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HomeMy WebLinkAboutVII (K) Approval to Waive Various the RFP Grant for Budgeted Television Equipment and Authorize Approval of the Proposal from Prefessional Communications Systems Agenda 2-06-2001 _CENTER OF GOOD LII'LN'G-PRIDE OF iVFS9 OR49GF" I mVIJKissio.Frz S. SCOFFVANDERGRIFF ro;000 Co INnSSJOvens CITY OF OCOEE D1NNv HO WF• 4o scot Awn N r 150 N. LAKetiHORC DRIVE RU51 Y JOIINSOSON Cl OCon, FLORIDA 34761-2258 NANCYJ PARKER (407)905-3100 ActACIINU CII1 M.mnaen r rn JIM OLLASON fr,e Sr• OF G000 Staff Report Date: January 29, 2001 To: The Honorable Mayor and City Commissioners From: Karl Prihoda, Television Operations Manager through Janet Shiro, Community Relations Subject: Purchase of Television Equipment Issue Should the Mayor and City Commissioners approve a waiver from the standard purchasing procedures and authorize approval of the recommended purchase of the television equipment listed on the attached sheets. Background and Discussion Staff has been working for three weeks compiling proposals on the equipment necessary to run the City's television station. This includes contacting seven different companies with on site meetings with four of them. who will provide the equipment as well as the install and future maintenance. Staff has worked with them from the initial proposal to a final package that will serve the station now along with its future growth. Through many weeks of independent research staff is confident that the individual pieces of equipment suit our needs and budget the best, and will accommodate our future growth needs. After meeting with the respective companies and reviewing their proposals. staff feels most confident with Professional Communications Systems because of their excellent customer service and their experience building state-of-the-art broadcast television stations. They also provide local repair service For any equipment they sell. This is opposed to buying mail order which would require shipping costs and lost time for any repairs. Attached are three proposals to show you what we received. We have attached information on the different companies and their past projects. For your information, all four companies that staff has met with have been notified of this meeting and provided a copy of this report. Staff is requesting a waiver of the purchasing procedures to save time, and because we wanted to ensure we targeted certain companies who have proven reputations in the government and private television industries. Recommendation Staff respectfully recommends that the Mayor and City Commissioners waive the standard purchasing procedures and authorize approval of the proposal from Professional Communications Systems. u cc.Jim Gleason, Acting City Manager � �x Wanda I lorton, Finance Director POWer � ,e ,. 1-29-2001 4. 1.1PM FROM PCS ORLANDO d07 6d8 5667 P. 5 PROFESSIONAL COMMUNICATIONS SYSTEMS Confidential Quotation Technology evolves. We take you there. 4407 Vineland Read State 0-7 Date: 01/29/01 Orlando,FL.72811 Quot M: OR3Q1141C Phone 40787E 0455 ra 407 648 5567 gabihider(aapcomsys corn Prepared FOC Karl Pnhoda City Of Ocoee 150 N. Lakeshore Dr. Ocoee. FL 34761 vertu. 4O?4405W Created On: 01/26/01 PCS is pleased to quote the following `rlemi Qty I Manufacturer I Model a I Deripaon I Unit Price l Ext Price 1 Cameras&Remote Control 2 2 Panasonic AW-E600 Multipurpose 3-CCD 1/2"-Bayonet-Mount $3,882.35 $7,764.70 Digital Signal Processing Camera.. 650 Lines of Resolution. 3 1 Panasonic AW-L2145T73 Canon 14x ENG 1/2"Bayonet-Mount lens $1,294.12 $1.294.12 4 1 Panasonic AW.LZ14ST73 C-Canon 14x ENG 12"Bayonet-Mourn lens $647.06 $647.06 5 2 Panasonic AW-PH300A Indoor Pan Tilt System-Built in CCU. 25 $3,470.59 $6.941.18 degrees per second speed, Up to 5 camera contrail. 