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HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of Commission Regular Session of May 1, 2001 ID) AFT Agenda 5-15-2001 tJ J�lJl Item III A MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD MAY 1, 2001 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers located at 150 North Lakeshore Drive. Commissioner Parker led in the prayer and Mr. Nick Pagano led in the Pledge of Allegiance to the Flag. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, City Clerk Grafton, Building/Zoning Official Velie, Buyer Tolbert, City Engineer/Utilities Director Shira, Assistant City Engineer Wheeler, Community Relations/Projects Director Shira, Police Lt. Goclon, Planning Director Wagner, Public Works Director Smith, Recreation Director Nordquist, and Zoning Coordinator Harper. ABSENT: None PRESENTATIONS AND PROCLAMATIONS Fifth Grade Essays that were presented at the Woman's Club April 17, 2001. The representatives from Ocoee Elementary School, Caitlin Sandra Jacobs and Danielle McGill, read their essays entitled "What Issues Can We Use to Make Children's Education Better in the Next Four Years." The representatives from Citrus Elementary, Jasmine Nicole Knowles and Danielle McGill, and Spring Lake Elementary, Kari Ritz and Crystal Torres, were nut present. MVP Awards (Community Relations/Projects Director Shira) The MVP awards were presented by the Mayor and Commissioners to the following applicants: Johio Bay Homeowners Association - $2.500.00 Lake Olympia Club Homeowners Association - $2,500.00 Ocoee Elementary School - $2,500.00 Reflections at Spring Lake Homeowners Association - $2,500.00 Silver Bend Homeowners Association - $2,500.00 Sleepy Harbour Homeowners Association - $2,500.00 Lake Johio Waterside /Homeowners Association - $2,500.00 Plantation Grove West Association, Inc. - $2,500.00 Water Shortage Update. (Assistant City Engineer Wheeler) Assistant City Engineer Wheeler presented the Water Shortage Update, comparing this year's consumption with last year's and reiterating the rules regarding the times of the day and days of the week water could be used for irrigation during the drought. Mayor Vandergrift asked that the figures from 1999 be included for comparison in the next report. 'J , AFT Ocoee City Commission Regular Meeting May 1, 2001 Mr. R. P. Mohnacky, 1820 Prairie Lake Boulevard, said he believed watering with a pistol grip device was allowed at any time and Mr. Wheeler confirmed that it was. Non-Agenda Item In honor of City Attorney Rosenthal's 50`h birthday, City Engineer/Utilities Director Shira read a Declaration commemorating the event while the Commissioners presented appropriate items to Mr. Rosenthal. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E. and F. Commissioner Anderson pulled item F for discussion. Commissioner Anderson, seconded by Commissioner Johnson, moved to approve items A, B, C, D, and E of the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes of Commission Regular Session of April 17, 2001 and Special Session of April 19, 2001. (City Clerk Grafton) B. Approval and Authorization for Mayor and City Clerk to Execute Renewal of Continuing Transportation Planning Services Contract with Renaissance Planning Group. (Planning Director Wagner) • The original contract was signed April 15, 2000, and provides for two additional one year extensions by written amendment. It also permits annual changes to Exhibit A to reflect hourly charges for various professionals involved in project assignments. This amendment is dated March 6, 2001. C. Approval and Authorization to Grant $500.00 to the West Orange High School Future Farmers of America. (Community Relations/Projects Director Shira) • This club requests the grant to help fund their Awards Banquet. There are 240 students in this organization of which 145 are Ocoee residents. D. Approval and Acceptance of Emergency Management Preparedness and Assistance Grant in the Amount of$28,000. (Community Relations/Projects Director Shira) • This grant is provided by the Division of Emergency Management, Department of Community Affairs and that office must receive notification within twenty-one days of receipt of the offer (April 18, 2001) indicating acceptance or rejection of the award. Upon receipt of the acceptance, they will then send a contractual agreement for Ocoee's execution. E. Approval and Authorization for the Mayor and City Clerk to Execute a Non- Exclusive Drainage Easement to the Orange County Board of County