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Home My WebLink AboutVII (E) Change Order No. 1 for Forest Oaks Water Treatment Plan Improvements Project with Florida Contracting Company, Inc Agenda 11-21-2000 Item VII E 'CFNTEROFGOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER OCoes F_SCOT! VANDERGRII,f R�' O COMMISSIONERS Ai _ CITY OF OCOEE �b n unNNvnowla.t I50 N. LAKFSAORGDRIVn N. SCOI I AAIJL SON o�, io OrOL,PLORmAJ1761-2258 RUSTY v NDE SON 'yi p (407)905-3100 NANCY 1 PARKER FR OP GOOD�� CITY MANACJNR I I.1,1S SHAPIRO MEMORANDUM PAIR: November 14, 2000 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E. IN% AZ Assistant City Engineer/Utilities Director SUBJECT: Forest Oaks Water Treatment Plant Improvements Change Order Request No. 1 Attached for your review is Change Order Request No. 1 on the Forest Oaks Water Treatment Plant improvements Project with Florida Contracting Company, Inc. The Forest Oaks Water Treatment Plant Improvements Project included the installation of a 1000 Kw emergency generator with fuel storage tank, new master control center including an upgraded auto transfer switch, landscaping with irrigation along the north property line, and fencing around the entire City property at the plant site. This change order request was initiated by City Staff to allow for improvements to the project for liability issues and vehicular movement. PROJECT ADDITIONS: There are two changes proposed to the project. They arc described as follows: Item A - Construct a Stone Driveway to the Fuel Storage Tank: The original design did not include any type of paved driveway into the site for access to the fuel storage tank, staff was attempting to keep costs down and not have to construct any stormwater retention facilities for a paved road. however, the contractor proposed a drivewa> constructed with crushed concrete that would be compacted to acceptable standards and holdup for vehicular traffic such as the fuel trucks. The contractor is using this material to provide a good base under the concrete slab for the emergency generator, fuel tank and control building. The driveway would be approximately fifteen feet wide and run into the plant site approximately one hundred feet and have a thickness of eight inches. The contractor's cost is only for additional material and labor to install the concrete base driveway he is currently installing the base for the slab. The material will holdup better than limerock or soil cement, in an unpaved state, and will not point ok, require stormwater facilities, since it is considered porous. The cost to perform this additional work is $1,865.00, with no adjustment in contract time. Item B - Install Remote Fill Box For Fuel Storage Tank: The original design for the ten thousand gallon fuel tank included a top mounted fill box which is allowable by code requirements. I lowever, it has been pointed out that most fuel delivery companies do not allow their employees to climb up on top of the tank to connect/disconnect the fuel lines and observe the transfer process and monitor any potential overflows, even though there are approved ladders and stands. An alternative method is to use a remote fill box/overflow that is at ground level. Using the remote fill box will greatly reduce the potential liability of the City from a fall from the tank by the fuel company employee or one of the City's employees because it will significantly reduce the need to get up on the fuel storage tank. The Public Works Department had these remote fill boxes installed on their tanks at the direction of their fuel supplier. 'fhe cost to perform this additional work was $3,720.00, with no adjustment in contract time. The attachment is a copy of Change Order No. 1 for this project. Neither of these two items have been accomplished at this time, they arc awaiting approval. the original construction contract cost was $492,985.00. This change order increases the contract amount by $5,585.00, to a final contract amount of$498,570.00. This is an increase of 1.13% of the original construction cost. The cost of this change order will he paid from the 1997 Utility Bond Issue. I recommend that the City Commission approve Change Order No. 1 with Florida Contracting Company, Inc. by increasing the contract amount by $5,585.00, with no increase in contract time, and authorize the Mayor and City Clerk to execute Change Order No. 1. Attachment 1) Change Order No. I POW owes CITY OF OCOEE :c/ Engineering/Utilities �i''a o 150 North Lakeshore Drive Ocoee, Florida 34761-2258 CHANGE ORDER NO. #1 CITY ON OCOEE Forest Oaks Water Treatment Plant Improvements PROJECT NO. DATE: November 15,2000 CONTRACTOR: Florida Contracting Company, Inc. AGREEMENT DATE: September 19,2000 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $492,985.