HomeMy WebLinkAboutIII(B) Approval And Acceptance Of Quarterly Financial Report Agenda 3-06-2001
Item III B
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee S.SCOTT VANDERGRIFT
'_ C ITY OF OCOEE
�' • O COMMISSIONERS
.�' li • ., DANNY HOWELL
Q 150 N.LAKESHORE DRIVE
p SCOTT ANDERSON
to,
OCOEE, 34761-2258 RUSTY JOHNSON.�� v �� (407)07)656 656-2322 NANCY J.PARKER
op Gov
CITY MANAGER
ELLIS SHAPIRO
MEMORANDUM
TO: The Honorable Mayor and Board of City Commissioners
FROM: Wanda B. Horton,Finance Director
DATE: February 27, 2001
RE: Quarterly Financial Review, First Quarter FY01
Finance has completed its evaluation and analysis of the FY01 first quarter revenues and
expenditures. The report will be on the March 6, 2001 consent agenda.
Should you have any questions or want additional information, please give Donald Carter or me
a call.
PoWF
Protect Qceee's Victor Resources
--1
TABLE OF CONTENTS
} Quarterly Overview
General Fund .1-2
Revenue Comparison Graph 3
Revenue Analysis Report 4
Revenue Graphs 5-7
Residential Building Permit Graph 8
Commercial Building Permit Graph 9
Expenditure Comparison Graphs 10
ti Expenditures Analysis Report 11
Capital Purchase Report 12
Budget Transfers 13
Stormwater Fund 14
Revenue Analysis Report 15
Revenue Graph 16
Expenditure Comparison Graphs 17
Expenditure Analysis Report 18
Water/Waste Water Fund 19
Revenue Analysis Report 20
Revenue Graph 21
Expenditure Comparison Graphs 22
Expenditure Analysis Report 23
Solid Waste Fund 24
Revenue Analysis Report 25
Revenue Graph 26
Expenditure Comparison Graphs 27
Expenditure Analysis Report .28
Supplemental Information 29
General Capital Projects 30
Transportation Projects 31
Stormwater Capital Improvements 32
Water/Wastewater Capital Improvements 33
Debt Statement 34
Investments 35-37
Road Impact Fee Status Report 38
Fire Impact Fee Status Report 39
Police Impact Fee Status Report 40
Recreational Impact Fee Status Report 41
MAYOR•COMMISSIONER
Ocoee ti 0 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" S.SCOTT VANDERGRIFT
O� / COMMISSIONERS
r CITY OF OCOEE DANNYHOWELL
a SCOTT ANDERSON
v p 150 N. LAKESHORE DRIVE
OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON
'ryj Jam? (407)656-2322 NANCY J.PARKER
Ep OF GOOD ACTING CITY MANAGER
JAMES GLEASON
Quarterly Financial Report
Fiscal Year 2000/2001 First Quarter
The City of Ocoee is a municipal corporation of the State of Florida operating under a commission/manager form of government. A
residential community, the city has a land area of approximately 20 square miles. Ocoee is home to approximately 23,531 residents
ranking third in population of the cities in Orange County. Ocoee has numerous lakes, recreational opportunities and an 18-hole
public golf course. Recreational facilities include a multi-purpose recreational complex, tennis courts, outdoor basketball courts,
baseball fields and a football field. The City provides water and wastewater services, garbage collection, and police and fire protection
to its residents.
In 1987 Ocoee began a phenomenal growth pattern which continues today. To meet the increasing demands of travel within Ocoee
city limits, the City built Clarke Road which begins at the East-West Expressway and State Road 50 and runs north to the City's
current limits. Plans are underway for future expansion to lengthen the road further north. Clarke Road has spawned the development
of many residential neighborhoods , neighborhood commercial centers, and the West Oaks Mall. Additionally, Maguire Road is being
expanded to four lanes in the southern portion of the community to open up further land development. The City recently secured
funding for the design, construction and improvements to Maguire Road, Professional Parkway and other roadways. Ad Valorem
taxes are levied at the rate of 4.74 mils which was changed this fiscal year after remaining unchanged at 4 mils for more than ten years.
The city currently employs 309 individuals. With such continuing economic growth, the financial position of the City remains sound.
The Quarterly Financial Report presents the results of financial activity of the City for the preceding three months. This first quarter
report summarizes the activity for the months of October 2000 through December 2000.Revenues are compared to expenditures in
order to determine how daily operations may be affected by shifts in income-producing sources. This difference is important in cash
flow management to ensure revenues are available for budgeted expenditures. Table 1 shows revenues currently exceed expenditures
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NottE;; ?.i I3.:'S'W,ue. 11MtIr'(:2o
MAYOR•COMMISSIONER
Ocoee "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" S.SCOTT VANDERGRIFT
,'�/ COMMISSIONERS
° CITY OF OCOEE DANNYHOWELL
150 N. LAKESHORE DRIVE SCOTT ANDERSON RUSTY JOHNSON
%�° OCOEE,FLORIDA 34761-2258
'°yjF,� V J� (407)656 2322 NANCY J.PARKER
'P of G0Ov ACTING CITY MANAGER
JAMES GLEASON
in all funds. It is important to note that the cash carryforward for each of the funds has not been posted to the revenue accounts. This
has customarily been done in the second quarter of the fiscal year.
TABLE 1
Revenue vs::Expenditures by Fund
RevenuesExpenditures
x i
Fund
E end tores
$6,386,274 $4,157,003
General Fund
StormWater Utility $272,261 $236,518
Water/Wastewater Utility $1,563,355 $1,148,334
$430,741 $339,735
Solid Waste Utility
Expenditures are grouped into four categories: Personal Services, Operating Expenses, Capital Outlay, and Transfers Out. Funds are
earmarked for expenditures either through the budget process, the Capital Improvements element of the Comprehensive Plan, bond
indebtedness, impact fee restrictions, water deposit repayments, or loan restrictions.
Revenues and expenditures are presented for the General, StormWater, Water/Wastewater, and Solid Waste funds. Actual receipts
(revenues) and expenditures are compared to the adopted budget to assess potential overages/shortages in the budgeted line items.