Commissioners for the Purpose of Constructing and Maintaining a Stormwater Lift Station within Tract A of Sawmill Pond. (Richard Lee, Engineer I) • The lift station would pump excess stormwater from Sawmill Pond to Crooked Lake which is located east of Apopka Vineland Road. It is the County's intention to construct and maintain the lift station without cost to the City except for the donation of the easement. Page 2 of 10 u-i1uU' Ocoee City Commission Regular Meeting May 1, 2001 City Manager Gleason advised there were two corrections to be made in item F: In number (3) State Contract Price should be changed to Estimate of$23,867.00 based on the last contract; and (4) Standard SunTrust Credit Company should be changed to Ford Motor Credit. Commissioner Anderson preferred to spend the $5,000 to repair the 1997 vehicle to be used as a backup, and Commissioner Johnson proposed buying a smaller vehicle for the City Manager and turning over the existing City Manager vehicle to the Police Department. There was discussion regarding whether the repair would be considered capital investment or maintenance since it was for a new motor. Also, Mayor Vandergrift asked Commissioner Howell about the status of the take home car program. After further discussion about the vehicle situation, Commissioner Johnson, seconded by Commissioner Anderson, moved to transfer the City Manager's car to the Police Department upon acquiring a replacement car for the City Manager and fix the motor of the 1997 Crown Victoria. Motion carried 5-0. F. Approval and Authorization to (1) Declare the 1997 Ford Crown Victoria, Vehicle Number 301, VIN 2FALP71W9VX127266 as surplus; (2) Utilize the Forfeiture Money, not-to-Exceed $11,933.00 as a Partial Payment (1 '/z Years) on a Three Year Lease Contract for a New Police Vehicle; (3) to Authorize Purchase of a 2001 Ford Crown Victoria from the Current State Contract-Pelee Estimate of$23,867.00 based on the last contract; and (4) to Authorize the Mayor and City Clerk to Execute the Standard Ford Motor Credit Lease/Purchase Documents with the City Attorney's Approval. • The 1997 Crown Victoria has a blown engine and would cost $5,O00 to repair. Staff proposes using forfeiture money to cover the cost of the lease payment for the remainder of this fiscal year and for the upcoming fiscal year on a three year lease of a new vehicle. COMMENTS FROM CITIZENS/PUBLIC There were no citizen comments at this time. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Johnson 1) Announced the downtown revitalization program which will be starting soon and asked for all who are interested to contact him. 2) Announced the Blood Drive for Ellis Shapiro scheduled for May 11. Commissioner Howell asked for a meeting with the Commission to find out what their wishes are regarding the take home vehicle program. Mayor Vandergrift 1) Read a call from Christen in Peach Lake Manor regarding seeing a police officer running a stop sign on Russell Drive. Page 3 of 10 Ocoee City Commission Regular Meeting May 1, 2001 2) Announced Judy Henry is in Health Central Hospital. Public Works Director Smith explained she had a viral infection and asked for prayers for her. 3) Read a proclamation on Civility. 4) Announced a lakefront cleanup for June 9 8:30 - 12 Noon. PUBLIC HEARINGS: Request for Variance Case No. 01VR-2001:Satchell. (Zoning Coordinator Harper) Zoning Coordinator Harper presented the staff report, advising the applicant in Case No. 01 VR-2001:Satchel requested three variances on his property at 116 Olympus Drive. Those variances are: 1) Permit an accessory building to be constructed directly adjacent to the principal building or dwelling, in lieu of the 5 foot setback; 2) Permit the construction of an accessory structure on a lot that already exceeds the allotted 35% structural lot coverage and the 50% total maximum impervious surface coverage allowance; 3) Permit a structure to be built within the 35 foot natural resource or wetland setback and/or 30 foot rear building setback. Mr. Harper stated both the Board of Adjustment and staff recommended denial of the requests because the variances requested did not meet the special conditions as outlined in the Land Development Code, the subject structure would dump rain water directly off the roof and into Lake Olympia without cleansing before entering the lake, and the applicant has made no showing of hardship. The public hearing was opened. Mr. Len Satchell, 116 Olympus Drive, explained his request for a small cover-over