HomeMy WebLinkAboutIII(A) Approval And Acceptances Of Minutes Of Commission Regular Session Of February 20,2001 Agenda 3-06-2001
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MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD
FEBRUARY 20, 2001
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:20 p.m. in the Commission
Chambers. Commissioner Parker led in prayer and Mr. R. P. Mohnacky led in the Pledge
of Allegiance to the Flag. The roll was called and all were present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker.
Also present were Acting City Manager Gleason, City Attorney Rosenthal, Buyer Tolbert,
City Clerk Grafton, City Engineer Shira, Assistant Fire Chief Firstner, Information Systems
Manager Ross, and Planning Director Wagner.
PRESENTATIONS AND PROCLAMATIONS
Mrs. Louise Brown, principal of Citrus Elementary School, named the dreamers and doers in
her school's six fifth grade classes and explained the four characteristics which make students
eligible for this title: curiosity, courage, constancy, and confidence. Those students were
Porscha Carson, Jose Zamot, Sasha Lom, Marquise Lane, Kyla Melton, Sofia Troncoso,
Kristen Cox, Adam Pegram, Rachel Doiron, Arielle Lewis, Jasmine Knowles (winner in the
competition), and Danielle McGill. Mayor Vandergrift presented letters of congratulations to
each student who was present.
Mayor Vandergrift announced there were three ladies whose birthdays were being celebrated
this week, First Lady Beth Vandergrift, former Commissioner Betty Hager, and City Clerk
Jean Grafton. At his request the Ocoee Rent-a-Choir sang Happy Birthday.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, D, E, F, and G.
Commissioner Anderson, seconded by Commissioner Parker, moved to approve the consent
agenda as presented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of Commission Regular
Sessions of January 16, 2001 and February 6, 2001, and
Special Session of February 6, 2001. (City Clerk Grafton)
B. Approval and Authorization to Declare as Surplus Property
the Old Phone System and Authorization for Mayor and City
Clerk to Execute the necessary documents.(Information
Systems Manager Ross)
• The new City-wide telecommunications system is in place; the old system
has been disconnected and is being stored in closets. Approval of this item
removes the old telephone systems from the active asset list and authorizes the
sale of the systems.
C. Approval and Authorization for Mayor and City Clerk to
Execute Final Plat for Orchard Park Phases I & II (fka
Glenfinnan).(Engineer I Gavrilovic)
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Ocoee City Commission Regular Meeting
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• This is a 76 lot single family subdivision located on the southeast corner of
the intersection of Clarke Road and Clarcona-Ocoee Road. An Irrevocable
Standby Letter of Credit (performance bond)has been issued for the sanitary
sewer system, which has not yet been approved by Orange County, and an
Irrevocable Standby Letter of Credit (maintenance bond)has been posted for a
period of two years to guarantee the workmanship of the improvements that
will be maintained by the City.
D. Award of Bid #01-03 for Emergency Radio Equipment for
Fire Department. (Buyer Tolbert)
• Bids were received from Wireless Technology Equip. ($39,283), TRS
Wireless, Inc. ($29,260), and Panther Electronics ($39,895). Staff
recommends the selection of TRS Wireless, Inc. as the most responsive and
responsible bidder for the purchase of Emergency Radio Equipment for the
Fire Department.
E. Approval and Authorization to Transfer Budgeted Funds
within Community Relations Budget from Capital Outlay
(Acct.#001-574-6405) to Small Equipment (Acct.#001-574-
5230). (TV Operations Manager Prihoda)
• By delaying the purchase of a printer until next fiscal year and transferring
those funds from Capital Outlay into the Small Equipment Account, an
Automated Videotape Play-Back System(a series of VCRs and a PC to control
them) can be purchased. This will make possible the scheduling of replays of
the commission meetings and other taped programming.
F. Approval and Authorization to Amend the Proposal from
Professional Communications Systems to Allow for Upgrading
the Video Switcher. (Television Operations Manager Prihoda)
• Staff requests authorization to remove a reference monitor and a
distribution amplifier and upgrade the video switcher in the proposal for
OGTV equipment approved with PCS by this Commission February 6, 2001.
G. Approval and Authorization for Transfer of Funds from
Water/Wastewater Administration Contingency to
Water/Wastewater Administration Professional Services.