Comparisons with figures for last fiscal year are included to indicate the differences by year in the adopted versus actual, since
budgeting techniques remained relatively uniform from one fiscal year to the next. The Capital Projects Report, Debt Statement,
Impact Fee Reports, and Investment Schedule are included as part of the Quarterly Financial Report.
POW
Prat(i uf,OC";s'AFT R(,S4e1,,;lss
GENERAL FUND
Ocoee "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
S.SCOTT VANDERGRIFT
4...8 COMMISSIONERS
CITY OF OCOEE DNAHOWELL
I v 150 N.LAKESHORE DRIVE SCOTT
ERSON
c v OCOEE,FLORIDA 34761-2258
RUSTY JOHNSON
ma ? (407)656-2322 NANCY J.PARKER
Ep OF GOOD ACTING CITY MANAGER
JAMES GLEASON
General Fund
L_I
The General Fund is the principal fund of the City. This fund accounts for all financial resources and related expenditures except those required to
be accounted for in another fund. All general tax revenues and other receipts that are not allocated by law or contractual agreement to another
fund are reported in this fund.
Revenue Analysis
Overall, 34% of anticipated revenues for the General Fund were received for the first quarter. The graph on page 3 provides a comparison of
revenue receipts in dollars for first quarter fiscal years 1999/2000 and 2000/2001. Overall, General Fund revenue receipts at the end of this quarter
are 33.82% realized compared to 35% at the end of first quarter last year. Revenue receipts in dollars are higher for the current year due to the
increased budget from last year. Current year revenue receipts are detailed on page 4 and charted on pages 5-7.
Receipts for Property Taxes are $2,966,636 (67.09%) collected compared with $2,734,280 (79.55%) last year. Franchise Tax receipts consisting
of revenues from electric, telephone, gas, and cable are slightly below anticipated at 24.06% realized. Revenue for Utility Taxes ($493,839)
overall is slightly below anticipated with 23.64% of budget realized. Licenses and Permits are significantly above anticipated primarily due to the
receipt of Occupational Licenses, and Electrical Permits. Building Permit revenue is below anticipated with 68 residential and 2 commercial
building permits issued for first quarter FY2001 compared with 43 Residential and 5 Commercial for FY2000. Three years of building permit
activity are graphed on pages 8-9.
J Intergovernmental Revenues are funds received from other governmental agencies. Receipts for first quarter FY2001 are below anticipated with
21.32% realized. Operating Revenue for Windermere Fire protection is due in two installments- February and May, with the capital charge due in
October and March. The City entered into an interlocal agreement on May 19, 1998 with Orange County to provide fire protection to the County
of a specified contract area. The original agreement commenced on June 1, 1998 and ended on September 30, 2000. The City agreed to an
extension of the contract for fiscal year 2001. For the period October 1, 2000 through October 1, 2001 the City will receive base compensation of
PoWF 1
�I'GtCGI 8!:D�ti>'s':,.1;;'r,cisl',";.:
MAYOR•COMMISSIONER
Ocoee "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" S.SCOTT VANDERGRIFT
0� COMMISSIONERS
'`�' riteCITY OF OCOEE DANNYHOWELL
�' r a
150 N. LAKESHORE DRIVE SCOTT ANDERSON
RUSTY JOHNSON
CZ V OCOEE,FLORIDA 34761-2258 NANCY J.PARKER
,te
`°yf a (407)656-2322
EP OF GOON)�� ACTING CITY MANAGER
JAMES GLEASON
$120,000 from the County. The COPS FAST Grant is a quarterly reimbursement grant. The first quarter reimbursement request of$100,219 has
not been received.
Revenue for Cigarette Tax, State Revenue-Cigarette Tax, and State Revenue- Gas Tax were consolidated into one revenue source by the State this
year. The source is now titled Municipal Revenue Sharing. This revenue is 25% realized after one quarter. Half Cent Sales Tax(24%) and Local
Option Gas Tax(24%) are just below anticipated. Other Governmental Revenue consists of the Local Law Enforcement Block Grant(LLEBG) of
$34,000, a $50,000 Byrne Grant for equipment in the police department, a$150,000 state grant for the south park, and a grant from Time Warner
of $20,000 for television equipment. This revenue is 24% realized. The required 25% match for the Byrne Grant is reflected in police
] department expenditures.
Charges for Services consisting of zoning, annexation, development review, program activity and sale of maps and publication fees are 18.2%
realized. False Alarm Fees (47%) are above anticipated. Miscellaneous Revenue is 7% realized consisting of returned check charges, special
street lighting fees, and administrative fees for police security. The re-budget revenue is designated for a) television booth in the commission
chambers, b) replacing the seats in the commission chamber, and c)two flail mowers in the Street Maintenance Department. This revenue will be
posted in the second quarter with the cash carryforward. Interest earnings are 39% realized. Transfers in are as anticipated with 25% realized.
Expenditure Analysis
Page 10 contains pie charts indicating the composition of expenditures for first quarter 1999/2000 and 2000/2001 for the General Fund. The
Budget versus Expenditure report(page 11) shows for each department the amount spent and percentage of the budget the amount represents for
the quarter. The variation in the percentages represents the timing and types of expenditures for the departments, i.e.- dues, contracts and capital
items.
Capital Outlay expenditures for General Fund are detailed on page 12. Blanket purchase orders continue to be utilized to help expedite receipt of
goods and services necessary for the day to day operations of the City. Budget transfers authorized by the City Commission from contingency
appear on page 13 for the quarter.