jacuzzi. Mr. Butch Stanley, 2488 Ocean View Blvd., spoke on Mr. Satchell's behalf, saying he needed the jacuzzi for medical reasons, and he had the support of his neighbors in the request. Mr. Nick Pagano, 201 Olympus Drive, stated the Homeowners' Association and the neighbors have no problems with the request being granted. The public hearing was closed. Commissioner Anderson, seconded by Commissioner Parker. moved to approve the request for all three variances; i.e., (1) Permit an accessory building to be constructed directly adjacent to the principal building or dwelling, in lieu of the 5 foot setback; (2) Permit the construction of an accessory structure on a lot that already exceeds the allotted 35% structural lot coverage and the 50% total maximum impervious surface coverage allowance; and (3) Permit a structure Page 4 of 10 L RAF7 Ocoee City Commission Regular Meeting May 1, 2001 to be built within the 35 foot natural resource or wetland setback and/or 30 foot rear building setback.. Motion carried 5-0. Request for Variance Case No. 03VR02001:Smith. (Zoning Coordinator Harper) Zoning Coordinator Harper presented the staff report, advising the applicant in Case No. 03VR-2001:Smith requested a variance on his property at 890 Kimball Drive to build an attached garage approximately 7.8 feet from the subject's rear property line in lieu of the Land Development Code specification of 25 feet. Mr. Harper stated the Board of Adjustment recommended approval but staff recommended denial of the applicant's request as it would be approximately a 17.5 foot intrusion into the 25 foot rear building setback and the applicant has made no showing of hardship. The public hearing was opened. Mr. Jerome Smith, the applicant, stated the storage shed would come down as soon as the garage is built. The public hearing was closed. Commissioner Howell, seconded by Commissioner Johnson, moved to approve the applicant's request to build an attached garage approximately 7.8 feet from the subject's rear property line in lieu of the Land Development Code specification of 25 feet. Motion carried 5- 0. ITEM VII B WAS TAKEN OUT OF AGENDA ORDER FOR CONSIDERATION AT THIS TIME Award Bid //01-05 to Weller Pool Constructors, Inc. for the Construction of Ocoee Family Aquatic Center. (Buyer Tolbert) Buyer Tolbert presented the staff report and recommendation to award the bid to Weller Pool Constructors, Inc. as the most responsive and responsible bidder at $626,500.00. Public Works Director Smith described the site and responded to questions from the Commission regarding the use of the grounds. Discussion ensued regarding the cost of operation, chemicals, etc., and possibly reallocating those funds budgeted for operating from May until September. Commissioner Anderson, seconded by Commissioner Johnson. moved to continue this item to the May 15 meeting to give staff an opportunity to collect the information regarding what was budgeted, the cost of heating, etc. Motion carried 5-0. Page 5 of 10 E. QF7 Ocoee City Commission Regular Meeting May 1, 2001 ITEM VI D WAS TAKEN OUT OF AGENDA ORDER FOR CONSIDERATION AT THIS TIME Health Central Hospital Expansion 2000, Preliminary/Final Site Plan, Project No. LS- 2000-015. (Senior Planner Dyson) Planning Director Wagner presented the staff report, noting this project consists of an expansion to the hospital with some corresponding renovation to each floor of the existing facility. The project includes the addition of approximately 100,000 square feet of floor area on six levels being added to the eastern edge of the existing hospital structure. The Development Review Committee recommended approval. The Planning and Zoning Commission and staff recommended approval of the Health Central Diagnostic and Emergency Room Expansion Preliminary and Final Site Plan, as date stamped received by the City on April 4, 2001, subject to the following conditions of approval: • Approval of a waiver request to exceed the 45 foot height limit normally required for structures in C-2 zoning; and • The traffic study now underway is to address cumulative phases of hospital expansion, and shall consider the impacts of the Emergency Room/Diagnostic Expansion, as well as the pending medical office expansion impacts. This study shall be completed and accepted prior to review of the proposed medical office expansion; and • The Health Central Medical Office Building (MOB), or next phase of hospital expansion shall he subject to requirements which will upgrade the landscaping and pedestrian