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $492,985.00 Net Increase Resulting from this CHANGE ORDER $5,585.00 The current CONTRACT PRICE including this CHANGE ORDER $498,570.00 ORIGINAL CONTRACT TIME: 180 Consecutive Calendar Days from Notice to Proceed Date: April 18,2000 Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: April 18,2000 Net Increase Resulting from this CHANGE ORDER Days: 0 Days Current CONTRACT TIME Including this CHANGE ORDER Date: April 18,2000 00842-1 CHANGES ORDERED, I. GENERAL This change order is necessary to cover changes in the work to be performed under this Contract. The GENERAL CONDITION,SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this change order. • II. REQUIRED CHANGES Item A: Install crushed concrete in the size of#57 stone in the dimensions of 15' feet wide by 100' long to constitute an unpaved driveway into the Forest Oaks WTP site along the east properly line to serve as serve as a driveway access for the emergency generator and fuel storage tank. Item B: Change the fuel storage tank fill port to from a top mounted port to a remote port at ground level. III. JUSTIFICATION Item A: Although the design did not call for the driveway,soil conditions would make access to the fuel storage tank inaccessible. Item B: Due to liability issues of climbing on the fuel storage tank and demands from the fuel supplier for the ground level fill port,the remote fill port is necessary. IV. NARRATIVE OF NEGOTIATIONS Item A: Prices were negotiated. Item B: Prices were negotiated. V. PAYMENT Change Order Description Net Increase Unit Unit Price Net Increase Item No. (Decrease)Quantity (Decrease)Price Item A Crushed Concrete Driveway LS 1,865.00 Item B Remote Fuel Fill Pon For Storage Tank LS 3,720.00 Total Net Increase Change Order No. dl $5,5115.00 VI. APPROVAL AND CHANGE AUTHORIZATION This proposed change to the Contract is to be approved by the Ocoee City Commission. Acknowledgements: The aforementioned change,and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order;and, 00842-2 It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges,by its execution and acceptance of this Change Order,that the adjustments in Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications oftime will be granted by the OWNER for the Work covered by this Change Order. 'Ile CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEF., FLORIDA FLORIDA CONTRACTING COMPANY, INC.. By: By: Signature Signature Date: Date: Title: Title APPROVED BY: CITY OF OCOEE, FLORIDA By: S. Scott Vandergrift, Mayor Date Attest: Jean Grafton,City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF 2000 UNDER ,2000. AGENDA ITEM NO. FOLEY&LARDNER By: City Attorney 00842-3 cuau 1ti' 11 I LUKIUH uuN I K'HL I INb z:kl7 3U2 d')NH P.02 d 4\1 Florida Contracting Company 379 N. SR 4/5, Osteen, Florida 32764 MEMORANDUM (407)302-070) To: David Wheeler, P.P. (407) 302-0702 fax City of Ocoee fcc@bitstorm.net From: William Chandler�y.�r Date: November 14, 2000 Re' Proposed Change Order No. I ♦ Forest Oaks Water Treatment Plant Improvements Pursuant to our discussion, we propose the following amendments to the contract be incorporated as Change Order No. I. There are no schedule impacts associated with either scope of additional work. A. Construct a driveway off Hackney Praire Drive to the end of the tank/generator slab General Contractor (approximately 15 ft. wide x 100 fr. long). Provide.place and compact to rough finish grade, CGC060389 #57 crushed (recycled) concrete Not to Exceed S1865 00. An engineers report on this material was forwarded under separate cover. The cost is calculated as follows: Material $10.45 ton x 45 tons $470.25 Hauliing $11.00 ton x 60 tons S 660.00 Labor S140.00 crew hour x 5 hrs S 700.00 Bond expense $ 34 75 ♦ B Provide and install a remote fill for grade level fueling operations. Remote fill will consist of 3 inch,CS, welded piping from the fill port on top of the tank to grade level and is housed in a lockable.overspill box with drybreak valve,dust cover and bonom drain per FDEP requirements. We recommend this change for ease of fueling and liability. The cost for this is$3,720.00 lump sum. Base contract value S 49?,985.00 Pollutant Storage Add COM1 $__ 5.585 00 Systems Revised contract value... $498.570.00 PCC052624 Please advise soonest to facilite scheduling of the work. Member PEI 4FUM EQUIPMENT I)