POINT'
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CITY OF OCOEE
FIRST QUARTER
REVENUE COMPARISON
$3,000,000
$2,500,000 --
17
$2,000,000 —
$1,500,000 ---
$1,000,000 —$500,000 — --- -
--------
$0 1111 . 11111 —— a
PROPERTY TAX FRANCHISE TAX UTILITY TAX LICENSE& INTER- CHARGES FOR FINES& MISCELLANEOUS TRANSFERS IN
PERMITS GOVERNMENTAL SERVICES FORFEITURES REVENUE
REVENUE
❑Fiscal Year 99-00 ■Fiscal Year 00-01
3
CITY OF OCOEE
r REVENUE ANALYSIS REPORT
GENERAL FUND
I FIRST QUARTER 2000-2001
RECEIVEQ x F CENT 4 QE '
r Cr ` AONT : XIRST QUARTER Rp,, , Q� % . ,
FBEGINNING CASH BALANCE $564,320 $0 0.00%
PROPERTY TAXES 4,421,700 2,966,636 67.09%
IFRANCHISE TAXES 1,537,895 370,053 24.06%
rUTILITY TAXES 2,089,130 493,839 23.64%
LICENSES AND PERMITS 1,158,200 508,792 43.93%
[_ INTERGOVERNMENTAL REVENUE 5,888,695 1,255,242 21.32%
I_ CHARGES FOR SERVICE 173,850 31,665 18.21%
FINES AND FORFEITURES 189,500 37,081 19.57%
I. MISCELLANEOUS REVENUE 306,109 82,227 26.86%
TRANSFERS IN 2,553,470 640,739 25.09%
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GENERAL FUND TOTALS $18,882,869 $6,386,274 33.82%
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Property Taxes Franchise Taxes
First Quarter First Quarter
24.1 %
67.1 %
32.9% air
75.9%
67.1% of Property Tax Revenue has
been received compared to 79.6% for Franchise Fees are being received as
first quarter last year. This decrease is anticipated with 24.1% realized. Last
due to the timing of the disbursements year's first quarter receipts were
22.2% of the budgeted amount.
from Orange County Tax Appraiser's
office.
Utility Taxes Licenses and Permits
} First Quarter First Quarter
23.6% 43.9%
76.4% • 56.1%
Utility Taxes are being received 43.9% of the revenue from licenses
slightly below anticipated with 23.6% and permits has been received. This
realized. This is slightly down from is up from the 38.0% realized last
the 24.4% received last year at this year in the first quarter.
time.
Intergovernmental Revenue Charges for Services
First Quarter First Quarter
21 .3% 18.2%
78.7% 81 .8%
21 .3% of Intergovernmental Revenue has Charges for Services are being realized
been received. This is consistent with the below anticipated with 18.2% received
21.9% received for the first quarter last compared with 23.7% received in the
year. This is below anticipated primarily first quarter last year.
due to COP's Grant revenues not being
received yet.
Fines and Forfeitures Miscellaneous Revenue
First Quarter First Quarter
19.6%
26.9%
73.1 `)/0 NIP
80.4%
Fines and Forfeitures are below
anticipated with 19.6% received. This 26.9% of Miscellaneous Revenues have
is down from 28.2% collected in first been received.
quarter last year.
1
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Fund Transfers
First Quarter
1
25.1%
1 74.9%
Fund Transfers are made on a
1 monthly basis and are as expected.
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ICITY OF OCOEE
RESIDENTIAL BUILDING PERMIT ACTIVITY
( 40
1 35
1 30
f25
f
20
1ii r r .
15
E 10
I
I5
0 t I 4 i 4 1 4 I 4in t
E 4)
E a 2 7 ' rn E
c E
m v
z 0 LL a iu
0
•Fiscal Year 98-99 ■Fiscal Year 99-00 0 Fiscal Year 00-01
I
8
CITY OF OCOEE
COMMERCIAL BUILDING PERMIT ACTIVITY
5 __........_.._ �__ W �W.._ w W_... _ ......_.W�. W...._._.... _.....__.._.w. W�. W.W .._.W.._..._...._.._...._ __W.._....
4.5
4
3.5
3 —
2.5
2
1.5
1 I
0 i + - i 4 + I r + 1 r i i
October November December January February March April May June July August September
■Fiscal Year 99-99 ■Fiscal Year 99-00 0 Fiscal Year 00-01
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CITY OF OCOEE
FIRST QUARTER
EXPENDITURE COMPARISON
GENERAL FUND
FY 99/00-FY00/01
Fiscal Year 99-00 Fiscal Year 00-01
First Quarter Expenditures First Quarter Expenditures
Transfers Out
Capital Outlay
Transfers Out
10.6%
0.8% Capital Outlay 10.3%
1 .4%
x a
to F z �.t=wh e* t ���•
18.7% 161% � , f €
Operating Operating :: £_
Expenses Expenses
69.9%
Personal Services
72.2%
Personal Services
10
CITY OF OCOEE
EXPENDITURE ANALYSIS REPORT
�l GENERAL FUND
FIRST QUARTER 2000/2001
� i ' BUDGET EXPENSED.. - PERCENT
1_ DEPARTMENT AMOUNT ' FIRST QUARTER USED -
1 511-00 Legislative $150,183 $40,642 27%
512-00 City Manager 184,980 83,063 45%
512-02 Information Systems 319,100 80,181 25%
j ! 512-10 City Clerk 280,135 64,562 23%
- 513-00 Finance Administration 467,340 106,893 23%
513-30 Human Resources 422,965 120,990 29%
514-00 Legal 307,000 53,730 18%
515-00 Planning 521,475 120,021 23%
1 516-00 General Government Services 2,255,664 468,148 21%
517-00 Public Works Administration 207,725 46,480 22%
519-00 Building Maintenance 353,125 64,352 18%
521-00 Law Enforcement 4,983,415 1,115,154 22%
522-00 Fire Control 3,324,560 799,019 24%
