreement.
** Additive alternate: If 1-2 rendered vignettes** (simple water color/ink marker @ +/-18" x
24", original art-works) of the anticipated activities are required for the project, add
$3,802 to SCDMJM's fee in phase 3.
Exhibit " A"
VHB Scope
SOUTH PARK MASTER PLAN
THE CITY OF OCOEE
PROJECT DESCRIPTION
VHB will assist in the analysis, design and preparation of the Master Plan report for the
10-acre community recreational park site, which is located in the City of Ocoee. The
property will be owned and operated by the City of Ocoee. The services provided will
include recommendations as they relate to transportation, stormwater collection,
conveyance and management, water supply distribution, and wastewater collection
and transmission networks. In addition, VHB will make recommendations concerning
the utilization of natural features of the land as part of the development of the site. It is
not anticipated that any master planning services will be provided the 15-acre
elementary school site adjacent to the park.
SCOPE OF SERVICES
1.0 DATA COLLECTION, INVENTORY AND ANALYSIS
1.1 Planning Base Maps:
Assemble all basic data that will be necessary to timely execute the project
assignments. Included with in this basic data collection effort will be existing
aerial photography, U.S.G.S. topographic maps, FEMA Flood Insurance Rate
maps, Soils Conservation Service survey maps, existing utility maps, existing
right-of-way maps, existing plats, existing topographic surveys, etc. Additionally,
included within the scope of this task, is an initial field review by VHB project
manager and project engineer. Utilizing the information gathered, VHB will
prepare partial digital base maps of the area, which will contain a project
boundary from the existing boundary survey and from contour information taken
from existing files.
1.2 Land Use Studies:
1.2.1 Land Use Plan Preparation - In preparation of this plan, civil
engineering services shall include recommendations as they relate to
the transportation, stormwater management, water supply systems and
wastewater facilities network. Additionally, the civil engineering
services will include recommendations concerning the utilization of the
natural features of the land as these natural features relate to the
development of the facilities listed above.
1.2.2 Conceptual Engineering -VHB will assist in the development
conceptual plans. The infrastructure for VHB to address will be the
Master Stormwater Management System,wastewater collection
facilities, the domestic water and fire distribution systems, the roadway
transportation system, and other improvements essential to the
community recreational park site.
1.2.3 Project Permitting and Schedule- Prepare a comprehensive site
permitting review and identify local, regional and Federal permits
required. These will be incorporated into an overall project schedule.
1.2.4 Project Coordination -VHB will consult with the identified governmental
and/or regulatory agencies having jurisdiction on this project to discuss
the design criteria and approval process for the Master Plan. These
agencies are: City of Ocoee, Orange County, SJRWMD, FDEP, and the
US Army Corps of Engineers.
1.2.5 Review Meetings - During the course of the review and preparation of
the Land Use Plan and the Conceptual Engineering Studies, we will
arrange and attend meetings with the project team to provide project
coordination. Additionally, we will attend all meetings with governmental
agencies, client and project team, in order to receive approval of the
stated objectives.
2.0 MASTER PLAN COORDINATION:
In conjunction with the development of the Master Plan for the City of Ocoee, VHB will
provide the necessary coordination and consult with the Project Planner to provide Civil
Engineering recommendations. Civil Engineering services shall include
recommendations as they relate to the transportation (parking, roadways, and traffic),
stormwater collection, conveyance, and maintenance, water supply system layout and
analysis, and wastewater collection and transmission network layout and analysis.
Additionally, the civil engineering recommendations will include advice concerning the
utilization of the natural features of the land as these natural features relate to the
development of the facilities listed above.
3.0 MASTER PLAN:
Upon receipt of the client's written approval of the Master Plan report, VHB will assist
the Project Planner in preparing the Preliminary Master Plan for the 10-acre community
park site. This plan will include the necessary infrastructure to support the development
of the 10-acre site, including the Stormwater Management system, Water Distribution,
and Wastewater Collection and Transmission. This plan will be presented to the staff of
the City of Ocoee.
4.0 ENGINEERS ESTIMATE OF MOST PROBABLE COST:
Upon acceptance of the Master Plan, and written approval of the plan by the Client, VHB
will prepare an Engineers Estimate of Most Probable Cost for this portion of the
development.
5.0 STAFF/PUBLIC MEETINGS:
VHB will have the Project Manager attend meetings with the City's staff and/or the
design team to coordinate the overall project design, as requested. In addition, VHB will
attend public meetings, as requested, to present the master plan.
CLIENT-FURNISHED INFORMATION
It is understood that VHB will perform services under the sole direction of the client. In the performance
of these services, VHB will coordinate its efforts with those of other project team members, the client's
architect, and other consultants, as required. The client shall provide VHB with project-related technical
data including, but not limited to, the following:
• Project size/building program
• Boundary and Topographic Survey
• Conceptual Land Use plan from the Project Planner
• Property Boundary and Title Commitment
• Geotechnical Investigation Reports
VHB will rely upon the accuracy and completeness of client-furnished information in connection with the
performance of services under this Agreement.
SCHEDULE
l
VHB will begin performance of the above services on the date written authorization to proceed is
received. The schedule is also subject to timely delivery of information promised by the client and is
exclusive of client and local review of interim products. If the client requests that work under this
Agreement be stopped for more than sixty (60) days, the schedule is subject to renegotiation when
written authorization to proceed is received.
COMPENSATION
VHB will perform the Scope of Services contained in this Exhibit 1, on a time and expense basis at the
standard hourly billing rates in effect at the time the work is performed. The Maximum Limit for Labor for
this Scope of Services outlined in Items 1, 2, 3, 4, and 5 above, is$4,950.00, allocated approximately as
follows:
1.0 DATA COLLECTION $500.00
2.0 MASTER PLAN COORDINATION $1,000.00
3.0 MASTER PLAN $1,000.00
4.0 ENGINEERS ESTIMATE OF MOST PROBABLE COST $850.00
5.0 STAFF/PUBLIC MEETINGS* $1,600.00
TOTAL UPSET LIMIT FOR LABOR $4,950.00
* It is anticipated that VHB will participate in four(4) staff and/or public meetings, each for a four-hour
duration, attended by the project manager. Any authorized meetings in addition to the four(4) referenced
above will be billed to the client at our standard hourly rates.
In addition to the labor compensation, VHB shall be reimbursed for expenditures made specifically for
the project such as: printing and reprographics; travel and subsistence; computer charges; telephone
charges; shipping, postage, and courier service charges; purchase of maps and similar documents; etc.
These direct expenses will be billed at cost.
SERVICES NOT INCLUDED
The services provided herein are intended to assist in the development of the Master Plan report for the
10-acre community recreational park. These services will be on the preliminary engineering level, with
final detailed design efforts being performed under separate contracts to be executed at a later date.
The following services are not anticipated, and therefore not included in this proposal at this time:
• Master Planning services for Elementary School site
• Boundary and Topographic Surveys
• Detailed on-site or off-site drainage studies
• Detailed traffic studies
• Off-site utility studies
• Environmental studies or assessments
• Final Construction Plans
• Permitting Services
• Geotechnical Investigations
• Other services not included in this scope of work
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