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Home My WebLink AboutVI (A1) Awarding of RFP #01-001, Part A: Exclusive Commercial and Multi-Family Solid Waste Franchise and Part B: Residential Yard and Bulky Waste Collection and Disposal Contract • . ; Agenda 6-05-2001 1-1 . Item VI A a ry t.O or Goo,P� ROBERT SMITH PUBLIC WORKS DIRF('l OR 170 EN I ERPRISIi SI •OMNI..FLORIDA 141(.1 PI IONII(407 N71-8420• I X (407) C77-01Q2 STAFF REPORT TO: The Honorable Mayor and Board of City Commissioners FROM: Bob Smith, Public Works Director DATE: May 29, 2001 RE: Awarding of RFP #01-001, Part A: Exclusive Commercial & Multi- Family Solid Waste Franchise, and Part B: Residential Yard & Bulky Waste Collection & Disposal Contract ISSUE: Should the Honorable Mayor and Board of City Commissioners authorize award of the Exclusive Commercial and Multi-Family Solid Waste Franchise and Residential Yard and Bulky Waste Collection and Disposal Contract to Waste Management Company? BACKGROUND AND DISCUSSION: The Exclusive Commercial and Multi-family Solid Waste Franchise and the Residential Yard and Bulky Waste Collection and Disposal contracts have both reached the end of their franchise and contract terms. By direction of the City Commission, these two functions were combined into one contract package. A request for Proposals (RFP) was advertised in February of this year and the following four firms submitted proposal packages: 1. Florida Recycling Services, Inc. 2. Waste Management 3. Superior Waste Services of Florida 4. Republic Services The Finance Department reviewed the four proposal packages and found them all to be responsive and responsible (see attached memo from Joyce Tolbert). A RFP selection committee was formed comprised of four staff members and Commissioner Scott Anderson. The committee members each conducted an independent review, evaluation, and analysis of the four proposals and scored them according . With ' POVVITit THE PRIDE OF WEST ORANGE Page 2 May 2, 2001 The Honorable Mayor and Board of City Commissioners maximum score of 1,000 points, the total rankings were as follows: 1. Waste Management 868 points 2. Superior Waste Services of Florida 719 points 3. Republic Services 654 points 4. Florida Recycling Services, Inc. 611 points This franchise/contract has an initial contract period of five (5) years with two, 2 year options. RECOMMENDATION: Therefore, in accordance with the RFP selection committee scores, staff respectfully recommends award of the Part A: Commercial and Multi-Family Solid Waste Franchise, and Part B: Residential Yard and Bulky Waste Collection and Disposal Contract, to Waste Management. BS:jh attachment POWr "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE' MmvoR•CoworssIOFI:R Ocoee S.SCO'IT VANDERGRIFT %ma 11. CITY OF OCOEE COMMISSIONERS .11(1DANNY HOWELL ` n ISO N. I,nsr}uoue Delve OCOEE, 1-AKES\ RED INS$ SCOFF ANU51iSON p RUSTY JOHNSON ' ,�� (407)905 3100 NrANCY J. PARKER yOF G000�N AGING CITY MANAGER JIVE GLEASON MEMORANDUM TO: Bob Smith, Public Works Director FROM: Joyce Tolbert, CPPB, Buyet DATE: April 20, 2001 RE: RFP 01-001, Part A: Exclusive Commercial & Multi-Family Solid Waste Franchise & Part B: Residential Yard & Bulky Waste Collection & Disposal RFP 01-001 was advertised on February 4, 2001 and closed on March 7. 2001. The following four (4) firms submitted proposal packages: I) Florida Recycling Services, Inc. 2) Waste Management 3) Superior Waste Services of Florida 4) Republic Services The Finance Department reviewed the proposals for responsiveness, and all four (4) firms' proposals are considered to be responsive, a few with minor irregularities. Please see the attached bid tabulation sheet. The proposals were reviewed by the selection committee which consisted of Commissioner Scott Anderson;Bob Smith, Public Works Director; Darrel Dees, Solid Waste Supervisor: Judy Henry, Administrative Assistant III; and Ed Bishop, Accountant. The public selection committee meetings were held on March 20. 2001 and on March 22, 2001. Please see the attached Attendee Signature Sheet and the combined evaluation form. The individual evaluation forms were combined for a possible total of 1,000 points (100 points each part x 5 members) and the total rankings are as follows: 1) Waste Management 868 points 2) Superior Waste Services of FL 719 points 3) Republic Services 654 points 4) FL Recycling Services Inc. 611 points Pa:Mt After review of the evaluations, a request for additional information was sent to all respondents. The requested information was for the respondents to provide an estimate of annual gross revenues to be generated for each line item in their proposal and the estimated total gross revenues. Additional information was also requested for roll-offs to provide additional information on the estimated number of tips and estimated tonnage per tip, if the price proposed was a flat fee plus variable costs. Please see the attached letter requesting this additional information. The selection committee's recommendation is to award RFP #01-001 to Waste Management, per the attached. Please attach this information to your staff report. There are extra copies of the proposals in the Finance department, if needed. BID TABULATION FOR: BID#RFP 01-001 PART A:EXCLUSIVE COMMERCIAL MULTI-FAMILY SOLID WASTE FRANCHISE PART B: RESIDENTIAL YARD BULKY WASTE COLLECTION DISPOSAL 3/7101 11:00 A.M. PART B FL Recycling Waste Management Superior Waste Inland Services Kessler Consulting Metro Waste Republic RATE PROPOSAL Services Inc. Services of FL Corp. Electronics Services Services SINGLE FAMILY Aiy J.aJ /.&S' Y.05 MULTI-FAMILY S.W 3- 5 /(tR .