524-00 Protective Inspections 860,265 219,109 25%
529-00 Communications 614,625 118,302 19%
539-00 Cemetery 5,601 86 2%
541-10 Public Works-Traffic Operations 182,525 37,425 21%
541-20 Public Works-Street Maintenance 1,095,951 197,232 18%
541-30 Public Works-Park Maintenance 793,215 160,344 20%
541-40 Public Works-Fleet Maintenance 118,800 31,279 26%
546-00 Engineering 70,590 17,193 24%
572-00 Recreation 1,042,020 171,015 16%
574-00 Community Relations 321,610 41,783 13%
TOTAL GENERAL FUND $18,882,869 $4,157,003 22%
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CITY OF OCOEE
CAPITAL PURCHASE REPORT
FISCAL YEAR 2000-2001
FIRST QUARTER
DEPARTMENT ITEM PURCHASED BUDGETED ACTUAL DIFFERENCE
AMOUNT COST
INFORMATION SYSTEMS DESKTOP COMPUTER (2) $8,500.00 $8,168.00 $332.00
INFORMATION SYSTEMS ARCINFO SOFTWARE $15,000.00 $14,925.00 $75.00
HUMAN RESOURCES DESKTOP COMPUTER (5) $11,250.00 $10,421.00 $829.00
PLANNING DESKTOP COMPUTER $2,250.00 $2,149.00 $101.00
PROTECTIVE INSPECTIONS DESKTOP COMPUTER $2,250.00 $2,149.00 $101.00
P W STREET NAINTENANCE FLAIL MOWER (2) $7,376.00 $7,376.00 $0.00
RECREATION DESKTOP COMPUTER $2,250.00 $2,149.00 $101.00
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CITY OF OCOEE
GENERAL FUND
BUDGET TRANSFERS
FISCAL YEAR 2000-2001
FIRST QUARTER
DEPARTMENTAL ACCOUNT NUMBER ACCOUNT NUMBER AMOUNT OF • °.. •
1.1 BUDGET TRANSFER TRANSFERRED FROM TRANSFERRED TO TRANSFER EXPLANATION
I LEGISLATIVE 001-516-00-4900 001-511-00-3128 $2,000.00 HASKELL CONSULTING
CONTINGENCY PROFESSIONAL SERVICES
FINANCE 001-516-00-4900 001-513-00-4905 $4,635.00 SENIOR CITIZENS PROGRAM
CONTINGENCY SENIOR PROGRAM-WATER TAX
FINANCE 001-516-00-4900 001-513-00-4906 $46,325.00 SENIOR CITIZENS PROGRAM
CONTINGENCY SENIOR PROGRAM-WATER FEES
FINANCE 001-516-00-4900 001-513-00-4907 $58,180.00 SENIOR CITIZENS PROGRAM
CONTINGENCY SENIOR PROGRAM-SOLID WASTE
GENERAL GOVERNMANT 001-516-00-4900 001-516-00-6405 $7,000.00 CHRYSALIS SOFTWARE
CONTINGENCY COMPUTER EQUIP/SOFTWARE
CEMETERY 001-516-00-4900 001-539-00-3102 $2,601.00 LOT MONUMENTS
CONTINGENCY ENGINEERING EXPENSE
1
RECREATION 001-516-00-4900 001-572-00-6302 $10,000.00 VIGNETTI FENCING
CONTINGENCY CAPITAL IMPROVEMENTS
•
•
•
•
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STORMWATER FUND
al1
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MAYOR•COMMISSIONER
Ocoee "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" S.SCOTT VANDERGRIFT
��
f /
CITY OF OCOEE COMMISSIONERS
�r \_ DANNYHOWELL
,r la 150 N.LAKESHORE DRIVE SCOTT ANDERSON
RUSTY JOHNSON
OCOEE,FLORIDA 3476I-2258
r'yEN>?� (407)656-2322 NANCY J.PARKER
OF GOOV ACTING CITY MANAGER
JAMES GLEASON
StormWater Utility Fund
The Stormwater Fund accounts for the stormwater utility fee revenues and the related expenditures for drainage, stormwater, and other
related projects. Monthly fees are assessed at$5.00 per Equivalent Residential Unit (ERU). The Stormwater Fund is divided into two
divisions- Utility Engineering and Utility Operations. The Utility Engineering division primarily accounts for expenditures related to
the studies of the City's StormWater system. The Utility Operating division maintains over fifty retention and detention ponds This
division is responsible for vegetation control in and around the ponds, swales and wet areas. This division repairs the pipes, inlets and
fencing that surrounds these areas. Currently there are 4`/2 employees in this fund. As of December 31, 2000 there were 8,428
Stormwater accounts compared to 7,880 accounts at December 31, 1999 representing a 7% increase.
Revenue Analysis
Stormwater Fund revenues are 25.43%realized overall. Charges for Services ($257,125) represents a 5% increase in revenues from
first quarter last year. Interest Earnings are above anticipated with 71%realized.
Expenditure Analysis
Expenditures for the Stormwater Fund are 22% expended overall. Transfers are made monthly for the debt service on the 1999 Capital
Improvement Bond Issue. The annual debt service for this fiscal year is $212,465. Funds are also transferred to the Utility Inspections
division to cover the cost of the Drainage Inspector.
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NSt tece dune®S`,MF,:admSiltlrcris
CITY OF OCOEE
REVENUE ANALYSIS
STORMWATER UTILITY FUND
FIRST QUARTER 2000-2001
REVENUE BUDGET RECEIVED PERCENTAGE
DESCRIPTION AMOUNT FIRST QUARTER 'REALIZED
CHARGES FOR SERVICES $1,066,665 $267,931 25.12%
MISCELLANEOUS REVENUE 6,110 4,330 70.87%
STORMWATER UTILITY FUND TOTALS $1,072,775 $272,261 25.38%
15
Stormwater Fund Revenues
First Quarter
25.4%
74.6%
Stormwater Fund Revenues are
currently being received slightly
above anticipated, with 25.4%
realized.