6 2 Panasonic AW-PS300 C-Pan Tin Head/Power Supply for AWPH300 $291.18 $58236 7 2 Panasonic AW-CA50T15 50 Pinto 15 Pin CCU Cable. Use with $111.76 $223.52 AWPH300. and AWE300/AWE600. From Camera to Pan Tilt Unit 8 1 Panasonic AW-RP505 Multi Hybrid Control Panel. Five Camera $1,994 12 $1 994 12 Pan/Tilt Lens(with CCU) 9 1 Panasonic AW-P6301 Power Supply for Control Panel. Required one $100.00 $100.00 per panel. 10 1 Panasonic AW-H8505 Multi Port Hub Multiplexer, Required with $2294.12 $2,29412 AWRP505. 11 1 Panasonic AW-P5505 B-Power Supply for AW-HB505 $158,82 $158.82 12 13 Monitors 14 2 Sony PVM-14N5U 14-Trimaran color monitor features 500 N $517.65 $1,035.30 lines resolution, (NTSC/PAUSECAMMTSC4.43),6500K color temperature. 15 6 Ikegami PM-909 9"Monochrome monitor. 700 lines of $116.47 $698 82 resolution, 1 composite video input. 16 17 For VHS Cameras 18 2 Key West BVTBC Multi-standard TBC,featuring genlock. $701.18 $1 402.36 Composite and S-video inputs. Luma, Chrome. Hue, Setup. SC-Phase, and H Phase Roes do rot neKNe shipping,handling charges or appicebk oaks tee Tema are COD or Lyon Accept w Ih established account.PCS Tenor and OmMibns>Wpy- Advanced deposit nay be teatred. Special handing Orders may warrant additional fees Quoted prces vald for 30 days end subject to change. eo"meammroo OR301141C Page 2 I-29-2E101 d. I dPtd FROM PCS ORLANDO d07 6d8 S667 P6 Item Oty[Manrdacbrrer Model a j Dest3ipdon Unit Price Ext Price adj. Universal PSU. Desktop,Rackmount(0 actress)or Velcro mount. 19 20 Switcher 21 i EchoLab MVS3.1W 8 Input, 11/2 WE.2 Keyers 5858824 $6,588.24 22 1 Kramer SG-60036 Black Burst/Bar Generator 8568.24 $568.24 23 1 Kramer VM-1010 110 Video Distribution Amplifier $663.53 $663.53 24 25 Integration/Misc.Hardware 26 1 PCS Installation/Cable $5.017.06 $5,017.06 Total $37,913.55 Please contact me if I may be of additional assistance. Best Regards George Abihider Sales Engineer Dude Acceptance Jena one outae#. OR301141C Descriptions that begin with a A, B, or C indicate Panasonic "Second Inventory" with reduced cost and limited availability. Aces do not include shipping,handing charges or appkable sales lax. (erns are WOor Won Receipt w ih established account.PCS Terms and Contlnoris apply Advanced deposit may be reauied Special handing orders may warrant addtonal fees.Quoted pace.vaM for 30 days and.object to charge. Fe,me2 o+nx.co OF301141C Pogo 3 Professional Communications Systems -- Projects Page 1 of 2 ' 41.. C Projects VMS obc t; W- FTS-TV projects r 32 WWWB-TV W W WB.TY TAMPA BAY ' WFLA-TV _, . . Florida Lottery Florida Lottery irlis, Tampa Bay Devil Rays 11 cU-Tv e WGCU-TV N Por r t KCEN-TV Nlinta WTVC-TV e Tampa Bay guiitiryEERS Buccaneers i� technology Evolves. We Take You There [Home] [ Overview] [News] [EmplQyment] I Contact Us' ] ©Professional Communications Systems 5426 Beaumont Center Blvd. Suite 350 Tampa, FL 33634 http://www.pcomsys.com/projccts.htm t/29/2001 Professional Communications Systems -- WFLA-TV Channel 8 Project Page 1 of 2 VMS WFLA - Tampa, FL Channe • projects WFLA-TV Channel 8, a Media General Broadcast, NBC affiliate has entered into an agreement with Professional Communications Systems (PCS) to design and integrate the technical facilities at their new television station in Tampa, Florida. PCS is collaborating with .ro ect mana.er DPR Construction of Richmond, ' :�- - - VA., Oklahoma City architect t.X:riti. .at cj a t ,;- Rees and Associates and - :u t: 1 c Beers Construction t 1 11 � c ,� •>a > Company to complete the "".0110f,-,--: it d project. The first live broadcast from the new facility was