&.9'l BID TABULATION FOR: BID#RFP 01-001 PART A:EXCLUSIVE COMMERCIAL MULTI-FAMILY SOLID WASTE FRANCHISE PART B: RESIDENTIAL YARD BULKY WASTE COLLECTION DISPOSAL 3/7/01 11:00 A.M. / / / FL Recycling Waste Management Superior Waste Inland Services Kessler Consulting Metro Waste Republic Services Inc. / Services of FL Corp. Electronics Services Services Addendum No.1 / / ✓ Attend Mend Pre-Bid ✓ / / (1)Signed Original / N�a�d-0)dr5,m1' pi (131 Copies 'y / V CK0'tS-- i SIO BONG PART L,ro ✓ s)rts+nvOm ad ✓ ✓/l5cro) �IAM)k vi Exp/References Part A y �✓/ INSURANCE CERTIFICATE' WO ✓ ✓ V I 1 -1 FINANCIAL STATEMENT / V trc ✓-gip ha,(IFd'Also OCCUPATIONAL LICENSE ✓/ I- / .Y/ BID BOND PART 0 (q,p6,Z.ri t4ge)Pnmhyted Y ✓ ceefi lT1h ✓ Declaration/ ✓/ r/ � n Data Sheet Parte V �$LIS) r&/1{) BID TABULATION FOR: ✓ / BID#RFPO1-001 ."- PART A:EXCLUSIVE COMMERCIAL MULTI-FAMILY SOLID WASTE FRANCHISE PART B: RESIDENTIAL YARD BULKY WASTE COLLECTION DISPOSAL Part A FL Recycling Waste Management Superior Waste Inland 9N483s KWbi&laansulgng Metro Waste Republic Weekly Proposal Services Inc. Services of FL Corp. Electronics Services Services tx2yds all.la. 41.31 I'.40 9 OD tx3yds �2/ Q'1 IJIR _ ¢'z p(f NM lx4yds rj . /ay, 7 'YJ.OI 492.a lxcyds 17./(� 9q01 r5,(2( 99.ui t xevas /Od. 4.�( l((y,0'f �1.5.yr o2 /cYI.CO 2x2yds 5/. 4 RI. 3' 32.'l S?Q.u% zxayds '77,g16 AAA- dl 4A 2x4yds l 35j 11/,,,91 7.h. (ca. MS.CI0 2x6yds 6} l/a3.mr7 r/c. ya J42.et zxayds .10.5,7 /6$.8. 141. 23 NO,y0 3x2yds 77./ /( a 5.,,1.4 I//a.[o axayds Ill, PIN Jule axayds / 39 11 i.G.7O. l Q-42a. /HR,SO axayds 3( � ,Q9/. �/ //n34i a2.C(7 3x8yds ;1' Q5.9I 5 .a4o.CO 4x2yds ��, 4( . (die 79.Ua /4V-/.CD 4x3yds /54.3d Jule ''ii NQ. 'y` art 4x4yds 241./ 1 Oy 747 /9R,a0 6x6yds ,/ �. 7 a . Y �./D 4x8yds 17.. 4.55 .Qq'1.� :4/O,co 5x2yds L yn0 // ._`t'9. Q�?.G /A3.a) 5x3yds At 90 uN / 4. i3 N^L 5xayds A=,7. . 86 7SC<l,Oh` ROo 5x6yds q '/ Sjf .Q01.0/v /R-/-0 5x8yds l D 4QS17 O✓,R.OK 1W0./D 6x2yds ;I.�7. /l0,'{d &Her6x3yds ,2 , ,41 e /(, 446xayds p�"]/p1 R �qS` ']p ,0 0. 85 and 6x6yds ZA.CiI r h(P 1. a �I R t 6x8yds lof7.axr .5J70.C7v V. Y.&' .CG BID TABULATION FOR: BID#RFP 01-001 PART A:EXCLUSIVE COMMERCIAL MULTI-FAMILY SOLID WASTE FRANCHISE PART B: RESIDENTIAL YARD BULKY WASTE COLLECTION DISPOSAL 3/7/01 11:00 A.M. Part A FL Recycling Waste Management Superior Waste Inland Services Kessler Consulting Metro Waste Republic Weekly Proposal Services Inc. Services of FL Corp. Electronics Services Services Extra Pick-ups --wig s��----� r. 2 yds • k—t7G.G'D —�� AME 3 ydsnerfainaTe arier Faef:cn 4 yds .' IMIUM11411. IS,Wir,= fej'.Nalla S yds rtarialMargliangi= MEM e yds 1//��tIT.-�l�I . i �� va.cc (} �'y ROLL OFFS Lt7 --- /Mot • 'caror�//Rmirerriada�S i` -� N. O -�-� OTHER CHARGES mar a . y®e /,J--- DEBRIS tin EPA---F.! -O PA A-a/ 10 - $. o4d, _ . O aiw5."