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HomeMy WebLinkAboutVII (B) Award Bid B01-05 to Weller Pool Constructors, Inc. for the Construction of Ocoee Family Aquatic Center Agenda 5-15-2001 Item VII B "CENTER OF GOOD LPING-PRIDE OF NEST ORANGE" MAYnR•C MMISSIVFtlR S. SCOT! VANDIRURIPI Ocoee CITY OF OCOEEikas „„', WE llANNY HOWI:LI, A O 190 N. LORI 4 OCOrr FLORIDA 34761-225a SCOFF ANU'K41N RUSTY IOHNS( N v e NANCY J. PARKER % : (407) 905-3100 CITY MANAORR R • JIM I il I,ASON6( op cool ` STAFF REPORT TO: The Mayor and Board of City Commissioners FROM: Bruce Nordquist, CPRP, Director of Recreation y DATE: May 7, 2001 RE: Family Aquatic Center ISSUE: To give the Mayor and Commissioners information regarding this fiscal years (00/01) operational costs that are in the budget for the Family Aquatic Center and an approximation for operational costs for the next fiscal year(01/02). And provide information from Weller Pools regarding litigation received on the Bid Number B01-05 for the Construction of the Family Aquatic Center INFORMATION: The following is the operational costs in this years budget calculated for a May 1, 2001 opening. BUDGETED- Pool Service $2700 per month X 5 months= $13,500 (Includes full maintenance of equipment, cleaning and chemicals) Towel Rental $800 per month X 5 months = $4000 Lifeguards 3 daily @48 hrs. wk. X $12.90 hr. X 17 wks. = $31,579.20 Pool Aides 2 @25 hrs. wk. X $7.00 X 17 wks. _ $5950 Electric & Water $600 mon. (approx.)X 5 mon. = $3000 Total operational costs = $58,500 (rounded up) The costs of the lifeguards have increased to $15.00 per hour versus $12.90 as proposed by the YMCA (see attachment A) after the budget was completed. Using an approximation of the Aquatic Center opening for August through September(2 mon.) for the ramaining fiscal year projects an estimated adjusted budget as follows. ACTUAL- Pool Service $2700 per month X 2 months= $5400 Towel Rental $800 per month X 2 months = $1600 Lifeguards 3 daily @48 hrs. wk. X *$15.00 X 7 wks. _ $15,120 Pool Aides 2 @25 hrs. wk. X $7.00 hr. X 7 wks. = $2450 Electric & Water$600 mon. (approx.) X 2 mon. = $1,200 Total operational costs = $25,770 Difference of BUDGETED finds minus ACTUAL (estimated) equals = $32,730 n The following is an estimate for the operational costs of the Aquatic Center based on a seasonal schedule from April through September(26 wks.). Pool Service $2700 per month X 6 months = $16,200 Towel Rental $800 per month X 6 months = $4800 Lifeguards 3 daily @48 hrs. wk. X $15.00 X 26 wks. = $56,160 Pool Aides 2 @25 hrs. wk. X $7.00 hr. X 26 wks. = $9100 Electric& Water $600 mon. (approx.) X 12mon. = $7,200 Total operational costs = $93,460 If the Aquatic Center was open year round the operational costs project to $179,720. The following is a chart listing municipalities swimming pools and open dates, fees charged, type of heating: City JI Pools -- -Seasonal - Heated ''. Fee's Winter Garden 2 May - August No $1.00 non- residents Kissimmee 3 March - Sept. No $3.00 (all) Fort Gatlin 1(Lap Pool) Open Year-round Geothermal $1.00 child Orange County $2.00 Adults Under 3 - free City of Orlando 8 April - Sept. No Res. - Free 1(Lap Pool) Open Year-round Natural Gas $50.00 non-res. (yearly) City of St. Cloud 1 (Lap Pool) Open Year-round Solar $3.00 (Util.users) (Except J/F/M) $4.00 (non-Util.) In my research for information on heating pools it was discovered that the type of pools that are commonly being heated are the lap pools versus the zero entry pool. The price for the Geothermal heating system utilized in the Orange County pool cost $20,000 to install and the electric cost is $400 per month_ They have two units at their Fort Gatlin site which is a 25 meter lap pool. The solar heating unit utilized in St. Clouds' 8 lane lap pool cost $20,000 to install and has been constantly needing repairs. I have been informed that solar heating for commercial pools has not yet been perfected. Prices received for natural gas heating for a standard lap pool (75'X 45') are $8000 to $12,000(Borelli &Eco Lab) per year and a propane heated pool would not be cheaper but more expensive. The electric costs for the pool without a heating system would be approximately $300 per month and the water cost would he the same amount ($300). The cost of chemicals for the 95,000 gallon pool range from $5.00 to $10.00 (Borelli, Eco Lab) per 1000 gallons per month. This equals $475 to $950 per month for chemicals if the pool service was done in house. Annually this would equate to $5700 to $11,400. This service requires a Certified Pool Operator (CPO) and/or a Pool Technician. Income generated from swimming pools generally does not cover the operational costs and expenses. The St. Cloud pool being open year round and offering swim lessons, annual memberships, Clubs and Schools usage generates 50% of their operating costs. Generally, I have found that