16
CITY OF OCOEE
FIRST QUARTER
EXPENDITURE COMPARISON
STORMWATER UTILITY FUND
FY 99/00- FY 00/01
Fiscal Year 99-00 Fiscal Year 00-01
First Quarter Expenditures First Quarter Expenditures
Transfers Out Personal Services Transfers Out Personal Services
54.1% 30.9%
47.3% .,, ti 28.3%
4111111
'x x
15.0% 24.5%
Operating Operating
Expenses Expenses
17
CITY OF OCOEE
EXPENDITURE ANALYSIS REPORT
STORMWATER FUND
FIRST QUARTER 2000/2001
BUDGET EXPENSED PERCENT
DEPARTMENT AMOUNT FIRST QUARTER USED
538-10 Engineering/Inspections $609,935 $142,330 23%
538-20 Utility Operating 462,840 94,188 20%
TOTAL STORMWATER FUND $1,072,775 $236,518 22%
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ATER/WASTEWATER FUND
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CITY OF OCOEE
EXPENDITURE ANALYSIS REPORT
STORMWATER FUND
FIRST QUARTER 2000/2001
BUDGET EXPENSED PERCENT
DEPARTMENT AMOUNT FIRST QUARTER USED
538-10 Engineering/Inspections $609,935 $142,330 23%
538-20 Utility Operating 462,840 94,188 20%
TOTAL STORMWATER FUND $1,072,775 $236,518 22%
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"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
I Ocoee S.SCOTT VANDERGRIFT
Ka 1,41 r..91:41:4.. COMMISSIONERS
CITY OF OCOEE DANNY HOWELL
w It rI v D 150 N. LAKESHORE DRIVE
OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON
V NANCY J.PARKER
�yj.`\ -. (407)656-2322
r
��OF GOO'.` ACTING CITY MANAGER
JAMES GLEASON
Water/Wastewater Utility Fund
I
[ The Water/Wastewater fund is an enterprise fund. Operations of this fund are financed and managed in a manner similar to private
business enterprise. This fund accounts for the operations of the City's water system, and wastewater collection and treatment plant.
All activities necessary to provide these services are reported in this fund. As of December 31, 2000 there were 8,915 and 5,126 water
I. and wastewater customers respectively compared to 8,419 and 4,886 accounts at December 31, 1999. This represents a 5.9% increase
for Water and a 5% increase for Wastewater.
IRevenue Analysis
Current year revenue receipts are detailed on page 20 and charted on page 21. Water/Wastewater Fund is 30.6% realized compared to
I22% for first quarter last year. Water Utility Fees are 26% realized while Wastewater Utility Fees are 26% realized. Revenue and
Maintenance Fees include annual and monthly billings for Water (71%) and Wastewater (59%). Receipts for Water Connection Fees
t and Other Water Charges (cut-off/cut-on activity and late fees) are 41% and 27% respectively. Interest earnings are 57% realized.
Transfers In reflects the funds from the Stormwater fund for expenditures related to inspections and the lease revenue from the General
Fund for the site of the recreation facility.
1. Expenditure Analysis
L Page 22 contains pie charts indicating the composition of expenditures for first quarter 2000/2001. Actual expenditures for the first
quarter are 22% overall. A portion of the annual debt service payment for the bond issue is funded in the Water Operating and
Wastewater Operating divisions.
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CITY OF OCOEE
REVENUE ANALYWATESISTEr
wATR
FUND
WATER/WASTE R UT
I
FIRST QUARTER 2000-2001
r.
, ,,,,„,,,,,,,,,r, :74"1:40:'' 7" '''•' - ' F RSt QUARTER
r
BEGINNING CASH BALANCE $320,000 $0 0.00%
TAXES 193,440 50,555 26.13%
CHARGES FOR SERVICES 4,426,990 1,222,126 27.61%
I MISCELLANEOUS REVENUE 49,100 261,881 533.36%
[
TRANSFERS IN 115,175 28,793 25.00%
$5,104,705
f WATER UTILITY FUND TOTALS $1,563,355 30.63%
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1 20
Wate r/Wastewate r
Fund Revenues
First Quarter
30.6%
69.4%
Water and Wastewater revenues are
being received as anticipated. A sale
of land to the Expressway Authority
for the Beltway occurred during this
quarter.
21
CITY OF OCOEE
FIRST QUARTER
EXPENDITURE COMPARISON
WATER/WASTEWATER UTILITY FUND
FY 99/00-FY 00/01
Fiscal Year 99-00 Fiscal Year 00-01
First Quarter Expenditures First Quarter Expenditures
Transfers Out
Transfers Out
31.4% Personal Services 36.2%
C i•... � xa'Xx�it s Y
x. •
'ts - �'�i•.�.b"'`. !� ��Ym'�,
41P nerso
al Services 43.1%
25.5% 22.1%
Operating
Operating Expenses
Expenses
22
CITY OF OCOEE
EXPENDITURE ANALYSIS REPORT
WATERNVASTEWATER FUND
FIRST QUARTER 2000/2001
_ Y ' wAML JNT FIRST.QUARTER < ;x..,
531-00 WaterWastewater Administration $683,975 $128,804 19%
533-00 Water Operating 2,375,425 561,878 24%
535-00 Wastewater Operating 1,845,555 407,611 22%
537-00 Utility Inspections 199,750 50,041 25%
TOTAL WATER/WASTEWATER FUND $5,104,705 $1,148,334 22%
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� SOLID WASTE FUND
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MAYOR•COMMISSIONER
Ocoee "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" S.SCOTT VANDERGRIFT
0\(% CITY OF OCOEE COMMISSIODANNY HOWELL
Q 150 N. LAKESHORE DRIVE SCOTT ANDERSON
6 RUSTY JOHNSON
2 OCOEE,FLORIDA 34761-2258 NANCY J.PARKER
1)44. �`y� (407)656-2322
{ 0� Good ACTING CITY MANAGER
JAMES GLEASON
I ,
Solid Waste Fund
The Solid Waste fund is an enterprise fund. Operations of this fund are financed and managed in a manner similar to private business
enterprise. This fund accounts for the collection of commercial and residential garbage which is disposed of at a landfill. All
activities necessary to provide such service are accounted for in this fund. The city contracts out the collection of commercial and
yard waste refuse. There were 7926 solid waste residential accounts at December 31, 2000 compared with 7700 accounts at December
31, 1999 representing a 3% increase.
Revenue Analysis
Current year revenue receipts are detailed on page 25 and charted on page 26. Solid Waste Fund revenues are 25.6% compared to
1 25.6% for first quarter last year. Solid Waste Fees ($364,663) are 24.3% realized which is slightly below anticipated. Franchise Fee
revenue ($55,075) is 34.4% realized. Interest earnings exceed expected with$11,003 realized.
Expenditure Analysis
Page 27 contains pie charts indicating the composition of expenditures for first quarter 1999/2000 and 2000/2001. Expenditures for
the first quarter are 20% of budgeted. Principal and interest payments for garbage trucks, a pick up truck, and a recycle truck are
I budgeted in this fund.
