HomeMy WebLinkAboutIII (D) Approval and Authorization to Purchase the Firehouse Software Records Management Program at a Not-to-Exceed Amount of $6,658.99 Using Funds Identified in Fire Department Budget Agenda 5-15-2001
Item III D
Ocoee Fire Department
125 N. Bluford Ave. Ocoee, Florida 34761
R. D. Strosnider Business: 407-656-2322
Fire Chief Emergency: 911
MEMORANDUM
To: The Honorable Mayor and City Commissioners
From: R. D. Strosnider, Fire Chief
Date: April 23, 2001
Re: Staff Report- Records Management Software
Background:
The Fire Department has budgeted funds to renew a subscription service for Fire
Programs, a record management program for incident reporting and inventory of
fire department activities and equipment. This software has been found to be non-
compliant with the Windows 2000 NT security requirements by the Information
Systems Department.
After investigating other possible software applications, Firehouse Software by
Visionary Systems, Ltd. was discovered to be a similar records management
program that is compliant with the City's security requirements for Windows 2000
NT.
Firehouse software has been tested by the Information Systems Department with
successful results. Field testing of the software in the fire stations and
administration office has confirmed the ease of use and demonstrated the need for a
records management program.
Firehouse Records Management software provides automated NFIRS incident
reporting, EMS reporting, occupancy and inspection management, staff
management, training records, personnel records, apparatus, equipment , inventory
and hydrant management programs.
Discussion:
The cost of the Firehouse Software has been estimated at $6,500.00, which has not
been budgeted for during this fiscal year. Fire Department staff has researched the
available funds from this year's budget with the Finance Department and have
identified the following:
1. $1,180.00 has been allocated for the renewal of the Fire Programs
software that will not be used.
2. $1,284.07 is the balance of funds in the Fire Department computer
equipment/software account that is available.
3. $3,084.44 is the balance of funds in the Fire Department capital
equipment account. Equipment budgeted for has been obtained on
permanent loan from the Orlando Fire Department, and no further
purchases are required.
4. $1,110.48 is the balance of funds in the Fire Department auto liability
insurance account that the Finance Department has identified as
available.
Total available funds identified in the current Fire Department budget:
$6,658.99
Recommendation:
The Fire Department recommends the City Commission approve the expenditure of
the identified available funds from the current operating and capital budget on the
purchase of the Firehouse Software Records Management program.