(Assistant City Engineer Wheeler)
• Staff proposes the transfer of$9,505 from the Water/Wastewater
Administration Contingency account to the Professional Services account to
cover the previously approved work order for Burton&Associates, Inc. to
update the Water, Wastewater, Reclaimed Water Rate Study.
COMMENTS FROM CITIZENS/PUBLIC
Mr. Todd Young, 2442 Wekiva Walk Way, Apopka, asked for the use of Sorenson Field for
a local baseball team practice and games without interfering with the Little League use of the
field. Without objection, Mr. Young was directed to talk to the Little League Board and try to
work it out.
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Ocoee City Commission Regular Meeting DRAF T
February 20, 2001
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Johnson, in reference to the boxing ring, said he felt the area should be
carpeted as a safety issue. Without objection, Staff was directed to take funds from
Community Relations fund to carpet the area. Mr. Gleason noted the opening would be
March 7.
Mayor Vandergrift
1) Read a letter from Joye Garrett, LPN, representing the School Nurses of Okaloosa County,
requesting support in contacting the Florida Legislature and Governor Bush to provide new
funding specifically to Florida's sixty-seven public school districts for school nurses, at
least at the LPN level.
Mayor Vandergrift, seconded by Commissioner Parker, moved to adopt a Resolution as
described above and send it to the Orange County Delegation individually. Motion carried 5-
0.
Mr. Gleason said he would prepare a letter over Mayor Vandergrift's signature to the Orange
County Delegation.
2) Read a letter from Metroplan with a request for two resolutions, the first asking the State of
Florida to look at the redistribution of taxes on rental cars, as those proceeds are
distributed throughout Florida without regard to where the revenue was generated.
Mayor Vandergrift, seconded by Commissioner Parker, moved to adopt a Resolution
supporting Metroplan in the request for redistribution of those taxes in order to enhance the
local road system. Motion carried 5-0.
The second request was for a resolution to add $2.00 to the daily car rental fee with the funds
to be used for regional transportation improvements.
Mayor Vandergrift, seconded by Commissioner Parker, moved to adopt a Resolution to
support the efforts of Metroplan Orlando to obtain authority from the Florida Legislature for
counties to implement a local option rental car surcharge of up to $2/vehicle/day, the yield
from which would be used for transportation improvements. Motion carried 5-0.
PUBLIC HEARING
West Oaks Towne Center Retail - Preliminary/Final Site Plan. (Planning Director
Wagner)
Planning Director Wagner presented the staff report and explained this is an amendment to
the Preliminary/Final Subdivision Plan for West Oaks Towne Center which was approved by
this Commission December 21, 1999. This 13 acre commercial subdivision, located at the
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Ocoee City Commission Regular Meeting
February 20, 2001
northeast corner of State Road 50 and Clarke Road, was originally split into two lots. Lot 2 of
the subdivision was split off from the rest of the shopping center site to permit Best Buy to
own their own parcel. The remainder of the strip shopping center building, including two pads
for outparcel uses, were located on Lot 1. The Developer now wishes to split off a 3rd lot to
accommodate a buyer for the outparcel space identified on the plan as Retail "E." Staff
recommended approval of the proposed amendment to permit an additional one acre outparcel
lot to be platted.
The public hearing was opened. As no one wished to speak, the hearing was closed.
Commissioner Anderson, seconded by Commissioner Parker, moved to approve the
proposed amendment to the Preliminary/Final Subdivision Plan for West Oaks Towne Center
to permit an additional one acre outparcel lot to be platted. Motion carried 5-0.
OTHER BUSINESS
This item was taken out of agenda order.
Approval and Authorization for Mayor and City Clerk to Execute the Plat for West Oaks
Towne Center - First Addition. (Engineer I Gavrilovic)
City Engineer/Utilities Director Shira was present to answer questions and recommend
approval. In conjunction with the plan amendment addressed above, the West Oaks Towne
Center proposed to re-plat, in order to separate the existing Lot 1 into 2 lots. This additional
lot will include the Retail "E" building with associated parking.
Commissioner Howell, seconded by Commissioner Anderson, moved to approve the Plat for
West Oaks Towne Center - First Addition as presented. Motion carried 5-0.