24
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I'Ibli?i;°4>G;;i;'C 4:iili'i liGs tSi
CITY OF OCOEE
REVENUE ANALYSIS REPORT
SOLID WASTE UTILITY FUND
FIRST QUARTER 2000-2001
REVENUE BUDGET RECEIVED PERCENTAGE
DESCRIPTION AMOUNT FIRST QUARTER REALIZED
FRANCHISE FEES $160,000 $55,075 34.4%
INTER GOVERNMENT SERVICES 5,000 0 0.0%
CHARGES FOR SERVICES 1,500,000 364,663 24.3%
MISCELLANEOUS REVENUE 20,000 11,003 55.0%
TRANSFERS IN 0 0 0.0%
SOLID WASTE FUND TOTALS $1,685,000 $430,741 25.6%
25
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Solid Waste Fund Revenues
First Quarter
25.6%
ftP
74.4%
Solid Waste revenues are being
received slightly above anticipated.
24.3% of solid waste fees have been
collected compared to 24.2% for first
quarter last year.
26
CITY OF OCOEE
FIRST QUARTER
EXPENDITURE COMPARISON
SOLID WASTE UTILITY FUND
FY 99/00 - FY 00/01
Fiscal Year 99-00 Fiscal Year 00-01
First Quarter Expenditures First Quarter Expenditures
Transfers Out Transfers Out
13.8%
18.2%
38.3%
Personal Services ° : z ` verso°nal Services
• 4
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47.8%
Operating 46.5%
Expenses Operating
Expenses
27
CITY OF OCOEE
EXPENDITURE ANALYSIS REPORT
SOLID WASTE FUND
FIRST QUARTER 2000/2001
BUDGET EXPENSED PERCENT
1 DEPARTMENT AMOUNT FIRST QUARTER USED
534-10 Solid Waste-Residential $1,190,180 $234,272 20%
534-20 Solid Waste-Recycling 298,820 74,945 25%
534-30 Solid Waste-Yard Waste 196,000 30,518 16%
TOTAL SOLID WASTE UTILITY FUND $1,685,000 $339,735 20%
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SUPPLEMENTAL INFORMATION
MAYOR•COMMISSIONER
Ocoee "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" S.scan-VANDERGRIFT
0(.07, COMMISSIONERS
O � ���� CITY OF OCOEE DANNY HOWELL
150 N.LAKESHORE DRIVE SCOTT ANDERSON RUSTY JOHNSON
� OCOEE,FLORIDA 34761-2258
yf\\\ 1V.
`,� (407)656-2322 NANCY J.PARKER
Qf GOO'` ACTING CITY MANAGER
JAMES GLEASON
Supplemental Information
Capital projects financed through bond issues are tracked by phase and expenditures; these have been listed on pages 30-33. The Debt
Statement(page 34) details outstanding obligations of the City used to finance these projects and the source of security for the debt.
{ _' Currently, the City has $49,520,000 in outstanding debt. The investment portfolio which contained $24,787,811 at December 31,
2000 is detailed on pages 35-37. Funds invested with Merrill Lynch and Raymond James are primarily in mutual funds. Funds
invested with SunTrust consist of government backed notes. All investments are in accordance with the City's adopted investment
policy. Funds necessary for operations are taken from the investments in a timely manner.
Impact Fee activity is detailed on pages 38-41 for Road, Fire, Police, and Recreation. Debt Service is currently paid out of road impact
fees (Clarke Road and the 1998 Transportation Bond Issue), police impact fees (police building-current/future), fire impact fees (fire
stations), and recreation impact fees (recreation facility).
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Noted Bconsfs VifJte,r'Resume;:;
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CITY OF OCOEE
GENERAL CAPITAL PROJECTS
FIRST QUARTER
FY 2000-2001
. , , CUMULATIVE
I BUDGETED EXPENSES PERCENT ACTIVE/ START DATE/ 1
PROJECT NAME FUNDS AS OF 12-31-00 • USED INACTIVE COMPLETION
PUBLIC WORKS FACILITY $2,139,776 $1,617,089 75.6% ACTIVE 98-2001
FIRE STATION#1 $1,000,000 $38,495 3.8% ACTIVE 99-2001
POLICE STATION $1,000,000 $12,140 1.2% ACTIVE 99-2001
BEECH MULTIPURPOSE
FACILITY PHASE 2 $1,100,000 $437,850 39.8% ACTIVE 99-2001
PARK LAND-SOUTH $550,000 $485,990 88.4% ACTIVE 99-2001
STARKE LAKE FISHING PIER $47,000 $17,614 37.5% ACTIVE 2000-01
STARKE LAKE CAMPUS PLAN $100,000 $22,237 22.2% ACTIVE 2000-01
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CITY OF OCOEE
TRANSPORTATION CAPITAL PROJECTS
FIRST QUARTER
FY 2000-2001
. CUMULATIVE , • I
--, , BUDGETED EXPENSES PERCENT ' ACTIVE/ START DATE/
I
PROJECT NAME FUNDS. • AS OF 12-31-00 USED INACTIVE COMPLETION
MAGUIRE ROAD- PHASE 1 $5,071,000 $3,345,761 66.0% ACTIVE 97-2001
MAGUIRE ROAD- PHASE 2 $2,740,727 $398,951 14.6% ACTIVE 98-2001
MAGUIRE ROAD- PHASE 3 $1,438,299 $288,058 20.0% ACTIVE 98-2001
MAINE STREET PROJECT $2,250,000 $30,670 1.4% ACTIVE 98-2001
PROFESSIONAL PKWY PROJECT $4,474,852 $754,156 16.9% ACTIVE 98-2001
WHITE RD/ORLANDO AVE PROJECT $500,000 $456,216 91.2% ACTIVE 98-2000
WURST ROAD PROJECT $400,000 $11,910 3.0% ACTIVE 99-2001
A.D. MIMS ROAD PROJECT $700,000 $81,157 11.6% ACTIVE 99-2001
i MAGUIRE ROAD- PHASE 4 $1,411,602 $160,061 11.3% ACTIVE 99-2001
MAGUIRE ROAD - PHASE 5 $33,888 $38,395 113.3% ACTIVE 99-2000
OLD WINTER GARDEN ROAD $2,723,825 $73,992 2.7% ACTIVE 99-2001
MAGUIRE ROAD CONTRACT ADMIN $675,865 $142,443 21.1% ACTIVE 99-2001
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I CITY OF OCOEE
STORMWATER CAPITAL PROJECTS
11
j FIRST QUARTER
FY 2000-01
' CUMULATIVE '
BUDGETED; EXPENSES PERCENT ACTIVE! . START DATE/
PROJECT NAME , FUNDS ' AS OF 12-31-00. USED . , INACTIVE ' COMPLETION'S
PIONEER KEY II $150,000 $103,527 69.0% ACTIVE 2000-02
STARKE LAKE DRAIN WELLS $250,000 - $0 0.0% ACTIVE 2000-02
REFLECTIONS SUBDIVISION $70,000 $0 0.0% ACTIVE 2000-02
PIONEER KEY I $66,566 $14,090 21.2% - INACTIVE 97-??