February 14, wjlfl 2000. Features of the system include: BUILDING: 140.000 sq. ft. FORMAT: Serial Digital / File Server Based OPERATIONS: News and Production Control, On line multi purpose suites with six camera live studio capability and master control interconnect. News edit suites SPECIAL CONDITIONS: News room of the Tampa Tribune Newspaper will occupy the third floor of the facility. Project will require integration and interface of existing equipment to new all digital equipment. CpShnn 2r road y_m WP Tike Yn t Thprp [Home] [Overview] [ Projects] [News] [Employment] [Contact Usl © Professional Communications Systems 5426 Beaumont Center Blvd. Suite 350 http://www.pcomsys.com/project-wfla.htm I/29/2001 01/29/01 10:47 FAX LMG INC fdJ 002 01.29.01 City of Ocoee Attn: Carl Prihoda Phone: 407-905-3100*1513 Fax: 407-656-8504 RE: Camera Installation From:Tim Philpot X4405 OTY DESCRIPTION UNIT PRICE TOTAL 2 Panasonic AW-E600 3 CCD Color Camera 3,902.00 7,804.00 2 Fujinon AWSI4XBMD Motorized Zoom Lens 2.596.00 5,192.00 2 Panasonic AW-PH300 Pan/Tilt Unit 3,546.00 7,092.00 1 PanasonicAW-RP505 Camera Controller 2,004.00 2,004.00 I Panasonic AW-HB505 Hub 2,305.00 2,305.00 2 PanasonicAW-PS300 Camera Power Supply 588.00 1,176.00 1 Panasonic AW-PS505 Controller Power Supply 266.00 266.00 1 Panasonic AW-PS301 Hub Power Supply 102.00 102.00 2 Panasonic AW-CA50TI5 Camera Control Cable 113.00 226.00 1 Panasonic W V-BM503 Triple 5"B/W Monitor 1,006.00 1,006.00 2 Sony PVM-80408"Color Composite Monitor 584.00 1,168.00 1 EchoLab MVS3-W Composite Switcher 7,570.00 7,570.00 1 Mackie 1604VLZ Pro Mixer 841.00 841.00 1 Installation Materials 475.00 475.00 1 Installation Labor 2,500.00 2,500.00 SUBTOTAL 39,727.00 LOCAL SALES TAX SHIPPING COST ESTIMATE 120.00 GRAND TOTAL 39,847.00 TERMS: * Signed end faxed Purchase Quote is required when placing order. * Quotation is valid for 30 days unless otherwise noted.Delivery to be determined upon order. * Shipping costs,if indicated above,are an estimate.Actual charges will be added to final invoice. * Local tax will be added if applicable.(Florida Exemption Number must be in place at LMG,Inc.) * LMG permits Retums/Exchanges within 10 Days of Purchase By Previously arranged Authorization. * Special order,non-stocked items are not returnable without manufacturer's authorization. * Availability subject to change without notice. Accepted and Agreed 2350 Investors Row* Orlando,FL 32837 *(407)852.4405* (800)226.3100*FAX(407)438.8422 Page I 01/29/01 10:48 FAX LMG INC fd 003 REFERENCES 1)Sprint 5)Walt Disney World Entertainment 555 Lake Border Dr. 3010 Main Gate Lane Apopka,FL 32703 Kissimmee,FL 34747 Bill Parker Mike Armstrong (407)889-1212 (407)397-3851 2)XL Vision 6)Seminole County Government 10305102od Terrace 200 W.County Home Rd. Sebastion,FL 32958 Sanford,FL 32773 David Green Joe McCluan (561)388-8355 (407)665-5131 3)Defense Finance&Accounting 7)Radisson Resort Parkway 8899 E.561M1 St. 2900 Parkway Blvd. Indianapolis,IN 46249 Kissimmee,FL 34747 Bob Ripperberger Siebert Kindl (703)602-4928 (407)396-7000 4) AJT&Associates 8)PPG Industries 8910 Astronaut Blvd. 132 Audubon Rd. Cape Canaveral, FL 32920 Winter Haven,FL 33884 Barry Lee Steve Rebling (407)853-4775 (407)846-9191 LMG, Inc. - Providers of state of the art audio visual, staging and presentation services. Page 1 of 1 1 Shows I Rentals I Sales i O.C.C.C. t ,r p' , nr LMG.NET Home ORLANDO,FLORIDA About Us I Clientele I News I Employment I RFP I Contact Us I Locations I Home BIG Audio Visual, Staging and Presentation Services LMG is an audio visual, staging and presentation services company,with offices in Orlando, Florida, Phoenix,Arizona and the Orlando/Orange County Convention