/l4y cam "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE MAYOR•COMMISSIONER Ocoee S. SCOTT VANDERGRIFr °� .. �o CITY OF OCOEE COMMISSIONERS �� _ DANNY IIOWELI. _ O. 150 N-LAKESHORE DRIVI'. S('OTT ANDERSON Ocoee,FLORIDA34761-225d �f �_: RUSTY 1.PARKER (407)91J5-3100 NA:JCY 1.PARKER ��4 0l 6000 NAB AC nNr Crry MANAGER JIM GLEASON April 9, 2001 Florida Recycling Services, Inc. Waste Management Superior Waste Services of Florida Republic Services Re: RFP#01-001, Part A: Exclusive Commercial & Multi-Family solid Waste Franchise & Part B: Residential Yard &Bulky Waste Collection & Disposal To: All Respondents Additional information is required to determine a recommendation to the City Commission for RFP#01-001. Please provide the following information no later than Friday, April 13,2001: 1) Provide an estimate of annual gross revenues to be generated for each line item in your proposal and the estimated total gross revenues. 2) Roll-offs: Provide the estimated number of tips and estimated tonnage per tip, if the price proposed was a flat fee plus variable costs. Should there be any questions regarding the above, please contact Donald Carter, in writing, no later than Wednesday, April I I, 2001. Sincerely, yce Tolbert, CPPB Buyer c: James P. Gleason, Acting City Manager Bob Smith, Public Works Director Wanda Horton, Finance Director Donald Carter, Finance Supervisor PoWT P nlcct Ocoees Water Rec ti! EVALUATION FORM RFP 01-001 PART A: EXCLUSIVE COMMERCIAL MULTI-FAMILY SOLID WASTE FRANCHISE PART B: RESIDENTIAL YARD BULKY WASTE COLLECTION AND DISPOSAL PART B: RESIDENTIAL Evaluation Criteria FL Recyling Services Inc. Waste Management Superior Waste Services of FL Republic Services Cost to the City - p_�t' p-/c g-.�-5 A -3c D-3c8 f#--4 ])-ia 8-4c H-go 7.a 8-30 (040 points) 5- f-f-!° S-35 H-'x' 5- ye /4- 1C 3-°i H- /0 Ability to provide high I"� quality service to City's �/ - 7 ' - x� - �C Residents, as evidenced 5" S- 3a 5 "�0 5-gL by type &amount of 7)- 1`� D- 3o iD- lo D_ IC equipment, personnel & A . 10 /4- ��' nfl -i H.- �C ?6 16 -..),'-) 6-- l'C (0-30 points) 13'2(/1 Prior Experience in the r �'I u A. -16 industry & prior service A - 1 A_ tt _ i:5 to the City or to other c - 1� 5 � �' -1-1 1 tC groups of residents D - 5 j�- /�> D- ici in a high quality manner ¢.} - `) ft - 1 5 .1-1. 4-1- - 1G (0-15 points) 2 r I 5 pj�-1, 8 -) 5 Financial Condition & 4 r 6 —4 - -1 c. 0.- 1q A _ , Stability & financial - /0 5-f5 5 - /d 5- 10 outlook for term of b_ 1>> D- ,) D- isu D- ) z contract N" - 16 ff - PS f- - 1< Y4 - i fi (0-15 points) g - le 13 `P-5 WJ ' 8 l0 - 15 PARTYK2) f4 -5q .- Ho f- 5 44- Ic 0-- S5 N -ti7 R- wl +I- - TOTAL POINTS •S- 70 (0-10oPOINTS) D-- -tt1") 8 1.7- 5 it g `!Z �'_y 5 p� ,�'7 5- 5 g %C TOTAL POINTS n dry-/OZ1 -O I&n 135 [3G Sm;Jh - 135 Sn„,�{, - 1tG Sn iYr— 156 Sr , [ PART A& PART B Dfas - 95 'Dses _/( c , OiPS- l a 5 n.4DS- i 55 (0-200 POINTS) Finley-h a Lio ey IS ) Marl¢--/. 