' BLUFORD AVE/ORLANDO AVE
INTERSECTION $59,139 $18,001 30.4% INACTIVE 97-??
FRANKLIN ST AREA $46,006 $17,825 38.7% INACTIVE 97-??
n 1
GROUP 4 PROJECTS $783,097 $45,272 5.8% INACTIVE 97-??
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J CITY OF OCOEE
-1 WATER/WASTEWATER CAPITAL PROJECTS
FIRST QUARTER
FY 2000-2001
I
CUMULATIVE
BUDGETED EXPENSES PERCENT ACTIVE/ START DATE/
PROJECT NAME FUNDS AS OF 12-31-00 USED INACTIVE COMPLETION
WATER DISTRIBUTIONSYSTEM-1
(PHASES I, II, III) $4,735,300 $3,140,130 66.3% ACTIVE 97-2001
REUSE WATER PROGRAM $3,857,000 $4,396,151 114.0% ACTIVE 97-2000
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EFFLUENT DISPOSAL SYSTEM $432,400 $393,485 91.0% ACTIVE 98-2001
MAINTENANCE FACILITY $500,000 $642,360 128.5% ACTIVE 98-2000
REUSE RETROFIT PROGRAM $1,050,000 $117,764 11.2% INACTIVE 99-2001-1
MISCELLANEOUS WTP PROJECTS $320,000 $18,580 5.8% ACTIVE 98-2001
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1 CITY OF OCOEE
DEBT STATEMENT
r AS OF DECEMBER 31, 20000
rGeneral General Fund Utility Fund Source
Obligation Revenue Revenue of
Direct City Debt Debt Debt Debt Security
Transportation Refunding and Local Option Gas Tax and
r Improvement Revenue Bonds, Public Service Taxes
Series 1990 due 10/1/2015 $1,440,000
r
Stormwater Utility Bonds, Series 1996 $ 1,785,000 Stormwater Utility Fees
rCapital Improvement Revenue Bond Covenant to budget and
Series 1999, due 10/01/2028 11,045,000 appropriate annually from
F non-ad valorem revenues
and impact fees
I. Transportation Refunding and Local Option Gas Tax and
Improvement Revenue Bonds, Public Service Taxes
Series 1998, due 10/01/2017 18,800,000
I. Water and Sewer System Refunding Net Revenues and Impact
and Improvement Bonds, Series Fees
I1993 due 10/1/2017 6,930,000
L Water and Sewer System Improvement Net Revenues and Impact
Revenue Bonds, Series 1997 Fees
due 10/1/2027 9,520,000
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Total Direct Debt $ -0- $ 31,285,000 $ 18,235,000
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CITY OF OCOEE
INVESTMENTS
AS OF DECEMBER 31, 2000
!INVESTED WITH FUND ACCOUNT RATE ,MATURITY AMOUNT
NUMBER DATE
MERRILL LYNCH 001 -GENERAL FUND 86M-04A03 6.20 - $300,537.14
MERRILL LYNCH 103-STORMWATER UTILITY 86M-04A03 6.20 - $54,202.95
MERRILL LYNCH 106-ROAD IMPACT 86M-04A01 6.20 - $311,505.37
' MERRILL LYNCH 106-ROAD IMPACT 86M-04A03 6.20 - $418,123.20
MERRILL LYNCH 106-ROAD IMPACT 86M-04A02 6.20 - $2,509,916.48
MERRILL LYNCH 107-FIRE IMPACT 86M-04A02 6.20 - $663,119.47
MERRILL LYNCH 107-FIRE IMPACT 86M-04A03 6.20 - $481,304.73
MERRILL LYNCH 108-POLICE IMPACT 86M-04A03 6.20 - $81,450.36
MERRILL LYNCH 110-RECREATION IMPACT 86M-04A02 6.20 - $323,997.18
-- ,1 MERRILL LYNCH 302-CAPITAL IMPROVEMENTS BOND 86M-04A03 6.20 - $1,028,067.83
MERRILL LYNCH 312-STORMWATER IMPROVEMENT 86M-04A03 6.20 - $6,375.53
MERRILL LYNCH 401 -WATER 0&M 86M-04A02 6.20 - $73,089.32
MERRILL LYNCH 401 -WATER 0&M 86M-04A03 6.20 - $244,712.40
MERRILL LYNCH 401 -WATER O&M 86M-04A05 6.20 - $187,395.95
MERRILL LYNCH 402-SOLID WASTE UTILITY 86M-04A03 6.20 - $53,192.87
MERRILL LYNCH 404-WATER IMPROVEMENT 86M-04A02 6.20 - $143,610.70
MERRILL LYNCH 405-WASTE WATER CAPITAL FUND 86M-04A03 6.20 - $320,678.49
MERRILL LYNCH 406-WATER DEBT SERVICE 86M-04A04 6.20 - $55,088.64
MERRILL LYNCH 407-WASTEWATER R&R 86M-04A03 6.20 - $658,134.32
MERRILL LYNCH 410-WATER R&R 86M-04A03 6.20 - $339,801.68
MERRILL LYNCH 410-WATER R&R 86M-04A02 6.20 - $370,405.13
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TOTAL $8,624,709.74
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CITY OF OCOEE
INVESTMENTS
AS OF DECEMBER 31,.2000
'INVESTED WITH FUND ACCOUNT RATE MATURITY AMOUNT
NUMBER DATE , I