municipal pools operate at a lost. Income generated: Eg. Using a fee rate of$2.00 per person and a weekly attendance of 300 to 500 the income would equal $600 to $1000 per week or$15,600 to $26,000 for a 6 month period. Of course, this income would vary greatly according to the popularity of the pool and the weather. The fee charged for the towel rental could cover the City's cost of the rental. Please find attached (B') a proposed 'Pool Agreement' with the West Orange YMCA Family Center. This agreement is tentative and was introduced during our preliminary budget meetings to discuss contracting the Lifeguards for the Ocoee Aquatic Center. The schedule near the bottom was changed slightly to reflect our needs. Please find attached (C') a letter from H.D. von Weller explaining pending litigation against a 'McDevitt Street Bovis Corporation on the Portofino Bay Hotel at Universal Studios. This information was requested at the last commission meeting on May I" and involves the pool construction company, Weller Pools who sent in the low bid for the Ocoee Aquatic Center. Hopefully, the information given will assist the Mayor and Commission in making their decision. Attachment: A Lifeguard contract Services 2(101 Cost Estimates Direct Expenses pa Lifeguard•(5%COLA maease) Hourly Pay: Salary Range: $7.72-S 9.29 avg.S8.51 FICA .O765 pa dollar avg. S.65 Worker's Comp 023 pa dollar avg. $.20 Unemployment .005 per dollar avg. $.04 Total Hourly Pay. avg. $9.40 Direct Hiring Drug Screening $ 30 Criminal Background Check $ 23 Hepatitis Vaccination 1 in 4 @,$I80 S 45 Staff Orientation 12 hours @ 19.40 per hour $I 12.80 Blood Borne Pathogens Training 3 hours @$9.40 S 28.20 Staff Uniform $ 8 Total New Hire Rate: S247.00 To divide the new hire fres over the hourly rate,divide it ova au estimated swsmal employee working 275 hours over the worse of a summer season. This would equate to$.90. Indirect Stang Cost: Accounting Administration $1 Schcduling/Trammg Administration S 1.50 Hiring/Counseling Administration S I Aquatics Coordinator $120 Salary Range$8.60-S 10.35 divided over 200 staff hours per week Total Indict,Cost per hour $4.80 Final hourly rate per lifeguard hour would be S 15. Attachment: A Lifeguard Contract Services Direct Expenses per Lifeguard: Hourly Pay: Salary Range: $7.35—8.85 avg. $7.75 FICA 0765 per dollar avg. $ .59 Workers Carp .023 per dollar avg. $ .18 Unemployment .005 per dollar avg. $ .04 Total Hourly Pay: avg. $8.56 Direct Hiring Expenses per Lifeguard: Drug Screening $30 Criminal Background Check $e2,3` Hepatitis Vaccination 1 in 4 �cj' $180 $45 Staff Orientation 12 hrs® $8.56 $102.72 Blood Borne Pathogens Training 3 hrs Q $8.56 $ 8$25.68 Staff Uniform Total New Hire Rate: $2334.40 To(Stride the new hire fees over the hourly rate, divide it over an estimate seasonal employee waling 275 hours over the course of a summer Beason. This would equate to an additional hourly rate of$.85. Indirect Staffing Costs Accounting Administration $1 Scheduling Administration $1.50 Hiring/Counseling Administration $1!' Total Indirect Costs per hour $3.50 A final hourly rate oer lifeguard would be $12.90. A few items would be vital fa a positive working relationship: 1. The aquatics department must comply with the Central Florida YMCA Risk Management standards. 2. Proper staff to swimmer ratios must be maintained at all times. 3. Maintain a close working relationship with the Aquatic Supervisor. Attachment: 11 City of Ocoee West Orange YMCA Family Center Pool Agreement Here is a sketch of the components to be included in the contract between the City of Contractual items that would be part of a three-year contract: The City of Ocoee will provide the following: All Pool Chemicals and Maintenance All occupancy costs including janitorial resources. Clerical and housekeeping staff to maintain the premises, equipment and towel service. Inventory and Staff for the store First Aid Supplies Salary Costs for Lifeguard staff of an agreed rate of$15.00 per staff hour. West Orange YMCA Family Center will provide: Screened and fully certified Aquatic staff Lifeguards to provide safe coverage of the Water Park and Lap Lanes Supervision for all Aquatic Staff Swim Lessons: Staff and structure according to national YMCA guidelines Water Aerobic Classes Salaries of Swim Instructors and Water Aerobic Instructors Full Financial Statement of revenue and expenditures relating to the City of Ocoee Pool City of Ocoee will collect: All daily Swim Fees West Orange YMCA will collect: Registration information and fees for swim lessons Fees for Water Aerobics The pool and programs will operate in full compliance with the Central Florida YMCA Risk Management Standards. Addendum items to be reviewed annually. The pool will open May of 2001 and operate through the month of September. A pool schedule will resemble the following: HCon&o' T3e5c —Friday: Saturday: 4.