Center. LMG began renting video equipment in 1984, today LMG has grown into a $20+million-a-year company. Providing audio visual, staging and presentation services nationwide for independent producers, AN staging and production companies, and corporate clients. LMG will be opening a fourth location in Las Vegas, Nevada in the spring of 2001. LMG's existing clientele and the enormous opportunities for growth on the West Coast have made this an ideal choice for the next location. LMG focuses on the International staging business and presentation technology providing our clientele with audio, lighting, video as well as all other types of multi- media. Orlando, Fla. (January 16, 2001)—LMG, Inc. the international audiovisual staging and presentation Services Company, made a substantial investment of 1 million dollars in the latest in projection technology. Selected items that were purchased from Christie Digital include 10—Christie Digital Roadie 10X projectors and 4—Christie Digital Roadster X4 projectors bringing LMG's projection inventory from Christie Digital up to 46. Christie Digital technology has become the flagship projection equipment for LMG, delivering the best products and applications to our clientele. LMG strives to be on the cutting edge of technology with the best possible solutions for every event. http://www.Img.net/home.asp 1/29/2001 LMG, Inc. - Providers of state of the art audio visual, staging and presentation services. Page 1 of 1 r ty•i1Ef 1 Shows I Rentals I Sales I O.C.C.C. t • LMG.NET About us ne PHOENIX,ARIZONA About Us I Clientele [ News I Employment I RFP I Contact Us I Locations I Home Recent Clientele Adam's Mark Hotels Carlson Marketing Marriott America's Health Ernst & Young McDonald's Creative Network Services General Motors Andersen Worldwide Nike, Inc. Glaxo Wellcome Arizona Cardinals Prudential Harris Corporation AT & T SmithKline Beecham Lighting Dimensions Bank of America International Universal Studios, Florida Britevoice Systems Lucent Technologies Walt Disney World http://www.Img.net/clientcic.asp 1/29/2001 Jan 23 01 04:50p Kerry Rntley 352-383-5308 p. 2 Qlretatl 1515 Marion St Tamps, FL 33602-2636 _ r / (613) 228.8ee4 OO (S00) 202-2701 Iris PIENSIIIIINI tip fax(1413) 228-7388 Owefion Nunau. SI -100I27 Dais 1-23-2I01 Mr. Karl Prihada Rope4mA Sorb ci yxa Phone. 407190440 rewnd Fax4aessaw4 0"(Ocoee sew ertwe matee Fames Antlbv 150 N.Lakeshore Drive Tama: NET to OATS Tax N Ram'. B.0% Told Y - FOB FACTORY Occ ae FL 34781 • SITvta LIPS .. _— --_. Unit Mee . TOW-_ _'.a1y Item Slumber __. AUDIO SYSTEM-UPGRADES 4 XSC1099 'Audio XLR Mc Linea ! $I5.00 $300.00 I 1 MACCR1e04VLZ Audio Meer(ceps hid#eb-99-5) - MACKIE $811.85 $811.85 1 1 RAPSSR-400 ;Mc SPlitter/4 in&8 out-XLR - RAPCO $169.60 ! $169.60 . NDEO SYSTEM-UPGRADES ! Latta 4 %co 2 i PANAWPH300 1 Pan Tilt Head(ocps bid#sb-99-9) - PANASONIC $3.104.00 $620800 2 PANAWPS300 Power Supply(ocps bid#sb-99-9) - PANASONIC $520.00 $1.040.00 Al, 2 AV 214M055 i Lense/14x (ocps bid ft sb-99-9) - PANASONIC 1 $2,050.00 $4,100.00 .. 315VV 2 AWCASOTIS I Lense Conhd cable $115.00 $230.00 1 1 '.PANAWRP305 Mull Hub RC (ocps bid#sb-99-9) - PANASONIC $1,480.00 $1,480.00 i 1 I.PANAWPS301 P.SuPWy for RC(ocps bid#eb-99-S) -PANASONIC $05.00 $95.00 I • 1 I PANAWH8505 I Multipat Hub (olds bid#sb-999) - PANASONIC $2,0113.00 $2,016.00 1 PANAWPS505 I PS for HPS05 (ocps bid#sb-99-9) - PANASONIC $255.00 $255.00 • 4 ".PANCT1387Y Moritor/13'(SC#840001011) - PANASONIC $209.93 ' $839.72 1 ECHMV53-1 W Video Meer (SDOC Bid#00128LK) - ECHOLAB $4400.0000 ,400.00 1 400.00 1 1 XSC1199I,Cables(camera 8 patch) , 2 PANAWE300 1 Camera Head(ocps bid#sb-99-9) - PANASONIC $2,584.00 $5,158.00 • • INSTALLATION UPGRADES • 1 XSC1090 Installation of above equipment $2 20000 • $2,20000 j .._= ..