First Reading/Adoption of Emergency Ordinance No. 2001-06, Amending Chapter 175 of
the City Code relating to Water Shortage Measures. (City Attorney Rosenthal)
City Attorney Rosenthal read the title only of the Ordinance and explained, as this is an
emergency ordinance, there must be four votes in favor in order to adopt it. Mr. Rosenthal
reviewed the high points of the Ordinance which included the fine schedule and its
enforcement. He advised that public comments should also be taken.
When Mayor Vandergrift called for comments from the floor, Mr. R. P. Mohnacky, 1820
Prairie Lakes Boulevard, spoke at length about artesian wells and their control.
Commissioner Anderson, seconded by Commissioner Johnson, moved to adopt Ordinance
No. 2001-06, amending Chapter 175 of the City Code relating to Water Shortage measures.
Motion carried 5-0.
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Meeting
February 20, 2001
Request for Approval of PEC's Proposal for Engineering Services Related to Renewal of
Wastewater Treatment Plant Operating Permit. (City Engineer/Utilities Director Shira)
City Engineer/Utilities Director Shira said PEC has proposed to perform the necessary data
collection and analysis required to support the application and also proposes to meet with City
and FDEP representatives prior to submission of the completed application. Their proposed
fee for this work is $12,500.00. In addition the City will need to pay the standard $5,000.00
permit renewal fee directly to FDEP.
Commissioner Howell, seconded by Commissioner Parker, moved to approve Addendum
No. 01-1 to the Contract with PEC in the not-to-exceed amount of $12,500.00, and authorize
the Mayor and City Clerk to execute. Motion carried 5-0.
STAFF REPORTS
Acting City Manager Gleason reported the Beech Center pool will go out to bid by March 1,
with bid opening around April 1 and award the bid mid April. It is anticipated the pool will be
complete and open to the public by early summer.
Mr. Gleason said he had a sidewalk schedule available for review, and it includes the building
standards Commissioner Anderson had requested.
Mr. Gleason said, in partnering with the School Board for the Master Plan for the Coke
Property, the City will send out the Request for Proposals and he does not expect the upfront
investigations to exceed $50,000 of the money budgeted for this.
COMMENTS FROM COMMISSIONERS
Commissioner Parker had no comments at this time.
Commissioner Johnson
1) Commented the sidewalks at the lake look good and he would like to see the rest of the
parks treated the same way.
2) Referring to a memo regarding the Public Works telephone being covered until 5:00, he
said at the time the additional staff person was authorized it was so that someone could be
there to cover the telephone.
3) Asked when the trash pick up would be. Mr. Gleason will check. Commissioner Parker
noted there was a lot of freeze damage this winter and she would like to see an additional
pick up for that type of trash.
4) Little League opens March 3 with a parade at 8:00 a.m.
5) Asked that our POWR material be sent to the Commissioner of Community Affairs and a
Commissioner from Bartow. They were also interested in this Commission's interacting
with citizens through e-mail.
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Ocoee City Commission Regular Meeting
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6) Reported he had visited with former City Manager Shapiro Saturday in the hospital and he
was in good spirits.
Commissioner Anderson had no comments at this time.
Commissioner Howell
1) Reported people are dumping trash on the utility easement that separates the houses on
Jamela and Mona.
2) Asked what streets the sidewalks were going in on. There are flags on Lady and Jamela.
Mr. Gleason will report.
3) Asked for a progress report on the retention ponds at Amber Ridge and Marlene Drive.
4) Announced the Volunteer Appreciation Dinner Friday, February 23 at 6:30 p.m. at the
Community Center.
Mayor Vandergrift:
1) Announced the Political Forum Thursday, February 22, at 7:00 p.m. in the Commission
Chambers.
2) Asked who applied for the $46,000 grant to clean silt from the lake, as he wished to
recognize that person.
3) Wants a specific time set for the rebroadcast of the Commission Meetings. Mr. Gleason
reported Time Warner would be using Channel 10 to broadcast a game on at least two
occasions.
4) Proposed having the City leave the campaign signs alone during the rest of the season until
the election, or at least give the candidate a phone call. After a lengthy discussion, no
action was taken, but, without objection, Staff was directed to call the candidate if a sign is
found to be out of order and if the problem is not corrected in one day to pick up the sign.
ADJOURNMENT
The meeting adjourned at 8:36 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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