HomeMy WebLinkAboutIII (C) Approvala and Authorization for Mayor and City Clerk to Execute Florida Department of Transportation Highway Maintence Contract Renewal #AG997 FIN Project #244298-1-72-04 • , _ _ Agenda 2-06-2001
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^�i��o � ROBERT SMITH
PI RI I('WORKS DIRECTOR
370 LN I FItPItISF Si •OCOLL.FLORIDA 14,AI
PI IONI (407)817-S420•FAX(4071 S77-03v2
STAFF REPORT
TO: The Honorable Mayor and Board of ity Commissioners
FROM: Bob Smith, Public Works Director
DATE: January 19, 2001
RE: Florida Department of Transportation
Highway Maintenance Contract Renewal #AG997
FIN Project #244298-1-72-04
ISSUE:
Should the Honorable Mayor and Board of City Commissioners approve the renewal of
the referenced contract?
BACKGROUND AND DISCUSSION:
The City of Ocoee and the Florida Department of Transportation entered into a renewal
agreement April 24, 1998, for the City to perform routine roadside maintenance on
State roads within the City limits of Ocoee for the State. This renewal expires April 30,
2001. The Florida Department of Transportation has submitted a renewal agreement
for $33,418.35 annually. This includes a 3% increase over last year's payment, per the
original agreement. The State is satisfied with our services and the $33,418.35 is
adequate compensation for us to perform the maintenance.
RECOMMENDATION:
Staff respectfully requests the Honorable Mayor and Board of City Commissioners
approve the new FDOT Maintenance Contract for the coming year.
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THE PRIDE OF WEST ORANGE
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Florida Department of Transportation
tEltl RI SH THOim AS P.BARRY.IR.
GOVERNOR 719 South Woodland Boulevard Deland, Florida 32720-6834 904/943-5283 SECRETARY
Robert M. Smith
Public Works Director
City of Ocoee
370 Enterprise Street
Ocoee, FL 34761
Friday, December 15, 2000
Reference: Renewal 42
Contract No.: AG997
FIN Project No.: 244298-1-72-04
County(ies): Seminole
Amount: $33,418.35
Certified Mail#: 7099 3400 0005 9970 2248
Dear Mr. Smith
This letter is to advise you that the Department is satisfied with your performance and wishes to
renew the above subject contract. This renewal must be mutually agreed to by both parties and is
subject to the same price, terms, and conditions as the original contract; this renewal includes a
3% increase.
Please complete the enclosed two (2) copies of our Contract Renewal Form and return them to
me no later than 03/19/2001. Resolution No.: 99-11 dated 04/06/1999 authorizes the Mayor
and City Clerk to execute this Memorandum of Agreement with the FOOT. A checklist is
enclosed for your assistance. Please call me at the above number when you have questions.
NOTE: Please do NOT fill in the date blank on the Contract Renewal Form; RENEWAL
occurs ONLY after the District Director of operations signs this form.
Sincerely, J
Shirley Haas
Contracts, Beautification Grants
www.d otstate.fl.us
RENEWAL CHECKLIST FOR CONTRACTS
MEMORANDUM OF AGREEMENT
FLORIDA DEPARTMENT OF TRANSPORTATION
Shirley Haas 3-510
719 South Woodland Boulevard
Deland,FL 32720-6834
904/943-5283
AG997
CITY OF OCOEE
▪The Term of this renewal contract time is FROM: 05/01/01
TO: 04/30/02
17 The Person(s) designated by the Resolution or their Designee must sign the
attached Renewal Forms. Incorrect signings will be returned for correct
signature.
▪ A Designee must be identified in writing, and said Letter of Designation must
be dated before the date of execution of the attached Renewal Forms.
M The attached Renewal Forms are due back to the above FDOT person on or
before the date noted in the Renewal Letter.
Failure to return the Signed Renewal Forms on time can result in an expired
contract.
17 A fully executed Renewal will be returned to you in a timely manner.
In When you have questions,please call me at the above phone number.
Shirley Haas
Contracts, Highway Beautification Grants
STATE OF FLORIDA DEPARTMENT OF TRPNSPORTATION FORM 375020-9
CONTRACT RENEWAL CONTRACTS ADMINISTRATION
OGC-Oe90
Contract No.: AG997
Financial Project No(s).: 244298-1-72-04
WPI No(s).:
County(ies): Orange_
Renewal: O First U Second
This Agreement made and entered into this day of , by and between the State of
(This date to be entered by DOT only.)
Florida Department of Transportation, hereinafter called "Department", and City of Ocoee
of 370 Enterprise Street; Ocoee, FL 34761 - -
. _
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on April 21, 1999
entered into an Agreement whereby the Department retained the Contractor to perform routine maintenance
on state roads with the City of Ocoee.
; and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement dated April 21, 1999 _
fora period of one year beginning the 1st day of May _. . , 2001 _ and ending the 30th
day of April , 2002 at an annual cost of$ 33,418.35 Renewal#2
_.—
includes a +3% increase per page 6 of MOA. specified herein.
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
CITY OF OCOEE (SEAL) STATE OF FLORIDA
__--- - -_--- DEPARTMENT OF TRANSPORTATION
Name of Contractor
BY: _ (SEAL) BY.
Authorized Signature District Secretary or Designee
Title: - _ Title: DISTRICT DIRECTOR OF OPERATIONS
Attest:
- - Legal:
Surety - - - Date
By: Fiscal:
Date Approval as to Availability of Funds
Countersigned:
Resident Florida Agent _ Date (SEAL)
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