-. _— .�....� .........- Sub TOW • $32,013.17 Notes I TOTAL $32,013.171 Above pnvw include ehio inn 8 ba imo 'fh Y 'II}L • b euclatien is valid fat days. awe 1-23-2E01 :.wiauae Ills CS, Central Audio Visual, Inc. — _— eanb'alay.mm v„wv.cenbaiw corn • emat:ealee® Jan 26 01 04: 45a Kerry 6ntley 352-383-5308 p. 1 MC Si. Media Consultants • Systems Integrators FAX COVER SHEET 2276 Robert 0 Road Mt Dora, FI32757 (352) 7355739 Telephone (352)3835308 Fax (800)261-6589 Pager &anUeyoecertralev tom Email SEND TO Company name From Atte/woe QftQ.-_-__._I Date WAr11ey { Pr-:boaA_- -_ - I -2io - 01 1 3/hce location Iore n umber '---- - --- - -i f do Area l Contracts Office,I M1one one number - ---- - - I__ 4U7 - 65'6= 35c El [J Urges [j Reply ASAP ' I Please comment (7 please review C<'I For your irr/ormatlm real pages,l cluCng cover awt-- COMMEMS --"--- Fu t yz,a.r ' kt'`�T ._ C,,,tll-rw. v we've &3Nn km:nt,sm w 16,1- An, 00410- t10QC-env* er G .f-, 4r '-rr> a .Nf ()rimy. Gil Gov /SSS -j ;to hn A. c* w„w �f G}-I.(DC' Spn-vi -.9... TnfB-mv,Nv, 3i..i1/4.les Central Audio Visual-Projectors & Presentation Products Pagc I of 2 CRAG PLUS No photoshop v Conan Ammo CORPORATION tricks here... ot s daisY. About Central AV What's New Superlar Central Audio Visual specializes in sales, Central AV's new on-line store is now LCD erujtt`"—'� + design & installation, rental and service of open-buy with a major credit card- Home professional presentation products for special Internet only prices'. Catalog business, education, health care and On Line Store government. Systems SPECIAL Rentals If you are involved in meetings, training, Parts & Service presentations,workgroups, corporate Indust Links management, sales, entertainment or ry education, Central Audio Visual has the �.f aM CLASSROOM ono Company Info people, products and expertise to help you $1 29 99 Price Request realize the full potential of your Catalog Request presentation needs. Employment For helpful meeting information, check email Our Sales Department can help you with out: 6 Tips for More Effective Meetings. your AV equipment or supply needs. We 11 stock thousands of products.Ask for our •.\`. MCSL. free catalog,we will be happy to send you a catalog or specific product information as you request. Need a quick price quotation? Click here and fill out the form- • we'll send you a quote ASAP! ty Services Systems Integration N 1C14 alb 11 - Our Rental Department has many fine Our System Division designs, engineers, 1.canll2 presentation products available to rent on specifies and installs AV systems for Uii1VC'.1'Slt ' a daily, weekly or monthly basis. When boardroom, training, conference and } your meetings are in Florida, call Central residential facilities. We specialize in Audio Visual for quality AV and video large screen video/graphic projection, rental products. We'll help you plan and lighting, sound, room acoustics and set-up the AV for your next meeting. We remote control systems. Call us for a no- have available to rent audio visual, video, obligation consultation. Or, email our sound, LCD, data/graphics display, systems division manager directly: lighting, screens and much more. systems@centralay.com Our Service& Parts Center is staffed with factory trained technicians that will keep your equipment ready to go when you need it, Our Parts Department has spare parts, replacement lamps, belts and other service/replacement parts available for your equipment. FAX your requirements to:(888)922-8872 1-800-432-3756 home catalog specials systems rentals pails links company info price request catalog request http://www.centralay.com/ 1/29/2001