circulation system to the extent required by City Ordinance No. 99-23 (commercial and industrial design standards). The public hearing was opened. Mrs. Angelina Messina, 3827 Jane Street, Gotha, said she lived one block away from Health Central Hospital and asked if the City of Ocoee could force her to sell her property to the hospital at a loss. Mayor Vandergrift assured her the City would not be involved. City Manager Gleason advised Mrs. Messina the Hospital Board of Directors meets on the fourth Tuesday and she would be welcome to address her concerns to that Board. The public hearing was closed. Commissioner Parker, seconded by Commissioner Anderson, moved to approve staff recommendation to approve the Health Central Diagnostic and Emergency Room Expansion Preliminary and Final Site Plan, as date stamped received by the City on April 4, 2001, subject to the following conditions of approval: • Approval of a waiver request to exceed the 45 foot height limit normally required for structures in C-2 zoning and • The traffic study now underway is to address cumulative phases of hospital Page 6 of 10 Ocoee City Commission Regular Meeting May 1, 2001 expansion, and shall consider the impacts of the Emergency Room/Diagnostic Expansion as well as the pending medical office expansion impacts. This study shall he completed and accepted prior to review of the proposed medical office expansion; and • The Health Central Medical Office Building (MOB), or next phase of hospital expansion shall be subject to requirements which will upgrade the landscaping and pedestrian circulation system to the extent required by City Ordinance No. 99-23 (commercial and industrial design standards). Motion carried 5-0. Orchard Park, Phase 3, Preliminary/Final Subdivision Plan, Project No. LS-2000-014. (Senior Planner Dyson) Planning Director Wagner presented the staff report, pointing out the subject property is located south of Ocoee-Clarcona Road, east of Clarke Road and west of the existing Sawmill neighborhood. The site is zoned R-1AA, and is proposed for 65 single-family residential units on approximately 31 acres. The Development Review Committee, Planning and Zoning Commission and staff recommended approval of the Preliminary Subdivision Plan for the Orchard Park Phase 3 subdivision, as date stamped received by the City on March 20, 2001. The public hearing was opened. Mr. Kyle Sanders, Cambridge Homes, was present to answer questions. The public hearing was closed. Commissioner Parker. seconded by Commissioner Johnson, moved to accept staff recommendation to approve the Preliminary Subdivision Plan for the Orchard Park Phase 3 subdivision, as date stamped received by the City on March 20, 2001. Motion carried 5-0. First Reading of Ordinance No. 2001-08, Amending Figure 6 of the State Road 50 Access Management and Intersection Operations Study, Land Development Code Amendment, (Planning Director Wagner) Second Reading and Public Hearing Scheduled for May 15, 2001 at7:15p.m. City Attorney Rosenthal read the title only of the Ordinance, and recommended deferring the staff report until May 15 public hearing. Mayor Vandergrift announced the time and date of the second public hearing. The public hearing was opened and, as no one wished to speak, was closed. Page 7 of 10 � p n US Ocoee City Commission Regular Meeting May 1, 2001 RECESS 10:40 - 10:50 P.M. OTHER BUSINESS First Readings of Ordinances. Second Readings and Public Hearings Scheduled for May 15, 2001 at 7:15 p.m. Ordinance No. 2001-09, West Oaks Square PUD, Access Amendment to the Amended Land Use Plan. (Planning Director Wagner) City Attorney Rosenthal read the title only of the Ordinance and Mayor Vandergrift announced the second readings and public hearings for all these Ordinances are scheduled for May 15, 2001 at 7:15 p.m. Ordinance No. 2001-07, Meadow Lakes, Phase 1, Rezoning, Case No. RZ-2000-11-01. (Senior Planner McGinnis) City Attorney Rosenthal read the title only of the Ordinance and announced receipt of a letter from Scott Henderson requesting a continuance of 30 days. He advised that Mr. Henderson was not the representative of record and that the Commission could proceed with the advertised public hearing on May 15 or state on the May 15 agenda the public hearing was continued, or do nothing and let it roll into the next meeting. Mayor Vandergrift elected to handle this at the May 15 meeting. Ordinance No. 2001-10, Repealing Ordinance 93-20 which Established the Travel Policy. (City Attorney Rosenthal) City