$1,401 4..sco d a.m. — 11 a.m.: Swim Lessons 11 a.m. — 7 p.m.: Ip,, _UN-, I1 a.m. — 12 p.m.: Water Aerobics Community Swim 12 p.m. — 6 p.m.: Community Swim Fees for swim lessons, water aerobics and community swim are to be determined. L ?Unl HA 03 id FI1 WhIINk POOLS FnX NO. 407 88,1 73Ua I', 0[ Attachment C • Aec May 7, 2001 Joyce TolbertWELLER C.P.P.B City of Ocoee I 150 North t aka Shore Drive MP Ocoee, FL 34761-2258 M r 407;905 3100 ext. 1516 POOLS Subject. Bid Number B01-05, Construction of the Ocoee Family Aquatic Center Dear Joyce: Weller Pools is pleased to have been low bidder on your Family Aquatic Center on April 17h- On yin hiddinq documents, Paragraph 23 titled Summary of Litigation, Weiler Pools failed to complete the last sentence in the paragraph. The I &dation that was mentioned in the hid involved two contracts that Weller Pools had with McDevitt Street Covts Corporation on the Portofino Bay Hotel at Universal Studios. We had a contract for all of the swimming pools and we had a separate contract fur numerous fountains throughout the project. The project concluded in September of 1999. Up until that point, the payments from the Owner to the Contractor had been running approximately 60 days in arrears by the time we had finished the project and the Owner had taken delivery, we were approximately 90 days behind in our payments from the Contractor in addition to the 10% retainage which the ONnei and General Contractor had reserved. Upon the completion of the hotel, the General Contractor McDevitt Street Bows, intormeg approximately 41 sub contractors that they had not received payment for the October 1999 draw and Ibat it did not appear that there were going 10 be any payments in the foreseeable future. the General Contractor has alleged that the Owner owes him an additional 30 Million Dollars and the Owner has alleged that the General Contractor has overcharged them. This has been goIng on for almost 2 years and there does not appear to he a quick solution to all of our problems. We have filed a Breach of Contract lawsuit against Bevis and the numerous suits that have been bled have been consolidated under one judge in Orange County for mediation. Unfortunately Nevis and Universal City Partnership who is the Owner of the Hotel have chosen not to deal with their subcontractors in good faith- Wcller Pool Constructors completed their work on lime and all of the work was accepted by the Permitting Authorities and the Owner. There is nothing in this lawsuit that represents any actions against us (or failure to perform- The only mason that we are presently in litigation is that we have not been paid what we arc doe on our contract. If you need any further Information I will he happy to provide it to you hut I believe that Ibis should explain to everyone's satisfaction the ceg eirements el Paragraph 23. WFLLLR POOL CON U1 ORS, INC- 6/3 H on Weller P es' en! Visit our websife af: wellerpools.com "['ENTER(IF GOOD LIVING-PRIDE OF;VEST ORANGE" NI •cOU IISSimER Ocoee S.SCOTT VANDLRGRII-T CITY OF OCOEE o \o DANNY HOWELL A tip IONIlkS DANFY a I$(J N. LdkESaUkE DRIVE C scoff ANDERSON OCOEE,FLORIDA 34761 2258 RUSTY(GII�ASON ""yr �9 (407)9053100 NANCY J.PARKER F�OF GOO�` A<irsc(Tn\Ls ncER JIA7 GLEASON STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Joyce Tolbert, CPPB, Buydr DATE: April 20, 2001 RE: B01-O5, Construction of the Ocoee Family Aquatic Center ISSUE Should the City Commission select Weller Pool Constructors, Inc. to construct the Ocoee Family Aquatic Center at the Jim Beech Recreational Facility? BACKGROUND & DISCUSSION: The funding sources for this project are a FRDAP Grant (Florida Recreation Development Assistance Program) in the amount of $150,000, and the Capital Improvement Bond Issue. The bid was advertised on March 11, 2001, and publicly opened on April 17, 2001. Responses were received from the following companies: I) Aquamarine Swimming Pool Inc. $717,900 2) Pool People Commercial $759,900 3) Weller Pool Constructors, Inc. $626,500 Attached is a copy of Weller Pool Constructors' bid along with the bid tabulation sheet, for your review. Copies of all bids are available in the Finance Department for your review. The bids were reviewed by the Public Works and Finance Departments. Staff recommends awarding this bid to Weller Pool Constructors, Inc. as the most responsive and responsible bidder, per the attached memo from Bob Smith, Public Works Director. STAFF RECOMMENDATION It respectfully is recommended that the City Commission award Bid #01-05 to Weller Pool Constructors Inc., and authorize execution of the agreement between the City and Well- =•e Constructors Inc. by the Mayor and City Clerk and further authorize the Mayor, City -rk and Staff to execute all documents necessary to consummate the transaction contempl. b he agreement. 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