9- 1lonuj-1S5 g,5LCp -159 t3rslp- t83 gislrp—/ 'i'7 Bi51tp— Ii8 0055-b2 I/ oo cell -�� 7 ) &54, EVALUATION FORM RFP 01-001 PART A: EXCLUSIVE COMMERCIAL MULTI-FAMILY SOLID WASTE FRANCHISE PART B: RESIDENTIAL YARD BULKY WASTE COLLECTION AND DISPOSAL PART A: COMMERCIAL Evaluation Criteria FL Recyling Services Inc. Waste Management Superior Waste Services of FL Republic Services Ability to efficiently /t„� - IC A- 13 A- c O .p_ K/ collect&dispose of �rll�r - h S-,xx 5- /0 5-It commercial & multi- 7 7-, D- /C D- 5 family solid waste ,� QPS --15 tl _AD A- JO t{- /5 (0-20 points) .A;jai- 1r A-?-" A-4LP 8-o20 - Afl -/- A_ /5 A-1C fl-10 Type& amount of _-cr 5- /0 5- 5 equipment to be used D_ 5 D-00 5_ it; D- IL• (0-20 points) y4-10 H ' H -I n N - 10 6-15 5-X 6-15 6- 18 - ProposedRates & A- JO A - 1 A-g5 A- /5 Charges S_ /S g_ 5 5- AC 5_ /d (0-20 points) D - 10 D_St D- lc D-/5 H _ lo H -15 H - 10 0 - 15 13- /-5 6- 1-5 15 A- I5 Financial Stability 19--/6 H- C) A-10 H-4C, A -1C, H-40 R -10 µ- 0 (0-20 points) 5 -/5 8-75 5-$L B-,x, s - 5 is-1rj 5 _i 0 D-/C D- �' p-15 D- lO B -l_5 Frequency of R IL S-3.c 5-BC Collection rj-.?C D-,ca0 =Q0 o -3.0 (0-20 points) H - 30 µ-me' H--9-0 aC' - PARTA Qjy0 R- A 4-7 f-0 --55 y./7 TOTAL POINTS , -4.l-F'i3 5- S5 5 -65 5- .s5 (0-100) 5- D D KZ D -'70 7)-&0 • 44149-'75 4 -Cj5 N - 25 4 - Et ,5hg7 -5-'5 6 _93 6-9 c 6 - 8is' 7 0 2 �1a8 70" " 8 " "LENI;R DI GOOD LII-'ING-PRIDE OF WEST ORANGE' MAYOR•COMMISSION ER ((Ocoee S. SCOT VANDERGRIPT a o CITY OF OCOEE COMMISSIONERS 411 2 DANNY IIOWIfLI0 150 N. LAK[SIIORG DRIVP.OCOEY, FWRIDn 34761-2258 SDANN 110M I r ca RUSIY ININSON '9j as (407)656-2322 NANCY).PARKER lq of G000�` CM M4SAGER I.I,I.IS tit IAPIRO RFP No. 01-001 SELECTION COMMITTEE MEETING#2 PART A: EXCLUSIVE COMMERCIAL & MULTI-FAMILY SOLID WASTE FRANCHISE & PART B:RESIDENTIAL YARD & BULKY WASTE COLLECTION& DISPOSAL DATE: 03/22/01 10:00 A.M. ATTENDEE SIGNATURE SHEET COMPANY REPRESENTATIVE SIGNATURE JuDer, or Jp 6ue\rQC Su pti v 1E"41df (�. C 164 R ,ili 41 ic Nem,wr /01. J1i1.n St _ f,A)c&51r fl ry rDnleI-4 T � ‘cl?r. Io l -- tea G)/iL O co e e J (0Jd e) -etc , 0 oce_ piste Or es. 1661�Jenoe. JudyNenni A aw, Oe-oee EotwAnk 13:5hop nIa4re 0c0PP Sc,,--n-docs c- Ocoee o,.1 \4 -e_k_ 0A0-Li ojic TT tb diAG fer / ",in % mi LEI POW! "(FNTI:ROI GOOD LIViNG-PRIDE OF Vi'GSI OR-Mil[" MAYOR•CONINESSIONER Ocoee S. SCOTT VANDERGRIFT TIt CITE DANNY HOW ELL O. 150 N. LAK[SHORF.DRIV[ v p SC017 ANDERSON �o °con,PLORIOA34761-2258 RUSTY 10HNSON f�J it (407)656-2322 NANCY 1. PARKER 9Of 0000o` CITY MANAGER El I.IS SHAPIRO REP SELECTION COMMITTEE MEETING NO. #01-001 PART A: EXCLUSIVE COMMERCIAL & MULTI-FAMILY SOLID WASTE FRANCHISE PART B:RESIDENTIAL YARD & BULKY WASTE COLLECTION& DISPOSAL DATE: 03/20/01 10:00 A.M. ATTENDEE SIGNATURE SHEET COMPANY REPRESENTATIVE SIGNATURE • - A.A.et E(1i,vn v. 2:66 - ! I O/C. cfuRN en ni Q. 64 at acne Peers "'gm; iD nir a ,/L As .! i• I�R!i s=1I_L c+1 co,f..,ss.,- Sc(7nJ�SOt- POWWYS