SUNTRUST 001 -GENERAL FUND 4444 6.18 1/4/01 $294,960.00
SUNTRUST 001 -GENERAL FUND 4444 5.30 01/08/01 $693,296.21
SUNTRUST 106-ROAD IMPACT 4444 5.20 02/23/01 $590,398.94
J SUNTRUST 106-ROAD IMPACT 4444 5.30 01/08/01 $443,254.94
SUNTRUST 106-ROAD IMPACT 4494 6.50 06/11/03 $1,000,000.00
'� SUNTRUST 204-STORMWATER DEBT SERVICE 4522 5.32 10/19/01 $208,892.08
SUNTRUST 301 -TRANSPORTATION BOND 4494 6.74 01/02/01 $1,500,000.00
u SUNTRUST 301 -TRANSPORTATION BOND 4494 6.16 03/29/01 $1,498,275.00
SUNTRUST 301 -TRANSPORTATION BOND 4494 6.49 2/1/01 $984,799.17
_f SUNTRUST 301 -TRANSPORTATION BOND 4494 6.78 03/01/01 $1,968,706.11
SUNTRUST 301 -TRANSPORTATION BOND 4494 6.25 03/08/01 $1,476,984.58
SUNTRUST 302-CAPITAL IMPROVEMETS BOND 4444 6.39 2/22/01 $984,525.00
SUNTRUST 315-CAPITAL PROJECTS 4444 5.27 01/12/01 $398,717.60
SUNTRUST 401 -WATER 0&M 4444 6.25 03/08/01 $375,000.00
SUNTRUST 405-WATER/WASTEWATER CAPITAL 4444 5.20 02/23/01 $201,988.03
SUNTRUST 405-WATER/WASTEWATER CAPITAL 4444 6.25 03/08/01 $264,917.06
SUNTRUST 407-WASTEWATER R&R 4444 5.20 02/23/01 $201,988.03
SUNTRUST 412-WATER/WASTEWATER BOND 4494 5.53 02/01/01 $606,527.52
SUNTRUST 412-WATERWASTEWATER BOND 4624 5.62 01/10/01 $787,760.00
SUNTRUST 412-WATER/WASTEWATER BOND 4624 5.60 03/02/01 $978,810.83
JTOTAL $15,459,801.10
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CITY OF
OCOEE
rINVESTMENTS
AS OF DECEMBER 31 , 2000
r t k, . . ?,METH:: . FUNE °ACCOUNT
RATE MATURITY AMOUNT� 1 �; �- . !, ice -4'-'''''!''I' NUM3ER BATE �
rRAYMOND JAMES 001 -GENERAL FUND 10041873 6.00 - $227,871.25
RAYMOND JAMES 401 -WASTEWATER 10041873 6.00 - $56,264.05
RAYMOND JAMES 404-WATER CAPITAL FUND 10041873 6.00 - $71,342.24
RAYMOND JAMES 405-WASTEWATER CAPITAL FUND 10041873 6.00 $347,822.44
TOTAL $703,299.98
GRAND TOTAL $24,787,810.82
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CITY OF OCOEE
IMPACT FEE STATUS REPORT
FIRST QUARTER - FISCAL YEAR 2000-2001
FUND 106
ROAD IMPACT FEES
BALANCE FORWARD $5,537,426
CURRENT QUARTER REVENUE $1,935,865
CURRENT QUARTER EXPENDITURE ($337,563)
ENCUMBERED $0
INTEREST EARNED $39,796
` 2 ENDING BALANCE AT 12/31/00 $7,175,524
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CITY OF OCOEE
IMPACT FEE STATUS REPORT
FIRST QUARTER-FISCAL YEAR 2000-2001
FUND 107
FIRE IMPACT FEES
RESTRICTED
BALANCE FORWARD $1,802,785 $52,821
CURRENT QUARTER REVENUE
RESIDENTIAL $37,540 $0
NON RESIDENTIAL $144,094 $0
TOTAL CURRENT QUARTER REVENUE $181,634 $0
CURRENT QUARTER EXPENDITURE
RESIDENTIAL l f ($252,001) $0
NON RESIDENTIAL $0 $0
TOTAL CURRENT QUARTER EXPENDITURE ($252,001) $0
I �
ENCUMBERED ($5,350) $0
INTEREST EARNED $9,352 $809 •
ENDING BALANCE AT 12/31/00 $1,736,420 $53,630
**Restricted funds are comprised of Windermere R& R
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CITY OF OCOEE
IMPACT FEE STATUS REPORT
FIRST QUARTER - FISCAL YEAR 2000-2001
FUND 108
POLICE IMPACT FEES
BALANCE FORWARD $273,619
CURRENT QUARTER REVENUE
`S RESIDENTIAL $21,502
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NON RESIDENTIAL $21,498
_T TOTAL CURRENT QUARTER REVENUE $43,000
CURRENT QUARTER EXPENDITURE ($16,329)
ENCUMBERED $0
INTEREST EARNED $3,388
ENDING BALANCE AT 12/31/00 $303,678
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rCITY OF OCOEE
IMPACT FEE STATUS REPORT
FIRST QUARTER - FISCAL YEAR 2000-2001
FUND 110
RECREATIONAL IMPACT FEE
I
COMMUNITY NORTH EAST NORTH WEST SOUTH
BALANCE FORWARD $225,697 $160,501 $19,726 $241,211
rCURRENT QUARTER REVENUE $22,680 $16,422 $0 $2,610
f CURRENT QUARTER EXPENDITURE ($37,581) ($12,480) ($1,535) ($18,750)
• ENCUMBERED ($11,168) $0 $0 $0
INTEREST EARNED $1,636 $1,251 $144 $1,779
ENDING BALANCE AT 12/31/00 $201,264 $165,694 $18,335 $226,850
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