Attorney Rosenthal read the title only of the Ordinance. Mayor Vandergrift announced the second reading and public hearing scheduled for May 15, 2001 at 7:15 p.m. Approval of City Manager Employment Agreement with Jim Gleason. (City Attorney Rosenthal) City Attorney Rosenthal presented the Employment Agreement containing the revisions proposed at the April 19 Special Session. During the discussion several changes were agreed upon. However, several issues were brought up that were not a part of the final motion to adopt the Agreement; i.e., (1) all of the City policies should be written down and in a centralized location, (2) elected officials should be kept informed about the status of litigation, (3) the City Manager evaluation should be limed in such a way as to be tied to the budget process with Human Resources automatically sending the evaluation forms to the elected officials with a schedule for a completion date. Commissioner Johnson, seconded by Commissioner Parker, moved to approve the proposed Employment Agreement with Jim Gleason as City Manager, with a change to item 4.B "The Employee will be provided with a new vehicle every two years" changed to "three years" and item 4.0 changing from "Palm Pilot" to "Personal Digital Assistant." Motion carried 4-1 with Mayor Vandergrift voting no. Page 8 of 10 DRAFT Ocoee City Commission Regular Meeting May 1, 2001 STAFF REPORTS 1) Mr. Gleason asked if Commission wanted the work session scheduled for Thursday, May 3 to review the CIP to be televised. Consensus was yes. 2) Discussed changing Sanitation Department hours to one hour earlier for the summer months. Will bring it back after getting input from City Attorney Rosenthal. 3) Proposed a joint meeting with P & Z to help clarify direction regarding the Dill property issue. Consensus to do this. 4) Offered to set up separate meetings with City Engineer Shira to review the reclaimed water situation. Consensus to do this and Mayor Vandergrift asked for information prior to the meeting. 5) Thanked Commission for the opportunity to work with them. COMMENTS FROM COMMISSIONERS Commissioner Parker asked when the ordinance regarding set backs for sheds would be ready. City Attorney Rosenthal will get with staff for direction. Commissioner Johnson 1) Asked for scouts to volunteer to help paint and fix up the entrance to Pioneer Key I. He also wants to put in irrigation lines and landscape the entrance. 2) Wants to use the 50 acres in the Coke property for soccer and/or Little League fields. Would like to put a referendum before citizens regarding a recreation bond issue. 3) Announced the passing away of Dorothy Wurst and Miriam Reid and Judie Lewis's brother. Commissioner Howell 1) Reported a call from Cecil Samons on Russell Drive asking what the plans are for the park on Peach Lake. He responded the Police will be increasing the patrol in that area and Public Works will check each park for damage that can be repaired. The fence will probably be replaced with chain link and more lighting will be added. 2) Read another call from a citizen at 1907 Leslie Ann Lane regarding trash in the woods behind his house and asking if the City will be mowing back there. 3) Asked if there was a rule on the books that would stop the pizza delivery drivers from shining their search lights in his windows. Mr. Gleason announced that (regarding the recent news about arsenic in pressure treated wood products used in parks) Mr. Smith has been in touch with Nodarse and Associates to learn what the mitigation procedures are to take care of the parks rather than spending the money to test and then have to go back and fix the problem. 4) Reported at the park by the Little League field and the park on Russell Drive by the lake both alcohol and marijuana are being used. Page 9 of 10 Ocoee City Commission Regular Meeting May 1, 2001 Mayor Vandergrift 1) Announced Mr. Almodovar has been appointed to chair the Education Board of Regents in Puerto Rico and is resigning from the Board of Adjustment. 2) Asked about the sidewalk in front of the library. Mr. Gleason said he would clarify with staff and report back. 3) Advised he could not see the median when he turned onto Clarke Road from Silver Star Road in the rain. It needs to be painted yellow and reflectors should be put in as well. 4) Asked again for the doors to the chambers to be fixed or replaced so that they will open silently. ADJOURNMENT The meeting adjourned at 10:58 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Page 10 of 10